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Agenda 10/14/2025 Item #16E 1 (Customary Budget Amendments appropriating carry forward budget for open PO's into FY2026)10/14/2025 Item # 16.E.1 ID# 2025-4230 Executive Summary Recommendation to authorize routine and customary budget amendments appropriating carry forward budget in the amount of $11,666,503.67 for approved open purchase orders into FY 2026. OBJECTIVE: To appropriate funds in FY 2026 for purchase orders opened in FY 2025 but not expended prior to the close of the fiscal year. CONSIDERATIONS: Purchase orders were issued to various vendors in operating funds during the latter part of FY 2025 and funds were appropriated and encumbered to pay for those purchases in FY 2025. The County continues to need the products or services ordered, and these encumbrances will continue to be valid at the fiscal year-end. However, the appropriations to pay for these items expired as of September 30, 2025. If these orders were canceled on September 30, they would have to be reissued on October 1, resulting in added record keeping for vendors, the County’s Procurement Services Division, the Clerk’s Finance Department, and the divisions that placed the orders. To avoid this unnecessary workload, FY 2026 budgets need to be amended to re-appropriate the funds and allow payments against purchase orders issued on or prior to September 30, 2025. On September 23, 2025, during the regular Board meeting (Item 17.G), the Board provided for the re-appropriation of continuing capital and grant budgets (project budgets). The total dollar amount of open operating budget purchase orders was not known until September 30, 2025. This item is consistent with the Collier County strategic plan objective to safeguard taxpayer money by promoting fiscal stewardship and sound budget oversight. FISCAL IMPACT: FY 2025 purchase orders will be re-appropriated in operating budget funds in the FY 2026 budget, in the amount of $11,666,503.67. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality and requires a majority vote for approval. — JAK RECOMMENDATIONS: Recommendation to authorize routine and customary budget amendments appropriating carry forward budget in the amount of $11,666,503.67 for approved open purchase orders into FY 2026. PREPARED BY: Kevin Anderson, Procurement Operations Manager, Procurement Services Division ATTACHMENTS: 1. Carryforward by PO FY25 to FY26 2. Carryforward by Fund FY25 to FY26 Page 3496 of 6526 Approved Carryforward Of Purchase Orders By PO DocumentNo Total 4500158388 479,260.77 4500207523 8,412.50 4500211138 113,806.00 4500213742 24,000.00 4500218698 12,632.24 4500219195 132,551.40 4500223189 8,329.19 4500224422 43,476.50 4500227413 64,640.00 4500228982 24,000.00 4500229515 84,252.50 4500229947 6,565.00 4500230033 59,417.20 4500230505 396,945.20 4500231715 5,967.00 4500231986 25,825.50 4500232149 99,236.40 4500232182 4,492.83 4500232444 5.00 4500232727 21,583.35 4500232904 689,407.15 4500233203 1,050.00 4500233255 56,142.16 4500233409 51.00 4500233425 418,649.60 4500233432 255,367.19 4500233516 114.34 4500233532 192.57 4500233603 2,791.81 4500233615 1,065.12 4500233637 1,259.00 4500233714 5,582.00 4500233955 1,250.00 4500234360 5,500.00 4500234409 15,894.35 4500234553 1,288.00 4500234768 16,142.03 4500234799 3,760.00 4500234823 