Agenda 12/09/2025 Item #16B15 (Resolution the Chair to execute the FY26 Public Transportation Grant Agreement)12/9/2025
Item # 16.B.15
ID# 2025-4709
Executive Summary
Recommendation to approve a Resolution approving and authorizing the Chair to execute the FY26 Public
Transportation Grant Agreement (PTGA) 410139-1-84-09 with the Florida Department of Transportation (FDOT) State
Block Grant Program in the amount of $2,556,190 providing for State funding for eligible Collier County fixed-route
transit administrative, management, and operational expenses in the amount of $1,278,095, approve a local match in the
amount of $1,278,095, and authorize the necessary Budget Amendments.
OBJECTIVE: To provide efficient, safe, and timely public transportation for the residents of Collier County.
CONSIDERATIONS: State funding is made available each year through a process administered by the Florida
Department of Transportation (FDOT) under the State Block Grant Program. State Block Grant funding is allocated and
made available to multiple counties across the state through an allocation in the FDOT work plan. The Public
Transportation Grant Agreement (PTGA) will provide funding for eligible administrative, management, and operational
expenses incurred as a result of Collier County providing fixed-route transportation services for its residents.
The amount of State dollars available to Collier County for FY26 totals $1,278,095 and requires a local match of
$1,278,095. Staff received the final agreement on November 7, 2025, and it is attached to this item for the Board's
consideration.
The Resolution also authorizes the Chairman or their designee to modify or terminate the agreement, as well as execute
any pertinent documents affiliated with the agreement.
This item is consistent with the Collier County strategic plan objective to design and maintain an effective transportation
system to reduce traffic congestion and improve the mobility of our residents and visitors.
This item is consistent with the Collier County strategic plan objective to design and maintain an effective transportation
system to reduce traffic congestion and improve the mobility of our residents and visitors.
FISCAL IMPACT: A Budget Amendment is required to recognize grant funding in the amount of $1,278,095 within
the Collier Area Transit (CAT) Grant Fund (4031) Project 33968. A Budget Amendment is also required in the amount
of $1,278,095 within CAT Grant Match Fund (4032), Project 33968. Matching funds are available within the Collier
Area Transit Enhancement Fund (4030) supported by the annual transfer of General Fund (0001) revenue.
GROWTH MANAGEMENT IMPACT: This item is consistent with the Transportation Element Objectives 10 and 12
of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority vote of the Board
for approval. – CLD
RECOMMENDATION(S): To approve a Resolution approving and authorizing the Chairman to execute the FY 26-27
Public Transportation Grant Agreement (PTGA) 410139-1-84-09 with the Florida Department of Transportation
(FDOT) State Block Grant Program in the amount of $2,556,190 providing for State funding for eligible Collier County
fixed-route transit administrative, management, and operational expenses in the amount of $1,278,095, approve a local
match in the amount of $1,278,095, and authorize the necessary Budget Amendments.
PREPARED BY: Omar De Leon, Transit Manager, PTNE Division
ATTACHMENTS:
1. Resolution
2. Grant Agreement
3. BA for Fund 4030
Page 4181 of 9661
12/9/2025
Item # 16.B.15
ID# 2025-4709
4. BA for Fund 4031
5. BA for Fund 4032
Page 4182 of 9661
RIISOLL]]-IoN \O. 2025.
A RESOLLITIOT\- OF THE BOARD OF COUNTY COMMISSIONERS, OF
COLLIER COUNTY, FLORIDA, APPROVING AND AUTHORIZING THE
CHAIRMAS TO EXECUTE PUBLIC TRANSPORTION GRANT AGREEMENT
4IOIJ9-I.94-09 WITH THE FLORIDA I)EPARTMENT OF TRANSPORTATION
(FDOT) TO PROVIDE STATE TRANSIT BLOCK GRANT FUNDS FOR PTJBLIC
TRANSPORTATION SERVICES IN COLLIER COUNTY.
WHEREAS. on December 9. 2025, The Board of County Commissioners of Collier County
Florida ("Boald") approvcd a Public Transpotation Grant Agreement (the "Agreement") with FDOT to
provide Public Transit Block Grant funds to assist Collier County, and authorized its Chairrnan to sign and
enter into that Agreement; and
WHEREAS, FDOT required the Board to provide a resolution rrernorializing and confirr.ning the
Board's affirrnative vote to approve the Agrccment and authorizing its Chairman to execute the Agreement.
NOW THEREFORE. BE IT RtrSOLVED BY THE BOARD OF COUNTY
COMMISSIOI\\;ERS OF COLLIER COUNTY, FLORIDA, that:
l. l'he Board olCounty Commissioners approves, and authorizes its Chairman to sign, the Public
Transpoftation Grant Agreement (Financial Project 4 I 0l 39- I -84-09).
2.-fheChairmanortheirdesigneeisauthorizedtoenterinto-modiforterminatetheAgreement,
as well as other pertinent documents affiliated with the AgreemeDr. with the Florida
Department of Transportatiotl, unless specifi cally rescinded.
3. This Resolution memorializes and confirms the Board's approval ofthe Agreement.
4. A certified copy of this Resolution shall be forwarded by the Collier County Clerk to FDOT
along with the executed Agreement.
of
This Resolution adopted after motion, second and majority vote favoring same this _ day
,202s.
A'I..I'EST:
CRYSI'AI- K. KINZEL. Clerk
Ilv':
. Deputy Clerk
Approv and legality:
BOARD OF COLTNTY COMMISSIONERS
COLLI ER COI.JNTY. FLORIDA
llr
Burt L. Saunders. Chairman
KJeffrey kow- Countv Attornev
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Docusign Envelope lD: CAB2A1D3-A785-4AF1-9044-F1DE46A20A98
STATE OF FLORIOA DEPARIMENTOF IRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STSATEGIC
DEVELOPMENI
occ 10/25
Flnancial Project Numbe(s)
(il6m se9menr.p'rae*equBoc6)
410139-1-84-09
Fund(s)DDR FLAIR Category: 088774
Work Activity Code/Function
FederalAward
ldentification Number (FAIN)- Transit only
Federal Award Date:
Agency UEI Number:
215 Obiect Code;
Org. Code:
Vendor Number
751000
55012020129
F596000558030
Contract Number
CFDA Number:
CFDA Title
CSFA Number:
CSFA TitIE:
TBD
N/A
N/A
55 010
Public Transit Block Grant Prooram
THIS PUBLIC TRANSPORTATION GRANT AGREEMENT ("Agreement") is entered into
by and between the State of Florida, Department of Transportation,
("Department"), and Collier Countv Board of Countv Commissioners, ("Agency"). The Department and the
Agency are sometimes referred to in this Agreement as a "Party" and collectively as the "Parties."
NOW, THEREFORE, in consideration of the mutual beneflts to be derived from joint participation on the
Project, the Parties agree to the following:
1. Authority. The Agency, by Resolution or otherform of official authorization, a copy of which is attached
as Exhibit "D", Agency Resolution and made a part of this Agreement, has authorized its officers to
execute this Agreement on its behalf. The Department has the authority pursuant to Section(s) 341.052,
Florida Statutes, to enter into this Agreement.
2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department's participation
rc Transit R k Grant P ram fundi ^^ f^r rh6 A^a6^,,'.inistrationn
manaoement and oDerational exDenses incurred rouoh orcvidino oublic transDortation services in
Collier Countv, as further described in Exhibit "A", Prorect Description and Responsibilities, attached
and incorporated into this Agreement ("Project"), to provide Department financial assistance to the
Agency, state the terms and conditions upon which Department funds will be provided, and to set forth
the manner in which the Project will be undertaken and completed.
3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
4. Exhibits. The following Exhibits are attached and incorporated into this Agreement
Exhibit A: Project Description and Responsibilities
Exhibit B: Schedule of Financial Assistance
'Exhibit B1: Defened Reimbursement Financial Provisions
'Exhibit 82: Advance Payment Financial Provisions-Exhibit B3: Alternative Advanced Pay (Transit Bus Program)-Exhibit C: Terms and Conditions of Construction
Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit E1: Prohibition Based on Health Care Choices
I
X
X
-X
x
x
Page 1 ol 27
-IWkJRVR-pu-uo
Aviation
Seaports
Transit
lntermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
Page 4184 of 9661
Docusign Envelope lOr CAB2A1DIA785-4AF1-9044-F1D846A20A98
STATE OF FLOFIDA OEPARTMENI O' IRANSFORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIq
OEVEI.OPMENT
occ 10/26
Exhibit E2: Exterior Vehicle Wrap, Tinting, Paint, Marketing and Advertising (Transit)
Exhibit E3: Geoengineering and Weather Modification Reporting (Aviation)
Exhibit E4r Energy Policy Goals Reporting
Exhibit Fr Contract Payment Requirements
'Exhibit G: Audit Requirements for Awards of State Financial Assistance
-Exhibit H: Audit Requirements for Awards of Federal Financial Assistance.Exhibit l: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor
'Additional Exhibit(s):
-lndicates that the Exhibit is only attached and incorporated if applicable box is selected
5. Time. Unless specified othen ise, all references to "days" within this Agreement refer to calendar days.
6. Term of Agreement. This Agreement shall commence upon full execution by both Parties ("Effective
Date") and continue through December 3'1, 2026. lf the Agency does not complete the Project within this
time period, lhis Agreement will expire unless an extension of the time period is requested by the Agency
and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this
Agreement will be considered termination of the ProJect. The cost of any work performed prior to the
Effective Date or after the expiration date of this Agreement will not be reimbursed by the Department.
a. _ lf this box is checked the following provision appliesi
Unless terminated earlier, work on the Project shall commence no later than the _ day of _,
or within _ days of the issuance of the Notice to Proceed for the construction phase of the
Prolect (if the Project involves construction), whichever date is earlier. The Department shall
have the option to immediately terminate this Agreement should the Agency fail to meet the
above-required dates.
