The URL can be used to link to this page

Agenda 12/09/2025 Item #16E 2 (Administrative report by the Procurement Services Division for various County Divisions)12/9/2025 Item # 16.E.2 ID# 2025-4845 Executive Summary Recommendation to approve the administrative report by the Procurement Services Division for various County Divisions’ after-the-fact purchases in accordance with Procurement Ordinance No. 2025-34 and the Procurement Manual and authorize the timely payment of outstanding invoices in the amount of $50,361.59. OBJECTIVE: To promote accountability and provide transparency by reporting the Board of County Commissioners (“Board”) various procurement-related transactions that were not in compliance procurement policies. CONSIDERATIONS: In accordance with Section Twenty-Two (Unauthorized Purchases) of Procurement Ordinance No. 2025-34, all purchases shall be consistent and in compliance with the Procurement Ordinance. Any purchase or contract made contrary to the provisions thereof and contrary to Florida law shall not be approved and the County shall not be bound thereby, unless and until the Procurement Services Division approves an After-the-Fact Form and reports those purchases to the Board. The Procurement Services Division submits to the Board the following reporting of After-the-Facts Forms: 1. After-the-Fact Form Submission – Eau Gallie Electric, Inc. The Public Utilities Engineering and Project Management Division submitted an After-the-Fact request for services provided by Eau Gallie Electric Inc., using Purchase Order #4500231705, (Contract #23-8181). On March 13, 2025, staff issued a Notice to Stop Work order and the project was reactivated on July 28, 2025. During the review of the submitted invoice, it was identified that the vendor ordered materials on June 9, 2025, during the stop work period. Total amount for approval pending invoice payment is $23,156.71, with the funds available in Fund 4012-27351. 2. After-the-Fact Form Submission – Technical Management Associates Inc. The Public Utilities Engineering and Project Management Division submitted an After-the-Fact request for services provided by Technical Management Associates Inc., using Purchase Order #4500225326, (Contract #23-8092) for the Carica Pump Station project. During the review of the Contractor’s final pay application, it was identified that the required itemized proposal for Change Order #2, which included Work Directive 2 and 4, was not received. The total amount for approval pending invoice payment is $7,340.46, with the funds available in Fund 4012-273512. 3. After-the-Fact Form Submission – Carlon Inc., dba Broward Nelson Fountain Service The Parks & Recreation Division submitted an After-the-Fact for services provided by Carlon Inc., using Purchase Order #4500233833. This Purchase Order was issued using the Quick Quote (QQ) Procurement Method in the amount of $50,000 threshold. Due to health and safety operational needs, staff ordered additional material resulting in expenditures that exceeded the approved threshold. The total amount for approval pending invoicing payment is $18,641.84, with funds available in Fund 1011-156332. 4. After-the-Fact Form Submission – Allied Universal Corporation The Public Utilities Financial Operations Support Division submitted an After-the-Fact for material purchased from Page 6484 of 9661 12/9/2025 Item # 16.E.2 ID# 2025-4845 Allied Universal Corporation, using a Three Quote (3Q) Procurement Method, under Purchase Order #4500235357. Division staff approved the purchase of additional materials using previously quoted rates that had already expired in February 2025, instead of obtaining new quotes. As a result, the materials were purchased at a higher rate. The total amount for approval pending invoicing payment is $459.58, with funds available in Fund 4008-233353. 5. After-the-Fact Form Submission – Gannett Media Corp., Gannett Florida LocaliQ The Public Utilities Engineering and Project Management Division submitted an After-the-Fact request for services provided by Gannett Media Corp., Gannett Florida LocaliQ (Contract #24-024-NS). A quote was requested for the GGWWTP legal ad; however, it was published before the requisition received approval and Purchase Order created. The total amount for approval pending invoicing payment is $763.00, with funds available in Fund 4019-263403. This item is consistent with the Collier County strategic plan objective to safeguard taxpayer money by promoting fiscal stewardship and sound budget oversight. FISCAL IMPACT: The net total amount owed for five (5) after the fact items pending payment is $50,361.59. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality and requires a majority vote for approval. -JAK RECOMMENDATION(S): To approve the administrative report by the Procurement Services Division for various County Division’s after-the-fact purchases in accordance with Procurement Ordinance No. 2025-34, and the Procurement Manual and authorize the timely payment of outstanding invoices in the amount of $50,361.59. PREPARED BY: Opal Vann, Management Analyst I, Procurement Services Division. ATTACHMENTS: 1. 1. Eau Gallie Electric Inc. ATF & Backup 2. 2. Technical Management Associates Inc. ATF & Backup 3. 3. Carlon Inc. dba Broward Nelson Fountain Services ATF & Backup 4. 4. Allied Universal Corporation ATF & Backup 5. 