1,441.50 4500234936 12,700.69 4500235035 21,560.00 4500235104 282,052.44 4500235209 9,251.53 4500235213 2,075.00 4500235221 1,414.25 4500235230 10,943.07 4500235322 28,735.23 4500235359 7,908.30 4500235519 56,180.85 4500235536 33,398.00 1 Page 3497 of 6526 DocumentNo Total 4500235646 13,000.00 4500235707 49,025.00 4500235746 13,869.07 4500235761 6,236.71 4500235788 1,775.00 4500235923 250,000.00 4500236070 19,065.51 4500236125 214,292.93 4500236210 22,379.86 4500236248 102,013.50 4500236285 1,891.86 4500236359 16,516.50 4500236405 20,650.00 4500236486 8,656.28 4500236507 171,762.80 4500236526 1,375.60 4500236527 4,266.75 4500236618 32,430.95 4500236702 9,112.00 4500236764 48,713.35 4500236879 56,552.59 4500236913 7,088.00 4500236926 101,873.58 4500236944 15,527.73 4500236983 6,500.00 4500237043 93,299.89 4500237166 11,877.78 4500237207 7,380.00 4500237215 9,911.50 4500237400 5,594.03 4500237428 1,558.02 4500237507 10,000.00 4500237618 800,219.65 4500237623 2,347.46 4500237694 36,675.00 4500237779 18,622.24 4500237784 12,139.51 4500237910 1,476.18 4500237911 18,366.99 4500237917 15,000.00 4500237961 2,373.00 4500237965 33,042.50 4500237972 530,000.00 4500237986 2,432.85 4500238038 7,548.00 4500238081 1,010,350.07 4500238088 43,643.75 4500238162 10,032.00 4500238163 6,918.24 4500238164 21,207.27 4500238226 65,433.42 4500238234 12,407.23 4500238235 92,419.94 2 Page 3498 of 6526 DocumentNo Total 4500238315 899.36 4500238335 17,102.50 4500238405 32,408.25 4500238461 5,852.03 4500238506 7,651.45 4500238566 15,760.00 4500238606 13,657.64 4500238613 7,000.00 4500238614 7,000.00 4500238658 3,859.65 4500238688 19,950.00 4500238715 8,426.53 4500238747 11,559.60 4500238759 31,738.40 4500238780 22,512.25 4500238800 37,087.38 4500238819 1,252.87 4500238840 6,443.72 4500238841 6,203.51 4500238844 55,080.00 4500238906 511,567.00 4500238984 32,401.00 4500238994 8,163.68 4500239010 42,769.60 4500239027 10,597.95 4500239028 2,924.39 4500239029 9,657.15 4500239042 8,403.00 4500239076 5,119.80 4500239083 64.25 4500239104 34,120.00 4500239155 7,498.00 4500239190 50,182.90 4500239201 1,560.00 4500239227 854.25 4500239232 36,366.80 4500239234 12,601.00 4500239236 11,505.15 4500239237 9,657.15 4500239238 2,945.65 4500239239 3,131.70 4500239245 23,862.40 4500239250 15,000.00 4500239271 36,000.00 4500239273 40,859.00 4500239277 17,980.00 4500239281 21,832.96 4500239302 10,820.50 4500239303 15,520.61 4500239331 170.00 4500239387 1,553.00 4500239431 37,000.00 4500239433 42,383.05 3 Page 3499 of 6526 DocumentNo Total 4500239443 493.00 4500239460 9,004.00 4500239461 8,928.00 4500239462 8,624.00 4500239463 8,068.00 4500239464 8,372.00 4500239506 350.00 4500239523 6,885.00 4500239534 287.50 4500239547 1,458.50 4500239550 7,049.94 4500239557 39,285.44 4500239566 2,664.00 4500239579 128,607.50 4500239581 11,298.00 4500239593 900.00 4500239596 25,500.00 4500239635 15,577.00 4500239639 23,141.88 4500239640 1,385.34 4500239643 12,700.50 4500239647 1,634.25 4500239660 5,854.00 4500239665 3,220.01 4500239673 3,808.00 4500239690 744.96 4500239711 28,204.48 4500239718 31,593.06 4500239719 3,378.00 4500239744 33,550.76 4500239747 11,298.00 4500239780 39,629.00 4500239792 1,355.40 4500239816 103,219.55 4500239818 22,913.52 4500239819 1,135.00 4500239844 103.88 4500239859 4,491.88 4500239860 5,340.60 4500239867 11,133.00 