7. Amendments, Extensions, and Assignment. This Agreement may be amended or extended upon
mutualwritten agreement of the Parties. This Agreement shall not be renewed. This Agreement shall not
be assigned, transferred, or otherwise encumbered by the Agency under any circumstances without the
prior written consent of the Department.
8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend
any or all of the Department's obligations under this Agreement for the Agency's failure to comply with
applicable law or the terms of this Agreement until such time as the event or condition resulting in such
suspension has ceased or been corrected.
Notwithstanding any other provision of this Agreement, if the Department intends to terminate
the Agreement, the Department shall notify the Agency of such termination in writing at least
thirty (30) days prior to the termination of the Agreement, with instructions to the effective date
of termination or specify the stage of work at which the Agreement is to be terminated.
b. The Parties to this Agreement may terminate this Agreement when its continuation would not
produce beneficial results commensurate with the further expenditure of funds. ln this event,
the Parties shall agree upon the termination conditions.
lf the Agreement ls terminated before performance is completed, the Agency shall be paid
only for that work satisfactorily performed for which costs can be substantiated. Such payment,
however, may not exceed the equivalent percentage of the Department's maximum financial
assistance. lf any portion of the Project is located on the Department's right-of-way, then all
work in progress on the Department right-of-way will become the property of the Department
and will be turned over promptly by the Agency.
I
x
x
1
a
c
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Docusign Envelope lD CAB2A1D3-A7B54AF1-9044-F10E46A20A98
SIAIE OF FLORIOA OEPARTMENT OF IRANSPORIATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIC
oGc 10,23
d. ln the event the Agency fails to perform or honor lhe requirements and provisions of this
Agreement, the Agency shall promptly refund in full to the Oepartment within thirty (30) days
of the termination of the Agreement any funds that were determined by the Department to
have been expended in violation of the Agreement.
e. The Department reserves the right to unilaterally cancel this Agreement for failure by the
Agency to comply with the Public Records provisions of Chapter 1 19, Florida Statutes.
9. Project Cost:
The estimated total cost of the Project is $2.556,190. This amount is based upon Exhibit "8",
Schedule of Financial Assistance The timeline for deliverables and distribution of estimated
amounts between deliverables within a grant phase, as outlined in Exhibit "B", Schedule of
Financial Assistance, may be modified by mutual writlen agreement of the Parties and does
not require execution of an Amendment to the Public Transportation Grant Agreement.
The timeline for deliverables and diskibution of estimated amounts between grant phases
requires an amendment executed by both Parties in the same form as this Agreement.
b. The Oepartment agrees to participate in the Project cost up to the maximum amount of
$1.278.095 and, the Department s participation in the Project shall not exceed:lEq9% of the
total eligible cost of the Project, and as more fully described in Exhibit "8", Schedule of
Financial Assistance The Agency agrees to bear all expenses in excess of the amount of
the Department's participation and any cost overruns or deficits involved.
'10. Compensation and Payment:
Eligible Cost. The Oepartment shall reimburse the Agency for allowable costs incurred as
described in Exhibit "A", Project Description and Responsibilities, and as set forth in
Exhibit "B", Schedule of Financial Assistance.
b. Deliverables. The Agency shall provide quantifiable. measurable. and verifiable units of
deliverables. Each deliverable must specify the required minimum level of service to be
performed and the criteria for evaluating successful completion. The Project and the
quantifiable, measurable, and verifiable units of deliverables are described more fully in
Exhibit "A", Project Oescription and Responsibilities. Modifications to the deliverables in
Exhibit "A", Project Description and Responsibilities requires a formal written
amendment.
c. lnvoicing. lnvoices shall be submitted no more often than monthly by the Agency in detail
sufficient for a proper pre-audit and post-audit, based on the quantifiable. measurable, and
verifiable deliverables as established in Exhibit "A", Project Description and
Responsibilities. Deliverables and costs incurred must be received and approved by the
Department prior to reimbursement. Requests for reimbursement by the Agency shall lnclude
an rnvoice. progress reporl, and supportjng documentation for the deliverables being billed
that are acceptable to the Department. The Agency shall use the format for the invoice and
progress report that is approved by the Department.
d. Supporting Documentation. Supporting documentataon must establish that the deliverables
were received and accepted in writing by the Agency and must also establish that the required
minimum standards or level of seNice to be performed based on the criteria for evaluating
successful completion as specified in Exhibit "A", Project Description and
Responsibilities has been met. All costs invoiced shall be supporled by properly executed
payrolls, time records, invoices, contracts. or vouchers evidencing in proper detail the nature
and propriety of charges as described in Exhibit "F", Contract Payment Requirements.
e. Travel Expenses. The selected provision below is controlling regarding travel expenses:
a
a
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Docusign Envelope lDi CA82A1D3-A785-4AF 1-9044-F l DE46A20A98
STAIE OF FTORIOA OEPARTMENT OF IRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
SIFATEGIC
DEVETOPMENT
oGc 1o/25
Travel expenses are NOT eligible for reimbursement under this Agreement.
X Travel expenses ARE eligible for reimbursement under this Agreement. Bills for travel
expenses specifically authorized in this Agreement shall be submitted on the Department's
Contractor Travel Form No. 300-000-06 and will be paid in accordance with Section 1 12.061 ,
Florida Statutes, and the most current version of the Department's Disbursement Handbook
for Employees and Managers.
f. Financial Consequences. Payment shall be made only after receipt and approval of
deliverables and costs incurred unless advance payments are authorized by the Chief
Financial Offlcer of the State of Florada under Chapters 215 and 216. Florida Statutes, or the
Department's Comptroller under Section 334.044(29), Florida Statutes. lf the Department
determines that the performance of the Agency is unsatisfactory, the Department shall notify
the Agency of the deficiency to be corrected, which correction shall be made within a time-
frame to be specified by the Department. The Agency shall, within thirty (30) days after notice
from the Oepartment, provide the Department with a corrective action plan describing how the
Agency will address all issues of contract non-performance, unacceptable performance,
failure to meet the minimum performance levels, deliverable deficiencies. or contract non-
compliance. lf the corrective action plan is unacceptable to the Department, the Agency will
not be reimbursed. lf the deficiency is subsequently resolved, the Agency may bill the
Department for the amount that was previously not reimbursed during the next billing period. lf
the Agency is unable to resolve the deficiency, the funds shall be forfeited at the end of the
Agreement's term.
g. lnvoice Processing. An Agency receiving financial assistance from the Department should
be aware of the following time frames lnspection or verification and approval of deliverables
shall take no longer than 20 days from the Department's receipt of the invoice. The
Department has 20 days to deliver a request for payment (vouche0 to the Department of
Financial Services. The 20 days are measured from the latter of the date the invoice is
received or the deliverables are received, inspected or verified, and approved.
lf a payment is not available within 40 days, a separate interest penalty at a rate as established
pursuant to Section 55.03(1), Florida Statutes, will be due and payabte, in addition to the
invoice amount, to the Agency. lnterest penalties of less than one ('l) dollar wjll not be
enforced unless the Agency requests payment. lnvoices that have to be returned to an Agency
because of Agency preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is provided to the
Department.
A Vendor Ombudsman has been established within the Department of Financial Services.
The duties of this individual include acting as an advocate for Agency who may be
experiencing problems in obtaining timely payment(s) from a state agency. The Vendor
Ombudsman may be contacted at (850) 413-5516.
h. Records Retsntion. The Agency shall maintain an accounting system or separate accounts
to ensure funds and projects are tracked separately. Records of costs incurred under the terms
of this Agreement shall be maintained and made available upon request to the Department at
all times during the period of this Agreement and for five years after finat payment is made.
Copies of these records shall be furnished to the Department upon request. Records of costs
incurred include the Agency's general accounting records and the Project records, together
with supporting documents and records, of the Contractor and all subcontractors performing
work on the ProJect, and all other records of the Contractor and subcontractors considered
necessary by the Department for a proper audit of costs.
