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PBSD MSTBU Minutes 12/10/2025PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION DECEMBER 10, 2025 The Pelican Bay Services Division Board met on Wednesday, December 10, 2025, at 1:30 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jacob Damouni Nick Fabregas Peter Griffith Brad Hildebrandt Pelican Bay Services Division Staff Neil Dorrill, Administrator Chad Coleman, Deputy Director Dawn Brewer, Ops. Support Spec. II Dairen Duprey, Supervisor — Field I Also Present Rich Alexander, Pelican Bay Foundation Bob Lufkin Cindy Polke Michael Rodburg Greg Stone Rick Swider Michael Weir Dave Greenfield, Supervisor -Field II Karin Herrmann, Project Manager I (absent) Lisa Jacob, Project Manager II Barbara Shea, Admin. Support Spec. II APPROVEll AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 11/12/25 Regular Session meeting minutes 5. Audience comments 6. Administrator's Report a. Update on projects bReview of the Nov . . 30 financials 7. Committee Reports aI Clam Bay b. Budget 8. Chairman's Report a. PBF Government Affairs Committee appointment b. Applications for• open board positions 9. Old Business 10. New Business/Miscellaneous Correspondence 11. Adjournment ROLL CALL All members were present and a quorum was established. Ms. Polke departed the meeting at 3:00 p.m. Pelican Bay Services Division Board Regular Session December 10, 2025 Mr. Griffith motioned, Mr. Stone seconded to approve the agenda as ed. The motion carried unanimously. Mr. Griffith motioned, Mr. Stone seconded to approve the 11/12/25 session meetinLy minutes as Dresented. The motion carried unanimously. AUDIENCE COMMENTS Ms. Susan O'Brien commented on her key takeaways on the 2024 Water Quality Report which included the following. She noted that she was the PBSD Clam Bay Committee Chair from 2012- 2022 and is very familiar with PBSD water quality reports. • The five sampling sites south of Clam Pass met FDEP standards for copper, total nitrogen, and dissolved oxygen; total phosphorus did not. In the four sampling sites north of Clam Pass where tidal flow is less, only copper met FDEP standards; total phosphorus, total nitrogen, and dissolved oxygen did not. • Total phosphorus has been problematic since PBSD began water quality reporting in 2015. Ms. O'Brien suggested that the PBSD explores ways to reduce total phosphorus in Clam Bay. • In the 2024 Water Quality Report, there are multiple references to FDEP bi-annual findings which is an entirely different way to report water quality than how the PBSD has reported it. Three major differences include: (1) FDEP reports water quality data for the Clam Bay WBID (water body ID) is comprised of more (acreage) than just the Clam Bay NRPA (which the PBSD is responsible for). (2) FDEP's findings aggregate water quality data for the WBID for many years while the PBSD report uses disaggregated data, so that year-to-year changes in water quality can be readily seen. (3) FDEP findings declared the entire WBID impaired, and no information on specific areas (higher or lower levels of nutrients) within the WBID was provided. • PBSD uses FDEP water quality standards to review collected data in Clam Bay and therefore, there is no need to include FDEP's references to bi-annual findings in PBSD's annual report. Ms. O'Brien suggested that going forward, the PBSD Annual Water Quality Report returns to presenting water quality data that the PBSD has collected, analyzed, and reported (since 2015) and does not include references to FDEP bi-annual findings that do not accurately report data for the Clam Bay NRPA, which the PBSD is responsible for. Dr. Ted Raia commented on traffic safety issues at the intersection of Gulf Park Drive and US41. Mr. Fogg responded that the PBF has taken over responsibility for this issue and its future. Ms. Jill Brader commented that the PBF is hosting a town hall meeting on January 15 at 3:30 to discuss the Gulf Park Dr. and US 41 intersection. ADMINISTRATOR'S REPORT UPDATE ON PROJECTS OPERATIONS FACILITY REPLACEMENT PROJECT Mr. Dorrill reported that a temporary C.O. has been issued for our new Operations Building. He commented that a dedication of the building will be scheduled for some time in February. Issues Pelican Bay Services Division Board Regular Session December 10, 2025 with the asphalt have been corrected (unacceptable areas have been milled and repaved). A photo of the new completed building was provided to the board and audience. CLAM PASS DREDGE PROJECT Mr. Dorrill commented that our contractor, Earth Tech, has completed our Clam Pass dredge project in 25 days, removing approximately 13,500 cubic yards of sand from the inlet. A post - construction survey will be completed to determine the exact final payment, which is expected to come in on budget of $434,000. Photos of the completed project were shown to the board and audience. Mr. Dorrill commented that we are experimenting with applying coconut mat to the side of the west