Backup Documents 09/23/2025 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Parker Smith Community and Human PS 9/18/2025
Services
2. County Attorney Office County Attorney Office
3-.AP 6//05
3. BCC Office Board of County
Commissioners �s` / y/ 3
4. Minutes and Records Clerk of Court's Office /1€311P5
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summ . Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Parker Smith. Grants Coordinator I, Phone Number 239-252-6141
Contact/ Department Community and Human Services
Agenda Date Item was September 23, 2025 Agenda Item Number 16.D.6
Approved by the BCC
Type of Document Grant agreement#26-ST-08 and all Number of Original 3—RETURN TO
Attached certifications required for the submission of Documents Attached PARKER SMITH
the grant application to the Florida (Page 2)ASAP UPON
Department of State, Division of Library SIGNATURE
and Information Services
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? PS
2. Does the document need to be sent to another agency for additional signatures? If yes, PS
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be PS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's PS
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the PS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip PS
should be provided to the County Attorney Office at the time the item is input into
MinuteTraq. Some documents are time sensitive and require forwarding to Tallahassee
within a certain time frame or the BCC's actions are nullified. Be aware of your
deadlines! y/23/25
8. The document was approved by the BCC on-93.and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County ji // an option for
Attorney's Office has reviewed the changes,if applicable. 1/117 this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the J,0,_„‘ an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16D6
*** ONLY USE FOR AGREEMENTS***
Instructions
1) Return signed originals to:
Parker Smith
Grants, Coordinator I
Collier County Government I Community and Human Services
3339 E. Tamiami Trail, Bldg. H, Suite 213
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16D6
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICFS
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours,Free Library Service and Access to Materials
The Collier Count) Board of County Commissioners ,
(Name of library governing body)
governing body kor the Collier County Public Library ,
(Name of library)
hereby certifies that the following statements arc tnr for the titre period October 1,2023 through Are 30,2026
• Provides free lbrary service,including barring materials available for circulation free of charge aril providing reference and
infomntion services free of charge.
• Provides access to nnterials,inlbmution and services for all residents of the area served.
• Has at least one library,branch library or neither hbrary open 40 hours or rmre each week(excluding holidays or emergencies;
between Sunday through Saturday,on a schedule detemined by the library system).
Signature
N, . _ 23/25
�!it 5 4
Burt L. Sail1,e Ps,,,04 Date
is
: . c.." ,t''' ihj-:;[\\)C j
L
iJ i d 0\ -
Crvs K. Kinzel. 6 l.bty Clerk
Attest as to Chairman's
signature only
Approv:tip "10 and legality
Eli
Jeffrey A. ' f tzko ' County Attorney
V
Certification of Hours,Free Lbrary Service and Access to Materials(Form DLIS/SA04) Page 1 of 1
Chapter 1 B-2.0I 1(2Xa),Florida Administrative Code,Effective 09-2025
Page: 1
1-6 D 6
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY 2026 STATE AID TO LIBRARIES GRANT APPLICATION
CERTIFICATION OF LOCAL OPERATING EXPENDITURES
The Collier County Board of County Commissioners governing body for Collier Couty Public l.tbrary
We hereby certify that the following total funds from local sources were expended centrally during the fiscal year beginning
October 1,2023 and ending September 30,2024 for the operation and maintenance of a library under the provisions
outln eed in Chapter 257.14-257.25,Florida Statutes.and guidelines kir the State Aid to Libraries Grant Program
We further certify that the anntn listed below does not include fiends received from the federal government:fiords received
from state go‘ennmtnt;or finis used for ptnchase or construction of a library building or library quarters. Such finds are
not eligible to be used as local mulch for State Aid applications under Chapter 257,Florida Statutes,and guidelines for
the State Aid to Libraries Grant Program
Total local funds expended centrally by the library for the operation and maintenance of a library between
October 1,2023 and September 30,2024:
S8,943,194
SI TURES
CowserCathe D'9°a'"5`°nedby
N1y CowserCatheAne
��"�T"F ..4 rine Date.2025.09.0414.02:57
-04'00'
Burt L.Saunders,Chairman Catherine Cowser. Division
Director- Library
1I23 f 2S
Date
;; Date
•
C at N. Ni .t pi',pi v
Clerk: .
Attest as to Chaj�man's
siertik+t.lruronly
Appro and legality
Malik
• NNW rat.
