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PBSD MSTBU Minutes 02/12/2025PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION FEBRUARY 12, 2025 The Pelican Bay Services Division Board met on Wednesday, February 12, 2025, at 1:30 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Jack Cullen Jacob Damouni (absent) Mark Ferland (absent) Peter Griffith Pelican Bay Services Division Staff Neil Dorrill, Administrator Dawn Brewer, Ops. Support Spec. II Chad Coleman, Deputy Director Darren Duprey, Supervisor —Field I Also Present Tony D'Errico, Pelican Bay Foundation Susan Hamilton Brad Hildebrandt Michael Rodburg Greg Stone Rick Swider (absent) Michael Weir Dave Greenfield, Supervisor -Field II Karin Herrmann, Project Manager I Lisa Jacob, Project Manager II Barbara Shea, Admin. Support Spec. II Susan Levine, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 1/8/25 Regular Session meeting minutes 5. Audience comments 6. Administrator's Report a. Operations site update b. Review of the January 31 financials 7. Year 2 of the PBF Strategic Plan 8. Update on the Gulf Park Dr. & US 41 intersection 9. Water Management & Clam Bay Committee update 10. Chairman's Report a. PBSD election cycle 11. Old Business 12. New Business/Miscellaneous Correspondence 13. Adjournment ROLL CALL Mr. Damouni, Mr. Ferland, and Mr. Swider were absent and a quorum was established. Pelican Bay Services Division Board Regular Session February 12,2025 Ms. Hamilton motioned, Mr. Griffith seconded to approve the agenda as presented. The motion carried unanimously. Ms. Hamilton motioned, Mr. Griffith seconded to approve the 1/8/2025 regular session meetini minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None ADMINISTRATOR'S REPORT PROJECT UPDATES Mr. Dorrill commented that a project summary was included in the agenda packet. He provided highlights of our ongoing projects as follows. The contractor for our Operations Facility project has completed the dry wall installation, and has partially installed the bathroom and locker room facilities. The scheduling/coordination of the relocation of an FPL transformer continues to be worked on. Progress has been made in the Sidewalk Improvements Phase 2 project in regards to the resolution of a substantial payment that has been in dispute with Quality Enterprises and the Clerk's Finance Dept. Staff is hopeful that as a result, QE will re -mobilize and provide a start date to address some finish issues involving two task orders. Mr. Dorrill met with Crescent Assoc, residents, just prior to this meeting, who have concerns about where the sidewalk meets their landscape berm; the participants of this meeting came to an agreement to move forward with the final work. Staff is aware of the Hotwire fiber cable which has been laid on top of an adjacent planter bed to the sidewalk, and no related issues relating to it are anticipated. The fieldwork for the Clam Pass bathymetric survey for a potential May dredging event has been completed. Dr. Dabees is compiling the survey information and expects to have his work completed within a week. He estimates 10-15,000 cubic yards of sand are in the system (13,500 cubic yards were removed from the system during the last dredge project). Dr. Dabees has reported that the County is doing a massive beach renourishment project in the north end of Park Shore, and unfortunately, he expects sand from that project to migrate into Clam Pass in about a year. Staff has completed work to reclaim and relocate sand adjacent to the rear of the two PBF each amenities to the beach side of these buildings. Staff is exploring the possibility of a potential change order for the Park Shore proj ect to address exposed mangrove roots and trunks in the nearshore beach (which are swimming hazards). These mangrove roots and trunks are beyond the reach of a track hoe. REVIEW OF THE JANUARY 31 FINANCIALS Mr. Dorrill reviewed the Jan. 31 financial statements and discussed highlights including, (1) $13.96 million in combined cash on hand, of which $5.6 million is in our general operating fund, (2) $1.5 million in County required reserves, (3) payables include a payment for debt service to our outstanding commercial paper debt, and (4) year-to-date assessments received of $4.618 million or 86% of budget. Pelican Bay Services Division Board Regular Session February 12, 2025 Mr. Fogg commented on $700,000 in "reserve for disaster relief' on the balance sheet, which has been transferred out to a designated "FEMA hurricane reimbursement" County Fund to be specifically used to fund/process 2024 hurricane expenses and identify expected future FEMA reimbursement. He noted that the PBSD is financing these expenses up front, in hopes of reimbursement, while in the past (Hurricane Irma), the County had financed the upfront expenses. Mr. Fogg commented that in December, a debt service payment was made, although it is not noted in the Fund 3042 Commercial paper income statement. The balance of our loan is now $5.1 million. YEAR 2 OF THE PBF STRATEGIC PLAN Ms. Susan Levine commented on the changes adopted by the PBF to the Three Year Strategic Plan, included in the agenda packet. With year one completed, she noted that (1) accomplishments of year one have been documented, (2) the changeover to Hotwire for bulk media services has been completed, (3) a new third year FY2026-27 has been added, (4) Goal 2 for resiliency and Goal 9 for governance have been added. Ms. Levine commented that the PBSD is a critical partner in achieving these goals. Mr. Hildebrandt commented that in a recent PBF survey, maintaining the beauty in Pelican Bay is a high priority of residents. He noted that it is important to