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PBSD MSTBU Minutes 10/08/2025PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION OCTOBER 8, 2025 The Pelican Bay Services Division Board met on Wednesday, October 8, 2025, at 1:30 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jacob Damouni (absent) Nick Fabregas Peter Griffith Brad Hildebrandt Pelican Bay Services Division Staff Neil Donill, Administrator Dawn Brewer, Ops. Support Spec. II Chad Coleman, Deputy Director Darren Duprey, Supervisor — Field I Also Present Carol Hartman, Pelican Bay Foundation Bob Luflcin (by telephone) Cindy Polke Michael Rodburg Greg Stone (absent) Rick Swider Michael Weir Dave Greenfield, Supervisor -Field II Karin Hermann, Project Manager I Lisa Jacob, Project Manager II Barbara Shea, Admin. Support Spec. II APPROVED AGENllA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Can 3. Agenda approval 4. Approval of 6/11/25 Regular Session meeting minutes 5. Audience comments Administrator's Report a. Update on projects b. Review of the Sept. 30 financials PBF Government Affairs Committee Committee Reports a. Landscape &Safety i. *Approval of a pilot project to replace crosswalks at one intersection bI Water Management 9. Chairman's Report a. Clam Bay update 10. Old Business 11. New Business/Miscellaneous Correspondence 12. Adjournment ROLL CALL Mr. Damouni and Mr. Stone were absent, Mr. Luflcin participated by phone, and a quorum was established. Pelican Bay Services Division Board Regular Session October 8, 2025 Mr. Fogg motioned, Mr. Rodburg seconded to allow Mr. Lufkin to appear by hone due to extraordinary circumstances. The motion carried unanimously, Mr. Grth motioned, Mr. Fogg seconded to approve the agenda as presented. The motion carried unanimously. Mr. Griffith motioned, Mr. Fabregas seconded to approve the 6/11/25 regular session meetine minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None ADMINISTRATOR'S REPORT UPDATE ON PROJECTS OPERATIONS BUILDING PROJECT Mr. Dorrill provided a recent photo and update of our Operations Building construction project including (1) the project is at substantial completion including site work and improvements, (2) a new entry road was installed which was cost shared with the Collier County Utilities Dept., and (3) a certificate of occupancy is expected in the very near future. Mr. Coleman commented that we are waiting on a few additional approvals including fire marshal and FDEP approvals. Mr. Dorrill commented that the board will be invited to the dedication of the new building. SIDEWALK PROJECT Mr. Dorrill reported that our sidewalk improvement project is now complete, which is a great new amenity to the community. He commented that last month our sidewalks passed the required County D.O.T. inspections, and therefore the one-year warranty period began at the time of that approval. Mr. Dorrill reported that final invoice reconciliation for the project is underway. He noted that we may do a "demo" with a vendor in consideration of purchasing a riding pressure washer to be used for staff to clean our new sidewalks. CLAM PASS/SAND RECLAMATION WORK Mr. Dorrill provided a recent video of the coastline from Wiggins Pass to Clam Pass Park, exhibiting outstanding conditions in general. He commented on some areas of mangrove die -off in the Bay Colony area, which are now showing some improvement. Mr. Dorrill commented that maintenance will be performed in die -off areas within Clam Pass Park and we will also be permitting new hand -dug channels in this area to improve tidal flushing which will improve mangrove health. He reported that our Clam Pass dredge project is scheduled to begin in about a month, for which we have received TDC funding approval. Mr. Dorrill reported that last week, one of our sand reclamation projects began, starting with the reclamation of sand behind the Brighton to be used to reconstruct the dune in this area. This work will be followed by the County's beach renourishment project in late fall/early winter. Ms. Jacob Pelican Bay Services Division Board Regular Session October 8, 2025 commented that she expects this project to last 3-4 months. Mr. Doff ill commented that a second sand reclamation project in and around Clam Pass Park will commence later this fall. Ms. Polke questioned how the six -feet high sand pile behind South Beach will be addressed. Mr. Dorrill responded that this sand will be excavated and used to reconstruct the dune in this area. He noted that per our permit, sand dredged from Clam Pass will first be used to fill the template on the south side of the Pass (historically about 60%), and then the remainder will be deposited in the template on the north side of the Pass. Ms. Polke questioned how the sand will be removed out of the canals within the Clam Bay system. Mr. Dorrill commented that there is an area just south of "Section C" where some dredging is planned. He noted that we have never removed sand out of the areas north of Clam Pass as our existing permits do not allow this. Mr. Dorrill commented that he will follow up with Dr. Dabees (Engineer with Humiston & Moore) on this issue. Ms. Polke commented on her sighting of a speedboat entering Clam Pass last weekend. Mr. Dorrill noted that this is not unusual and that this may have been possible as a result of extraordinary high tides and related higher water