Jeffrey A. atzkOw, ounty Attorney
16D6
26-ST-08
Collier County Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Collier County Board of County Commissioners for and on behalf of Collier County
Public Library
This Agreements by and between the State of Florida,Department of State,Division of Library and Infonmtion Services,hereinafter referred to
as the"Division,"and the Collier County Board ofCoulty Coinr sionersfir and on behalf of Collier County Public Library,hereinafter reti m2d
to as the'Grantee."
The Grantee has submited an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant(CSFA
45.030)by the Division in the annug specifuxi on the"Fiscal Year 2025-26 State Aid to Lbraries Final Grants"document(which is
incorporated as part of this AgeeilLIt and entitled Attacluiint B).The Division has the authority to adninister this grant in accordance with
Section 257,Florida Statutes. By reference,the application and any approved revisions are hereby made a part of this agreetre t.
In consideration of the mmral covenants and prormes contained herein.the parties agree as follows:
1. Grant Purpose.This gram shall be used exclusively for the"State Aid to Libraries Grant."die public purpose for which these funds were
appropriated.
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18,Florida Statutes,the Grantee shall receive a• gram aitntmt that is calculated and
based upon local fields expended dtriig the second preceding fiscal year for the operation and maintenance of the library.For this
giant.the local expenditures shall hew been made during the period October I,2023-September 30,2024.
In order to he eligible to receive the grant finding,the Grantee shall nonage or coordinate free library service to the residents of its
legal service area for the period October 1,2023 through Jule 30,2026.The Grantee shall:
o Have a sidle adn istrative head enpbyed fiid this by the library's pveming body;
o Provide free library service,anchidaig loaning natetiaN available for circulation free of charge and providing ref relic and
itfonr ition services free of charge;
o Provide access to materials,i fonnution and services for all residents of the area served;and
o Have at least ore library,branch lbrary or nlerriber library open 40 hours or more each week(exchriirig holidays or
etn:rgencies;between Sunday through Saturday.on a schedule detemined by the library system)during the length of the
agreement.
b) lie Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
Page:l
Slate AO L,Iihrarie.t.cant Agrccnent IF rn:DI IS SA02)
t.haptei lb 2 In 1(21.01 Fhpr:J+,:1Jmutr.s:rut:+r(•+J+ Filcct 'cz-xx\z
0
16D6
Paynrnt 1,Deliverable/Task:
Paynrnt will be a fixed price in the amount of 100%of the grant award for the period October 1,2023 through June 30,2026.
The C'irutee will
o Have expended finds to pmvide free library service dining the period October 1,2023-September 30,2024;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October I,2023-
September 30.2024 only,
o Provide docurettation showing that at least one libraryy,branch hbrary or neither hbrary s open 40 hours or mire each
week(excluding holidays or enrrgencics:between Sunday trough Saturday.on a schedule determined by the library
system)dtring the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head:and
o Provide a Certification of Hours,Free Unary Service and Access to Materials.
c) Grant funds shall be used for the operation and maintenance of the library.The allowable budget categories arc:Personnel
Services(salaries,wages,and related employee benefits provided for all persons employed by the reporting entity whether on full-
time,part-tine.tenporary,or seasonal basis);Operating Expenses(expenditures for goods and services which prim trily benefit
the current period and are not defined as personal services or capital outlays);Non-Fixed Capital Outlay(outlays for the
acquisition of or addition to fixed assets);and Other(other operating expenditure categories in the library budget).
2. Length of Agreement.This Agreement covers the period of October I,2023 to Jenne 30,2026,unless terminated in accordance with
the provisions of Section 30 of this Agreement.This period begins with the start of the Grantee's second preceding fiscal year(October 1.
2023)and cowhides with the end of the State of Florida's current fiscal year(Arne 30,2026).
3. Expenditure of Grant fluids.Grant flails will be used to reimburse a portion of local finis expended by the Grantee during then'
second preceding fiscal year(October I,2023—September 30,2024)for the operation and nmitenanx:e of a hbrary and shall not
exceed the amount specified n Attaclment B.
4. Contract Adninistration.The parties are legally bound by the requirements of this agreement.Each patty's contract manager,nursed
below,will be resporsble fir monitoring its performance under this Agreement and will be the official contact for each party.Any
notice(s)or other communications regarding this agreene t shall be directed to or delivered to the other patty's contract manager by
utilizing the nfonretion below.Any chime in the contact infommtion below should be submitted in writing to the contract manager within
10 days of the charge.