5. Gannett Media Corp. ATF & Backup Page 6485 of 9661 After-the-Fact Form Page 1 of 2 $\JXVW Per section of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,DOO After-the-Fact Procurement Form is required. Vendor Name:Reason for ATF: Other (Explain): Amount:Date of Purchase: Contract #:Purchase Order #: Describe goods/services purchased: Details of the Purchase: Have the goods been received, or have the services been performed? Yes No Has the vendor been paid? Yes No Action Required (choose one): Ratification of payment already made Authorize payment to the vendor Other (Explain): Why is this deemed a non-compliant purchase? Choose one. Contract Other (Explain): Ordinance Manual P-Card Purchase Order Division:Department: All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are optional. Requester Signature Date Division Director Signature Date Department Head or Executive Director Signature Date Eau Gallie Electric, Inc.Contract - Services Rendered During Stop Work $ 23,156.71 5/31/24 23-8181 4500231705 The project consists of the replacement of the existing generator at the Raw Water Booster Station located in the Tamiami Wellfield. Stored materials were paid during the stop work period. The Notice to Proceed and Purchase Order was issued to the Contractor on June 13, 2024 with a commencement date of June 17, 2024. A stop work letter was issued to the Contractor effective on March 13, 2025. A resume work letter was issued effective July 28, 2025. Stored Materials were ordered by the Contractor on June 9, 2025 any payment remitted on June 20, 2025 during the stop work period. NTP reflects a start date of 6/17/24. Project was stopped 3/13/25. Project was started 7/28/25. Vendor is billing 7/1/25 - 7/31/25. Stored materials were ordered and paid for during the stop work period (6/9/25). ✔ Engineering and Project Management Public Utilities Tom Sivert SivertTom Digitally signed by SivertTom Date: 2025.09.29 09:07:49 -04'00' Matt McLean McLeanMatthew Digitally signed by McLeanMatthew Date: 2025.09.29 11:29:19 -04'00' Jim DeLony DeLonyJim Digitally signed by DeLonyJim Date: 2025.09.29 13:40:12 -04'00' ✔ ✔ ✔ Page 6486 of 9661 After-the-Fact Form Page 2 of 2 $XJXVW Corrective/Preventative Action (choose all that apply). Procurement 101 Training Quoting101 Training Internal Process Refresher Training Review Procurement Ordinance P-Card Training Review Procurement Manual Other:BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB__________________________________ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understand that any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my commitment to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after-the-fact purchases. Requester Signature Date The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after- the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective actions, and progressive discipline, will be provided to staff as required by the circumstances. Division Director Signature Date Reviewed: 3URFXUHPHQW Signature Date 'HSXW\&RXQW\0DQDJHU 5HTXHVWJUHDWHUWKDQ Signature Date Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System. After-the-Fact requests less than $5,000 will be placed on the Procurement Administrative Report for approval by the Board of County Commissioners. After-the-Fact requests greater than $5,000 will require approval by the Board of County Commissioners via an agenda item. The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation. ✔ ✔ ✔Ordering of stored materials will not be allowed during a stop work period. Tom Sivert SivertTom Digitally signed by SivertTom Date: 2025.09.29 08:50:48 -04'00' Matt McLean McLeanMatthew Digitally signed by McLeanMatthew Date: 2025.09.29 11:29:47 -04'00' Josie Terga TergaJosie Digitally signed by TergaJosie Date: 2025.10.28 14:53:31 -04'00'10/28/25 Page 6487 of 9661 Purchase Order number must appear on all related correspondence, shipping papers and invoices: Printed 10/08/2025 @ 10:20:32 Page 1 of 24012000000-273512-639990-70069.23.2.5 Collier County Board of County Commissioners Procurement Services Division Phone: 239-252-8407 Fax: 239-732-0844 Tax Exempt: 85-8015966531C-1 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com Send all Invoices to: VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: https://www.colliercountyfl.gov/home/showdocument?id=104405, including delivery and payment terms. Further, the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department immediately if order fulfillment cannot occur as specified. 3. Send all invoices to:Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Sandra Srnka, Director, Procurement Services Division Vendor # 131267 EAU GALLIE ELECTRIC, INC 2012 AURORA ROAD MELBOURNE 32935 Purchase order PO Number 4500231705 Date 05/31/2024 Contact Person W Projects Please deliver to: PLANNING & PROJECT MANAGEMENT DEPT Attn: Tom Sivert 3339 TAMIAMI TRL E STE 303 NAPLES FL 34112-5361 Delivery Date: Terms of Payment Net 30 Days Item Material Description Order Qty Unit Price Per Unit Net Value 00010 CON Task 1 Mobilization /Demobilization 33,000 EA 1.00 33,000.00 Total quantity spread over the following delivery dates: Quantity Delivery DateUnit 8,250each Day 12/01/2025 *** Item partially delivered *** 00020 CON Task 2 General Requirements 15,000 EA 1.00 15,000.00 *** Item completely delivered *** 00030 CON Task 3 Diesel Generator 370,000 EA 1.00 370,000.00 Total quantity spread over the following delivery dates: Quantity Delivery DateUnit 367,500each Day 12/01/2025 *** Item partially delivered *** 00040 CON Task 4 Miscellaneous Electrical 70,000 EA 1.00 70,000.00 Page 6488 of 9661 Vendor # 131267 EAU GALLIE ELECTRIC, INC 2012 AURORA ROAD MELBOURNE 32935 PO Number 4500231705 Date 05/31/2024 Printed Wed Oct 08 2025 10:20:32 GMT-0400 Page 2 of 24012000000-273512-639990-70069.23.2.5 Item Material Description Order Qty Unit Price Per Unit Net Value Total quantity spread over the following delivery dates: Quantity Delivery DateUnit 70,000each Day 12/01/2025 00050 CON Task 5 Temporary Standby Power 83,000 EA 1.00 83,000.00 Total quantity spread over the following delivery dates: Quantity Delivery DateUnit 63,000each Day 12/01/2025 *** Item partially delivered *** 00060 CON Task 6 HVAC and Mechanical 108,000 EA 1.00 108,000.00 Total quantity spread over the following delivery dates: Quantity Delivery DateUnit 84,843.29each Day 12/01/2025 *** Item partially delivered *** 00070 CON Allowance 50,000 EA 1.00 50,000.00 Total quantity spread over the following delivery dates: Quantity Delivery DateUnit 50,000each Day 12/01/2025 729,000.00Total net value excl. tax USD Page 6489 of 9661 Page 6490 of 9661 Page 6491 of 966181,136.37 CONTINUATION SHEETAPPLICATION NO.: 1PERIOD TO: Jul 31/25APPLICATION DATE: Jul 31/25PROJECT NO.: 240011AB CDEFGHIWORK