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Page 4187 of 9661
Docusign Envelope lD: CAB2A1D3-A785-4AF 1-9044-F 1 DE46A20A98
SIATE OT FLORIOA O'PARTMENI OF TRAXSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIC
OEVE!OPMENT
oGc 10/26
Progress Reportg. Upon request, the Agency agrees to provide progress reports to the
Department in the standard format used by the Department and at intervals established by the
Oepartment. The Department will be entitled at all times to be advised, at its request, as to the
status of the Project and of details thereof.
j. Submission of Othor Documents. The Agency shall submit to the Department such data,
reports, records. contracts. and other documents relating to the Project as the Department
may require as listed in Exhibit "E", Program Specific Terms and Conditions attached to
and incorporated into this Agreement.
k. Offsots for Claims. lf, after Project completion, any claim is made by the Department resulting
from an audit or for work or services performed pursuant to this Agreement, the Department
may offset such amount from payments due for work or services done under any agreement
that it has with the Agency owing such amount if, upon written demand, payment of the amount
is not made within 60 days to the Department. Offsetting any amount pursuant to this
paragraph shall not be considered a breach of contract by the Department.
l. Final lnvoice. The Agency musl submit the final invoice on the Project to the Department
within 120 days after the completion of the Project. lnvoices submitted after the 120-day time
period may not be paid.
m. Department's Performance and Payment Contingent Upon An nual Appropriation by the
Legislature. The Department's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legaslature. lf the Department's funding for
this Project is in multiple fiscal years, a notice of availability of funds from the Department s
project manager must be received prior to costs being incurred by the Agency. See Exhibit
"8", Schedule of Financial Assistance for funding levels by fiscal year. Project costs
utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds
approval being received. The Department will notify the Agency, in writing, when funds are
avaalable.
Limits on Contracts Exceeding $25,000 and Term more than 1 Year. ln the event this
Agreement is in excess of $25,000 and has a term for a period of more than one year, the
provisions of Section 339.135(6Xa), Florida Statutes. are hereby incorporated:
"The Department, during any fiscal year, shall not expend money, incur any
liability, or enter into any contract which, by its terms, involves the expenditure
of money in excess of the amounts budgeted as available for expenditure
during such fiscal year. Any contract. verbal or wratten, made in violation of
this subsection is null and void, and no money may be paid on such contract.
The Department shall require a statement from the comptroller of the
Department that funds are available prior to entering into any such contract
or other binding commitment of fu nds. Nothing herein contained shall prevent
the making of contracts for periods exceeding 1 year, but any contract so
made shall be executory only for the value of the services to be rendered or
agreed to be paid for in succeeding fiscal years; and this paragraph shall be
incorporated verbatim in all contracts of the Oepartment which are for an
amount in excess of S25,000 and which have a term for a period of more than
1year."
Agency Obligation to Refund Oepartment. Any Project funds made available by the
Department pursuant to this Agreement that are determined by the Department to have been
expended by the Agency in vrolation of this Agreement or any other applicable law or
regulation shall be promptly refunded in full to the Department. Acceptance by the Department
of any documentation or certifications, mandatory or otherwise permitted, that the Agency files
n
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Docusign Envelope lD: CA82A1D3-A785-4AF 1-9044-F 1 0E46A20A98
STATE OF fLORIDA OEPARTMENT OF TRANSPORTAIION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIC
DEVELOPMENI
occ l0/25
shall not constitute a waiver of the Department's rights as the funding agency to verify all
information at a later date by audit or investigation.
p. Non-Eligible Costs. ln determining the amount of the payment, the Department will exclude
all Project costs incurred by the Agency prior to the execution of this Agreement, costs incurred
after the expiration of the Agreement. costs that are not provided for in Exhibit "A", Project
Descriplion and Responsibilities, and as set forth in Exhibit "B", Schedule of Financial
Assistance, costs agreed to be borne by the Agency or its contractors and subcontractors for
not meeting the Prolect commencement and final invoice time lines, and costs attributable to
goods or services received under a contract or other arrangement that has not been approved
in writing by the Department. Specific unallowable costs may be listed in Exhibit "A", Project
Description and Respo ns ibilities.
'11 . General Requirements. The Agency shall complete the Project with all practical dispatch in a sound.
economical, and efficient manner, and in accordance with the provisions in this Agreement and all
applicable laws.
a. Necessary Permits Certification. The Agency shall certify to the Department that the
Agency's design consultant and/or construction contractor has secured the necessary permits.
b. Right-of-Way Certification. lf the Project involves construction, then the Agency shall provide
to the Department certification and a copy of appropriate documentation substantiating that all
required right-of-way necessary for the Project has been obtained. Certification is required
prior to authorization for advertisement for or solicitation of bids for construction of the Pro.,ect,
even if no righlof-way is required.
c. Notification Requirements When Performing Construction on Department's Right-of-
Way. ln the event the cost of the Prolect is greater than $250,000.00, and the Project involves
construction on the Department's rightof-way, the Agency shall provide the Department with
wntten notification of either its intent to:
,
Require the construction work of the Project that is on the Department's right-of-way
to be perlormed by a Department prequalified contractor. or
Construct the Project utilizing existing Agency employees, if the Agency can
complete said Project within the time frame set forth in this Agreement.
d. _ lf this box is checked, then the Agency is permitted to utilize its own forces and the following
provision applies: Use of Agency Workforce. ln the event the Agency proceeds with any
phase of the Project utilizing its own forces, the Agency will only be reimbursed for direct costs
(this excludes general overhead).
e. X lf this box is checked, then the Agency is permitted to utilize lndirect Costs:
Reimbursement for lndirect Program Expenses (select one):
i. X Agency has selected to seek reimbursement from the Department for actual indirect
expenses (no rate).
ii. ._ Agency has selected to apply a de minimus rale ot 15o/o to modified total direct
costs. Note: The de minimus rate is available only to entaties that have never had a
negotiated indirect cost rate When selected, the de minimus rate musl be used
consistently for all federal awards until such time the agency chooses to negotiate a
rate. A cost policy statement and de minimis certification form must be submitted to
the Department for review and approval.
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Docusign Envelope l0 CAB2A1D3-A785-4AF1-9044-F1DE46A20A98
STATE OF F!ORIOA DEPARTMENI OF IRANSPORIATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIC
OEVELOPMENT
ooc !0/26
iii. _ Agency has selected to apply a state or federally approved indirect cost rate. A
federally approved rate agreement or indirect cost allocation plan (ICAP) must be
submitted annually.
f. Agency Compliance with Laws, Rules, and Regulations, Guidelines, and Standards. The
Agency shall comply and require its contractors and subcontractors to comply with all terms
and conditions of this Agreement and all federal, state, and local laws and regulations
applicable to this Project.
g. Claims and Requests for Additional Work. The Agency shall have the sole responsibility
for resolving claims and requests for additional work for the Project. The Agency will make
best effo(s to obtain the Department's input in its decisions. The Department is not obligated
to reimburse for claims or requests for additional work.
12. Contracts of the Agency:
Approval of Third Party Contracts. The Department specifically reserves the right to review
and approve any and all third party contracts with respect to the Project before the Agency
executes or obligates itself in any manner requiring the disbursement of Department funds,
including consultant and purchase of commodities contracts. or amendments thereto. lf the
Department chooses to review and approve third party contracts for this Project and the
Agency fails to obtain such approval. that shall be sufflcient cause for nonpayment by lhe
Department. The Department speciflcally reserves unto itself the right to review the
qualifications of any consultant or contractor and to approve or disapprove the employment of
the same. lf Federal Transit Administration (FTA) funds are used in the Project, the
Department must exercise the right to third party contract review.
b. Procurement of Commodities or Contractual Services. lt is understood and agreed by the
Parties hereto that participation by the Department in a project with the Agency, where said
project involves the purchase of commodities or contractual services where purchases or
costs exceed the Threshold Amount for CATEGORY TWO per Section 287.017, Ftorida
Statutes, is contingent on the Agency complying in full with the provisions of Section 287.0S7,
Florjda Statutes. The Agency's Authorized Official shall certify to the Department that the
Agency's purchase of commodities or contractual services has been accomplished in
compliance with Section 287.057, Florida Statutes. lt shatl be the sole responsibility of the
Agency to ensure that any obligations made in accordance with this Section comply with the
currenl threshold limits. Contracts, purchase orders, task orders, construction change orders,
or any other agreement that would result in exceeding the current budget contained in Exhibit
"8", Schedule of Financial Assistance, or that is not conststent with the Project description
and scope of services contained in Exhibit "A", Project Description and Responsibilities
must be approved by the Department prior to Agency execution. Failure to obtain such
approval, and subsequent execution of an amendment to the Agreement if required. shall be
sufficient cause for nonpayment by the Department, in accordance with this Agreement.