levels, caused by the harvest moon. Ms. Polke commented on the sand piled up at the first bridge east of Clam Pass, which is restricting water flow and causing the reduction of wildlife. Mr. Dorrill commented that there is a correlation between dredging events and a subsequent increase in wildlife. He noted that the sand discussed by Ms. Polke is part of our sand reclamation project and will be used to reconstruct the dune in this area. Mr. Dorrill commented that staff has observed that there is very little debris in the sand which was overwashed into mangrove areas, and therefore, our reclamation efforts will not be hindered. He noted that in some areas the sand is eight feet deep. Mr. Dorrill reported that we are planning to do further work to eliminate the ancient mangrove roots, located just offshore. BAY COLONY DUNE SWALE Mr. Dorrill commented on the Bay Colony dune swale which is the main drainage facility and outfall for all of the buildings along the Bay Colony beach. He noted that the PBSD has been working with the Contessa and the master HOA for some time to complete the dune swale further south and rurming back towards the east. Mr. Dorrill noted that these areas were never developed in accordance with the original master plan of Bay Colony and as a result, the conservation area that is just south of the Contessa has experienced a substantial mangrove die -off. Several months ago, PBSD staff met with the Contessa and Bay Colony management staff during which Mr. Dorrill suggested that if Bay Colony/Contessa were willing to convey drainage easements (to the PBSD), that currently do not exist, and undertake certain improvements to that system (to increase flow), then the PBSD would maintain those in perpetuity. Mr. Dorrill commented that this will require a recommendation from the PBSD Board, approval by the BCC, and further engineering and construction by Bay Colony/Contessa. Subsequent to all of these actions, the PBSD would assume the maintenance obligation of these drainage areas. Mr. Dorrill commented that draft easements and an executive summary are under review by the respective attorneys. PINE CREST Mr. Dorrill reported that a lake bank restoration project has been completed at Pine Crest Lake 2-3, to address erosion and escarpment. Work included re -grading and the addition of rip rap and fill. He noted that the project was completed on time and under budget. REVIEW OF THE SEPTEMBER 30 FINANCIALS Pelican Bay Services Division Board Regular Session October 8, 2025 Mr. Dorrill reviewed the September 30 financial statements and discussed highlights including (1) $5.922 million in cash, (2) $1.391 million in outstanding payables, and (3) $5.187 million in total assessments received. He noted that overall, at year end, total expenditures came in within budget. PBF GOVERNMENT AFFAIRS COMMITTEE Ms. Carol Hartman, PBF Board, provided a discussion of the history/mission/goals of the proposed PBF Government Affairs Committee which included the following highlights. • Ms. Hartman is a newly appointed member of the PBF Board of Directors. • At an August PBF Board meeting, the board created a new Government Affairs Committee. • Ms. Hartman was appointed chair of this new committee. • A solicitation of applications to join this committee has been posted; 4 applications have been received. Mr. Hartman will bring recommended member names to the board on 10/27. • The purpose of this committee has been advertised in the PBF e-blast and included in today's agenda packet. There is some overlap of interests with PBSD interests. • There are 6,500 owners and 1,800 registered voters in Pelican Bay; $8 billion in assessed value. • Pelican Bay is among the largest I-IOAs in the state. • The PBF is looking to be more engaged at the state level in relation to PB interests, seeking to add lobbying efforts to protect PB interests. • Ms. Hartman would like a PBSD Board member to join this committee. • Once the committee is established, a charter will be established, and shared with the PBSD. • The intent of the committee is to supplement the work of the PBSD, especially at the state and federal level. Ms. Pollee commented that she is excited about this committee and would like to join it. She noted that recently she attempted to reach out to Governor Desantis regarding PB beach renomishment issues, without any success. Dr. Chicurel commented that of the 12 items listed under "purpose and scope" of this committee, seven are PBSD responsibilities dictated by County ordinances. He noted that the PBSD Board is comprised of members of the PB community. He questioned why the PBF needs to create a committee which is duplicating what the PBSD does. Ms. Hartman commented that the interests of each entity are not identical; PBF needs are different and distinct from the PBSD. Dr. Chicurel expressed concern that the PBSD Board was referred to as a weakness within a PBF master plan document. Ms. Hartman apologized for this. She noted that the intent of this new committee is to utilize the capabilities of PB residents to advance the interests of Pelican Bay which are not currently being addressed. Mr. Griffith commented that he agreed with Dr. Chicurel's comments. Ms. Polke commented that Ms. Hartman's work is very important and suggested that the PBSD is not doing everything correctly. She questioned why the PBSD did not schedule an emergency dredge of Clam Pass after the 2024 hurricanes. Ms. Polke noted that we need more open dialogue. Mr. Rodburg commented that the work of this committee would be a positive in relation to lobbying efforts and legislation review at the state level. He noted that the Board of County Commissioners has delegated certain responsibilities to the PBSD; the PBSD Board is advisory to the BCC. Mr. Rodburg questioned whether a PBSD Board member can serve on this committee. 