COMPLETEDMATERIALS TOTALPRESENTLY COMPLETED BALANCE RETAINAGEITEM DESCRIPTION OF WORK SCHEDULEDFROM PREVIOUSSTORED AND STORED % TO (IF VARIABLENO.VALUEAPPLICATION THIS PERIOD(NOT IN TO DATE (G / C) FINISH RATE)(D + E)D OR E) (D+E+F) (C - G)CONTRACT00100 Mobilization/Demobilization 33000.00 0.00 24750.00 0.00 24750.00 75 8250.00 1237.5000200 General Requirements 15000.00 0.00 15000.00 0.00 15000.00 100 0.00 750.0000300 Diesel Generator 370000.00 0.00 2500.00 0.00 2500.00 1 367500.00 125.0000400 Miscellaneous Electrical 70000.00 0.00 0.00 0.00 0.00 0 70000.00 0.0000500 Temporary Standby Power 83000.00 0.00 20000.00 0.00 20000.00 24 63000.00 1000.0000600 HVAC and Mechanical 108000.00 0.00 0.00 23156.71 23156.71 21 84843.29 1157.8400700 Contract Allowance 50000.00 0.00 0.00 0.00 0.00 0 50000.00 0.00729000.00 0.00 62250.00 23156.71 85406.71 12 643593.29 4270.34 Total Contract 729000.00 0.00 62250.00 23156.71 85406.71 12 643593.29 4270.34Page 6492 of 9661 Page 6493 of 9661 +VMZ $PMMJFS#PPTUFS1VNQ )BSDP &YIBVTUPage 6494 of 9661 Page 6495 of 9661 Page 6496 of 9661 Page 6497 of 9661Collier Booster Pump7/31/2025Multiple8/29/20259/30/2025$85,406.7423-8181MultipleMultipleMultipleMultipleMultipleMultipleMultipleMultipleMultipleMultipleMultipleMultipleMultipleMultipleMultiple$85,406.71$85,406.71$128,593.29$465,000.00 After-the-Fact Form Page 1 of 2 $\JXVW Per section of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,DOO After-the-Fact Procurement Form is required. Vendor Name:Reason for ATF: Other (Explain): Amount:Date of Purchase: Contract #:Purchase Order #: Describe goods/services purchased: Details of the Purchase: Have the goods been received, or have the services been performed? Yes No Has the vendor been paid? Yes No Action Required (choose one): Ratification of payment already made Authorize payment to the vendor Other (Explain): Why is this deemed a non-compliant purchase? Choose one. Contract Other (Explain): Ordinance Manual P-Card Purchase Order Division:Department: All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are optional. Requester Signature Date Division Director Signature Date Department Head or Executive Director Signature Date Technical Management Associates Inc.Other (please describe): Missing back-up documentation $ 7,340.46 7/12/23 23-8092 4500225326 The project consisted of the replacement of electrical equipment at the Carica Pump Station. Work Directive Number 2 is for the contractor to add additional grounding inside the proposed main switch gear #1 and #2, including additional ground splices and wire. Work Directive Number 4 is for the contractor to provide additional conduit and wiring to install the proposed reactor #4 at Carica. Work Directive No. 2 and Work Directive No. 4 were authorized by the County Project Manager. These work directives were included in Change Order No. 2 which was administratively approved by the County on November 08, 2024. When the Contractor submitted the final pay application including work completed associated with Change Order No. 2, it was identified that the Contractor was missing back-up documentation related to Work Directives 2 and 4. Proposals from TMA for WD #2 and #4 were not provided, proposals for materials were not obtained/provided, and Daily Reports are missing position titles that are needed to verify the amounts being billed. ✔ Contractor did not provide change order back-up documentation. Engineering and Project Management Public Utilities Benjamin N. Bullert BullertBenjamin Digitally signed by BullertBenjamin DN: E=Benjamin.Bullert@colliercountyfl.gov, CN=BullertBenjamin, OU=General, OU=PPM User Accounts, OU=PUD Planning and Project Management, OU=PUD, OU=Divisions, DC=bcc, DC=colliergov, DC=net Date: 2025.09.30 17:19:26-04'00' Matthew McLean McLeanMatthew Digitally signed by McLeanMatthew Date: 2025.10.01 08:06:35 -04'00' Jim DeLony DeLonyJim Digitally signed by DeLonyJim Date: 2025.10.01 09:59:39 -04'00' ✔ ✔ ✔ Page 6498 of 9661 After-the-Fact Form Page 2 of 2 $XJXVW Corrective/Preventative Action (choose all that apply). Procurement 101 Training Quoting101 Training Internal Process Refresher Training Review Procurement Ordinance P-Card Training Review Procurement Manual Other:BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB__________________________________ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understand that any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my commitment to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after-the-fact purchases. Requester Signature Date The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after- the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective actions, and progressive discipline, will be provided to staff as required by the circumstances. Division Director Signature Date Reviewed: 3URFXUHPHQW Signature Date 'HSXW\&RXQW\0DQDJHU 5HTXHVWJUHDWHUWKDQ Signature Date Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System. After-the-Fact requests less than $5,000 will be placed on the Procurement Administrative Report for approval by the Board of County Commissioners. After-the-Fact requests greater than $5,000 will require approval by the Board of County Commissioners via an agenda item. The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation. ✔Inform the contractor that they need to provide all backup documentation when completing unforeseen work. Benjamin N. Bullert BullertBenjamin Digitally signed by BullertBenjamin DN: E=Benjamin.Bullert@colliercountyfl.gov, CN=BullertBenjamin, OU=General, OU=PPM User Accounts, OU=PUD Planning and Project Management, OU=PUD, OU=Divisions, DC=bcc, DC=colliergov, DC=net Date: 2025.09.30 17:20:02-04'00' Matthew McLean McLeanMatthew Digitally signed by McLeanMatthew DN: E=Matthew.McLean@colliercountyfl.gov, CN=McLeanMatthew, OU=General, OU=PPM User Accounts, OU=PUD Planning and Project Management, OU=PUD, OU=Divisions, DC=bcc, DC=colliergov, DC=net Date: 2025.10.29 09:07:42-04'00' Josie Terga TergaJosie Digitally signed by TergaJosie Date: 2025.10.29 11:40:23 -04'00'10/29/25 Page 6499 of 9661 