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PBSD MSTBU Minutes 09/11/2025PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING SEPTEMBER 11, 2025 The Landscape & Safety Committee of the Pelican Bay Services Division met on Thursday, September 11 at 1:30 p.m. at the Pelican Bay Services Division, Truist Building, Suite 102, located at 801 Laurel Oak Drive, Naples, FL. The following members attended. Landscape &Safety Committee Peter Griffith Greg Stone, Chairman Brad Hildebrandt (absent) Joe Chicurel Michael Weir Nick Fabregas Pelican Bay Services Division Staff Dave Greenfield, Supervisor —Field II Neil Dorrill, Administrator Karin Herrmann, Project Manager I Dawn Brewer, Ops. Support Spec. II Lisa Jacob, Project Manager II Chad Coleman, Deputy Director Jose Mendoza, Supervisor — Field I (absent) Darren Duprey, Supervisor — Field I (absent) Barbara Shea, Admin Support Spec. II Also Present APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 6/5/25 Meeting Minutes 5. Audience Comments 6. *Alternate crosswalk surface pilot project options and costs 7. Other business 8. Adjournment ROLL CALL Mr. Hildebrandt was absent and a quorum was established. Mr. Stone commented that Mr. Hildebrandt has provided a one -page document expressing his opposition to using stamped concrete as a replacement option for our Pelican Bay crosswalks. The document was distributed at the meeting and added to the record. Dr. Chicurel motioned, Mr. Fabregas seconded to approve the agenda as The motion carried APPROVAL OF 6/5/25 MEETING MINUTES Pelican Bay Services Division Landscape & Safety Committee Meeting September 11, 2025 Mr. Fabregas motioned, Dr. Chicurel seconded to approve the 6/5/25 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None ALTERNATE CROSSWALK SURFACE PILOT PROJECT OPTIONS AND COSTS Mr. Stone reviewed the Johnson Engineering slides pertaining to a PB crosswalk surface replacement pilot project, which were included in the agenda packet. IIe commented that our existing pavers are causing huge maintenance costs, excessive use of staff time, and safety issues. Mr. Stone commented on annual crosswalk maintenance repair costs to vendors (from 2015-2025) as documented in the agenda packet. Ms. Hermann commented that staff is currently inspecting crosswalks weekly, and working on crosswalk repairs monthly; the cost of staff time for this maintenance work is now much higher than the year-to-date 2025 vendor repair costs. Mr. Stone suggested two hypotheses of the root cause of our failing pavers which included, (1) the basin that the paver sits in is retaining water, and (2) our existing pavers are "under specification," meaning that they are not thick enough for our Pelican Bay traffic. He reviewed a table, provided by Johnson Engineering, which provided an evaluation of costs of seven different options for a crosswalk replacement pilot project. Mr. Griffith questioned whether Option #4 (removing and replacing existing pavers with thicker pavers and adding drainage weep holes) would include replacement pavers which would look the same as our existing pavers. Mr. Stone confirmed that the replacement pavers would look the same. Mr. Griffith commented that he is in agreement with the community that prefers the look of the existing pavers, and therefore, his preference is for Option #4 (which would maintain the look of our existing pavers). Ms. Herrmann commented that our new thicker pavers would be four inches thick (while our existing pavers are 2 %2 inches thick) and rated for truck traffic (high volume weight). Mr. Stone confirmed that Option 44 would be clay brick pavers. Mr. Stone commented that Mr. Hildebrandt (absent committee member) expressed that he opposes installing a stamped concrete crosswalk but that he did not comment on any of the other options. Mr. Fabregas expressed that he was in favor of Option #4. Mr. Weir commented that there is very little cost difference among the project options. Mr. Dorrill commented that under Option #4, the base will be poured concrete, the bricks will be mortar set on a concrete tooter, and the bricks will be almost twice as thick as our existing pavers. He noted that he has had recent conversations with two large concrete and masonry contractors who have commented that there is a fibrous structural additive that can be mixed into the concrete to make it stronger than steel rebar. Mr. Dorill suggested that we discuss this idea with our civil engineer, before moving forward with our project. Mr. Stone commented that he would be in favor of Option #4. Mr. Griffith motioned, Dr. Chicurel seconded that we recommend to the full board that we move forward with Option #4 (remove &replace existing pavers typical section with thicker paver typical section and add drainage weep holes, for our crosswalk replacement pilot project). The motion carried unanimously. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting September 11, 2025 Mr. Coleman confirmed that the full board approval would be for going forward with a pilot project, not an approval for the replacement of all of the crosswalks in Pelican Bay. Mr. Stone noted that as he will be absent at the October board meeting, and that Dr. Chicurel will make this proposal to the board in his place. Mr. Chris Noble questioned the precise method of setting the new thicker pavers. Mr. Stone commented that we will get clarification from Johnson Engineering on this prior to the October board meeting. Mr. Brian Stevens, Chair of the PBF Design Review Committee, commented that this committee is going in the right direction. He suggested the possibility that not all of the PB crosswalks need to replaced. Mr. Coleman confirmed that we have a prioritized list of crosswalks and at this time, not all of them are in urgent need of replacement. He noted that the motion approved is to move forward with a pilot project. PROJECT UPDATES Ms. Herrmann reported that we now have a sign contract with Lykins-Signtek; our first 30 signs are in production and the next 30 are in process with the designer. She noted that our replacement signs (to be installed over five years) will be black satin, include a larger font, and be more reflective. Ms. Lisa Warren, PBF Director of Covenants, commented that all PB homeowners have been informed that they must replace their existing mailboxes with glossy black mailboxes by Christmas. She noted that if a homeowner does not comply, the PBF will hire a vendor for the replacement and then bill the homeowner for this service. Mr. Stevens commented that the PBF has identified a cost-effective responsive vendor and that the PBF is considering taking on one mailbox replacement project for all of those non -compliant homeowners (after Dec. 25), which would be followed by invoicing those respective homeowners. Ms. Herrmann reported that we are obtaining quotes next week for our sharrow project and expect to schedule work at the start of FY26. Ms. Herrmann reported that the design work for the pedestrian lights project will begin during the week of Sept. 22, Mr. Coleman reported on areas of treated grass along the right-of-way on Pelican Bay Blvd. which have been identified for prescribed sod replacements. The meetine was adiourned at 1:51 Minutes approved [V as presented OR L� as amended ON l o7fo date k?