Loading...
Agenda 10/28/2025 Item #16F 2 (Agreement #19-7615 with Astra Construction Service, LLC. for Phase 1 of Big Corkscrew Island Regional Park)10/28/2025 Item # 16.F.2 ID# 2025-4461 Executive Summary Recommendation to approve the final payment of $1,433,151.30, release retainage funds, assess liquidated damages in the amount of $291,454, and approve all verified additional work under Agreement No. 19-7615 with Astra Construction Services, LLC for Phase 1 of Big Corkscrew Island Regional Park. (Project No. 80039) OBJECTIVE: To formally close out the Big Corkscrew Island Regional Park Phase 1 construction contract, approve final payment, release retainage, assess liquidated damages, and approve all verified additional work.. CONSIDERATIONS: The Big Corkscrew Island Regional Park ("BCIRP") was developed to meet the recreational needs of the growing Golden Gate Estates community. Following the adoption of the Parks and Recreation Master Plan in 2011, a master plan was created for the County-owned property within the Orangetree Planned Unit Development. This plan coordinated infrastructure for multiple facilities, including the BCIRP. In 2017, the Board approved a design contract for the BCIRP, which includes a wide range of amenities, including an aquatic center, community center, athletic fields, and courts. A competitive bid process in 2019 resulted in the Board awarding Astra Construction Services, LLC ("Astra"), construction Agreement No. 19-7615 in October 2019. The County funded the project through a combination of Sales Tax and Parks and Recreation Impact Fee Capital Funds. Construction began in November 2019 with an anticipated completion in March 2021. However, the COVID-19 pandemic significantly impacted labor, materials, and equipment availability, resulting in multiple schedule extensions. The final substantial completion occurred in September 2023. To facilitate public use during construction, Astra implemented a phased turnover approach: 1. January 11, 2021: North ball fields and multipurpose fields 2. January 28, 2022: Playground, hard courts, event lawn, and concession/bathroom facility 3. August 5, 2022: Community Center and Maintenance Building 4. September 21, 2023: Aquatic facility (opened to the public in October 2023) In addition to the pandemic, Astra experienced challenges with subcontractor performance, material shortages (e.g., concrete masonry, electrical switchgear, HVAC equipment), and owner-directed changes, such as switching from well/septic to public utilities, modifying field drainage and turf design, and upgrading low-voltage systems. Throughout the project, the County issued work directives to address scope changes, regulatory requirements, and unforeseen conditions. Due to Astra's documentation delays, formal change orders could not be processed in real time. While Astra remained engaged and ultimately completed the project, delays, particularly with the aquatic facility, resulted in extended turnover timelines. Staff recommends assessing partial liquidated damages of $291,454 to offset County-incurred costs during the extended construction period. This final payment consolidates all authorized work directives, previously approved change orders, and validated change requests. The backup documentation has been thoroughly reviewed to verify costs incurred and includes the following anomalies: 1. Invoices with incomplete proposals 2. Unverified work dates 3. Work performed prior to or without work directive issuance 4. Corrections to markup and tax calculations The backup documentation has been reviewed by County staff and the Clerk of Courts' finance team. The final payment amount of $1,433,151.30 utilizes a portion of the Agreement's allowance funds and results in a final project cost $42,798,605.30, which is $2,266,848.70 below the original contract price of $45,065,454. The assessment of liquidated damages would reduce the final project cost and increase the delta between the contract price by $291,454. This item is consistent with the Infrastructure, Asset Management, and Quality of Place elements of the Collier County Page 2247 of 3380 10/28/2025 Item # 16.F.2 ID# 2025-4461 Strategic Plan. FISCAL IMPACT: Funds in the amount of $1,433,151.30 for the final payment are available in the allowance provided in the construction contract. The remaining retainage will be released to the contractor and liquidated damages, if assessed, would decrease overall payment by an amount of $291,454. GROWTH MANAGEMENT IMPACT: This action has no impact on the Growth Management Plan. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. —SRT RECOMMENDATIONS: To approve the final payment of $1,433,151.30, release withheld retainage funds, assess liquidated damages in the amount of $291,454, and approve all verified additional work under Agreement No. 19-7615 with Astra Construction Services, LLC for Phase 1 of Big Corkscrew Island Regional Park. (Project No. 80039) PREPARED BY: Tony Barone, PMP, Principal Project Manager, Facilities Management Division ATTACHMENTS: 1. 19-7615 AstraConstruction_Contract Page 2248 of 3380 Page 2249 of 3380 Page 2250 of 3380 Page 2251 of 3380 Page 2252 of 3380 Page 2253 of 3380 Page 2254 of 3380 Page 2255 of 3380 Page 2256 of 3380 Page 2257 of 3380 Page 2258 of 3380 Page 2259 of 3380 Page 2260 of 3380 Page 2261 of 3380 Page 2262 of 3380 Page 2263 of 3380 Page 2264 of 3380 Page 2265 of 3380 Page 2266 of 3380 Page 2267 of 3380 Page 2268 of 3380 Page 2269 of 3380 Page 2270 of 3380 Page 2271 of 3380 Page 2272 of 3380 Page 2273 of 3380 Page 2274 of 3380 Page 2275 of 3380 Page 2276 of 3380 Page 2277 of 3380 Page 2278 of 3380 Page 2279 of 3380 Page 2280 of 3380 Page 2281 of 3380 Page 2282 of 3380 Page 2283 of 3380 Page 2284 of 3380 Page 2285 of 3380 Page 2286 of 3380 Page 2287 of 3380 Page 2288 of 3380 Page 2289 of 3380 Page 2290 of 3380 Page 2291 of 3380 Page 2292 of 3380 Page 2293 of 3380 Page 2294 of 3380 Page 2295 of 3380 Page 2296 of 3380 Page 2297 of 3380 Page 2298 of 3380 Page 2299 of 3380 Page 2300 of 3380 Page 2301 of 3380 Page 2302 of 3380 Page 2303 of 3380 Page 2304 of 3380 Page 2305 of 3380 Page 2306 of 3380 Page 2307 of 3380 Page 2308 of 3380 Page 2309 of 3380 Page 2310 of 3380 Page 2311 of 3380 Page 2312 of 3380 Page 2313 of 3380 Page 2314 of 3380 Page 2315 of 3380 Page 2316 of 3380 Page 2317 of 3380 Page 2318 of 3380 Page 2319 of 3380 Page 2320 of 3380 Page 2321 of 3380 Page 2322 of 3380 Page 2323 of 3380 Page 2324 of 3380 Page 2325 of 3380 Page 2326 of 3380 Page 2327 of 3380 Page 2328 of 3380 Page 2329 of 3380 Page 2330 of 3380 Page 2331 of 3380 Page 2332 of 3380 Page 2333 of 3380 Page 2334 of 3380 Page 2335 of 3380 Page 2336 of 3380 Page 2337 of 3380 Page 2338 of 3380 Page 2339 of 3380 Page 2340 of 3380 Page 2341 of 3380 Page 2342 of 3380 Page 2343 of 3380 Page 2344 of 3380 Page 2345 of 3380 Page 2346 of 3380 Page 2347 of 3380 Page 2348 of 3380 Page 2349 of 3380 Page 2350 of 3380 Page 2351 of 3380 Page 2352 of 3380 Page 2353 of 3380 Page 2354 of 3380 Page 2355 of 3380 Page 2356 of 3380 Page 2357 of 3380 Page 2358 of 3380 Page 2359 of 3380 Page 2360 of 3380 Page 2361 of 3380 Page 2362 of 3380 Page 2363 of 3380 Page 2364 of 3380 Page 2365 of 3380 Page 2366 of 3380 Page 2367 of 3380 Page 2368 of 3380 Page 2369 of 3380 Page 2370 of 3380 Page 2371 of 3380 Page 2372 of 3380 Page 2373 of 3380 Page 2374 of 3380 Page 2375 of 3380 Page 2376 of 3380 Page 2377 of 3380 Page 2378 of 3380 Page 2379 of 3380 Page 2380 of 3380 Page 2381 of 3380 Page 2382 of 3380 Page 2383 of 3380 Page 2384 of 3380 Page 2385 of 3380 Page 2386 of 3380 Page 2387 of 3380 Page 2388 of 3380 Page 2389 of 3380 Page 2390 of 3380 Page 2391 of 3380 Page 2392 of 3380 Page 2393 of 3380 Page 2394 of 3380 Page 2395 of 3380 Page 2396 of 3380 Page 2397 of 3380 Page 2398 of 3380 Page 2399 of 3380 Page 2400 of 3380 Page 2401 of 3380 Page 2402 of 3380 Page 2403 of 3380 Page 2404 of 3380 Page 2405 of 3380 Page 2406 of 3380 Page 2407 of 3380 Page 2408 of 3380 Page 2409 of 3380 Page 2410 of 3380 Page 2411 of 3380 Page 2412 of 3380 Page 2413 of 3380 Page 2414 of 3380 Page 2415 of 3380 Page 2416 of 3380 Page 2417 of 3380 Page 2418 of 3380 Page 2419 of 3380 Page 2420 of 3380 Page 2421 of 3380 Page 2422 of 3380 Page 2423 of 3380 Page 2424 of 3380 Page 2425 of 3380 Page 2426 of 3380 Page 2427 of 3380 Page 2428 of 3380 Page 2429 of 3380 Page 2430 of 3380 Page 2431 of 3380 Page 2432 of 3380 Page 2433 of 3380 Page 2434 of 3380 Page 2435 of 3380 Page 2436 of 3380 Page 2437 of 3380 Page 2438 of 3380 Page 2439 of 3380 Page 2440 of 3380 Page 2441 of 3380 Page 2442 of 3380 Page 2443 of 3380 Page 2444 of 3380 Page 2445 of 3380 Page 2446 of 3380 Page 2447 of 3380 Page 2448 of 3380 Page 2449 of 3380 Page 2450 of 3380 Page 2451 of 3380 Page 2452 of 3380 Page 2453 of 3380 Page 2454 of 3380 Page 2455 of 3380 Page 2456 of 3380 Page 2457 of 3380 Page 2458 of 3380 Page 2459 of 3380 Page 2460 of 3380 Page 2461 of 3380 Page 2462 of 3380 Page 2463 of 3380 Page 2464 of 3380 Page 2465 of 3380