Consultants' Competitive Negotiation Act. lt is understood and agreed by the Parties to
this Agreement that participation by the Department in a project with the Agency, where said
project involves a consultant contract for professional services, is contingent on the Agency's
full compliance with provisions of Section 287.055, Florida Statutes, Consultants Competitive
Negotiation Act ln all cases, the Agency's Authorized Official shall certify to the Department
that selection has been accomplished in compliance with the Consultants' Competitive
Negotiation Act.
d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. tt is the policy of the
Department that DBES, as defined in 49 C.F.R. Part 26, as amended, shall have the
opportunity to participate in the performance of contracts financed in whole or in part wjth
Department funds under this Agreement. The DBE requirements of applicable federal and
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Docusign Envelope lD: CAB2A1D3-A785-4AF1-9044-F1DE46A20A98
srS tEGtc
oGc 10/25
The Agency agrees to accept all future maintenance and other attendant costs occurring after
completion of the Project for all improvements constructed or commodities acquired as part of
the Project. The terms of this provision shall survive the termination of this Agreement.
a. The Agency will not sell or otherwise kansfer or dispose of any part of its title or other
interests in real property, facilities, or equipment funded in any part by the Department under
this Agreement without prior written approval by the Department.
b. lf a sale, transfer, or disposal by the Agency of all or a portion of Department-funded real
property, facilities, or equipment is approved by the Department, the following provisions will
apply:
i. The Agency shall reimburse the Department a proportional amount of the proceeds
of the sale of any Departmenlfunded property.
ii. The proportional amount shall be determined on the basis of the ratio of the
Department funding of the development or acquisition of the property multiplied
against the sale amount, and shall be remitted to the Department within ninety (90)
days of closing of sale.
iii. Sale of property developed or acquired with Department funds shall be at market
value as determined by appraisal or public bidding process, and the contract and
process for sale must be approved in advance by the Department.
iv. lf any portion of the proceeds from the sale to the Agency are non-cash
considerations, reimbursement to the Department shall include a proportional
amount based on the value of the non-cash considerations.
c The terms of provisions "a" and "b' above shall survive the termination of this Agreement
i. The terms shall remain in full force and effect throughout the useful life of facilities
developed, equipment acquired, or Project items installed within a facility, but shall
not exceed twenty (20) years from the effective date of this Agreement.
ii. There shall be no limit on the duration of the terms with respect to real property
acquired with Department funds.
15. Single Audit. The administration of Federal or State resources awarded through the Department to the
Agency by this Agreement may be subject to audits and/or monitoring by the Department. The following
requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional
audits or evaluations of Federal awards or State financial assistance or limit the authority of any state
agency inspector general, the State of Florida Auditor General, or any other state official. The Agency sha I
comply with all audat and audit reporting requirements as specified below.
a
@
Page I of 27
S-TATE OF FLORIOA DEPARTMENT OF TAANSPOSIATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
state laws and regulations apply to lhis Agreement. The Agency and its contractors agree to
ensure that DBES have the opportunity to participate in the performance of this Agreement.
ln this regard, all recipients and contractors shall take all necessary and reasonable steps in
accordance with applicable federal and state laws and regulations to ensure that the DBEs
have the opporlunity to compete for and perform contracts. The Agency and rts contractors
and subcontractors shall not discriminate on the basis of race, color, national origin or sex in
the award and performance of contracts, entered pursuant lo this Agreement.
13. Maintenance Obligations. ln theeventthe Project includes construction or the acq uisition of commodities
then the following provisions are incorporated into this Agreement:
14. Sale, Transfer, or Disposal of Department-funded Property:
Page 4191 of 9661
Docusign Envelope lD: CABzAID3-A785-4AF1'9044-F1DE46A20A98
STATE OF FLORIOA DEPABTMENT OF TFANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIC
OEVELOPMENT
occ 10/25
Federal Funded:
a. ln addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpan F -
Audit Requirements, monitoring procedures may include but not be limited to on-site visits by
Department staff and/or other procedures, including reviewing any required performance and
financial reports. following up, ensuring corrective action, and issuing management decisions
on weaknesses found through audits when those findings pertain to Federal awards provided
through the Department by this Agreement. By entering into this Agreement, the Agency
agrees to comply and cooperate fully with any monitoring procedures/processes deemed
appropriate by the Department. The Agency further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Department, State of
Florida Chief Financial Officer (CFO), or State of Florida Auditor General.
b. The Agency, a non-Federal entity as defined by 2 CFR Part 200, Subpart F - Audit
Requirements, as a subrecipient of a Federal award awarded by the Department through this
Agreement. is subJect to the following requirements:
ii. ln connection with the audit requirements, the Agency shall fulfill the requirements
relative to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F -
Audit Requirements.
iii. ln the event the Agency expends less than the threshold established by 2 CFR Part
200, Subpart F - Audit Requirements, in Federal awards, the Agency is exempt from
Federal audit requirements for that fiscal year. However, the Agency must provide asingle audit exemption statement to the Department at
FDOTSinoleAudit@dot.state.fl.us no later than nine months after the end of the
Agency's audit period for each applicable audit year. ln the event the Agency expends
less than the threshold established by 2 CFR Part 200, Subpart F - Audit
Requirements, in Federal awards in a fiscal year and elects to have an audit
conducted in accordance with the provisions of 2 CFR Parl 200, Subpart F - Audit
Requirements, the cost of the audit must be paid from non-Federal resources (i.e., the
cost of such an audit must be paid from the Agency's resources obtained lrom other
than Federal entities).
iv. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at
httos://harvester nsus.oov/facweb/the audit reporting package as required by 2
CFR Part 200. Subpart F - Audit Requirements, within the eadier of 30 calendar days
afler receipt of the auditors report(s) or nine months after the end of the audit period.
(9
Page I ol 27
i. ln the event the Agency expends a total amount of Federal awards equal to or in
excess of the threshold established by 2 CFR Part 200, Subpart F - Audit
Requirements, the Agency must have a Federal single or program-specific audit
conducted for such fiscal year in accordance with the provisions of 2 CFR Part 200.
Subpart F - Audit Requirements. Exhibit "H", Audit Requirements for Awards of
Federal Financial Assistance, to this Agreement provides the required Federal
award identification information needed by the Agency to further comply with the
requirements of 2 CFR Part 200, Subpart F - Audjt Requirements. In determintng
Federal awards expended in a fiscal year, the Agency must consider all sources of
Federal awards based on when the activity related to the Federal award occurs
including the Federal award provided through the Department by this Agreement. The
determination of amounts of Federal awards expended should be in accordance with
the guidelines established by 2 CFR Part 200, Subpart F - Audit Requirements. An
audit conducted by the State of Florida Auditor General in accordance with the
provisions of 2 CFR Part 200, Subpart F - Audit Requirements, will meet the
requirements of this part.
Page 4192 of 9661
Docusign Envelope lD. CAB2A1O3-A785-4AF1-9044-F1DE46A20AS8
STATE OF FLORIOA DEPARTMENT OF TRANSPORTAIION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRAIEGIC
OEVELOPMENT
o6c 10/25
The FAC is the repository of record for audits required by 2 CFR Part 200, Subpart F
- Audit Requirements. However. the Department requires a copy of the audit reporting
package also be submitted to FDOTSinoleAudit@dot. state.fl. us within the earlier of
30 calendar days after receipt of the auditor's report(s) or nine months after the end
of the audit period as required by 2 CFR Part 200. Subpart F - Audjt Requirements.
Within six months of acceptance of the audit report by the FAC, the Department will
review the Agency's audit reporting package, including corrective action plans and
management letters, to the extent necessary to determine whether timely and
appropriate action on all deficiencies has been taken pertaining to the Federal award
provided through the Department by this Agreement. lf the Agency faals to have an
audit conducted in accordance with 2 CFR Part 200, Subpart F - Audit Requirements,
the Department may impose additional conditions to remedy noncompliance. lf lhe
Department determines that noncompliance cannot be remedied by imposing
additional conditions, the Department may take appropriate actions to enforce
compliance, which actions rnay include but not be limited to the followrng.
l. Temporarily withhold cash payments pending correction of the deficiency by
the Agency or more severe enforcement action by the Department;2, Disallow (deny both use of funds and any applicable matching credit for) all
or part of the cost of the activity or action not in compliance;3. Wholly or partly suspend or terminate the Federal award,
4. lnitiate suspension or debarment proceedings as authorized under 2 C.F.R.
Part 180 and Federal awarding agency regulations (or in the case of the
Department, recommend such a proceeding be initiated by the Federal
awarding agency),5. Wthhold further Federal awards for the Project or programi
6. Take other remedies that may be legally available.
vi. As a condition of receiving this Federal award, the Agency shall permit the Department
or its designee, the CFO, or State of Florida Auditor General access to the Agency's
records, including financ'al statements, the independent auditor's working papers. and
project records as necessary. Records related to unresolved audit findings. appeals,
or litigation shall be retained until the action is complete or the dispute is resolved.
vii. The Department's contact information for requirements under this part is as follows
State Funded:
a ln addition to reviews of audits conducted in accordance with Section 21 5.97, Florida Statutes,
monitoring procedures to monitor the Agency's use of state financial assistance may include
but not be limited to on-site visits by Department staff and/or other procedures, including
reviewing any required performance and flnancial reports, following up, ensuring corrective
action, and rssuing management decisions on weaknesses found through audits when those
findings pertain to state financial assistance awarded through the Oepartment by this
Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully
with any monitoring procedures/processes deemed appropriate by the Oepartment. The
Agency further agrees to comply and cooperate with any inspections, reviews, investigations,
or audits deemed necessary by the Department, the Department of Financial Services (DFS)
or State of Florida Auditor General.
a9
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee. Florida 32399-0450
FDOTSinqleAudit@dot.state.f l. us
Page '10 of 27
Page 4193 of 9661
Docusign Envelope lD CA82A1D3-A785-4AF1-9044-F1DE46A20A98
STATE OF FLORIDA OEPARIMENI OF TRANSPORIA-TON
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATECIC
DEVELOPMENI
occ 10/25
ln the event the Agency meets the audit threshold requirements established by
Section 215.97, Florida Statutes, the Agency must have a State single or project-
specific audit conducted for such fiscal year in accordance with Section 215.97,
Florida Statutes; applicable rules of the Department of Financial Services, and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. Exhibit "G", Audit Raquirements for
Awards of State Financial Assistance, to this Agreement indicates state financial
assistance awarded through the Department by this Agreement needed by the
Agency to further comply with the requirements of Section 215.97, Florida Statutes.
