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PBSD MSTBU Minutes 06/11/2025PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION DUNE 11, 2025 The Pelican Bay Services Division Board met on Wednesday, June 11, 2025, at 1:30 p.m, at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman (absent) Joe Chicurel, Vice -Chairman Jacob Damouni Nick Fabregas Peter Griffith Brad Hildebrandt (by telephone) Pelican Bay Services Division Staff Neil Dorrill, Administrator Dawn Brewer, Ops. Support Spec. II Chad Coleman, Deputy Director Darren Duprey, Supervisor — Field I Also Present Tony D'Errico, Pelican Bay Foundation Bob Luflcin (by telephone) Cindy Polke Michael Rodburg Greg Stone Rick Swider Michael Weir Dave Greenfield, Supervisor -Field II (absent) Karin Herrmann, Project Manager I Lisa Jacob, Project Manager II Barbara Shea, Admin. Support Spec. II APPROVED AGENDA (ASAMENDED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 4/9/25 Regular Session meeting minutes 5. Approval of 5/14/25 Regular Session meeting minutes 6. Audience comments 7. Administrator's Report a. Operations building b. Sidewalk project c. Beach sand reclamation d. Review of the May 31 financials 8. ZOOM meetings 9. Committee Reports a. Landscape & Safety 10. Chairman's Report a. PBSD Chair letter regarding a proposed ordinance 11. Old Business a. PBF Resiliency Committee Report (add -on) 12. New Business/Miscellaneous Correspondence 13. Adjournment Pelican Bay Services Division Board Regular Session June 11, 2025 ROLL CALL Mr. Fogg was absent, Mr. Iildebrandt and Mr. Lufkin participated by phone, and a quorum was established. Dr. Chicurel served as acting Chair for this meeting. Dr. Chicurel motioned, Mr. Stone seconded to allow Mr. Hildebrandt and Mr. Lufkin to appear by phone due to extraordinary circumstances. The motion carried unanimously. IDr. Chicurel motioned, Mr. Damouni seconded to approve the agenda as amended with the addition of item #1Ia. The motion carried unanimously.11 Mr. Griffith motioned, Mr. Rodburg seconded to approve the 4/9/25 regular session meeting minutes as presented. The motion carried unanimously. Mr. Rodburg motioned, Mr. Stone seconded to approve the 5/14/25 regular session meetina minutes as Presented. The motion carried unanimously. AUDIENCE COMMENTS None ADMINISTRATOR'SREPQRT OPERATIONS BUILDING Mr. Donill provided an update on our Operations Building construction project including (1) a certificate of occupancy is expected to be issued by the end of summer, (2) site work is essentially complete, (3) interior work is essentially complete as far as finishes, (4) the air conditioning system has been installed, and (5) paving will be the next phase of work. Mr. Griffith commented that he has visited the new Operations Building, and questioned when staff would be able to move in. Mr. Dorrill commented that our employees are anxious to move in and that he is hoping for staff to move in sometime in September. SIDEWALK PROJECT Mr. Dorrill commented that Quality Enterprises re -mobilized just prior to Memorial Day, and has completed two work directives (de -curbing) and is now in the process of removing and replacing sidewalk sections in advance of the final County inspections (which are scheduled for the week of June 23). He expects the j ob to be completed at the end of summer, at which time a one-year warranty period will begin. Final acceptance of the project will be at the end of the warranty period. BEACH SAND RECLAMATION Mr. Dorrill commented that our request to reclaim overwashed sand in the mangrove area (of Clam Bay) to be placed on the beach was denied by the FWC (Florida Fish and Wildlife Conservation Commission). The FWC denial letter was included in the agenda packet. He noted that the Governor's 2 Pelican Bay Services Division Board Regular Session June 11, 2025 emergency executive order excluded performing work which would endanger protected species. Mr. Dorrill commented that he intends to make a revised request, at the end of August, to seek reconsideration of our request; at that time, all turtle nests will have been laid, awaiting hatching in October. A sand reclamation project in October could include protection of the identified turtle nesting sites. Mr. Dorrill reported that we received one bid of $315,000 and one "no bid" for our late fall (post turtle nesting season) dredge project for the excavation of 12,000 cubic yards of sand from Clam Pass. He noted that the project includes the removal of two areas of overwashed sand at the south end of Clam Pass Park; storm surge from a 2024 hurricane overwashed the peninsula and deposited a new spit of sand in the bay. Mr. Stone questioned whether we could take a two-part approach to our sand reclamation project. Mr. Dorrill