end of the inlet, intended as temporary stabilization, to enable mangrove seedlings along the side slope of the inlet to get established. SAND RECLAMATION PROJECT Mr. Dorrill reported on our two sand reclamation projects; Earth Tech Environmental is working on our project in the north, while Earth Tech Enterprises is working on our project in the south. He commented that in the Bay Colony area, reclaimed sand is being used to reconstruct the dune lost from Hurricane Ian, during which sand was carried several hundred feet inland. Mr. Dorrill noted that the contractor is grinding/chipping dead mangrove material to provide an organic base for the newly constructed dune, which on average, is expected to be nine feet high. In the back bay area, mangrove seedlings and other plants including sea grapes, buttonwood, and grasses, will be installed at a cost of approximately $1.4 million (250,000 items). Ms. Polke commented on the highly elevated sand along the beach, adjacent to mangrove areas, and expressed concern over the viability of plantings being installed at the beginning of our dry season. She questioned whether we might create new hand -dug channels to bring water to these plantings. Mr. Dorrill commented that the mangrove seedlings installed in the inlet will be underwater at high tide in the inlet. He noted that our dune plantings will be dune compatible. Mr. Dorrill explained that sand reclamation and beach grading has not been completed (along the dune). Ms. Polke questioned whether it was high or low tide when the photo of Clam Pass was taken. Mr. Dorrill responded that it was taken at low tide on Dec. 5. Ms. Polke questioned what kind of equipment is being used for sand reclamation. Mr. Coleman responded that the contractor is using excavators, bulldozers, and skid -steers. Mr. Dorrill added that our project is an "all mechanical excavation," using long -reach track hoes, front-end loaders, and bulldozers. Ms. Polke suggested that we upload our recently taken photos of Clam Pass and our beaches onto our PBSD website so that our residents can see the progress we are making. Mr. Dorrill commented that we have had better luck with placing photos in the PBF e-blast; our County PBSD webpage does not have high traffic. Mr. Griffith commented on the incredible amount of sand being reclaimed. Mr. Stone recognized PBSD staff for executing these restoration projects. He commented that he hopes that the completion of these projects will end a lot of miscommunication over the last year and noted that the execution of these projects have been done in the most fiscally responsible way. Mr. Stone commented on safety issues relating to pedestrians walking on the beach, during the County beach renourishment project, as he observed on Dec. 7. Mr. Dorrill commented that the County's beach renourishment project, managed by the County's Coastal Zone Management Division, is underway. The current phase, from the Marker 36 3 Pelican Bay Services Division Board Regular Session December 10, 2025 facility to the Bay Colony/Ritz Hotel, is expected to be completed by Christmas. Mr. Dorrill commented that the PBSD will be responsible to pay for beach renourishment of PB beach areas considered private, expected to be $2.4 million. BAY COLONY ANll CONTESSA DRAINAGE IMPROVEMENTS Mr. Dorrill commented that once the S.F. W.M.D, approves a permit, an addition to the beach dune Swale will be constructed, which will go south along the current alignment in front of the Contessa Condominium which historically did not have a swale between their property and this drainage feature. He noted that there is an extensive mangrove die -off in the conservation area south of the Contessa. Mr. Dorrill commented that once the drainage facilities are constructed, the Contessa will convey a maintenance drainage easement to the PBSD and Collier County, SIGN REPLACEMENT PROJECT Mr. Dorrill reported that our Sign Replacement Project for the replacement of old roadway signs in our community is underway. REVIEW OF THE NOVEMBER 30 FINANCIALS Mr. Dorrill briefly reviewed the November 30 financial statements and noted that approximately half of our budgeted assessment revenues were received in November. He commented that the PBSD has authorized a $500,000 payment to reduce our outstanding commercial paper loan. COMMITTEE REPORTS CLAM BAY Mr. Rodburg provided a report on the Nov. 20 Clam Bay Committee meeting, including what the committee has done, what is coming up, and future steps as follows. • Our multi -million -dollar projects to restore the environment to pre -hurricane conditions are well underway; staff has done a remarkable job in coordinating, planning, and supervising these projects. Governor DeSantis' executive order has enabled us to execute a sand reclamation project (Fall 2025), which had not been feasible in the past. • Ms. Rhonda Watkins, County Pollution Control Project Manager, responsible for the National Pollution Discharge Elimination System Program, discussed