For the Division of library and In fo mention Services:
Tom Pella,Grant Progtaim Supervisor
Florida Department of State
RA Gray Building
Mail Station#9D
500 South Bronough Street
Tallahassee,FL 32399-0250
Plxme:850.245,6620
Erna Tltotnas.Pem dos.fl.gov
Page:2
i'. I:i :1`_):1-!_i
16D6
For the Grantee:
Parker Stith
Collier County Public Library
2385 Orange Blossom Drive Naples Florida 34109-8840
Phone:239.252.6141
Eimail: parker.strrithf*olliercoutyflgov
5. Grant Payments.The total grant award shall not exceed the amount specified on the"Fiscal Year 2025-26 State Aid to Libraries Final
Grants"docutrert(Attach>arett B),which shall be paid by the Division in consideration for the Grantee's nv irrum performance as set
forth by the terms and conditions of this Ageenent. Paynrnt will be a fixed price in the amount of 100%of the grant award as specified
in Attachment B.Payrrert will be made in accordance with the completion of the Deliverables.
6. Flectmnic Payments.The Grantee can choose to use electronic fuels transfer(EFT)to receive grant paymerrs.All grantees wishing to
receive their award through EFT inst subnit a Vendor Direct Deposit Atnheiiation Form(font rubber DFS-AI-26E,rev 3l2022),
incorporated by reference,to the Florida Departnrnt of Financial Services. If EFT has already been set up for your organization you do
not teed to subnit another authorization form toile ss you have changed bank accounts.To download this form visit
myfloridacfo.corrrdocs-sfaccotnrtirtg-arid-auditii;-hbrariestverdorstverdor-reiations/dfs-a 1-26e-direct-deposit-vendors.pdf'
5titstr-eff128cL16.The fern also includes tools arxl intimation that allow you to check on payments.
7. Honda Substitute Form W-9.A completed Substitute Form W-9 is required fiom any entity that receives a paynrnt from the State of
Florida that may be subject to 1099 reporting.The Department of Financial Services(DFS)must have the correct Taxpayer Identification
Nutter(TiN)and other related itf'omation in order to report accurate tax i :innation to the internal Revenue Service(IRS).To register
or access a Florida Substitute Form W-9 visit ft endor.nwiloridacfo.com A copy of the Grantee's Florida Substitute Form W 9
rust be sub nitted by the Grantee to the Division with the executed Agreement.
8. Financial Consequences.The Depart neii shall apply the Mowing fiancial consequences for faikre to pe,fOrm the minimum level of
services required by this Agremenri in accordance with Sections 215.971 and 287.058,Florida Statutes:
The Depart rent shall requite the retun of the award in a prorated amount based upon the percentage of time that the library hailed to
perform the nininun Intl of services.The prorated reduction will be in the sane percentage as the percentage of time that the library was
not providing nwninwn level of services.
9. Credit Line(s)to Acknowiedge Grant Furafng.The Division requires public acknowledgment of State Aid to Libraries Grant fading
for activities and publications supported by grant finds.Any announcements.infommationt press releases.publications,brochures,videos.
webpages,programs.etc..created as part of a State Aid to libraries Grant project must inckde an acknowledgment that State Aid to
Iibraries Grant finds were used to create them
Use the following text:
"This project has been tanned under the provisions of the State Aid to Libraries Grant program,which is administered by the Florida
Department of State's Division of Library and lnfonration Services."
10. Grant Expenditures.The Grantee agrees to expend all grant fiends received under this agreenrnt solely for the purposes for which they
were authorized and appropriated.Expenditures shall be in conplian ce with the state guidelines for allowable project costs as outlined in
Page:3
:irate Aid a,l Abrade%trans Agrcctnnt(Fart nits sA0_)
(tntptet I Ii-`III I(2101 Flintda..lamo ut,utrve('ode.Eltecuvc txerror
16D6
the Department of Financial Services'Reference Guide for State Expenditures(as of October 2022),imcorporated by referennce,which
are available online at inyfloridacfo.comdoes-sflaccoutting•and-atditatg-lbrariesState-agenrcies reference-guide-for-state-
experxi hues.pd rsfvrsr=b4cc3 3 3 7_2.