Page 6500 of 9661 Page 6501 of 9661 Page 6502 of 9661 Page 6503 of 9661 Page 6504 of 9661 Page 6505 of 9661 Page 6506 of 9661 Page 6507 of 9661 Page 6508 of 9661 Page 6509 of 9661 Page 6510 of 9661 Page 6511 of 9661 5ZMFS$8BJOSJHIU %JHJUBMMZTJHOFECZ5ZMFS$8BJOSJHIU %BUFhh 0F/HDQ0DWWKHZ 'LJLWDOO\VLJQHGE\0F/HDQ0DWWKHZ '1( 0DWWKHZ0F/HDQ#FROOLHUFRXQW\IOJRY &1 0F/HDQ0DWWKHZ28 *HQHUDO28 3308VHU$FFRXQWV 28 38'3ODQQLQJDQG3URMHFW0DQDJHPHQW28 38' 28 'LYLVLRQV'& EFF'& FROOLHUJRY'& QHW 'DWH )FSSFSB4BOESB %JHJUBMMZTJHOFECZ)FSSFSB4BOESB %BUFhh 9 Page 6512 of 9661 Page 6513 of 9661 Page 6514 of 9661 Page 6515 of 9661 Page 6516 of 9661 Page 6517 of 9661 Purchase Order number must appear on all related correspondence, shipping papers and invoices: Printed 10/15/2025 @ 12:15:37 Page 1 of 24012000000-273512-634999-71067.24.5 Collier County Board of County Commissioners Procurement Services Division Phone: 239-252-8407 Fax: 239-732-0844 Tax Exempt: 85-8015966531C-1 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com Send all Invoices to: VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: http://www.colliercountyfl.gov/home/showdocument?id=74077, including delivery and payment terms. Further the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department Immediately if order fulfillment cannot occur as specified. 3. Send all invoices to:Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Sandra Herrera, Director, Procurement Services Division Vendor # 116957 TECHNICAL MANAGEMENT ASSOCIATES INC 10251 METRO PARKWAY STE 118 FT MYERS FL 33966 Purchase order PO Number 4500225326 Date 07/12/2023 Contact Person W Projects Please deliver to: PLANNING & PROJECT MANAGEMENT DEPT Attn: Ben Bullert 3339 TAMIAMI TRL E STE 303 NAPLES FL 34112-5361 Delivery Date: Terms of Payment Net 30 Days Item Material Description Order Qty Unit Price Per Unit Net Value 00010 CON Task 1 Mobilization 60,000 EA 1.00 60,000.00 *** Item completely delivered *** 00020 CON Task 2 General Requirements 30,000 EA 1.00 30,000.00 *** Item completely delivered *** 00030 CON Task 3 Demolition 175,000 EA 1.00 175,000.00 *** Item completely delivered *** 00040 CON Task 4 Electrical Improvements 623,100 EA 1.00 623,100.00 *** Item completely delivered *** 00050 CON Task 5 Owners Allowance 75,000 EA 1.00 75,000.00 Total quantity spread over the following delivery dates: Quantity Delivery DateUnit 65,292.94each Day 04/10/2025 *** Item partially delivered *** Page 6518 of 9661 Vendor # 116957 TECHNICAL MANAGEMENT ASSOCIATES INC 10251 METRO PARKWAY STE 118 FT MYERS FL 33966 PO Number 4500225326 Date 07/12/2023 Printed Wed Oct 15 2025 12:15:37 GMT-0400 Page 2 of 24012000000-273512-634999-71067.24.5 963,100.00Total net value excl. tax USD Page 6519 of 9661 After-the-Fact Form Page 1 of 2 $\JXVW Per section of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,DOO After-the-Fact Procurement Form is required. Vendor Name:Reason for ATF: Other (Explain): Amount:Date of Purchase: Contract #:Purchase Order #: Describe goods/services purchased: Details of the Purchase: Have the goods been received, or have the services been performed? Yes No Has the vendor been paid? Yes No Action Required (choose one): Ratification of payment already made Authorize payment to the vendor Other (Explain): Why is this deemed a non-compliant purchase? Choose one. Contract Other (Explain): Ordinance Manual P-Card Purchase Order Division:Department: All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are optional. Requester Signature Date Division Director Signature Date Department Head or Executive Director Signature Date Carlon Inc.PO - Threshold Exceed $ 18,641.84 N/A 4500233833 Carlon Inc. provides carbon dioxide tank rentals, maintenance, and refill services at all Collier County Park's aquatic locations. Carbon dioxide is required to maintain the pH balance in the pools, as such, these services are vital to the health and safety of aquatic facilities patrons. PO 4500233833 was issued on October 7, 2024 based on a FY25 quick quote released by the Operations and Veterans Services Division. The PO was issued for $50,000 in compliance with the quick quote threshold. Additional needs at Sun N' Fun and Immokalee Community Pool caused an excess of carbon dioxide requirements that exceeded the purchase order and quick quote threshold. Staff is requesting the Board approve all outstanding invoices for Carlon, Inc. under purchase order 4500233833. ✔ Parks & Recreation Growth Management Community Development Brooke Roxberry RoxberryBrooke Digitally signed by RoxberryBrooke Date: 2025.10.09 14:00:46 -04'00' James Hanrahan HanrahanJames Digitally signed by HanrahanJames Date: 2025.10.09 17:48:53 -04'00' James French CookJaime Digitally signed by CookJaime Date: 2025.10.10 17:00:34 -04'00' ✔ ✔ ✔ Page 6520 of 9661 After-the-Fact Form Page 2 of 2 $XJXVW Corrective/Preventative Action (choose all that apply). Procurement 101 Training Quoting101 Training Internal Process Refresher Training Review Procurement Ordinance P-Card Training Review Procurement Manual Other:BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB__________________________________ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understand that any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my commitment to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after-the-fact purchases. Requester Signature Date The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after- the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective actions, and progressive discipline, will be provided to staff as required by the circumstances. Division Director Signature Date Reviewed: 3URFXUHPHQW Signature Date 'HSXW\&RXQW\0DQDJHU 5HTXHVWJUHDWHUWKDQ Signature Date Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System. After-the-Fact requests less than $5,000 will be placed on the Procurement Administrative Report for approval by the Board of County Commissioners. After-the-Fact requests greater than $5,000 will require approval by the Board of County Commissioners via an agenda