commented that it would not be cost effective to move sand to areas adjacent to PB amenities, and then remobilize several months later, to move the sand to the beach. Mr. Coleman commented that currently there are turtle nests located significantly east of the beach. lIe expressed hope in obtaining FWC approval to begin the sand reclamation project in October. Ms. Polke questioned when did the PBSD send the request for approval of our sand reclamation project to the FWC. Mr. Dorrill responded that the letter was drafted just after Easter. Ms. Polke questioned to whom was the invitation -to -bid, for the Clam Pass dredge project, sent to. Mr. Dorrill responded that staff is happy to share this information. REVIEW OF THE MAY 31 FINANCIALS Mr. Dorrill reviewed the May 31 financial statements and discussed highlights including (1) $10.9 million in cash, (2) $4.2 million in encumbered capital project funds, (3) $34,600 assessments received in May, and (4) $3.469 million in total operating expenditures and reserves, which is within budget. Mr. Stone motioned, Mr. Rodburg seconded to accept the May financials. The motion carried unanimously. ZOOM MEETINGS Dr. Chicure l reported that staff recently consulted with the County Attorneys Office on what the County's requirements would be for PBSD board meetings to be broadcast live over ZOOM. He reviewed a document entitled, "Comments from the County Attorney's Office on ZOOM meetings," which was included in the agenda packet. Highlights included, (1) the CAO would prefer that any ZOOM meeting is held in the BCC Chambers Boardroom, (2) approvals of ZOOM meetings would be required by the BCC, County Manager, and Mr. Dorrill, (3) PBF employees could not be utilized to enable the ZOOM capability; only PBSD employees could provide this service, (4) except for the TDC, no other advisory committees/boards offer meetings via ZOOM, (5) the ZOOM feature would have to be made available to the general public, and (6) any person on ZOOM would be entitled to speak on a topic for 3 minutes. Ms. Polke questioned whether a PBF employee could attend our board meeting and provide the ZOOM service to our residents. Dr. Chicurel responded that the service would have to be County - generated ZOOM. He noted that currently our meetings are filmed and available on our website. Mr. Weir commented that our meetings must be made available to the general public. Mr. Dorrill commented that he recently discussed this issue with the County Manager. lie noted that the County Manager's Office is opposed to ZOOM meetings for logistical and public S Pelican Bay Services Division Board Regular Session June 11, 2025 records reasons. Mr. Dorrill explained that when meetings are broadcast over ZOOM, that a digital record is created, and that any text messages and instant messages through the ZOOM process would become public record. The County would have to take on the responsibility of retaining all of these records. He noted that no other advisory boards are broadcast over ZOOM, and that the only other entities holding meetings in the BCC Boardroom are the Planning Commission, TDC, and CAC. Mr. Dorrill commented that he and the County Manager mutually agreed that if in the future there is a topic that is important enough to the community to solicit virtual participation, that we would reserve the right to ask to use the BCC Boardroom for a ZOOM meeting. Ms. Beth Schultz, PBPOA President, commented that a few PBPOA members have asked whether PBSD Board meetings could be provided over ZOOM, and that she will provide this information to them. She questioned whether there is an easier way to make our board meeting minutes more accessible, such as posting the minutes on the PBF website. Mr. Dorrill commented that we can explore developing a link on the PBF website to our meeting minutes. Mr. Rodburg commented that there is a distinction between live streaming and ZOOM, and questioned whether the PBF or PBPOA could live stream our board meetings from the back of the room. Mr. Dorrill commented that this would be allowable. COMMITTEE REPORTS LANDSCAPE & SAFETY Mr. Stone commented that he had the privilege of chairing the Landscape & Safety Committee meeting on 6/5/25, and acknowledged Dr. Chicurel's service as Chair of this committee for many years. He provided highlights of the meeting which included the following. • Mr. Greenfield provided a presentation of the overall management and cycles of PB landscaping work. • It was agreed that we will target planting 50 trees per year plus replacing any trees that succumb for miscellaneous reasons. • The new Chair of the PBF Design Review Committee (DRC) was present and it was agreed that members of the DRC and PBSD will meet at the end of July to discuss