4 Pelican Bay Services Division Board Regular Session October 8, 2025 Mr. Fogg commented that he supports the PBF in creating this committee, especially for lobbying efforts related to PB interests. He cautioned about certain circumstances where there would be a conflict of interest between this new committee and the PBSD Board. Mr. Fogg noted that PBSD Board members are publicly elected and that PBSD meetings are all publicly held. Mr. Swider commented on the expertise and depth of knowledge of PBSD consultants, who have provided reports and recommendations to us over the past 30 years. COMMITTEE REPORTS LANDSCAPE & SAFETY Dr. Chicurel reported that the Landscape & Safety Committee met on 9/11/25 and noted that the background information for the proposed pilot project to replace crosswalks at one intersection was included in the agenda packet. His discussion of this proposal included the following. • At two Landscape & Safety Committee meetings (Spring 2025), Johnson Engineering reviewed seven different options to remedy our crosswalk issues (many of them continue to fail, requiring constant repairs), and the community and committee discussed these options at length, learning and understanding technical information regarding crosswalk construction. • The Landscape & Safety Committee voted unanimously to recommend to the full board that we proceed with a pilot project to see if a new construction approach using similar colored pavers, rated for heavy traffic and large trucks, utilizing weep holes to prevent water buildup in the crosswalk basin, would result in a stable crosswalk, that is ADA compliant and consistent with the look of the existing crosswalks throughout Pelican Bay, Ms. Pollee commented that she attended recent Landscape &Safety Committee meetings and feels that this proposed expenditure is an unnecessary expense. She suggested that our crosswalks are repairable and that this project is not urgent or a priority. Ms. Polke commented that trees and beaches are more important and that we should let the community vote on this issue. In response, Dr. Chicurel commented (1) this issue was brought to the committee by staff, as staff is constantly addressing loose and/or damaged crosswalk pavers, (2) there have been resident accidents as a result of loose and/or damaged pavers, (3) stronger pavers, graded for heavy traffic, are needed in our community, and (4) this is a pilot project; not an expected community -wide project. Mr. Griffith commented in favor of the proposed pilot project, using the proposed stronger pavers which will look the same as the existing pavers. He noted that although this is the more expensive option, we will not have to replace all of our crosswalks. Mr. Griffith commented that the committee did not make a firm decision on the length of time needed to adequately review the sturdiness of the newly installed pavers. Dr. Chicuret motioned, Mr. Griffith seconded that the PBSD Board approves a pilot construction project replacing the two crosswalks at the intersection of Gulf Park Drive and Ridgewood Drive utilizing the specifications provided by Johnson Engineering. The motion carried 84, with Ms. Polke dissenting. WATER MANAGEMENT Mr. Swider commented that the Water Management Committee met on Oct. 6 and reviewed the coastal engineering assessment and management recommendations regarding the Bay Colony dune swale by Dr. Mohamed Dabees, Coastal Engineer with Humiston & Moore Engineers. The committee 5 Pelican Bay Services Division Board Regular Session October 8, 2025 and staff agreed with the recommendations, and agreed not to undertake a large restoration project to include a concrete pipe. Mr. Coleman commented that the committee recommended that the board approves going forward with the Humiston & Moore recommendations, which were read by Mr. Swider as follows. • Continue to monitor the physical and environmental changes along the Swale banks and beach/dune systems. • Develop anature-based plan to restore the vegetations "Ald mangrove shorelines along the dune back slopes where possible. • Restore and maintain dune vegetation to reduce sand over wash into the swale during heavy rain and storm events. • Periodic monitoring of the hydraulic function and water flow in the swale to address any blockage or restriction to the flow. Mr. Fogg commented that this issue came about as a result of the inundation of sand into the Bay Colony dune swale from 2024 hurricanes. He noted that a few individuals in Bay Colony had suggested a multi -million -dollar pipe hardening solution. Mr. Fogg commented that he agrees with Humiston & Moore recommendations and suggested that we meet with Bay Colony to discuss them. Ms. LAArrrr Giovannelli, General Manager/COO of Bay Colony Community Association, commented that there are a few (but not all) Bay Colony residents who favor a pipe hardening solution and that she agreed