item. The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation. ✔ATF predates Parks & Recreation finance transition from Operations & Veteran Services to Operations & Regulatory Management. The staff member, Jordan Grenier, responsible for tracking and monitoring this PO is no longer with the County. Brooke Roxberry RoxberryBrooke Digitally signed by RoxberryBrooke Date: 2025.10.09 14:00:52 -04'00' James Hanrahan HanrahanJames Digitally signed by HanrahanJames Date: 2025.10.09 17:49:20 -04'00' Josie Terga TergaJosie Digitally signed by TergaJosie Date: 2025.10.28 15:03:16 -04'00'10/28/25 Page 6521 of 9661 Purchase Order number must appear on all related correspondence, shipping papers and invoices: Printed 10/13/2025 @ 11:03:28 Page 1 of 21011000000-156332-652311 Collier County Board of County Commissioners Procurement Services Division Phone: 239-252-8407 Fax: 239-732-0844 Tax Exempt: 85-8015966531C-1 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com Send all Invoices to: VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: https://www.colliercountyfl.gov/home/showdocument?id=104405, including delivery and payment terms. Further, the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department immediately if order fulfillment cannot occur as specified. 3. Send all invoices to:Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Sandra Srnka, Director, Procurement Services Division Vendor # 127732 CARLON INC BROWARD NELSON FOUNTAIN SERVICE 241 SW 21ST TERRACE FORT LAUDERDALE FL 33312-1424 Purchase order PO Number 4500233833 Date 10/07/2024 Contact Person Parks Admin Please deliver to: NORTH COLLIER REGIONAL PARK COLLIER COUNTY PARKS ADMINISTRATION 15000 LIVINGSTON RD NAPLES FL 34109 Delivery Date: Terms of Payment Net 30 Days Item Material Description Order Qty Unit Price Per Unit Net Value 00010 QQ CO2 TANK RENTAL 156332 6,911.5 EA 1.00 6,911.50 DAYNE ATKINSON Blanket Purchase Orders do not survive after the underlying contract expires. *** Item completely delivered *** 00020 QQ CO2 DELIVER, MAINT, REFILL 332 18,099.45 EA 1.00 18,099.45 DAYNE ATKINSON *** Item completely delivered *** 00030 QQ CO2 TANK RENTAL 156338 3,383.4 EA 1.00 3,383.40 DAYNE ATKINSON *** Item completely delivered *** 00040 QQ CO2 DELIVER, MAINT, REFILL 338 21,603.09 EA 1.00 21,603.09 DAYNE ATKINSON Page 6522 of 9661 Vendor # 127732 CARLON INC BROWARD NELSON FOUNTAIN SERVICE 241 SW 21ST TERRACE FORT LAUDERDALE FL 33312-1424 PO Number 4500233833 Date 10/07/2024 Printed Mon Oct 13 2025 11:03:28 GMT-0400 Page 2 of 21011000000-156332-652311 Item Material Description Order Qty Unit Price Per Unit Net Value *** Item completely delivered *** 49,997.44Total net value excl. tax USD Page 6523 of 9661 Record Status Source Status DescriptionLast Sub Status description Vendor no.Vendor name Grp Fiscal TechRef. date Ref. number Amount Pur. order Due date 1 Due date net Text Public Purpose Receipt DateLast prc datePayment method0001142864 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 10/6/2025 87-01573 291.60 4500233833 11/6/2025 11/6/2025 MAINTAINING CERTIFICATIONS 10/7/2025 10/7/2025 C0001142863 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 10/6/2025 87-01574 201.60 4500233833 11/6/2025 11/6/2025 MAINTAINING CERTIFICATIONS 10/7/2025 10/7/2025 C0001142862 020 SC Resubmitted FT from AP-Other (See Notes) 127732 CARLON INC PAD X 10/6/2025 87-01579 630.00 4500233833 11/6/2025 11/6/2025 MAINTAINING CERTIFICATIONS 10/7/2025 10/7/2025 C0001142861 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 10/6/2025 87-01590 495.00 4500233833 11/6/2025 11/6/2025 MAINTAINING CERTIFICATIONS 10/7/2025 10/7/2025 C0001141322 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/29/2025 87-01495 353.70 4500233833 10/30/2025 10/30/2025 MAINTAINING CERTIFICATIONS 9/30/2025 9/30/2025 C0001141321 020 SC Resubmitted FT from AP-Need goods return 127732 CARLON INC PAD X 9/29/2025 87-01512 554.40 4500233833 10/30/2025 10/30/2025MAINTAINING CERTIFICATIONS 9/30/2025 9/30/2025 C0001139819 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/22/2025 87-01425 207.45 4500233833 10/23/2025 10/23/2025 MAINTAINING CERTIFICATIONS 9/23/2025 9/23/2025 C0001139818 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/22/2025 87-01433 792.45 4500233833 10/23/2025 10/23/2025 MAINTAINING CERTIFICATIONS 9/23/2025 9/23/2025 C0001139817 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/22/2025 87-01437 318.15 4500233833 10/23/2025 10/23/2025 MAINTAINING CERTIFICATIONS 9/23/2025 9/23/2025 C0001138785 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/17/2025 475500 90.00 4500233833 10/18/2025 10/18/2025 MAINTAINING CERTIFICATIONS 9/18/2025 9/18/2025 C0001138157 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/15/2025 87-01361 216.45 4500233833 10/16/2025 10/16/2025 MAINTAINING CERTIFICATIONS 9/16/2025 9/16/2025 C0001138156 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/15/2025 87-01369 469.35 4500233833 10/16/2025 10/16/2025 MAINTAINING CERTIFICATIONS 9/16/2025 9/16/2025 C0001137688 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/8/2025 87-01300 90.00 4500233833 10/12/2025 10/12/2025 MAINTAINING CERTIFICATIONS 9/12/2025 9/15/2025 C0001136460 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/8/2025 87-01298 260.55 4500233833 10/9/2025 10/9/2025 MAINTAINING CERTIFICATIONS 9/9/2025 9/9/2025 C0001136458 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/8/2025 87-01302 315.00 4500233833 10/9/2025 10/9/2025 MAINTAINING CERTIFICATIONS 9/9/2025 9/9/2025 C0001136457 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/8/2025 87-01309 495.00 4500233833 10/9/2025 10/9/2025 MAINTAINING CERTIFICATIONS 9/9/2025 9/9/2025 C0001134799 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/30/2025 A-466480 188.00 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001134797 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/30/2025 A-467444 282.00 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001134795 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/1/2025 A-466431 188.00 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001134792 