Grant fluids tray not be used for the purchase or construction of a library building or library quarters.
11. Travel Expenses.The Grantee tent pay any travel expenses,from grant or local matching finis,in accordance to the provisions of
Section 112.061,Florida Statutes.
12. Unohligated and Unearned Funds and Allovtable Costs,In accordance with Section 215.971,Florida Statutes,the Grantee shall
refund to the State of Florida any balance of tnoblig ited funds which has been advanced or paid to the Grantee. In addition, finals paid in
excess of the amouit to which the recipient is entitled under the terns and conditions of the age cement nust be refunded to the state
agency.Further,the recipient may expend finds only for allowable costs resuhing from obligations incurred doing the specified agr eel ert
period. Expenditures of state financial assistance mist be in compliance with the laws,rules and regulations applicable:to expendinres of
State fiords as outlined in the Department of Financial Service's Reference Guide for State Evenditurr.s(as of October 2022)
tryfioridacfo.com'docs-sflaccou -atxi audnit -1 brtries/state-agencies,reli rence-guide-for-state-expend ittres.pdit
5fasrr--b4cc3337_2.incorporated by reference.
13. Repayment All refi.rds or repaynrnts to be nude to the Department under this agmetre t arc to be nude payable to the order of
"Depa tmn1 of State"and trailed directly to the fnlbwitg address:Florida Department of State.Attention Thongs Perla,Division of
linty and Information Services,500 South Bronx n Street,Mail Station#9D,Tallahassee,Florida 32399.In accordance with Section
215.34(2),Florida Statutes,ifa check or other draft is returned to the Departnent for collection,Recipient shall pay to the Department
a service fee of S 15.00 or foe percent(5%)of the thee amount of the returned check or draft.whichever is greater.
14. Single Audit Act.Each Grantee,other than a Grantee that is a State agency,shall submit to an audit pursuant to Section 215.97,Florida
Statutes.See Attachment A for additional information regarding this requirement.If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audi Act because it did not expend at least S750,000 in state fnarx:ial assistance,it must subunit a
Fmncial Report on is operations pursuant to Section 218.39,Florida Statutes within nine months of the close of is fiscal year.Audits
nust be subnitted on the DOS Giants System at dnssrtris,co
15. Retention of GrantRecords.Financial records,supporting documents,statistical records and all other records,dcludirng electronic
storage media pcnincnt to the Project,shall be retained for a period of foe(5)fiscal years after the closeout of the grant and release of the
audit,If any litigation or audits initiated or claim trade before the expiation of the five-year period,the records shall he retained for five
fiscal years after the litigation audi or claim has been resolved.
16. Obligation to Provide State Access to Grant Records.The Grantee test nuke all grant records ofexperditures,copies of reports,
books,and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at
reasonable tires for the purpose of nuking audits,exarniatiots.excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records,The Division reserves the right to unilaterally cancel this Agreement in the
event that the Grantee rcfises public access to all docuronts or other materials made or received by the Grantee that are subject to the
provisions ofChapter 119,Florida Statutes,known as the Florida Public Records Act.The Grantee mist uizrdiately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreement.
t.
Page:4
lrbr.,nes runt Acrcctnnt tF,nuDLIS SAO n
Iti'I):!t=✓..el.Hided).a,hrnu.chr:s' (^ndr rlltane, -w,.,.
16D6
18. Noncompliance.Any Grantee that is not following Florida statutes or rules,the terms of the grant agreement.Florida Depatttrent of
State(DOS)policies and guidance,local policies,or other applicable law or that has not sdtniitted required reports or satisfied other
adniitistrative requienents for other Division of Library and Infomation Services grants or grants from any other DOS Division will be in
rnrnecrnpliance status and subject to the DOS Grants Conylance Procedure. DOS Divisions include the Division ofArtti and Culture,the
Division of Elections,the Division of Historical Resources and the Division of Library and Inlbnrntion Services.Grant compliance issues
must be resotwd before a grant award agreement may be executed and before pant payin nts for any DOS grant tray be released.