the state designation of Clam Bay as impaired for total nitrogen, total phosphorus, and dissolved oxygen. She noted that many neighboring water bodies are impaired and that our TP exceedances have caused the impairment for dissolved oxygen. Ms. Watkins commented that when an impairment is considered critical, a TMDL is initiated, followed by the development of a management plan. • The 2024 Water Quality Report differs from previous reports; the impairment designation is a result of the FDEP bi-annual assessment. TP showed impairment in more than 1/3 of the samples. TN showed exceedances in about 15% of the samples (10% is the limit). Dissolved oxygen exceedances were mostly in north Clam Bay where there is the least tidal flushing. Per our consultants, the nutrient exceedances trend worsened slightly in 2024. • Copper meets the criteria, except in a few localized northern sites. The PBSD, the Golf Course, and hopefully all PB property owners stopped using copper in 2017; however, copper is in the sediment and monitoring will continue. • The Clam Bay system has had several hurricane shocks to the system, stirring up nutrients out of the sediment, and into solution. 4 Pelican Bay Services Division Board Regular Session December 10, 2025 • To address the phosphorus impairment, our consultants consistently recommend (1) strict compliance with the County fertilizer ordinance, (2) the use of slow -release fertilizer, (3) minimizing run-off, and (4) an increase in public outreach/education of these recommendations. Mr. Stone questioned how we could increase public awareness. Mr. Hildebrandt commented that he will take this issue up with the PBF, but noted that the PBF has no control over landscapers. • An improvement in water quality would be expected after a Clam Pass dredge event, which improves tidal flushing. • Ms. Polke suggested that we require landscapers to register their fertilizing processes with the PBF. She commented that (1) dissolved oxygen is a concern and that only one other community (in southwest Florida) is impaired for dissolved oxygen, (2) we should look at any unintended consequences of trucked -in sand, (3) currently only tidal gauge data is used as our determinant of a dredge; improvements to our management plan and dredge plan should be considered, (4) the volume of water in Clam Bay has declined, and (5) steps we are taking to update our management plan should be described on our website. • Mr. Fogg commented that the objective of the Clam Bay Management Plan is to protect the health of the mangroves, which is directly proportional to the water quality in Clam Bay. He noted although it is concerning that Clam Bay has been impaired for many years; however, the mangroves overall are healthy, which is our primary objective. If an increase in impairment becomes a trend, then that would be concerning. • The PBSD uses slow -release fertilizer. It is recommended not to fertilize on rainy or windy days. Our recycled irrigation water contains significant levels of phosphorus; this water comes from the North Wastewater Plant which has no phosphorus removal controls. • PBF Board member, Mr. Rich Alexander, questioned whether the strict use of natural fertilizer would solve the TP issue. He suggested developing an effective plan with the PBF to reduce phosphorus, as none currently exists. Mr. Alexander committed to addressing this issue through the PBF Board, Mr. Fogg suggested that the PBF may be able to play an enforcement roll. The PBSD has repeatedly included articles in the PB Post on fertilizer restrictions. Ms. Polke suggested that we require landscapers to register with the PBF and comply with our restrictions. • The PB Golf Course is an Audubon certified facility and follows best practices of fertilization. The Audubon Country Club is an Audubon certified community. Pelican Bay may consider becoming an Audubon certified community. Mr. Alexander commented that he will bring this to the PBF Board. • Mr. Griffith questioned whether we have tested phosphorus levels in the water entering PB from the east side of US41, through three large conduits. Ms. O'Brien responded that the PBSD has data on this. • Ms. O'Brien commented that the PBSD could "set the tone" in PB to educate residents to follow best practices for fertilization, as we set the tone in 2016 to stop the use of copper; the PBSD could make a difference. • Ms. Brader commented on a program given by Rookery Bay to educate landscapers on best landscape/fertilizer practices in Southwest Florida. She suggested that we might consider requiring our landscapers to attend this class. Ms. Polke commented that Rookery Bay is offering these classes in January and February, which she will be attending. 