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DSAC Minutes 02/06/2008 R February 6, 2008 MINUTES OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, February 6, 2008 LET IT BE REMEMBERED, that the Collier County Development Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 3:30 P.M. in REGULAR SESSION in Conference Room #610 in the Collier County Community Development and Environmental Services Center, 2800 N. Horseshoe Drive, Naples, Florida, with the following members present: CHAIRMAN: William Varian Charles Abbott James Boughton Clay Brooker Laura Spurgeon Dejohn Dalas Disney David Dunnavant Blair Foley George Hermanson Thomas Masters Robert Mulhere Marco Espinar (Excused) Reed Jarvi (Excused) David Bryant (Excused) ALSO PRESENT: Joe Schmitt, CDES Administrator Judy Puig, Operations Analyst, CDES Catherine Fabacher, Principal Planner, LDC Mike Green, Transportation Services Bob Dunn, Interim Director, Building Review & Permitting Dept. I. Call to order DEVELOPMENT SERVICES ADVISORY COMMITTEE AGENDA February 6, 2008 3:30 p.m. Conference Room 610 II. Approval of Agenda III. Approval of Minutes from February 6,2008 meeting IV. Staff Announcements/Updates A. CDES Update - Joe Schmitt B. Transportation Division Update - Nick Casalanguida C. Public Utilities Division Update - Phil Gramatges D. Fire Review Update - Ed Riley V. Old Business A. DSAC Representative to serve on the Floodplain Management Committee B. Garage Door permit fees C. Outdoor seating VII. New Business A. Florida Benchmarking Focus Group - Registration and flyer B. Discuss changing meeting dates for June 4th to June 11tM and July 2nd to July gth and time to start @ 1 :00 for LDC Amendment cycle 2008-1 C. Distribute handouts to Board members regarding Annual Ethics Coverage VIII. Member Comments - Discuss Date for May DSAC meeting (time and date change) and tentative future meetings IX. Adjournment Next Meetinq Dates March 5, 2008 April 2, 2008 May 7,2008 May 21 , 2008 June 4, 2008 June 11, 2008 July 2, 2008 July g, 2008 CDES Conference Room 610 - 3:30 pm CDES Conference Room 610 - 3:30 pm CDES Conference Room 610 - 3:30 pm (tentative) CDES Conference Room 610 - 1 :00 pm (LOR Subcommittee) CDES Conference Room 610 - 3:30 pm (discuss to change to June 11th and time) CDES Conference Room 610 - 1 :00 pm (tentative) CDES Conference Room 610 - 3:30 pm (discuss to change to July gth and time) CDES Conference Room 610 - 1 :00 pm (tentative) February 6, 2008 I. Call to Order The meeting was called to order by Chairman William Varian at 3 :36 PM. A quorum was established. Chairman Varian welcomed Laura Spurgeon Dejohn as a new member to the Committee. II. Approval of Agenda Mr. Foley moved to approve the Agenda. Second by Mr. Masters. Chairman Varian noted the topic of outdoor seating was not listed on the Agenda for follow-up. He suggested adding the topic under "Old Business" as Item "C." Carried unanimously, 8-0. (3:39PM - Clay Brooker arrived.) III. Approval of Minutes Mr. Masters moved to approve the Minutes of January 9, 2008 as submitted. Second by Mr. Hermanson. Carried unanimously, 9-0. (3:42 PM - Charles Abbott arrived.) IV. Staff Announcements/Updates B. Transportation Division Update - Mike Green for Nick Casalanguida . The Notice to Proceed was issued for the 1-75/Everglades IJR ("Interchange Justification Report"), and a "kick-off' meeting was held . All active construction projects are either on or ahead of schedule . Work production on Vanderbilt Beach Road has picked up - billing is over $lM per month Committee members questioned Mr. Green about the following projects: . Vanderbilt Beach Road - it will be completed in approximately two years . East 41 Consorti urn - Mike stated a realty group is compiling the final information for the bond and the DCA has been approved . Immokalee/ Airport to 41 Project - should be completed by mid-summer . Davis/951 -- the intersection portion has been funded and work should start in June (3:45 PM - Robert Mulhere arrived.) A. CDES Update - Joe Schmitt, Administrator - CDES Mr. Schmitt stated the County has offered an early retirement option to its employees. There are currently 43 vacant positions that will not be filled. The layoffs are the result of the down-turn in business, and the reductions will come from the Building, Engineering, Zoning, and Comprehensive Planning Departments. After the reductions have been completed, he will be able to meet his budget. He stated inspections have been curtailed, and the level of service will be impacted. 2 February 6, 2008 He also stated there are still some large commercial projects including two "Super Targets," a Lowes, and two hotels that are moving forward. He noted the BCC passed an amendment to extend the PUD time limit to five years. An LDC Amendment is being complied to extend the time limits for SDPs and Plats and Plans. Chairman Varian asked about the application of a proportionate scale to proposed renovations of older properties. He had previously requested Mr. Schmitt to obtain direction from the BCC. Mr. Schmitt stated proportional upgrades will be included as an objective during the next LDC Cycle. He stated he would alert the BCC to DSAC's recommendation. Chairman Varian stated DSAC would form a subcommittee to assist Mr. Schmitt. The goal is to create incentives to promote redevelopment. Other topics discussed: . The possibility of publishing expectations at intake concerning building permit review times, as is done in Lee County (i.e., a placard stating, "Review time is usually14 days, we are currently processing at 10 days") . Keeping the same planner when a project is submitted to ensure continuity and to decrease the number of re-submittals . The possibility of outsourcing architectural reviews - no funds in budget to cover Bob Dunn, Interim Director, BniIding Review and Permitting, stated the thm-put time for each trade for review is