19. Accounting Requirements.'Ilx:Grantee must maintain an accounting system that provides a corrplete record of the use of all want
funds as follows:
a) The accounting system mist be able to specifically identify and provide audit trails that trace the receipt,maintenance and
expenditure of state finds.
b) Accounting records mist adequately identify the sources and application of finis for all grant activities and mist classify and
identify grant finxis by using the sane budget categories that were approved in the pant application. If the Grantee's accounting
system acctmtlaies data in a different format than the one in the grant application,subsidiary records must document and
reconcile the amrunts shown in the Grantee's accounting records to those animus reported to the Division
c) An iterest-bearing checking account or accounts it a state or federally chartered institution nay be used fir revenues and
expenses described in the Scope of Work and detailed in the Estirated Project Budget.
d) The rune of the account(s)mat betide the Bart award number.
e) The Grantee's accotnrtirg records mist have effective control over and accountability for all finds,property and other assets.
f) Accorrdirg records mast be supported by source documentation and be in sufficient detail to allow for a proper pre-audit and
post-audit(such as invoices,bilk and canceled checks).
20. Availability of State Funds.The State of Florida's performance and obligation to pay under this Apeenent are contingent upon an
annual appropriation by the Florida Legislature.In the event that the state fiends upon which this Agnecm:nt is dependent are withdrawn,
this Ageem ni will be automatically tcmiitated and the Division shall have no Either liability to the Grantee beyond those antnunts already
expended prior to the termination date.Such temination will not affect the responsbility of the Grantee under this Agreement as to those
finds previously distributed. In tlx:event of a state reverie shortfall,the total grant nay be nxlu ced accordingly.
21. Lobbying.The Grantee will rot use any grant finds for bbbying the state legislature,the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee.The Grantee.if rota state agency,agrees that its officers.agents and enpbyecs.or
perfcrrrnince of this Agreenert shall act in the capacity of independent contractors and not as officers,agents or errpbyees of the state.
The Grantee is rot entitled to accrue any benefits of state enpbynert,inchding retirement benefits and any other rights or privileges
connected with enpbytii its by the State of Florida.
23. Grantee's Subcontractors.lbe Grantee shall be responsble for all work perfumed and all expenses incurred in connection with this
Agreement.The Grantee may subcontract,as necessary,to perform the services and to provide commodities required by this Agreetrett.
The Division shall not be liable to any subcontractors)for any expenses or liabilities inured under the Grantee's stbcortract(s),and the
Grantee shall be solely liable to is sibcontractor(s)for all expenses and Iiabi sties dared order its subcontract(s).The Grantee tent take
the necessary steps to ensure that each of its subcontractors will be dcenrd to be independent contractors and will not be considered or
Page:5
';:.tie Aid.n Ikr,inc,(ran ARrMneni(F..rmmDtJS SA02)
si,,;,'r_n ire-?0'I(2 CO,Ph.. .1.4 1 fn'.mnulr•v. ( FIt iivc Xt-m.
Q
16D6
pernitted to be agents,servants,joctt venturers or painters of the Division
24. Liability.The Division will not asstane any liability for the acts,omissions to act or negligence of the Cramer,its agents,servants or
employees;nor nay the Grantee exclude liability for its own acts,omissions to act or negligence to the Division
a) The Grantee shall be responsible for claims of any mature,including but not limited to injury,death and property danmge arising out
of activities related to this Ageement by the Grantee,its agents,servants,employees and subcontractors.The Grantee shall
indemnify and hold the Division hamtless from any and all claim of any nature and shall investiJnte all such claims at its own
expense.If the Grantee is governed by Section 768.28,Florida Statutes,it shall only be obligated an accordance with this
Section
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign enormity or increases the limits of its
liability by entering ato this Ageer emu.
c) The Division skill not be liable for attorney fees,interest,kite charges or service fees,or cost of collection related to this
Ag eermrt.
d) The Grantee shall be respottsdtle for all work palmed and all expenses incurred in connection with the project.The Grantee
nay subcontract as necessary to perform the services set firth hi this Agreement.irckditg entering into subcontracts with vendors
for services and coiniudities,provided that such subcontract has been approved in writing by the Depaitiii iit prior to its
execution and provided that it is understood by the Grantee that the Depart-rent shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred wider the subcontract.
25. Strict Compliance r ith Laws.The Grantee skill perform all acts required by this Ageenrnt in strict confom ity with all applicable laws
and regulations of the local,state and federal law.For consequences ofnorron pliance,see Section 1 R,Nonconpliarre.