PB landscaping. • The BCC passed a modified e-bike ordinance pertaining to the use of e-bikes on roads and sidewalks. Information on the ordinance has been provided to the PBF for publication in the PBF e-blast and PB Post. • Our road markings (sharrows), for bicycles travelling on PB roads, are not in compliance with County code, and as a result, we have started a shanow replacement project to bring our sharrows up to current code. ♦ A recent County traffic study at the intersections of Hammock Oak Dr. and North Point Dr. at Pelican Bay Blvd. determined that these intersections were not eligible for stop signs. In order to improve safety at these intersections, the committee approved going forward with engineering for the installation of pedestrian flashing lights at the crosswalks at these two intersections. • Johnson Engineering provided options for addressing our existing deteriorating paver crosswalks, with increasing ongoing maintenance and safety issues. Options include re- pavering, concrete, and asphalt (the County's preferred solution). The community's preference is for a paver appearance. The committee directed Johnson Engineering to bring back options for strengthened pavers, in about a month's time. • A five-year project will be undertaken to update PB road signage, to bring it up to code. 4 Pelican Bay Services Division Board Regular Session June 11, 2025 Mr. Griffith questioned whether the joint landscaping meeting with the PBSD and DRC will be a public meeting. Mr. Stone responded that this meeting is not a public meeting and that the participants will include Mr. Dorrill, Mr. Stevens, one additional DRC member, and himself. CHAIRMAN'S REPORT PBSD CHAIR LETTER REGARDING A PROPOSED ORDINANCE Dr. Chicurel commented that the recently proposed ordinance (by the BCC) to create a committee to address water quality in Clam Bay and Seagate canals has now been postponed by the BCC until July 8. He noted that the agenda packet included correspondence between the PBF and PBSD, and the BCC and County Manager's Office. A letter from the President of the Mangrove Action Group to Commissioner Hall and a resolution of the Mangrove Action Group in support of PBSD's continued management of the Clam Bay estuary on behalf of Collier County was distributed and added to the record. Dr. Chicurel commented that Mr. Rodburg provided salient information on this issue at our last board meeting. Mr. Dorrill commented that at the June 10 BCC meeting, there was an attempt to add this item to the June 10 regular agenda; however, the Commissioners reached no conclusions on the item (and agreed to leave the item on the July 8 BCC agenda). He noted that he will share any future developments with the board. Mr. Dorrill explained that approval of a proposed ordinance is a two- part process, which includes a required advertised public hearing of the proposed ordinance. Mr. Swider questioned what Commissioner's Hall opinion is on this issue. Mr. Coleman commented that Commissioner Hall said on the record that he is opposed to this ordinance. YBF RESILIENCY COMMITTEE REPORT (ADD -ON) Mr. Swider commented that he is a member of the Pelican Bay Ad Hoc Resiliency Committee as a representative of the PBSD. He noted that Mr. Coleman is also a member of this committee. Mr. Swider provided a report on recent committee actions which included the following highlights. • The Resiliency Committee has developed, in draft form, the Pelican Bay — Coastal Storm Management Plan, which calls for establishing six separate working groups, four of which include (1) the beach, (2) the Clam Bay mangrove forest, (3) the berm and Pelican Bay hydrology, and (4) financial risk management. • The Resiliency Committee groups will be looking at these issues from a lens that is more focused on the effects of storm damage as opposed to our focus that historically has been more focused on sustainability. • Although the PBSD annual "Clam Bay Monitoring & Management Report" is extremely detailed and provides us with a strong grasp on the health of the system, members of the Resiliency Committee do not view the format of this report as particularly useful. • Our two groups (the PBSD and the PBF) may continue on separate paths or try to find some efficiencies; finding common ground would be wise. DUNE 16 CLAM BAY COMMITTEE MEETING Mr. Rodburg commented that there is a scheduled June 16 Clam Bay Committee meeting, which will include a discussion on possible new approaches to managing and restoring the beach and berm. He encouraged PB members to attend the meeting. ADJOURNMENT E Pelican Bay Services Division Board Regular Session June l 1, 2025 The meetin was adjourned at 2:25 p.m. Mich 1 Fogg, Chainn Minutes approved [ as Pted� as amended ON /Q 9 date