ln determining the state financial assistance expended in a fiscal year, the Agency
shall consider all sources of state financial assistance. including state financial
assistance received from the Department by thas Agreement, other state agencies,
and other nonstate entities. State financial assistance does not include Federal direct
or pass-through awards and resources received by a nonstate entity for Federal
program matching requirements.
lt.ln connection with the audit requirements. the Agency shall ensure that the audit
complies with the requirements of Section 215 97(8), Florida Statutes. This includes
submission of a financial reporting package as defined by Section 215.97l2)(e),
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General.
ln the event the Agency does not meet the audit threshold requirements established
by Section 215.97, Florida Statutes. the Agency is exempt for such fiscal year from
the state single audit requirements of Section 215.97, Florida Statutes. However, the
Agency must provide a sangle audit exemption statement to the Department at
FDoTsinqleAudit@dot.state.fl. us no later than nine mon ths afler the end of the
Agency's audit period for each applicable audit year. ln the event the Agency does
not meet the audit threshold requiremenls established by Section 215.97, Florida
Statutes, in a fiscal year and g!99!q to have an audit conducted in accordance with
the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid
from the Agency's resources (i6., the cost of such an audit must be paid from the
Agency's resources obtained from other than State entities).
ln accordance with Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, copies of
financial reporting packages required by this Agreement shall be submitted to:
Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee. Florida 32399-0405
FDOTSinqleAudit@dot.state.fl. us
And
State of Florida Auditor General
Local Government Auditsi 342
1 1'1 West Madison Street. Room 401
Tallahassee. FL 32399-1450
Email: flaudoen localoovt@aud.state.fl.us
lll.
ee
Page 11 ol 27
b. The Agency, a "nonstate entity" as defined by Section 215.97, Florida Statutes, as a recipient
of state financial assistance awarded by the Department through this Agreement, is subject to
the following requirements:
t,
Page 4194 of 9661
Docusign Envelope lD: CAB2AID3-A7B54AF1-9044-F1DE46A20498
STRATEGIC
OEVELOPMENT
oGc 1o/25
Any copies of financial reporting packages, reports, or other information required to
be submitted to the Depadment shall be submitted timely in accordance with Section
21597, Flotida Statutes, and Chapters 10.550 (local governmental entities) or
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. as
applicable.
The Agency, when submitting financial reporting packages to the Department for
audits done in accordance with Chapters 10.550 (local governmental entities) or
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should
indicate the date the reporting package was delivered to the Agency in
correspondence accompanying the reporting package.
Upon receipt and within six months, the Department will review the Agency s
financial reporling package, including corrective action plans and management
letters, to the extent necessary to determine whether timely and appropriate
corrective action on all deficiencies has been taken pertaining to the state financial
assistance provided through the Department by this Agreement. lf the Agency fails
to have an audit conducted consistent with Section 2'15.97, Florida Statutes, the
Department may take appropriate corrective action to enforce compliance.
v t.
The Agency shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued and shall allow
the Department or its designee, DFS. or State of Florida Auditor General access to such
records upon request. The Agency shall ensure that the audit working papers are made
available to the Department or its designee, DFS, or State of Florida Auditor General upon
requesl for a period of five years from the date the audit report is issued, unless extended in
writing by the Department.
16. Notices and Approvals. Notices and approvals referenced in this Agreement must be obtained in writing
from the Parties' respective Administrators or their designees.
'17. Restrictions, Prohibitions, Controls and Labor Provisions:
b. Discriminatory Vendor List. ln accordance with Section 287.134. Florida Statutes, an entity
or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida
Department of Management Services, may not submit a bid on a contract to provide goods or
services to a public entity; may not submit a bid on a contract with a public entity for the
c
Page 12 ol 2'l
SIATE O' FLORIOA OEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
As a condition of receiving state financial assistance, the Agency shall permit the
Department or its designee. DFS, or the Auditor General access to the Agency's
records, including financial statements, the independent auditor's working papers,
and project records as necessary Records related to unresolved audit findings,
appeals, or litigation shall be retained until the action is complete or the dispute is
resolved.
a. Convicted Vendor List. A person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit a bid on a contract to provide
any goods or services to a public entaty; may not submit a bid on a contract with a public entity
for the construction or repair of a public building or public work, may not submit bids on leases
of real property to a public entityt may not be awarded or perform work as a contraclor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in Section
287 .O17. Flotida Statutes. for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list
@
Page 4195 of 9661
Docusrgn Envetope lD CAB2AlD3-A785-4AF1-9044-F1DE46A20498
STATE OF FLORI0A oEPARTMENT OF TRTANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
SIRATEGIC
occ 10,25
construction or repair of a public building or public workl may not submit bids on leases of real
property to a public entityi may not be awarded or perform work as a contractor, supplier,
subcontractor. or consultant under a contract with any public entity; and may not transact
business with any public entity.
c. Non-Responsible Contractors. An entity or affiliate who has had its Certificate of
Qualification suspended, revoked, denied. or have further been determined by the Department
to be a non-responsible contractor, may not submit a bid or pedorm work for the construction
or repair of a public building or public work on a contract with the Agency.
d. Prohibition on Using Funds for Lobbying. No funds received pursuant to this Agreement
may be expended for lobbying the Florida Legislature, judicial branch, or any state agency, in
accordance with Section 2'16.347, Florida Statutes.
Unauthorized Aliens. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the lmmigrataon and Nationality Act lf
the contractor knowingly employs unauthorized aljens, such violation will be cause for
unilateral cancellation of this Agreement.
f- Procurement of Construction Services. lf the Project is procured pursuant to Chapter 255,
Florida Statutes, for construction services and at the time of the competitive solicitation for the
Prolect, 50 percent or more of the cost of the Project is to be paid from state-appropriated
funds, then the Agency must comply with the requirements of Section 255.0991, Florida
Statutes.
g. E-Verify. The Agency shall
Utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the Agency during the term of the
contract; and
ii. Expressly require any subcontractors performing work or providing services pursuant
to the state contract to likewise utilize the U.S. Department of Homeland Security's E-
Verify system to verify the employment eligibility of all new employees hired by the
subcontractor during the contract term.
h. Projects with Non-profit Organizations. Pursuant to Section 216.1366. Florida Statutes, if
the Agency is a nonprofit organization as defined in Section 215.97(2)(m), Florida Statutes,
the Agency shall provide documentation to indicate the amount of state funds:
i. Allocated to be used during the full term of this Agreement for remuneration to any
member of the board of directors or an otficer of the Agency
ii. Allocated under each payment by the Department to be used for remuneration of any
member of the board of directors or an officer of the Agency. The documentation
must indicate the amounts and recipients of the remuneration.
Such information will be posted by the Department to the Florida Accountability Contract
Tracking System maintained pursuant to Section 215.985, F.S., and must additionally be
posted to the Agency's website. if the Agency is a non-profit organization and maintains a
website. The Agency shall utilize the Department's Form 350-090-19, Compensation to Non-
Profits Using State Funds, for purposes of documenting the compensation. The subject Form
is required for every contract for servlces executed, amended, or extended on or after July 1,
2023, with non-profit organizations.
6D\- ./.
Page 13 ol 27
Page 4196 of 9661
Docusign Envelope lDr CAB2A1D3-A785-4AF1-9044-F1DE46420A98
S-TAIE OF FLORIDA DEPARIIVENT OF TRANSPOR-IAIION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIC
OE!ELOPMENI
06c lor25
Pursuant to Section 216.1366, F.S. the term
i. "Officer" means a chief executive officer, chief financial officer, chief operating officer.
or any other position performing and equivalent function.ii. "Remuneration" means all compensation earned by or awarded to personnel, whether
paid or accrued, regardless of contingency, including bonuses, accrued paad tjme off,
severance payments, incentive payments, conlributions to a retirement plan or in-kand
payments, reimbursements, or allowances for moving expenses. vehicles and other
transportation, telephone services, medical services, housing and meals.iii. "State Funds" means funds paid from the General Revenue Fund or any state trust
fund. funds allocated by the Federal Government and distributed by the state, or
funds appropriated by the Federal Government and distributed by the state. or funds
appropriated by the state for distribution through any grant program The term does
not include funds used for the Medicaid program.
i. Design Services and Constructron Engineering and lnspection Services. lf the Project is
wholly or partially funded by the Department and administered by a local governmental
entity, except for a seaport listed in Section 311.09, Florida Statutes, or an airport as defined
in Section 332.004, Florida Statutes. the entity performing design and construction
engineering and inspection services may not be the same entity.