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/1/2025 C-469982 22.64 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001134771 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/30/2025 A-466295 188.00 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001134610 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 8/29/2025 465776 90.00 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001134505 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/1/2025 87-01235 607.50 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001134504 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 9/1/2025 87-01225 189.00 4500233833 10/2/2025 10/2/2025 MAINTAINING CERTIFICATIONS 9/2/2025 9/2/2025 C0001133153 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 8/25/2025 87-01149 295.20 4500233833 9/25/2025 9/25/2025 MAINTAINING CERTIFICATIONS 8/26/2025 8/26/2025 C0001133152 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 8/25/2025 87-01157 328.00 4500233833 9/25/2025 9/25/2025 MAINTAINING CERTIFICATIONS 8/26/2025 8/26/2025 C0001133151 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 8/25/2025 87-01165 184.50 4500233833 9/25/2025 9/25/2025 MAINTAINING CERTIFICATIONS 8/26/2025 8/26/2025 C0001133150 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 8/25/2025 87-01165 266.50 4500233833 9/25/2025 9/25/2025 MAINTAINING CERTIFICATIONS 8/26/2025 8/26/2025 C0001133149 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 8/25/2025 87-01170 328.00 4500233833 9/25/2025 9/25/2025 MAINTAINING CERTIFICATIONS 8/26/2025 8/26/2025 C0001132579 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 5/1/2025 C-415103 12.00 4500233833 9/21/2025 9/21/2025 MAINTAINING CERTIFICATIONS 8/22/2025 8/25/2025 C0001132578 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 7/11/2025 87-00728 861.00 4500233833 9/21/2025 9/21/2025 MAINTAINING CERTIFICATIONS 8/22/2025 8/25/2025 C0001132577 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 5/26/2025 87-00296 533.00 4500233833 9/21/2025 9/21/2025 MAINTAINING CERTIFICATIONS 8/22/2025 8/25/2025 C0001132570 020 SC Resubmitted FT from AP-Need MIGO 127732 CARLON INC PAD X 5/26/2025 87-00304 410.00 4500233833 9/21/2025 9/21/2025 MAINTAINING CERTIFICATIONS 8/22/2025 8/25/2025 C0001132532 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 4/18/2025 9601585424 430.50 4500233833 9/21/2025 9/21/2025 MAINTAINING CERTIFICATIONS 8/22/2025 8/25/2025 C0001132531 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 4/22/2025 87-00014 246.00 4500233833 9/21/2025 9/21/2025 MAINTAINING CERTIFICATIONS 8/22/2025 8/25/2025 C0001131591 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/18/2025 87-01089 266.50 4500233833 9/18/2025 9/18/2025 MAINTAINING CERTIFICATIONS 8/19/2025 8/22/2025 C0001131590 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/18/2025 87-01096 492.00 4500233833 9/18/2025 9/18/2025 MAINTAINING CERTIFICATIONS 8/19/2025 8/22/2025 C0001131589 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/18/2025 87-01105 328.00 4500233833 9/18/2025 9/18/2025 MAINTAINING CERTIFICATIONS 8/19/2025 8/22/2025 C0001130057 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/11/2025 87-01021 328.00 4500233833 9/11/2025 9/11/2025 MAINTAINING CERTIFICATIONS 8/12/2025 8/13/2025 C0001130056 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/11/2025 87-01023 287.00 4500233833 9/11/2025 9/11/2025 MAINTAINING CERTIFICATIONS 8/12/2025 8/13/2025 C0001130055 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/11/2025 87-01025 410.00 4500233833 9/11/2025 9/11/2025 MAINTAINING CERTIFICATIONS 8/12/2025 8/13/2025 C0001130053 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/11/2025 87-01032 328.00 4500233833 9/11/2025 9/11/2025 MAINTAINING CERTIFICATIONS 8/12/2025 8/13/2025 C0001128293 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/4/2025 87-00946 266.50 4500233833 9/4/2025 9/4/2025 MAINTAINING CERTIFICATIONS 8/5/2025 8/11/2025 C0001128292 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/4/2025 87-00957 430.50 4500233833 9/4/2025 9/4/2025 MAINTAINING CERTIFICATIONS 8/5/2025 8/11/2025 C0001128291 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/4/2025 87-00962 266.50 4500233833 9/4/2025 9/4/2025 MAINTAINING CERTIFICATIONS 8/5/2025 8/11/2025 C0001127725 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 8/30/2025 A-452551 188.00 4500233833 8/31/2025 8/31/2025 MAINTAINING CERTIFICATIONS 8/1/2025 8/11/2025 C0001126294 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/28/2025 87-00883 164.00 4500233833 8/28/2025 8/28/2025 MAINTAINING CERTIFICATIONS 7/29/2025 8/8/2025 C0001126293 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/28/2025 87-00885 196.80 4500233833 8/28/2025 8/28/2025 MAINTAINING CERTIFICATIONS 7/29/2025 8/8/2025 C0001126292 020 SC Resubmitted FT to FT-Pending BCC Agenda# 127732 CARLON INC PAD 7/28/2025 87-00887 225.50 4500233833 8/28/2025 8/28/2025 CO2 GAS MAINTAINING CERTIFICATIONS 7/29/2025 9/26/2025 C0001126291 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/28/2025 87-00892 246.00 4500233833 8/28/2025 8/28/2025 MAINTAINING CERTIFICATIONS 7/29/2025 8/8/2025 C0001124782 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/21/2025 87-00816 266.50 4500233833 8/21/2025 8/21/2025 MAINTAINING CERTIFICATIONS 7/22/2025 8/1/2025 C0001124781 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/21/2025 87-00824 328.00 4500233833 8/21/2025 8/21/2025 MAINTAINING CERTIFICATIONS 7/22/2025 8/1/2025 C0001123165 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/7/2025 87-00653 574.00 4500233833 8/14/2025 8/14/2025 MAINTAINING CERTIFICATIONS 7/15/2025 8/1/2025 C0001123164 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/7/2025 87-00666 369.00 4500233833 8/14/2025 8/14/2025 MAINTAINING CERTIFICATIONS 7/15/2025 8/1/2025 C0001123081 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/14/2025 87-00733 471.50 4500233833 8/14/2025 8/14/2025 MAINTAINING CERTIFICATIONS 7/15/2025 8/1/2025 C0001123080 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/14/2025 87-00735 307.50 4500233833 8/14/2025 8/14/2025 MAINTAINING CERTIFICATIONS 7/15/2025 8/1/2025 