recognize the need for a joint effort between the Strategic Planning Committee and the PBSD to achieve the goals identified in the PBF Strategic Plan; collaboration is critical. Mr. Fogg commented that the visual appeal and ambiance of Pelican Bay involves more than landscape. It also involves entranceways, monuments, etc. Ms. Levine commented that we need to raise the level of our PBF branding, and that the PBF would welcome a PBSD board member to assist. She noted that work is ongoing on a Pelican Bay landscaping mapping master plan which would identify ownership of the "corner properties" at each intersection. UPDATE ON THE GULF PARK DR. & US 41 INTERSECTION Dr. Chicurel provided an update on the FDOT presentation to the PBPOA concerning the US41 & Gulf Park Dr. intersection. He noted that visuals of the intersection including possible mitigation methods were included in the agenda packet. Dr. Chicurel noted that PBSD responsibilities are limited by statute. He identified three methods of mitigating danger and increasing safety at this intersection as follows. 1. Installation of a traffic light at a cost of approximately $1.5 million. FDOT has no budget/funding for a traffic light and has no plans for a traffic signal project at this site. FDOT studies show that this intersection does warrant a traffic light and could be permitted. The PBF could explore and pursue this option. The PBSD has no plans to pursue this option. 2. Median modification on US41 with temporary delineators at a cost of approximately $30,000. FDOT has no funding or plans to open a temporary median modification project at this site. One type of this modification is called "gwick kurb." This type of median modification would require maintenance which FDOT will not fund, and require the PBSD/Collier County to maintain. 3. Permanent US41 curbed median modification at a cost of approximately $300,000. FDOT has no funding or plans for such a median modification project. However, as part of a 2027 FDOT resurfacing project on US41, FDOT might be willing to open an additional median modification project that would coincide with the planned resurfacing project, which would 3 Pelican Bay Services Division Board Regular Session February 12, 2025 need to be funded by the PBSD. Dr. Chicurel is waiting on final assurances from FDOT that this is a viable option. Dr. Chicurel commented that during the Q&A session at the FDOT presentation, residents expressed concerns over line -of -sight issues for "northbound" drivers who are forced to make a right turn out of Pelican Bay onto US41, and then make a U-turn in order to travel back north. He noted that County Road Maintenance will address the line -of -sight median landscape issues with its contractor, and hopefully changes will be made to the median landscaping. Dr. Chicurel noted that the next Landscape & Safety Committee meeting is scheduled for March 27 in the Community Center. Mr. Mel Greenblatt commented that the safety issue at this intersection relates to northbound drivers, who are forced to make a right turn onto US41, and then are forced to quickly move over to the left lane in order to make a dangerous U-turn to enable them to travel back north. He suggested that under the current scenario, the 55 m.p.h. speed limit needs to be lowered. Mr. Greenblatt suggested that a traffic light at this intersection would be a better solution. Mr. Fogg commented that this intersection has been under discussion for several years. He noted that some residents have been opposed to a traffic light at this intersection as it would increase the noise levels from vehicles stopping and starting up again. Mr. Fogg noted that PBSD responsibilities end at the boundary of Pelican Bay property and does not extend out onto US41. He suggested that this issue might be an issue for the PBF Strategic Planning Committee, Mr. -Bill McCormick questioned whether an analysis of the cause of the accidents at this intersection may be helpful in determining an appropriate course of action. Mr. Tony D'Errico, PBF President, commented that this issue will be addressed as an "opportunity" by the PBF Strategic Planning Committee; it is not listed as a stated goal. Mr. Stone commented that the FDOT representative has the data on the accidents at this intersection over the last five years. He also suggested that the priority for state funding of new traffic lights appears to be low. Ms. Levine suggested that a majority of accidents at this intersection involved drivers turning into Gulf Park Dr. from US41, and suggested that lowering the speed limit on US41 would be recommended. Mr. Dorr•ill commented that he has the five-year accident information, and will provide it to Ms. Levine. He noted that the leading causes of the accidents, making up 60% of the accidents, are (1) distracted driving, and (2) vehicles hitting trees. Mr. Hildebrandt commented that it is difficult to get a speed limit change on a state road. He also noted that state law enforcement is responsible for policing US41 as it is a state road. Mr. Stone commented that northbound vehicles have several alternatives for exiting Pelican Bay including North Pointe Dr. and Pelican Bay Blvd. North, which have traffic lights at exiting intersections. Ms. Levine commented that she will work with Mr. D'Errico on how to obtain community input on this issue. WATER MANAGEMENT AND CLAM BAY COMMITTEE REPORT Mr. Rodburg provided an update on issues related to the Water Management &Clam Bay Committee including the following. • The committee has not met since the last board meeting; the next committee meeting is scheduled for Feb. 25. 