currently at 4 days. 61-G Review Process: . No separate fee is charged because it is included in the building permit fee . Have assumed 33% of Fire Department's work load regarding reviews . Bar codes are being instituted for new applications . Each examiner is to send out individual letters regarding review comments V. Old Business B. Garage Door Permit Fees Update Bob Dunn stated there had been a problem with the new software system, but convenience permits were being issued in blocks often. He also stated the fee schedule will be amended to reinstate the $50.00 per inspection fee. IV. Staff Announcements/Updates C. Public Utilities Update No report. D. Fire Review Update (Neither Mr. Riley nor a representative from his department was present, but three reports, "Summary of Plan Review Activity for December - 07," and "61-G-15 Training Logs" (Fire Alarm and Sprinkler), and "Fire Plan Review - Time Frame Summary - December 07" were included in the packet of information provided by staff.) 3 February 6, 2008 E. Fire Review Task Force Update Chairman Varian, a member of the Fire Review Task Force, presented the following information: . Roundtable discussions being conducted regarding format of the written report . Fact finding has been completed . Fire Review Task Force Workshop - March 18th from 9:00AM to 12:00 Noon. V. Old Business A. DSAC Representative to serve on Floodplain Management Committee There is a Resolution defining the membership of the Floodplain Management Committee. It was suggested that DSAC send a letter to the BCC and the County Manager requesting an amendment to the Resolution. Mr. Mulhere moved to draft a letter to the BCC requesting that the Resolution is amended to allow appointment of a DSAC member to the Floodplain Management Committee. Second by Blair Foley. Carried unanimously, 11-0. Judy Puig will ask Reed Jarvi to draft the letter since he volunteered to serve on the Floodplain Management Committee. C. Outdoor Seating Issue- Follow-up Clay Brooker provided the following background information: . The issue was in LDC Amendment and included an amendment to the Code of Laws and Ordinances which includes the Noise Control Ordinance. . DSAC was to give its input concerning the LDC Amendment before it was voted upon by the BCC, but no document was brought back to DSAC to be reviewed . DSAC wants to review the amendment to the Noise Control Ordinance Catherine Fabacher stated the old Ordinance for amending Section 10.02.03 - Non-compatible Uses - had been revised along with the SDP submittal requirements. If there is an outdoor seating area, the outline of the entire area (including tables and chairs) must be shown as part of the site plan submittal. Ifthe County Manager determines there could be a potential problem with residential because of an outdoor serving area, additional buffering may be required. She stated this requirement has been passed. She stated there is a proposal for a one-time permit (to be submitted to the Zoning Department) as part ofa current Ordinance to amend the Code of Laws and Ordinances. The permit would be applied for concomitantly with the application for an Occupational License. The permit could be suspended if a Finding of Violation was issued by the Code Enforcement Special Magistrate or the Code Enforcement Board. This has not yet been passed. She further stated the Noise Ordinance amendment will be submitted through Code Enforcement and is not yet in written form. Joe Schmitt stated that he will draft an Executive Summary with the County Attorney's office concerning the outdoor seating issueINoise Control Ordinance and it will be included on DSAC's March Agenda. 4 February 6, 2008 VI. New Business: A. Florida Benchmarking Focus Group The purpose of the focus group is to gather input and information regarding the business practices of Florida's Counties. Judy Puig stated information was provided in the packet distributed to the members. Winona Stone is handling registration for the County and interested members should contact her. B. Changing Meeting Dates - Catherine Fabacher Catherine Fabacher stated there are several proposed amendments for the Spring LDC Cycle. In order for DSAC to review the LDC amendments, she proposed the following: . Changing the June 4th meeting to June 11th at 1 :00 PM . Changing the July 2nd meeting to July 9th at I :00 PM . Schedule meeting of the LDR Subcommittee on May 21st at 1:00 PM The creation of a separate subcommittee or task force to review the redevelopment issue was suggested. Robert Mulhere will chair the subcommittee. Joe Schmitt will notify the BCC during the February 26th meeting ofDSAC's decision to form a Subcommittee. C. Ethics The Code of Ethics (CMA #5311) and a pamphlet from the Florida Commission on Ethics entitled "Guide to the Sunshine Amendment and Code of Ethics for Public Officers and Employees" was distributed. VII. Member Comments: David Dunnavant stated the Rural Lands Stewardship Committee met and will begin a five-year review of its program. There was a handout concerning the technical review of the program to date, and impacts and amendments to GMPs and the LDC were listed. There was a timetable for submissions to the EAC and the Planning Commission, but DSAC was not included in the loop. Joe Schmitt stated the LDC amendments proposed by RLSC may not be ready until 2009. Chairman Varian stated that Patrick White's application for membership on DSAC was not approved by the BCC due to a perceived conflict of interest. The position remains open and will be advertised. VIII. Next DSAC Meeting Dates: . March 5, 2008 at 3:30 PM . April 2, 2008 at 3:30 PM; . May 7, 2008 at 3:30 PM 5 February 6, 2008 There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 4:40 PM. DEVELOPMENT SERVICES ADVISORY COMMITTEE William Varian, Chairman These Minutes were approved by the Board/Committee on as presented , or as amended 6