C0001123078 020 SC Resubmitted FT to FT-In review 127732 CARLON INC PAD X 7/14/2025 87-00756 471.50 4500233833 8/14/2025 8/14/2025 MAINTAINING CERTIFICATIONS 7/15/2025 8/1/2025 C18,641.84Page 6524 of 9661 After-the-Fact Form Page 1 of 2 $\JXVW Per section of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,DOO After-the-Fact Procurement Form is required. Vendor Name:Reason for ATF: Other (Explain): Amount:Date of Purchase: Contract #:Purchase Order #: Describe goods/services purchased: Details of the Purchase: Have the goods been received, or have the services been performed? Yes No Has the vendor been paid? Yes No Action Required (choose one): Ratification of payment already made Authorize payment to the vendor Other (Explain): Why is this deemed a non-compliant purchase? Choose one. Contract Other (Explain): Ordinance Manual P-Card Purchase Order Division:Department: All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are optional. Requester Signature Date Division Director Signature Date Department Head or Executive Director Signature Date ALLIED UNIVERSAL CORPORATION PO - Services or Fees Outside Contract/Scope $ 459.58 9/23/25 4500235357 Sodium Hypochlorite - Chemical for the Orange Tree Facilities The purchase order was opened on 10/29/24 using 3 quotes; the quoted pricing expired on 2/28/25 and a new purchase order was not opened with new pricing. The Invoice is to be partially paid for quoted amount of $3,618.68. After the fact needed for the increase in price of $459.58. ✔ Operations Support (PUD) UTILITIES FINACE OPERATIONS BRANDON BOOKER BookerBrandon Digitally signed by BookerBrandon Date: 2025.10.28 10:05:25 -04'00'10/28/25 Joseph Bellone BelloneJoseph Digitally signed by BelloneJoseph Date: 2025.10.28 12:58:06 -04'00' DeLonyJim Digitally signed by DeLonyJim Date: 2025.10.28 13:42:10 -04'00' ✔ ✔ ✔ Page 6525 of 9661 After-the-Fact Form Page 2 of 2 $XJXVW Corrective/Preventative Action (choose all that apply). Procurement 101 Training Quoting101 Training Internal Process Refresher Training Review Procurement Ordinance P-Card Training Review Procurement Manual Other:BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB__________________________________ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understand that any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my commitment to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after-the-fact purchases. Requester Signature Date The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after- the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective actions, and progressive discipline, will be provided to staff as required by the circumstances. Division Director Signature Date Reviewed: 3URFXUHPHQW Signature Date 'HSXW\&RXQW\0DQDJHU 5HTXHVWJUHDWHUWKDQ Signature Date Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System. After-the-Fact requests less than $5,000 will be placed on the Procurement Administrative Report for approval by the Board of County Commissioners. After-the-Fact requests greater than $5,000 will require approval by the Board of County Commissioners via an agenda item. The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation. ✔ BRANDON BOOKER BookerBrandon Digitally signed by BookerBrandon Date: 2025.10.28 10:05:51 -04'00'10/28/25 Joseph Bellone BelloneJoseph Digitally signed by BelloneJoseph Date: 2025.10.28 13:00:14 -04'00' Josie Terga TergaJosie Digitally signed by TergaJosie Date: 2025.11.18 11:19:23 -05'00'11/18/25 Page 6526 of 9661 INVOICE Invoice Date:9/23/2025 Invoice No: I3047694 Order Date: 9/17/2025 Ship Date: 9/19/2025 Customer ID:122289000 016 Salesperson:Shawn Fink __________ __________ BILL TO: COLLIER CTY UTILITY 3299 TAMIAMI TRAIL EAST SUITE #700 NAPLES FL 34112 SHIP TO: Golden Gate WWTP Attn: Robert Edge / Chris F. 4931 32nd Avenue SW NAPLES FL 34116 F.O.B. POINT CUSTOMER ORDER #SHIP VIA TERMS DELIVERY TICKET # TSU NET 30 DAYS O3301884 SITE 08 ALLIED UNIVERSAL (MANATEE)ORDERED BY: PART NUMBER QTY ORDERED UNITS QTY SHIPPED QTY BO PRICE DISC % EXT. PRICE 6810 2,502.000 GAL 2,502.000 0.000 1.630 0.00 4,078.26 COT-SOD HYPO 12% VOL/BULK, AQUA GUARD CHLORINATING SANITIZER 5501 2,502.000 GAL 2,502.000 0.000 0.000 0.00 0.00 Superfund Excise Tax-Gal 10.5% 91467 1.000 EACH 1.000 0.000 0.000 0.00 0.00 FUEL SURCHARGE REMIT TO Allied Universal Corporation 3901 N.W. 115th Avenue Miami, FL, 33178 Phone: (305) 888-2623 Fax: (305) 885-4671 EIN: 59-0776285 Sales Total:4,078.26 Tax Total:0.00 3301884 TOTAL 4,078.26 Page: 1 of 1 Page 6527 of 9661 Purchase Order number must appear on all related correspondence, shipping papers and invoices: Printed 10/23/2025 @ 07:42:10 Page 1 of 14008000000-233353-652310 Collier County Board of County Commissioners Procurement Services Division Phone: 239-252-8407 Fax: 239-732-0844 Tax Exempt: 85-8015966531C-1 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com Send all Invoices to: VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: https://www.colliercountyfl.gov/home/showdocument?id=104405, including delivery and payment terms. Further, the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department immediately if order fulfillment cannot occur as specified. 