4500239872 62,000.00 4500239883 137.14 4500239885 65,858.76 4500239893 179.00 4500239904 1,592.92 4500239907 5,600.00 4500239913 2,620.55 4500239914 3,820.00 4500239931 6,174.00 4500239942 8,834.69 4500239943 23,416.74 4500239967 2,757.87 4500239973 12,404.00 4 Page 3500 of 6526 DocumentNo Total 4500239974 1,121.32 4500239982 1,674.00 4500239988 4,477.61 4500240021 9,295.52 4500240028 5,759.96 4500240030 42.07 4500240044 9,608.25 4500240045 210,188.40 4500240046 15,025.00 4500240052 632.28 4500240066 11,601.83 4500240073 5,986.05 4500240084 23,986.97 4500240095 6,696.69 4500240097 4,388.50 4500240113 3,242.85 4500240129 20,750.00 4500240130 17,875.81 4500240145 3,550.00 4500240148 15,445.75 4500240155 86,884.60 4500240169 8,961.00 4500240174 32,604.75 4500240184 4,290.00 4500240191 3,557.00 4500240196 11,030.00 4500240217 2,140.00 4500240230 6,096.84 4500240232 41,491.03 4500240235 330.64 4500240243 16,811.20 4500240249 97,939.00 4500240252 200,607.54 4500240255 90,929.06 4500240257 49,958.01 4500240265 43,325.00 4500240266 32,552.50 4500240269 12,200.00 4500240270 88,410.00 4500240273 17,402.70 4500240274 13,172.93 4500240275 10,322.38 4500240276 12,182.04 4500240278 4,071.34 4500240281 62,243.55 4500240282 3,226.47 4500240286 369.85 4500240295 39,039.83 4500240300 1,120.64 4500240308 2,975.77 4500240309 79,494.48 4500240310 947.29 4500240315 0.09 5 Page 3501 of 6526 DocumentNo Total 4500240319 1,953.19 4500240330 21,135.00 4500240331 72,800.50 4500240346 18,161.10 4500240347 111,778.00 4500240352 49,188.00 4500240353 19,611.12 4500240365 23,322.82 4500240500 60,000.00 Grand Total 11,666,503.67 6 Page 3502 of 6526 Approved Carryforward Of Purchase Orders By Fund Fund Fund Name DocumentNo Total 0001000000 GENERAL FUND 4500158388 479,260.77 4500230033 59,417.20 4500233532 192.57 4500234823 1,441.50 4500236405 20,650.00 4500236527 4,266.75 4500236944 15,527.73 4500237166 11,877.78 4500237694 36,675.00 4500237911 18,366.99 4500237961 2,373.00 4500237986 2,432.85 4500238234 12,407.23 4500238461 5,852.03 4500238506 7,651.45 4500238606 13,657.64 4500238819 1,252.87 4500238840 6,443.72 4500238906 511,567.00 4500239010 42,769.60 4500239190 50,182.90 4500239201 1,560.00 4500239234 12,601.00 4500239277 17,980.00 4500239431 37,000.00 4500239547 1,458.50 4500239557 39,285.44 4500239635 15,577.00 4500239660 5,854.00 4500239744 33,550.76 4500239819 1,135.00 4500239844 103.88 4500239904 1,592.92 4500239931 6,174.00 4500239943 23,416.74 4500240066 11,601.83 4500240097 4,388.50 4500240129 20,750.00 4500240184 4,290.00 4500240196 11,030.00 4500240243 16,811.20 4500240249 97,939.00 1 Page 3503 of 6526 Fund Fund Name DocumentNo Total 0001000000 GENERAL FUND 4500240266 32,552.50 4500240270 44,205.00 4500240281 62,243.55 4500240310 947.29 4500240315 0.09 4500240331 72,800.50 4500240353 19,611.12 4500240500 60,000.00 0001000000 Total 1,960,726.40 1001000000 TRANSPORTATION SERVICES 4500233714 5,582.00 4500234799 3,760.00 4500236248 102,013.50 4500237917 15,000.00 4500238081 1,010,350.07 4500240286 369.85 1001000000 Total 1,137,075.42 1005000000 STORMWATER UTILITY 4500237507 10,000.00 4500238715 8,426.53 4500239271 36,000.00 1005000000 Total 54,426.53 1011000000 UNINCORP. AREA GENERAL FUND 4500227413 64,640.00 4500229947 6,565.00 4500232444 5.00 4500232904 186,139.93 4500235221 1,414.25 4500235359 7,908.30 