Backup Documents 09/23/2025 Item #16D 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 ID 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. (Enter your Dept here)
3. County Attorney Office County Attorney Office
' f.k/A.J7 cf/2
4. BCC Office Board of County BS by MB
Commissioners [s] 1/26
5. Minutes and Records Clerk of Court's Office Vg. e 5.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Madison Bird Phone Number 2939
Contact/Department
Agenda Date Item was Agenda Item Number
Approved by the BCC (1/Z3/2,5 16 D4
Type of Document(s) Number of Original
Attached e.>0 l.Au ti Documents Attached
PO number or account
number if document is / 5
to be recorded 40015- I t7
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's signature?(stamped unless otherwise stated) MB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information (Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by MB
the Chairman,with the exception of most letters, must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney MB
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the MB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullifies. Be aware of your deadlines!
8. The document was approved by the BCC on 9 3 and all changes made during N/A is not
the meeting have been incorporated in the atta ' ed document. The County Attorney an option for
Office has reviewed the changes, if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC, all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line,
L:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21
16D9
RESOLUTION 2025-185
RESOLUTION OF THE, 13OARI) OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO AUTHORIZE THE REMOVAL FROM
TLIE BOOKS AND RECORDS OF COLLIER COUNTY CERTAIN
ACCOUNTS ANI) THEIR RESPECTIVE BALANCES WHICH HAVE BEEN
IDI4.:NTIFIED AS UNCOLLECTI13LE,
•
WHEREAS, Collier County administers the Emergency Solution Grant program
throughout Collier County; and
WI-IE REAS, Community and Human Services renders payments to subrecipients to protect the
public health,safety and welfare. During a 2007 l IUD Miami field monitoring visit,a finding was issued Under
the County's l-Y 2007-2008 [SCE grant:
•
• Finding: i SCi iiinds were used for fringe benelits/insurance Ibr Immokalee Friendship House
employees whose positions were not specifically listed in the suhrecipient agreement, rendering the
expenditures ineligible: and
WHEREAS, Community and Human Services staff sought waivers from 1-iUD in May 2008 and
believed the findings to be resolved. In 2012 MUD advised the findings remained open and required
reimbursement of non-federal funds. Staff calculat.ed the disallowed costs, which HUD verbally accepted
in November 2013. On January 13,2014, Agenda Item 16.D.10, the Board approval using ComiUnily and
Human Services Funds to repay the I iUD line of credit in the sum of S28,972.54; and
WIIEREAS, the expenditures were incurred by Immokalee Friendship House in 2007, which has
since been taken over by St. Matthew's House who continue providing homeless services. In recognition
nl'that transition and the County's interest in maintaining continuity of critical services Cl lS did not initiate
collection efforts against St. Matthew's House.
WHEREAS,This action will clear the County's records of'an uncollectible balance and close the
related f-I U D findings.
WHEREAS, the County is unable to collect some debts; and
WHEREAS, the County's generally accepted and practiced accounting method to recognize
an allowance for bad debts is a periodic or annual had debt expense in the books and records for
accounts that have been identified by the Division as uncolleetible: and
WHEREAS, Rule 691-71, Florida Administrative Code, allows the Board to adjust
accounts receivable for less than the lull amount lithe accounts have not been reported to the
16D9
Department of Financial Services. Division of'Accounting and Auditing for disposition: and
WHEREAS, the subject accounts have not been reported to the Department of I'inaneia I
Services. Division of Accounting and Auditing; and
WHEREAS, the Board of County Commissioners warrants the adjustment as the Board
hereby finds that collection is not possible due to both the dissolution of the subrecipient and
expiration of the limitation's period to bring collection action.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
I. The (bllowing sets firth the charges billed, the portion uncollectible due to statutory
prohibitions and Board contractual arrangements, the amount collected and the balance
of accounts receivable to be written off: $28,972.54
2. The Board authorizes staff to remove the collectible respective balances Jbr a total of
$28,972.54 from the Community and human Services General Fund. Same amount will
be removed from the Accounts Receivable General I.edger control account, and the
Allowance Ibr Doubtliil Accounts General ledger control account.
This Resolution adopted on this 23rd day of September, 2025 after motion. second
and majority vote favoring adoption.
A-I'11•.S.I AS TO COUNTY:
CI lit$`I Al K.. {l' IZGl-., Cl,IRK BOARD OF COUNTY
,
- R
- ..,� COMMISSIONERS COLLIER
�� r: - . -� • COUNTY, FLORIDA
* ,1' \ Deputy Clerk .
plum,. c-4
By:_04,4„&"Cr446.4--
(SEAL) Attest signature on as to Chairmanly 's Burt I.. Saunders. Chairperson
i
ApproN I s to c -► • y:
, 4114 ,
Jeffrey 4 a zkc County Attorney