5 Pelican Bay Services Division Board Regular Session December 10, 2025 • A Sept. 9 non-public meeting was held with Seagate/Naples Cay representatives, staff, and Mr. Fogg to exchange ideas, prior to the scheduled November Clam Bay Committee meeting. The BCC has encouraged the PBSD to work with the Seagate & Naples Cay communities on Clam Bay issues. • A round table/workshop session will be scheduled in February for an exchange of ideas on issues which have been raised. • Consensus is for a more aggressive plan for dredging, although we have achieved our goals since the implementation of our management plan. Suggested changes to the management plan include, (1) commit to an annual dredge, (2) commit to an annual dredge for a few years, followed by an assessment to determine whether to continue this, and (3) commit to semi- annual bathymetric surveys and act when volumes are greater than a specific amount. There is a lengthy County procurement process to get a contractor in place for a dredge event. These issues will be discussed further at our Jan. 12 Clam Bay Committee meeting. • The expiration of our dredge permit has been extended to 3/9/28. The board has endorsed the strategy of ensuring that our permit is in place and that any modifications are requested through the modification process. • An expansion to the dredge template has been discussed. This idea could be evaluated through hydrodynamic and morphological models. Our Coastal Engineer has been asked to prepare a Jan. 12 discussion of a proposal for updating the models (of Clam Bay), and discuss possible changes to the template which may or may not be advantageous. • An updated Clam Pass stability study will be scheduled (the last study was completed about five years ago). Subsequent to a dredge event, there is a great amount of tidal exchange for a short period of time, followed by the system reaching a state of equilibrium. We will explore whether there are ways to tweak what we do, so that this equilibrium can be maintained for a longer period of time. • We need additional permits to extend the existing hand -dug channel system, which would improve the flow through the mangrove system and improve the health of areas of stressed mangroves. • There has been a depletion of seagrass over the last decade, to almost no detectable acreage. Causes include oxygen depletion, turbidity, and elevated water temperatures. Seagrass provides protection for juvenile fish. A pilot program to grow seagrass has been discussed. • The 11/3/25 Benthic Species Survey will be discussed at the Jan. 12 Clam Bay Committee meeting. Mr. Griffith questioned whether we have looked at increasing the flow from Clam Bay to bodies of water to the north and south. Mr. Rodburg responded that the nahual flow to the north and south has been permanently cut off by development. Mr. Fabregas commented that there is a County ordinance (Chapter 54, Article 2 — Collier County fertilizer and urban landscaping ordinance) which describes the when, where, how, and why of phosphorus fertilization. He suggested that we try education first, noting that we could summarize the ordinance, create bullet points, and include such an educational item in the PB Post and e-blast. Mr. Fabregas suggested that there likely are many property owners who are not aware of what is contained in this ordinance. Mr. Rodburg commented that the County publishes the levels of phosphorus and nitrogen contained in the irrigation water so that landscapers can take this into account when calculating fertilizer needs. Mr. Fogg suggested that we obtain consensus with the PBF Board for education efforts, which may be followed by registration and enforcement. G7 Pelican Bay Services Division Board Regular Session December 10, 2025 Ms. O'Brien encouraged PBSD discussion with the Naples Cay and Seagate communities, before finalizing any decision on the frequencies of bathymetric surveys and/or dredge events. Mr. Rodburg confirmed that Naples Cay and Seagate community representatives are invited to every Clam Bay Committee meeting. Ms. O'Brien emphasized that it is important that they participate in the discussions and agree to any decisions. Mr. Fogg summarized that we are focusing on (1) "putting things back together" after all the damage done by hurricanes in the last several years, (2) looking at doing more within our current management plan and permit, and (3) reviewing and taking a broader look at our existing management plan. Mr. Dorrill commented that our existing management plan contains no template or dredge frequency specifications. He suggested caution in opening the entire management plan. Mr. Dorrill commented that the Seagate and Naples Cay communities are more interested in the size of the template and frequency of dredging, than in the management plan. Mr. Dorrill reported that he has alerted the County Manager's Office that we are making an effort to consider further engineering analysis of the dredge template and frequency to address the concerns that the Seagate and Naples Cay communities have expressed, and possibly creating or refining triggers for dredging events. He noted that funds for dredge projects must be requested from the TDC, and therefore we need a scientific or engineering