18. Indemnification and lnsurance
It is specifically agreed between the Parties executing this Agreement that it is not rntended
by any of the provisions of any part of this Agreement to create in the public or any member
thereof, a third party beneficiary under this Agreement, or to authorize anyone not a pa(y to
this Agreement to maintain a suit for personal injuries or property damage pursuant to the
terms or provisions of this Agreement. The Agency guarantees the payment of all just claims
for materials, supplies, tools, or labor and other just claims against the Agency or any
subcontractor, in connection with this Agreement. Additionally, the Agency shall indemnify,
defend, and hold harmless the State of Florida. Department of Transportation, including the
Department's officers and employees, from liabilities, damages, losses, and costs, including.
but not limited to reasonable attorney's fees, to the extent caused by the negligence,
recklessness. or intentional wrongful misconduct of the Agency and persons employed or
utilized by the Agency in the performance of this Agreement. This indemnification shall
survive the termination of this Agreement. Additionally. the Agency agrees to include the
following indemnification in all contracts with contractors/subcontractors and
consultants/subconsultants who perform work in connection with this Agreement:
'To the fullest extent permitted by law, the Agency's contractor/consultant shall indemnify,
defend, and hold harmless the Agency and the State of Florida, Oepartment of Transportation,
including the Department's officers and employees, from liabilities, damages, losses and
costs, including. but not limited to, reasonable attorney's fees, to the extent caused by the
negligence, recklessness or intentional wrongful misconduct of the contractor/consultant and
persons employed or utiltzed by the contractor/consultant in the performance of this
Agreement.
This indemnification shall survive the terminalion of this Agreement."
b. The Agency shall provide Workers' Compensation lnsurance in accordance with Florida s
Workers' Compensation law lor all employees. lf subletting any of the work, ensure that the
subcontractor(s) and subconsultant(s) have Workers' Compensation lnsurance for their
employees in accordance with Florida's Workers' Compensation law. lf using "leased
employees" or employees obtained through professional employer organizations ("PEO's'),
ensure that such employees are covered by Workers' Compensation lnsurance through the
a
@
Page 14 ol 27
Page 4197 of 9661
Docnsign Envelope lD: CAB2A1D3-A7B54AF1-9044-F'1OE46A20A98
STATE OF FLORIOA DEPARTIvlEN] OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRATEGIC
OEVELOPMENI
oGc 10/25
PEO'S or other leasing entities. Ensure that any equipment rental agreements that include
operators or other personnel who are employees of independent contractors. sole
proprietorships, or parlners are covered by insurance required under Florida's Workers'
Compensation law.
c. lf the Agency elects to self-perform the ProJect. then the Agency may self-insure lf the Agency
elects to hire a contractor or consultant to perform the ProJect, then the Agency shall carry, or
cause its contractor or consultant to carry, Commercial General Liability insurance providing
continuous coverage for all work or operations performed under this Agreement. Such
insurance shall be no more restrictive than that provided by the latest occurrence form edition
of the standard Commercial General Liability Coverage Form (lSO Form CG 00 01) as filed
for use in the State of Florida. The Agency shall cause. or cause its contractor or consultant
to cause, the Department to be made an Additional lnsured as to such insurance. Such
coverage shall be on an "occurrence" basis and shall include Products/Completed Operations
coverage. The coverage afforded to the Department as an Additional lnsured shall be primary
as to any other available insurance and shall nol be more restrictive than the coverage
afforded to the Named Insured. The limits of coverage shall not be less than 51.000.000 for
each occurrence and not less than a 55,000.000 annual general aggregate. inclusive of
amounts provided by an umbrella or excess policy. The limits of coverage described herein
shall apply fully to the work or operations performed under the Agreement, and may not be
shared with or diminished by claims unrelated to the Agreement. The policy/ies and coverage
described herein may be subject to a deductible and such deductibles shall be paid by the
Named lnsured. No policy/ies or coverage described herein may contain or be subject to a
Retention or a Self-lnsured Retention unless the Agency is a state agency or subdivision of
the State of Florida that elects to self-perform the Project. Prior to the execution of the
Agreement, and at all renewal periods which occur prior to final acceptance of the work, the
Department shall be provided with an ACORD Certificate of Liability lnsurance reflecting the
coverage described herein. The Department shall be notified in writing within ten days of any
cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or
coverage described herein. The Department's approval or failure to disapprove any policy/ies,
coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and
maintain the insurance required herein. nor serve as a waiver of any rights or defenses the
Department may have.
d. When the Agreement includes the construction of a railroad grade crossing, railroad overpass
or underpass structure, or any other work or operations within the limits of the railroad right-
of-way, including any encroachments thereon from work or operations in the vicinity of the
railroad righlof-way. the Agency shall, or cause its contractor to, in addition to the insurance
coverage required above, procure and maintain Railroad Protective Liability Coverage (lSO
Form CG 00 35) where the railroad is the Named lnsured and where the limits are not less
than $2,000,000 combined single limit for bodily injury and/or property damage per
occurrence, and with an annual aggregate limit of not less than $6 000,000. The railroad shall
also be added along with the Department as an Additional lnsured on the policy/ies procured
pursuant to the paragraph above. Pflor to the execution of the Agreement, and at all renewal
periods which occur prior to final acceptance of the work, both the Department and the railroad
shall be provided with an ACORD Certificate of Liability lnsurance reflecting the coverage
described herein. The insurance described herein shall be maintained through tinal
acceptance of the work. Both the Department and the railroad shall be notified in writing within
ten days of any cancellation, notice of cancellation, renewal, or proposed change to any policy
or coverage described herein. The Department's approval or failure to disapprove any
policy/ies. coverage, or ACORO Certificates shall not relieve or excuse any obligation to
procure and maintain the insurance required herein. nor serve as a waiver of any rights the
Department may have
e. When the Agreement involves work on or in the vicinity of utility-owned property or facilities.
the utility shall be added along with the Department as an Additional lnsured on the
Commercial General Liability policy/ies procured above.
Page 15 ol 27
@
Page 4198 of 9661
Docusrgn Envelope lD CAB2A 1 D3-A7B5-4AF 1-9044-F 1DE46A20ASB
STAIE OF FLORIOA D€PARIMENT OF IRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
STRAIEGIC
OEVELOPMEN'
occ 10/25
19. [Vl iscellan eo us:
a Environmental Regulations. The Agency will be solely responsible for compliance with atl
applicable environmental regulations and for any liability arising from non-compliance with
these regulations, and will reimburse the Department for any loss incurred in connection
therewith.
b. Non-Admission of Liability. ln no event shall the making by the Department of any payment
to the Agency constitute or be construed as a waive. by the Department of any breach of
covenant or any default which may then exist on the part of the Agency and the making of
such payment by the Department, while any such breach or default shall exist, shall in no way
impair or prejudice any right or remedy available to the Department with respect to such breach
or default.
c. Severability. lf any provision of this Agreement is held invalid, the remainder of this
Agreement shall not be affected. ln such an instance, the remainder would then continue to
conform to the terms and requirements of applicable law.
d. Agency not an agent of Oepadment. The Agency and the Department agree that the
Agency, its employees, contractors, subcontractors, consultants, and subconsultants are not
agents of the Department as a result of this Agreement.
e. Bonus or Commission. By execution of the Agreement. the Agency represents that it has
not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining
an approval of its application for the financing hereunder.
f. Non-Contravention of State Law. Nothing in the Agreement shall require the Agency to
observe or enforce compliance with any provision or perform any act or do any other thing in
contravention of any applicable state law. lf any of the provisions of the Agreement violate any
applicable state law, the Agency will at once notify the Department in writing so that
appropriate changes and modifications may be made by the Department and the Agency to
the end that the Agency may proceed as soon as possible with the Prolect.
g. Execution of Agreement. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which shall constitute the same
Agreement. A facsimile or electronic transmission of this Agreement with a signature on behalf
of a party will be legal and binding on such party.
h. Federal Award ldentification Number (FAIN). lf the FAIN is not availabte prior to execution
of the Agreement, the Department may unilaterally add the FAIN to the Agreement without
approval of the Agency and without an amendment to the Agreement. lf this occurs, an
updated Agreement that includes the FAIN will be provided to the Agency and uploaded to the
Department of Financial Services' Florida Accountability Contract Tracking System (FACTS).
i. lnspector General Cooperation. The Agency agrees to comply with Section 20.055(5),
Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section
20.055(5), Florida Statutes.
j. Law, Forum, and Venue. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida ln the event of a conflict between any portion of the
contract and Florida law, the laws of Florida shall prevail. The Agency agrees to waive forum
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Page 16 af 27
Page 4199 of 9661
Docusign Envelope lD. CAB2A1D3-A785-4AF1-9044-FlDE46A20A98
STATE OF FLORIDA OEPARTIiIENT OF TRANSPORTAIION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
Form 72i-000-01
STRATEGIC
OEVELOPME'IT
o6c t0/25
and venue and that the Department shall determine the forum and venue in which any dispute
under this Agreement is decided.
lN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above.
AGENCY Collier Countv Board of Countv
Commrssioners
By
STATE OF FLORIOA, DEPARTMENT OF TRANSPORTATION
By:
Name: Nicole E. Mills PE
Title: Director of Trans portatlon Deve lopment
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:
Name:
Tiue
e
Don Conway, Senior Attorney
lnd legslity
Jeffrey A.County Attomey
Page 17 ol 27
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Page 4200 of 9661
Docusign Envelope lD CAB2A1 D3-A785-4AF 1-3044-F 1DE46A20A98
SIAIE OF TI ORIDA OEPARTIVENT OF IRANSPORTAT ON
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
Form 726.000.02
STRAIEGIq
OEVELOPMENT
occ 10125
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency s project to provide context, description of project components funded
via this Agreement (if not the entire prolect)): The purpose of this project is to provide for the Department s
participation, through the use of Public Transit Block Grant Program funds for the Agency's eligible administrative,
management. and operational expenses incurred through providing public transportation servjces in Collier County.