4 Pelican Bay Services Division Board Regular Session February12,2025 • Inc 2024 Clam Bay Monitoring Report, posted on our website, is recommended reading. It includes a discussion and/or analysis of the health of our mangroves and coastal scrub, sea grass acreage, water levels, archeological issues, a survey of the gopher population, exotics, condition of the navigation markers, and the conditions of and maintenance work completed on hand -dug channels within Clam Bay. • We are waiting on a recommendation from Dr. Dabees, our coastal engineer, for the removal of excess sand in Clam Pass (under our permit) based on the recently completed bathymetric survey. • A letter was received from the Bay Colony Community Association urging us to harden the Bay Colony drainage Swale. A March meeting has been scheduled with the SFWMD to determine what mediation methods for swale improvements would be feasible. Additional engineering studies would be necessary for any remediation improvements. • A proposal for back dune replacement plantings has been received, which is expensive. It is possible that the next sand surge may wipe out these plantings. The County has purchased $1 million of coastal plants. FGCU has helped to identify a mix of plants which would be most suitable for coastal planting. In summary, nature needs time and good flow. Mr. Bill McCormick commented that coconut mat has been installed on the west side of the Bay Colony swale, while none has been installed on the east side. Mr. Coleman commented that we are waiting on the work to be completed on the drainage from all of the buildings to be fed to the swale; ultimately there will be coconut mat on both sides of the swale for stabilization. OTHER BOARD MEMBER COMMENTS Mr. Fogg commented on his recent observations on a ride -along with Mr. Coleman including (1) the large amount of sand which was deposited in the Swale area by 2024 hurricanes, and (2) the loss of about 30 feet of sand in the near•shore beach bottom. Mr. Coleman commented that staff continues to work on addressing the exposed mangrove stumps in nearshore beach areas. Mr. Fogg commented that a County beach renourishment is expected in late fall. He questioned the value of installing expensive back dune plantings, which may be washed away by a future storm. Mr. Fogg commented that the BCC workshop on Clam Bay is scheduled for March 4. Mr. Fogg or Mr. Rodburg will attend, along with Mr. Dorrill and staff. Mr. Rodburg suggested that the Water Management & Clam Bay Committee would be best served with co-chairs; one to focus on water management issues and one to focus on Clam Bay issues. AUDIENCE COMMENT Mr. Hamilton Fish suggested that additional installation of grasses is needed in adjacent areas to the South Beach facility and recommended that these grasses should be fenced off to prevent damage from contact with vehicles and equipment. He noted that 2024 installed grasses are not thriving, most likely from unwanted contact with vehicles and equipment. CHAIRMAN'S REPORT PBSD ELECTION CYCLE Mr. Fogg commented that at our last board meeting, it was reported that we had received five applications for our four residential board member openings. Since then, one applicant withdrew his name from consideration, and therefore we now have four applicants for four openings with no election required. Mr. Fogg introduced Mr. Bob Lufkin, one of the applicants, seated in the audience. He 5 Pelican Bay Services Division Board Regular Session February 12,2025 noted that the other applicants are Ms. Cindy Polke, Dr. Joe Chicurel, and Mr. Michael Rodburg. Mr. Fogg reported that Mr. Nick Fabregas, General Manager of the Waterside Shops, has recently completed his application for the commercial opening. It is expected that all five applicants will be appointed to the board by the BCC on March 11; their terms will begin on April 1. Mr. Donill commented that an orientation schedule has been established at the end of the month for the new board members. Mr. Fogg reported that the PBSD had been sharing office space with the PBF for the last four years. However, the PBF no longer needs this space (and has moved out), and as a result, Mr. Coleman is looking at either (1) other office options for PBSD staff, or (2) the potential for other County staff to move into our current vacant space. He noted that our current office space has three years left on a seven-year lease. Mr. Fogg commented that photos of upgrades to landscaping throughout the Pelican Bay community were provided in the agenda packet. He noted that these upgrades are much appreciated. Mr. Fogg also noted that the Waterside Shops provided us with palm trees, considered excess from the Nordstrom building demolition, which have been planted around Pelican Bay. ADDITIONAL AUDIENCE COMMENT Mr. Jim Duffy provided an update on the progress of work completed on the Contessa's swale (which was permitted, but never completed in front of the Contessa), including (1) in order to finish the flow, the plan is to connect fiom the Bay Colony bridge down through the swale to an area under the Strand, (2) the Strand has budget to clean out material under the Strand, (3) within a month, a meeting will be set up with the PBSD to provide the easement, (4) permits have been provided to the SFWMD for approval, and (5) hardening of the swale will only work if there is flow from the south to the north. Mr. Dorrill commented that a teleconference has been scheduled with Bay Colony's general counsel with the goal of finalizing the easement description and any improvements to be conveyed and accepted by the BCC for perpetual maintenance and operation, v t Michael Fogg, Chairman Minutes approved LV as presented OR L] as amended ON �� ��� date