4500236486 8,656.28 4500237043 93,299.89 4500237623 2,347.46 4500237784 12,139.51 4500237910 1,476.18 4500239083 64.25 4500239227 854.25 4500239232 36,366.80 4500239523 6,885.00 4500239579 128,607.50 4500239673 3,808.00 4500239792 1,355.40 4500239883 137.14 4500240028 5,759.96 4500240030 42.07 4500240052 632.28 4500240145 3,550.00 4500240270 44,205.00 4500240278 4,071.34 2 Page 3504 of 6526 Fund Fund Name DocumentNo Total 1011000000 UNINCORP. AREA GENERAL FUND 4500240282 3,226.47 4500240308 2,975.77 1011000000 Total 627,133.03 1013000000 COMMUNITY DEVELOPMENT 4500211138 113,806.00 4500232904 206,822.13 4500236285 1,891.86 4500237207 7,380.00 4500237779 18,622.24 4500238335 17,102.50 4500239550 7,049.94 1013000000 Total 372,674.67 1014000000 PLANNING SERVICES 4500232904 296,445.09 4500238984 32,401.00 1014000000 Total 328,846.09 1015000000 IMPACT FEE ADMINISTRATION 4500218698 12,632.24 1015000000 Total 12,632.24 1017000000 WATER POLLUTION CONTROL 4500233603 2,791.81 4500233955 1,250.00 4500234553 1,288.00 4500235646 13,000.00 4500235746 13,869.07 4500239818 22,913.52 4500239893 179.00 1017000000 Total 55,291.40 1020000000 BAYSHORE/GATEWAY TRIANGLE REDEVELOP 4500229515 84,252.50 1020000000 Total 84,252.50 1025000000 IMMOKALEE REDEVELOPMENT 4500238405 32,408.25 4500239593 900.00 1025000000 Total 33,308.25 1040000000 OCHOPEE FIRE CONTROL 4500237972 530,000.00 1040000000 Total 530,000.00 1054000000 COURT INFORMATION TECHNOLOGY FEE 4500236618 32,430.95 4500239973 12,404.00 1054000000 Total 44,834.95 1055000000 UNIVERSITY EXTENSION 4500240269 12,200.00 1055000000 Total 12,200.00 1060000000 800 MHZ IRCP FUND ACCOUNT 4500240217 2,140.00 1060000000 Total 2,140.00 1061000000 CONSERVATION COLLIER LAND ACQUISITION 4500235761 6,236.71 4500236359 16,516.50 4500238038 7,548.00 1061000000 Total 30,301.21 1062000000 CONSERVATION COLLIER MAINTENANCE 4500239104 34,120.00 4500239506 350.00 4500239914 3,820.00 3 Page 3505 of 6526 Fund Fund Name DocumentNo Total 1062000000 Total 38,290.00 1101000000 TDC - TOURISM PROMOTION (ADDITIONAL 1%)4500235104 282,052.44 4500235213 2,075.00 4500235923 250,000.00 4500236125 214,292.93 4500236983 6,500.00 1101000000 Total 754,920.37 1103000000 TDC MUSEUM NON COUNTY 4500235536 33,398.00 4500238162 10,032.00 1103000000 Total 43,430.00 1109000000 AMATEUR SPORTS COMPLEX 4500233425 418,649.60 4500238688 19,950.00 4500239596 25,500.00 4500239647 1,634.25 4500239907 5,600.00 4500240045 210,188.40 4500240130 17,875.81 4500240148 15,445.75 4500240265 43,325.00 4500240309 79,494.48 4500240319 1,953.19 4500240330 21,135.00 4500240346 18,161.10 1109000000 Total 878,912.58 1605000000 GOLDEN GATE COMM CENTER 4500239250 15,000.00 4500239387 1,553.00 1605000000 Total 16,553.00 1617000000 VANDERBILT BEACH MSTU BEAUT 4500231986 25,825.50 4500232149 99,236.40 4500236702 9,112.00 4500237965 33,042.50 1617000000 Total 167,216.40 1620000000 LELY GOLF ESTATES BEAUTIFICATION MSTU 4500238658 3,859.65 1620000000 Total 3,859.65 1621000000 GOLDEN GATE BEAUTIFICATION MSTU 4500238759 31,738.40 1621000000 Total 31,738.40 1626000000 FOREST LAKES ROADWAY AND DRAIN MSTU 4500240046 15,025.00 1626000000 Total 15,025.00 1629000000 IMMOKALEE BEAUTIFICATION 4500219195 132,551.40 4500224422 43,476.50 4500231715 5,967.00 4500238613 7,000.00 4500238614 7,000.00 4500239639 23,141.88 4500239640 1,385.34 4 Page 3506 