The Public Transit Block Grant Program was enacted by the Florida Legislature to provide a stable source of funding
for public transit. Projects shall be consistent with the applicable approved local government comprehensive plans.
B. Project Location (limits. city, county. map): Collier County, Florida
C. Project Scope (allowable costsr describe project components, improvement type/service type, approximate
timeline. project schedule, project size): This project is for the Department's participation in eligible public transit
operating costs which may not exceed fifty (50) percent of such costs or an amount equal to the total revenue,
excluding farebox, charter, and advertising revenue and federal funds, received by the provider for operating costs,
whichever amount is less.
The Department recognizes the necessity of and allows the Agency to provide public transportation services under this
Agreement beyond its geographic boundaries for achievement of effective and efficient public transit services, and for
public necessity and convenience.
D. Deliverable(s): When submitting an invoice for reimbursement the Agency must submit the invoice using the FDOT
Transit Operating lnvoice Form The Agency will provide appropriate documentalion to support all costs being
submitted for reimbursement.
The Agency must submit a Progress Report with each invoice submitted utilizing the FDOT Prolect Monitoring Status
Report. If invoicing is delayed, a quarterly report must still be provided.
The project scope identifies the ultimate project deliverables Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of pro.,ect scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to): Expenses created from third-party contracts which were not
approved by the Florida Department of Transportation in accordance with Article 12 of this agreement.
F. Transit Operating Grant Rsquirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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Page 18 of 27
Page 4201 of 9661
Docusign Envelope lD: CAB2Ai D3-A7854AF 1-9044-F 1DE46A20A98
SIAiE OF FLORIOA DEPARIMENI OF IRANSPOR-TATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
form 726-000.02
STRATEGIC
OEV€IOPMENT
occ 10/25
EXHIBIT B
Sch6dule of Financial Assistance
TRANSIT OPERATING ONLY
FUNDS AWARDED TO THE AGENCY PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWNG
A. Fund Type and Fiscal Year:
F ina ncial
Project
Number
Fu nd
Type
FLAIR
Category
State
Fiscal
Year
Obiect
Code
CSFA/
CFDA
Number
CSFA/CFDA Title or
Funding Source Description
Fu nd ing
Amount
410139-1-84-09 DDR 08877 4 2426 751000 55 010 Public Transit Block Grant Program
Total Financial Assistance $ 1,278,095.00
$1 278,095 00
B. Operations Phase - Estimate of Proiect Costs by Budget Category:
State Local Federal Total
Salaries $0 SO $0
F ringe Benefits SO $0 $0 $0
Contractual Servrces $1 278,095 $1,278,095 $0 $2 556 190
Travel $0 SC
Other Direct Costs $0 $0 $0
lndirect Costs $0 $0 $0
Totals $1,278,095 $1,278,095 $0 $2,556,190
'Budget category amounts are estimates and can be shifted between items without
amendment (because they are all within the Operations Phase).
C. Cost Reimbursement
The Agency will submit invoices for cost reimbursement on a:
_ [ilonthly
X Qua(erly
-
Other:
basis upon the approval of the deliverables including the expenditure detail provided by the Agency
Scope Code and/or Activity
Line ltem (ALl) (Transit Only)NiA
Common Nams/UZA Name
(Transit Only)N/A
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable,
reasonable, and necessary as required by Sectron 216 3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Vict lta rove
eoartment' Uid,cda,11tO7 t2025 | 7:52 AM EST
Budget Categories
Operations (Transit Only)'
@
Sign ure
lvlanager Name
Page 19 of 27
Date
Page 4202 of 9661
Doc!sign Envelope lD: CAB2A1D3-A785-4AF 1-9044-F 1 DE46A20A98
STATE OF FLORIOA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
PLEASE SEE A TTACHED
Page 20 ol 21
EXHIBIT O
AGENCY RESOLUTION
STRAIEGIC
o6c 10/25
@
Page 4203 of 9661
Docusign Envelope lD. CAB2A'lD3-A785-4AF1-9044-F10E46A20A98
SIAIE OF FLORIOA OEPARTMETII OF TF}NSPONTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
SIRATEGIC
DEVELOPMENT
occ 10/2!
1. Statutory Reference. Section 341.052. F.S
2. Eligibility. The Department shall provide block grant funds for eligible capital and operating costs of public bus
transit and local public fixed guideway projects. Eligibility of this Agency to receive grant funding is provided in
Section 341.052(1), F.S., and Sections 5307 and 5311 ofthe Federal TransitAct.49 U.S.C. 5307 and 49
U.S.C. 531 1 respectively.
a) Eligible transit capital costs means any costs that would be defined as capital costs by the Federal
Transit Administration
bl Eligible transit operating costs are the total administrative, management, and operation costs directly
incident to the provision of public bus transit services, SEgllg any deprecaation or amortization of
capital assets.
3. Local Revenue Limits. Block grant funds shall not exceed local revenue during the term of this Agreement.
Local revenue is defined as the sum of money received from local government entities to assist in paytng
transit operation costs. including tax funds, and revenue earned from fare box receipts, charter service,
contract service, express service and non - transportation activities.
4. Supplanting Local Tax Revenue. Block grant funds shall not supplant local tax revenues made available for
operations in the year immediately preceding this Agreement.
5. State Participation. State participation in eligible public transit operating costs may not exceed fifly (50)
percent of such costs or an amount equal to the total revenue, excluding farebox, charter. and advertising
revenue and federal funds, received by the provider for operating costs, whichever amount is less.
6. Required Budget. The Agency shall provide the Department with tlvo (2) copies of its most current adopted
budget by March 1. Unless the adopted budget uses a format consistent with the National Transit Database
(NTD) report, the copy provided to the Department will indicate how the projections for total local revenue,
local lax revenue made available for operations, and depreciation and amorlization costs, as they will appear
in the NTD report, can be identified.
7. Required Publication of Productivity and Performance Measures. The Agency shall publish in the local
newspaper of its area, in the format prescribed by the Department, the productivity and performance measures
established for the transit providers most recenlly completed fiscal year and the prior flscal year. This report
shall be approved by the Department prior to its publication. This report shall be submitted to the Department
no later than November 15 of each year, and published either by December 31 or no later than twenty-eight
(28) calendar days of the Department's written approval of the report. The Agency shall furnish an affidavit of
publication to the Department within twenty eight (28) calendar days of publication.
8. Annual Plan or Update. The Agency shall submit a Transit Development Plan (TDP) or annual update to the
Department by September 1 of each year.
a) As a separate part of the transit development plan or annual repod, the Agency will address potential
enhancements to productivity and performance which would have the effect of increasing farebox ratio
pursuant to Section 341.071(2). F.S.
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Page 21 al ?-7
EXHIBIT E
PROGR,AM SPECIFIC TERMS AND CONDITIONS - TRANSIT
(For State Block Grant Only)
This exhibit forms an integral part of the Agreement between the Department and the Agency.
Page 4204 of 9661
Docusign Envelope lD: CAB2A1D3-A785-4AF1-9044-F1DE46A20A98
STATE OF F(ORIDA DEPARTIIIEl\ I Of IRANSPORTAIIO\
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
STRAIECIC
D€VELOPMENT
occ 10125
b) ATOPshall conform to the requirements in Rule 14-73, available at:
htto://fac.dos.state.fl.us/faconline/chapterl 4.odf .
9. Safety Requirements. lvlark the required Safety submittal or provisions for this Agreement if applicable
X Bus Transit Svstem - ln accordance with Section 341.061 , F.S., and Rule 14-90, Florida
Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety
certjfication that the Agency has adopted and is complying with its adopted System Safety and Security
Program Plan pursuant to Rule Chapter 14-90 and has performed annual safety inspections of all buses
operated
Fixed Guidewav Transoortation Svstem (established) - ln accordance with Section 341.061, F S , the
Agency shall submit, and the Department shall have on file, annual certification by the Agency of
compliance with rts System Safety and Security Program Plan, pursuant to Rule 14-15.017 and the
"Safety and Security Oversight Program Standards lvlanual", DOT Topic Number 725-030-014
Fixed Guidewav Transpodation Svstem - This a pplies to New Starts projects and subsequent major
projects to extend, rehabilitate, or modify an existing System, or to replace vehicles and equipment. ln
accordance with Section 341.061, F.S., the Agency shall submit a certification attesting to the adoption
of a System Safety Program Plan pursuant to Rule 14-15.01 7 and the "Safety and Security Oversight
Program Standards lvlanual", DOT Topic Number 725-030-014. Prior to beginning passenger service
operations, the Agency shall submit a certification to the Oepartment that the new start system or
major modification to an existing system is safe for passenger service.