that a meeting of stakeholders to discuss the Humiston & Moore recommendations would be beneficial. CHAIRMAN'S REPORT CLAM BAY Mr. Fogg commented that several months ago there was a proposal, driven by Seagate and Naples Cay residents (with concerns on water quality issues in their canals and damage in Outer Clam Bay from hurricanes), for the creation of a Clam Bay oversight committee. At a July BCC Board meeting, the BCC made a decision not to form a new committee, and requested that the PBSD commits to working with Seagate and Naples Cay on Clam Bay issues. Mr. Fogg reported that he attended a meeting on Sept. 9 with staff and key residents of Seagate and Naples Cay to discuss Clam Bay issues; notes on this meeting were included in the agenda packet. He suggested that the next Clam Bay Committee meeting is conducted as a workshop. Mr. Fogg discussed the following issues which were addressed at the Sept. 9 meeting. • The possibility of an annual dredge was discussed, and if this direction were taken, an analysis of the optimal time of year should be studied. This may improve water quality in Outer Clam Bay. • Historically, Clam Pass has been dredged in the fall, after the storm season, often causing sand deposits in the Pass. • A survey is needed to trigger a dredge project. It was suggested that a survey is targeted for the late fall to enable a spring dredge event. • We are facing permit renewal delays due to staff shortages in the U.S.A.C.E. Humiston & Moore recommends renewing our permit "as is" to prevent a further approval delay. • It was suggested that Humiston & Moore, along with staff, takes a broader view, starting from scratch, of what a desired plan would be in view of current environmental circumstances. Pelican Bay Services Division Board Regular Session October 8, 2025 Seagate resident Patrick Wack has suggested that the Clam Bay Committee meets on some sort of regular session at least every other month, in season. Ms. Pollee questioned why we cannot obtain a dredging permit from the Florida Environmental Protection Agency, in light of delays in the renewal of our permit with the U.S.A.C.E. Mr. Rodburg responded that both U.S.A.C.E. and FDEP dredging permits are required. Ms. Polke commented that Florida Fish and Wildlife (FWC) stated that they never received a request (in 2025) for an emergency dredge of Clam Pass. Ms. Polke commented that we have extensive sand in Clam Bay canals which is preventing water flow to the Gulf; 13 years with no dredging has not helped. She suggested that January/February would be a good time of year for an annual dredge. Mr. Rodburg commented that the permit requested from FWC was to reclaim the over washed sand behind South Beach, to restore the dunes. Because of turtle nesting in this area, we were denied approval for this project in the spring/summer timeframe and FWC suggested that we submit another request later in the season. Later on, we did submit another request which was approved, and now this work has begun. He noted that Ms. Polke's letter to FWC referred to Clam Pass dredging, which had nothing to do with our PBSD request. Ms. Polke commented that we are permitted to dredge during turtle season and we did not make use of our permit (to dredge during spring/summer 2025). Mr. Rodburg commented that the purpose of dredging Clam Pass is to preserve the tidal flows so as to maintain the health of the mangroves and overall ecosystem, and has nothing to do primarily with beach renourishment or over washed sand. He noted that we have been asked to take a closer look at the parameters needed for a dredge event and whether our templates are appropriate. Mr. Rodburg commented that our next dredge event is scheduled to occur in about a month and is based on a long -running program of tidal ratio monitoring. Mr. Rodburg reported that a Clam Bay Committee meeting is scheduled for Nov. 20, which should have occurred in early October. Unfortunately, the scheduled meeting in early October had to be canceled when we lost our quorum for the meeting. He noted that it is difficult to schedule committee meetings when committee members do not respond to inquiries on availability to attend a meeting. Mr. Rodburg commented that Ms. Polke never responded as to her availability to attend our Nov. 20 Clam Bay Committee meeting. OPERATIONS BUILDING DEDICATION CEREMONY Mr. Coleman suggested that the board attends a dedication ceremony of our new Operations Building directly following a monthly board meeting. POSSIBLE LIVE STREAMING OF PBSD BOARD MEETINGS Mr. Fogg commented that at the last board meeting there was some discussion on the possibility of the PBF live streaming our board meetings. Mr. Dorrill commented that in the past, the PBF live streamed a joint PBSD/PBF meeting. He noted that the BCC Chamber has this capability, and could be used if the board thought a specific board meeting was important enough to live stream. Mr. Rodburg commented that the County is clearly not in favor of ZOOM meetings and suggested that the PBF could live stream our meetings, if they chose to. Mr. Fogg suggested that staff follows up with the PBF to determine whether they would be interested in live streaming our board meetings. The meetine was adjourned at 3:06 Pelican Bay Services Division Board Regular Session October 8, 2025 l Micha Fogg, Chairma Minutes approved �V J as prese date