of 6526 Fund Fund Name DocumentNo Total 1629000000 Total 220,522.12 1630000000 BAYSHORE/AVALON BEAUTIFICATION MSTU 4500239885 65,858.76 4500240084 23,986.97 1630000000 Total 89,845.73 1631000000 HALDEMAN CREEK MSTU 4500207523 8,412.50 4500239273 40,859.00 1631000000 Total 49,271.50 1638000000 PALM RIVER MSTU 4500223189 8,329.19 1638000000 Total 8,329.19 4008000000 COUNTY WATER/SEWER OPERATING 4500230505 396,945.20 4500232182 4,492.83 4500232727 21,583.35 4500233203 1,050.00 4500233255 56,142.16 4500233409 51.00 4500233432 255,367.19 4500233516 114.34 4500233615 1,065.12 4500234360 5,500.00 4500235230 10,943.07 4500235322 28,735.23 4500235707 49,025.00 4500235788 1,775.00 4500236507 171,762.80 4500236526 1,375.60 4500236764 48,713.35 4500236879 56,552.59 4500236913 7,088.00 4500236926 101,873.58 4500238088 43,643.75 4500238163 6,918.24 4500238164 21,207.27 4500238226 65,433.42 4500238235 92,419.94 4500238315 899.36 4500238566 15,760.00 4500238780 22,512.25 4500238800 37,087.38 4500238841 6,203.51 4500238844 55,080.00 4500238994 8,163.68 4500239027 10,597.95 4500239028 2,924.39 4500239029 9,657.15 4500239076 5,119.80 5 Page 3507 of 6526 Fund Fund Name DocumentNo Total 4008000000 COUNTY WATER/SEWER OPERATING 4500239155 7,498.00 4500239236 11,505.15 4500239237 9,657.15 4500239238 2,945.65 4500239239 3,131.70 4500239245 23,862.40 4500239281 21,832.96 4500239302 10,820.50 4500239303 15,520.61 4500239331 170.00 4500239433 42,383.05 4500239443 493.00 4500239460 9,004.00 4500239461 8,928.00 4500239462 8,624.00 4500239463 8,068.00 4500239464 8,372.00 4500239534 287.50 4500239566 2,664.00 4500239581 11,298.00 4500239665 3,220.01 4500239690 744.96 4500239711 28,204.48 4500239718 31,593.06 4500239719 3,378.00 4500239747 11,298.00 4500239780 39,629.00 4500239859 4,491.88 4500239860 5,340.60 4500239867 11,133.00 4500239913 2,620.55 4500239942 8,834.69 4500239974 1,121.32 4500239982 1,674.00 4500239988 4,477.61 4500240021 9,295.52 4500240044 9,608.25 4500240073 5,986.05 4500240113 3,242.85 4500240155 86,884.60 4500240169 8,961.00 4500240174 32,604.75 4500240230 6,096.84 4500240232 41,491.03 4500240235 330.64 6 Page 3508 of 6526 Fund Fund Name DocumentNo Total 4008000000 COUNTY WATER/SEWER OPERATING 4500240252 200,607.54 4500240255 90,929.06 4500240257 49,958.01 4500240273 17,402.70 4500240274 13,172.93 4500240275 10,322.38 4500240276 12,182.04 4500240295 39,039.83 4500240300 1,120.64 4008000000 Total 2,627,846.99 4050000000 EMERGENCY MEDICAL SERVICES 4500234768 16,142.03 4500234936 12,700.69 4500235209 9,251.53 4500236070 19,065.51 4500237400 5,594.03 4500237428 1,558.02 4500237618 800,219.65 4500239042 8,403.00 4500239816 103,219.55 4500239872 62,000.00 4500239967 2,757.87 4500240191 3,557.00 4050000000 Total 1,044,468.88 4070000000 SOLID WASTE DISPOSAL 4500233637 1,259.00 4500234409 15,894.35 4500235519 56,180.85 4500237215 9,911.50 4500239643 12,700.50 4070000000 Total 95,946.20 4090000000 COLLIER COUNTY AIRPORT AUTHORITY 4500236210 22,379.86 4500238747 11,559.60 4090000000 Total 33,939.46 5021000000 FLEET MANAGEMENT 4500213742 24,000.00 4500228982 24,000.00 4500235035 21,560.00 4500240347 111,778.00 4500240352 49,188.00 4500240365 23,322.82 5021000000 Total 253,848.82 0674000000 CARACARA PRAIRIE PRESERVE 4500240095 6,696.69 0674000000 Total 6,696.69 Grand Total 11,666,503.67 7 Page 3509 of 6526