10. Transit Vehicle lnventory Management. The agency will follow the Department's Transit Vehicle lnventory
lvlanagement Procedure (725-030-025i), which outlines the requirements for continuing rnanagement control,
inventory transfer and disposal actions. This procedure pertains ONLY to capital procurements of rolling stock
using the FTA Section 5310, Section 5311, Section 5316 and Section 5317 programs as the funding source,
or where the Department participates in 50% or more of the public transit vehicle's purchase price. This may
include vehicles purchased under the State Transit Block Grant Program, State Transit Corridor Program.
State Transit Service Development Program, or other applicable Departmental programs.
Distribution is accomplished through a multiple step process. 15% of the appropriation is given to the
Commission for the Transportation Disadvantaged to be distributed to the Community Transportation
Coordinators in accordance with Chaplet 427 , F.S. The remaining 85% is divided into three equal portions.
Each eligible transit system gets a percentage of the first portion based on their percentage of total population
served: the second portion is allocated based on their percentage of total revenue miles of service provided:
and the third portion is allocated based on their percentage of total passengers carried. The total from all three
portions is the total available allocation for each eligible transit system in the state.
k..Nd
- End ot Exhibit E -
Page 22 of 27
Not Apolicable
'11. Formula lnformation. As authorized in Section 341.052, F.S., the annual appropriation in the program is
divided by formula and then distributed to each eligible transit system. The formula described below rs
adjusted each year based on data received from the transit systems' federally required National Transit Data
(NTD) report. A copy of the NTO report is required to be sent to the Department each year
Page 4205 of 9661
Docusrgn Envelope lDr CAB2A1 D3-A785-4AF 1-9044-F 1OE46420A98
STATE OF FLORIOA OEPARIMENI OF IR-ANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
STRATEGIC
DEVELOPMENI
occ 1o/24
Exhibit E 1
PROGRAT SPECIFIC TER/,,|S AND CONDITIONS
(Prohibition on Discrimination Based on Health Care Choices)
Thjs exhibit forms an integral part of the Agreement between the Department and the Agency.
1. Statutory Reference. Section 339.08, F.5. and Section 381.00316, F.5.
2. Statutory Compliance. Pursuant to Section 339.08, F.S., the Department may not expend state funds
to support a project or program of certain entities if the entjty is found to be in viotation of Section
381.00316, F.5. The Department shatt withhotd state funds untjI the entjty is found to be in comptjance with
Section 38'1.003'16, F.S. This shatt appty to any of the fottowing entities:
a. A pubtic transit provider as defined in s. 341 .031 (1 ), F.S.;
b. An authority created pursuant to chapter 343, F.S., chapter 348, F,S., or chapter 349, F.S.; c. A
public-use airport as defined in s. 332.004, F.S.; or
d. A port listed in s. 311 .09('1 ), F.S.
- End of Exhibit E1 -
Page 23 ol 27
a9
Page 4206 of 9661
Docusign Envelope lDr CAB2A1D3-A785-4AF 1-9044-F 1 DE46A20AS8
STAIE OF FLORIDA DEPART]MENT OF IRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
STRATEGIC
OEVELOPMENI
occ io/26
Exhibit Ez
PROGRAI,I SPECIFIC TERIAS ANO CONDITIONS . TRANSIT
(Exterior Vehicle Wrap, Tinting, Paint, Marketing, and Advertising)
This exhjbit forms an integral part of the Agreement between the Department and the Agency.
1. Statutory Reference. Section 34'1.051(8), F,S. and Section 316.2954, F.5.
2. Statutory Compliance. ln accordance with Section 341 .051(8), F.5., as a condition of receivjng funds
from the Department, a pubtic transit provider may not expend Department funds for marketing or
advertjsing activjties, jncluding any wrap, tinting, pajnt, or other medlum displayed, attached, or affjxed on
a motor vehicte owned, leased, or operated by the pubLjc transit provider. Such vehjctes on which
department funds are expended are timited to exterior vehicle wrap, tjnting, paint, marketing, and
advertising disptaying:
a. a brand or logo of the pubtic transit provider,
b, the officiat seal of the jurisdictional governmentaI entity, or
c. a state agency public service announcement.
3. Window Tinting Requirements. Any new wrap, tinting, paint, medium or advertisement on the
passenger windows of a vehicle used by a pubtic transit provider may not be darker than the tegatly altowed
tinting requjrements provided in Section 316.2954, F.S.
- End of Exhibit E2 -
@
Page 24 ol 27
Page 4207 of 9661
Docusign Envelope lD: CAB2A1D3-A785-4AF1-9044-F1DE46A2CA98
STATE OF FLORIOA DEPART\!ENI OF IRAiISFORTAIION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
Form 725,000-02
STRATEGIC
O€VELOPMENT
occ 10/25
EXHIBIT E4
PROGRAM SPECIFIC TERMS AND CONDITIONS
(Energy Policy Goals Reporting)
This exhibit forms an integral part of the Agreement between the Department and the Agency
1. Statutory Reference. Section 339.135(2)(c)4, F.S. and Section 377.601(3), F.S
2. Statutory Compliance. Pursuant to Section 339.135(2)(c)a, F.S., the Oepartment shall submit a report
identifying any agencies listed below that have adopted or promoted energy policy goals inconsistent with the
State of Florida energy policy set forth in Section 377.601(3), F.S. to the legislative appropriation committees:
a. A public kansit provider as deflned in s. 34'l .031(1), F.S.;
b, An authority created pursuant to chapter 343, F.S., chapter 348, F,S., or chapter 349, F.S.;
c, A public-use airport as defined in s. 332.004, F.S.; or
d.A port listed in s. 311.09(1), F.S.
3, Agency Reporting Requirements. As a condition of receiving state funds from the Department. the Agency
shall attest in the section below whether the Agency has adopted or promoted energy policy goals
inconsistent with the State of Florida energy policy set forth in Section 377.601(3), F.S.:
The Agency HAS tr / HAS NOT tr adopted or promoted energy policy goals inconsistent with the energy
polrcy of the State of Florida set forth in Section 377.601(3), F.S
- End of Exhibit E4 -
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Page 25 al 2i
Page 4208 of 9661
Docusign Envelope lO: CA82A1D3-A785-4AF1-9044-F10E46A20A98
5TAlE OF FLORIDA DEPARTIV1ENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
STRATEGIC
OEVELOPMENT
occ 10,25
EXHIBIT F
Contract Payment Req uirements
Florida Department of Financial Services, Reference Guide for State Expenditures
Cost Rei mbursement Co ntracts
lnvoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary.
travel, expenses, etc.). Supporling documentation shall be submitted for each amount for which reambursement is being
claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being
claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks
Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved
agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to
the services being provided.
Listed below are types and examples of supporting documentation for cost reimbursement agreements
(1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show
gross salary charges, fringe benefits, other deductions and net pay. lf an individual for whom reimbursement is
being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be
acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the
employee (e.9., insurance premiums paid). lf the contract speciflcally states that fringe benefits will be based
on a specified percentage rather than the actual cost of fringe benefits. then the calculation for the fringe benefits
amount musl be shown.
Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe
benefits.
(3) Travel: Reimbursement for travel must be in accordance wath Section 1 12.061, Florida Statutes, which
includes submission of the claim on the approved State travel voucher or electronic means.
(4) Other direct costs: Reimbursement will be made based on paid invoaces/receipts. lf nonexpendable property
is purchased using State funds, the contract should include a provision for the transfer of the property to the
State when services are terminated. Documentation must be provided to show compliance with Department of
N4anagement Services Rule 604-1.017. Florida Administrative Code, regardang the requirements for contracts
which include services and that provide for the contractor to purchase tangible personal property as defined in
Section 273.02, Florida Statutes, for subsequent transfer to the State.
(5) ln-house charges: Charges which may be of an internal nalure (e.9., postage, copjes. etc.) may be
reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable.
(6) lndirect costs: lf the contract specifies that indirect costs will be paid based on a specified rate, then the
calculation should be shown.
Contracts between state agencies, and/or contracts between universities may submit alternative documentation
to subslantaate the reimbursement request that may be in the form of FLAIR reports or other detailed reports.
The Florida Oepartment of Financial Services, onlane Reference Guide for State Expenditures can be found at
this web address httos://mvflo ridacfo.com/docs-sf/accountin nd-audrtino-
libraries/ma nuals/aoencies/reference-ouid -state-exoenditures.Ddf ?sfv n=b4cc3337 6
Page ol 27
Page 4209 of 9661
Docusign Envelope lDr CAB2A'1D3-A7 B$4AF1-9044-F 1 D E46420A98
SIATE OF FLORIOA OEPARIMENI OF IRANSPORTAIION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
EXHIBIT G
AUDIT REOUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
SIRATEGIC
occ 10125
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:-
Awarding Agency:
State Project Title:
CSFA Number:
*Award Amount:
Florida Department of Transportation
Public Transit Block Grant Program
55.010
$1,278,095
*The award amount may change with amendments
Specific project information for CSFA Number 55.0'10 is provided at: httos:i/apos.fldfs.com/fsaa/searchCataloo.aspx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMEN T:
The State Projects Compliance Supplement is p rovided at: httpsr//apps fldfs.com/fsaa/compliance.aspx
@
Page 27 ol 27
State Project Compliance Requirements for CSFA Number 55.010 arc provided at:
httpsi//aops.f ldfs.com/fsaa/searchComoliance.aspx
Page 4210 of 9661