basis for a change in frequency. Mr. Rodburg commented that the goal of the PBSD and management plan is to maintain and preserve the existing ecosystem, while the goal of others is for the tidal exchange to mimic the Gulf. I-Ie noted that this is a fundamental difference. Mr. Dorrill commented that we intend to maintain the NRPA to encourage passive recreation. He addressed the question from the audience of why the sand reclamation project was not started sooner. In the Spring of 2025, our sand reclamation request was denied by the FWC, in light of protecting sea turtle nests in the area. Our project was approved in the Fall of 2025, as soon as we were eligible, without disturbing any nests. Mr. Fogg commented that we need to draft an effective communication to the BCC, written in plain language, describing the steps we are taking now, and in the future, to address the concerns expressed by the PBF, Seagate residents, and Naples Cay residents. He noted that we are looking at ways to improve water quality in Clam Bay, Ms. O'Brien emphasized that the FDEP bi-annual findings identify the WBID as impaired; however, there are areas other than Clam Bay, included in the WBID. Mr. Dorrill commented that Ms. O'Brien's comments were on point (during Audience Comments), and that we need to further refine the locations of impaired water along coastal Southwest Florida in order to see how we rank. He noted that we also need to determine which areas within Clam Bay are trending in the right direction. BUDGET Mr. Fogg commented that the Budget Corrunittee typically meets twice each year, and met on December 2 to review the FY26 budget (prepared in March/April of 2025). He reported that based on the committee's review, we anticipate that all of our plamied FY26 projects are adequately funded. Mr. Swider questioned whether there is a plan for repayment of the balance of our loan, in light of our pay down of $500,000 this year. Mr. Fogg commented that the plan is to pay down $500,000 each year, which may be dependent on interest rates. He noted currently the interest rate earned on our cash balances is about the same as the interest rate on our loan. Mr. Fogg commented that the County had agreed to pay the PBSD $500,000 per year for ten years; however, at the end of our repayment schedule, the County payments will have already ended. 7 Pelican Bay Services Division Board Regular Session December 10, 2025 CHAIRMAN'S REPORT PBF GOVERNMENT AFFAIRS COMMITTEE APPOINTMENT Mr. Fogg commented that at the last board meeting there was a question as to whether it would be a conflict of interest if a PBSD Board member sat on the PBF Government Affairs Committee. lie reported that the County Attorney's Office has confirmed that there is no conflict of interest. Mr. Fogg commented that based on his recent conversation with the PBF Board Chair, that at this time it is not necessary for the PBSD Board to appoint a member to this PBF Committee; this issue may be revisited in the future depending on how this committee evolves. APPLICATIONS FOR OPEN BOARD POSITIONS The application period for one commercial seat and two residential seats on the PBSD Board is now open; the deadline to submit an online application is January 5. Ms. Polke commented that she would like the application period to be extended and that she will look into this. Ms. O'Brien commented that the PBSD election should be advertised in the PB Post and e-blast, and suggested that we share the names of PBSD committees to possibly increase resident interest. PBSD BOARD MEETING VIDEOS Mr. Fogg suggested that Mr. Coleman reaches out to the PBF to determine how practical it is to upload PBSD Board meeting videos to the PBF website. Mr. Coleman commented that the PBF website has a link to the PBSD website, but will follow up with PBF staff. PBF DESIGN REVIEW COMMITTEE Mr. Fogg commented on his recent discussion with Mr. Brian Stevens, Chair of the PBF Design Review Committee. Mr. Fogg suggested that the PBSD Landscape & Safety Committee works with Mr. Stevens' committee on specific issues and develops community guidelines together. Mr. Stone commented that he would follow up with Mr. Stevens. END OF THE YEAR FINAL THOUGHTS Mr. Fogg acknowledged the significant efforts of staff, expressing appreciation and thanks. Mr. Hildebrandt thanked Ms. Shea for all of her efforts and organizational talents. OLD BUSINESS Mr. Jim Duffy provided handouts to the board and audience, provng information and photos of (1) work accomplished, (2) plans in place, and (3) final steps in completing an extension to the Bay Colony dune Swale. Once construction is completed, a maintenance easement for this drainage facility will be conveyed to the PBSD. Mr. Duffy greatly appreciated working with the PBSD on this project. Mr. Dorrill confirmed that the PBSD is supportive of the conveyance of this easement. The m�in� was adionrn�d.at 3:30 Michael Fogg, Chairman x� Minutes approved [ V] as presented OR" as amended ON � ��/��� date