3. Send all invoices to:Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Sandra Srnka, Director, Procurement Services Division Vendor # 100133 ALLIED UNIVERSAL CORPORATION 3901 NW 115 AVE MIAMI FL 33178 Purchase order PO Number 4500235357 Date 10/29/2024 Contact Person Wastewater Lab Please deliver to: NORTHEAST UTILITIES ORANGE TREE FACILITIES 1445 OIL WELL RD NAPLES FL 34120 Delivery Date: Terms of Payment Net 28 days (20 business days) Item Material Description Order Qty Unit Price Per Unit Net Value 00010 3Q SODIUM HYPOCHLORITE_NESA 20,059.16 EA 1.00 20,059.16 *** Item completely delivered *** 20,059.16Total net value excl. tax USD Page 6528 of 9661 VENDOR PRICE PER ODYSSEY $1.60 GAL HAWKINS $3.15 GAL ALLIED $1.54 GAL LOWEST Page 6529 of 9661 From:Shawn Fink Cc:Jonas Foster Subject:Re: Sodium Hypochlorite Date:Wednesday, October 02, 2024 1:08:16 PM EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Jonas, I have confirmed that the price per gallon for Sodium Hypochlorite to the Orange Tree facility is $1.54/gal. This price is good until 2/28/2025. Please let me know if you have any questions. Thanks, Shawn Fink l SWFL Account Manager Allied Universal Corporation 239-564-7665 cell www.allieduniversal.com On Wed, Oct 2, 2024 at 10:46 AM Shawn Fink <shawnf@allieduniversal.com> wrote: Good morning Jonas, I am still looking into the details but from what I can determine at this point your current price is good until March 2025. I will respond with a more comprehensive answer later today once I’ve had the chance to look at it a little bit more. Thanks, Shawn Fink l SWFL Account Manager Allied Universal Corporation 239-564-7665 cell www.allieduniversal.com On Wed, Oct 2, 2024 at 10:30 AM Raphael Fernandez <raphaelf@allieduniversal.com> wrote: Good morning Jonas, Ty is no longer working with Allied but your new sales representative Shawn will be able to assist you. I have copied her on this email. On Wed, Oct 2, 2024, 10:25 AM Jonas Foster <Jonas.Foster@colliercountyfl.gov> wrote: Good morning- Just following up on the request below. Thanks, Jonas Foster Supervisor - Inventory Utilities Finance Operations Office:239-252-6281 Page 6530 of 9661 Jonas.Foster@colliercountyfl.gov From: Jonas Foster <Jonas.Foster@colliercountyfl.gov> Sent: Tuesday, October 01, 2024 8:43 AM To: tye@allieduniversal.com Subject: Sodium Hypochlorite Good morning Ty- Can you please provide updated pricing on delivery of sodium hypochlorite delivered to our Northeast service facility? Thanks, Jonas Foster Supervisor - Inventory Utilities Finance Operations Office:239-252-6281 Jonas.Foster@colliercountyfl.gov Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. ============================================================ NOTICE: This communication, including all attachments, may contain legally privileged, confidential or proprietary information. If the reader of this communication is not the intended recipient, you are hereby notified that any reading, dissemination, distribution, copying, disclosure or other use of this information is strictly prohibited. If you have received this message in error, please notify the sender immediately by email reply and delete this message and all copies and backups, thereof. Thank You. ============================================================ Page 6531 of 9661 After-the-Fact Form Page 1 of 2 $\JXVW Per section of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,DOO After-the-Fact Procurement Form is required. Vendor Name:Reason for ATF: Other (Explain): Amount:Date of Purchase: Contract #:Purchase Order #: Describe goods/services purchased: Details of the Purchase: Have the goods been received, or have the services been performed? Yes No Has the vendor been paid? Yes No Action Required (choose one): Ratification of payment already made Authorize payment to the vendor Other (Explain): Why is this deemed a non-compliant purchase? Choose one. Contract Other (Explain): Ordinance Manual P-Card Purchase Order Division:Department: All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are optional. Requester Signature Date Division Director Signature Date Department Head or Executive Director Signature Date Gannett Media Corp PO - Services Rendered without PO $ 763.00 10/6/25 4600006069 Legal Ad GGWWTP Notice of Intent to issue FDEP Permit Legal Ad quote was requested from vendor. Requisition was created. Ad was published before requisition was approved/PO was created. ✔ EPMD PUD Jennifer Rainey RaineyJenniferA Digitally signed by RaineyJenniferA Date: 2025.11.04 15:01:12 -05'00' Matthew McLean McLeanMatthew Digitally signed by McLeanMatthew Date: 2025.11.05 13:46:49 -05'00' Jim Delony DeLonyJim Digitally signed by DeLonyJim Date: 2025.11.06 08:30:35 -05'00' ✔ ✔ ✔ Page 6532 of 9661 After-the-Fact Form Page 2 of 2 $XJXVW Corrective/Preventative Action (choose all that apply). Procurement 101 Training Quoting101 Training Internal Process Refresher Training Review Procurement Ordinance P-Card Training Review Procurement Manual Other:BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB__________________________________ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understand that any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my commitment to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after-the-fact purchases. Requester Signature Date The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after- the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective actions, and progressive discipline, will be provided to staff as required by the circumstances. Division Director Signature Date Reviewed: 3URFXUHPHQW Signature Date 'HSXW\&RXQW\0DQDJHU 5HTXHVWJUHDWHUWKDQ Signature Date Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System. After-the-Fact requests less than $5,000 will be placed on the Procurement Administrative Report for approval by the Board of County Commissioners. After-the-Fact requests greater than $5,000 will require approval by the Board of County Commissioners via an agenda item. The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation. ✔ Jennifer Rainey RaineyJenniferA Digitally signed by RaineyJenniferA Date: 2025.11.04 15:01:34 -05'00' Matthew McLean McLeanMatthew Digitally signed by McLeanMatthew Date: 2025.11.06 11:42:04 -05'00' Josie Terga TergaJosie Digitally signed by TergaJosie Date: 2025.11.18 11:25:47 -05'00'11/18/25 Page 6533 of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age 6534 of 9661 $$G3UHYLHZPage 6535 of 9661 ! " #$ % ! "# $% &' ()# &* ) +, - ./0# - 1 2 34--5 67)5 .) ) 5)#) + + ) 4 2 *+ - 4 - ) . - 5) - 4+45)7 ) 4) . )5 2 + )4 - ) . -) 4+.. ) !!"#!"$!%! &''% ("# / +82 ) ' %!'/ &'($)**++')), -./&))*.'0*'.+., &))*&1)*+.0.**/+)%22*,.,),2)'&)+'2)2, )'+ *&*&+,9 $4) '3 ''0' ' )'+ 0' 4*) *&&+,/ ":""# :"4 " .; ! "##$%%&'&('&)"*%+% &'&('&),- -7 : <5$0 = -->7?: =* 7 + -->7? * 7 +) ) - ' ("'% %"(!-.%!."/!(0.%-01 " # # 56 76 86 9:6; ! " <& /4#! % ' $)%@ *91 ? / ./0 % / 1''/ "%""' '' Page 6536 of 9661