26. Prohibition of Expenditures to a library Association.Expenditure of project finis(pant flails and local match hands)must not be
used for an activity related to a library association.This prohibition does not apply to expenditure of project finds related to a hbrary
cooperative that receives state mrrrreys under sections 257.40-257.42,Fbrida Statutes.The Grantee shall perform all acts required by
this Agreement in strict conbmity with all applicable local,state and federal laws and regulations.The Grantee shall during the term of this
Agreement be in strict conformity with all applicable local,state and federal laws and regulations.
27. Total Compensation Paid to Non-Profit PersonneL Per Section 216.1366,Florida Statutes,all non-profit organizations as defined in
Section 215.97(2Xm),Florida Statutes,shall complete and return to the division within 30 days of the execution of this grant agreement
the`Total Compensation Paid to Non-Profit Personnel Using State Funds"report,incorporated by reference,which shall satisfy the
requirement to provide doctrr entation that indicates the amount of state fends:
a)Allocated to be used during the lull term of the agreement for renwteration to any member oftite board ofdirectors or an officer
of the contractor.
b)Allocated under each paynrnt by the public agency to be used for remneration of any nrember of tie board of directors or an
offrer of the contractor.The documentation mist indicate the amounts and recipients of the rernrnmation
Non-Profit organization grantees slag complete a Total Compensation Paid to Non-Profit report for each required filer for the iroice
period covered by the Parent Request.
Page:6
-Gl`
16D6
lbe grantee shall also post their reports on their website,and tlx:public:agency shall peke the reports available to the public on the
usenet.
28. No Discrinination The Grantee stay not dscriniiate against any etrpbyee enployed under this Agreenrnt or against any applicant for
employment because of race,color,religion,gender,natiotel origin,age,handicap,pregnancy or nt►rital status.The Grantee shall insert a
similar provision in all of its subcontracts for services under this Ageene t.
29. Breach of Agreement The Division shall detratd the return ofgnant finds already received,shall withhoki subsequert paynents and/or
shall terminate this agreement if the Grantee nproperly expends and manages grant finds;fads to prepare.preserve or surrender records
required by this Agreement:or otherwise violates this Agreement.
30. Ternination of Agreement.The Divsion will tenri hate or end this Agreement if the Grantee fails to fulfill its obligations herein.in such
event,the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen(15)calendar days from the
date of receipt to cure its violation If the violation is not clued within the stated period,the Division shall temi rate this Agreement.The
notice of violation letter shall be delivered to the Grantee's Contract Manager,personally,or mailed to hishter specified address by a
method that provides proof of receipt.In the evert that the Division teminates this Agreement,the Grantee shall be conpensated for any
work completed in accordance with this Agreetrent prior to the notification oftemriatim if de Division deems this reasonable raider the
circumstances.Gran funds previously advanced and not expended on work completed in accordarce with this Agreement shall be
returned to the Divsion,with interest,within thirty(30)days after temiration of this Agreenent.The Division does not waive any of its
rights to additional damages if grant frauds are returned under this Section.
31. Preservation of Remedies.No delay or omission to exercise any right,power or iu truly accruing to either party upon breach or
violation by either party tinder this Agreement shall impair any such right,power or rani dy of either party,nor shall such delay or omission
be construed as a waiver of any stih breach or defauk or any similar breach or defauk.
32. Non-Assignment of Agreement.The Grantee nay not assign,sublicense or otherwise transkr its rights,duties or obligations under this
Agreement without the prior written consent of the Division,which shall not unreasonably be witltte i.The ageenent transferee must
demonstrate conpliance with the requirements of the project. if the Division approves a transfer of the Grantee's obligations,the Grantee
shall retrain liable for all work performed and all expenses incurred in connection with this Agreement in the event the Legislature
transfers the rights,duties and obligations of the Division to another gosenn anal entity,pursuant to Section 20.06,Florida Statutes or
otherwise,the rights,duties and obligations carder this Agreement shall be transka red to the succeeding governrcental agency as if it was
the original party to this Agreement.
33. Required['mcumment Procedures for Obtaining Goods and Services.The Grantee shall provide maximum open conpetition when
plucu r iig goods and services related to the grant-assisted project in accordance with Section 287.057,Florida Statutes.
a) Procurement of Goods and Services Not Exceeding S35.000.The Grantee must use the applicable procurement nrthod
described below
I. Purchases lip to S2,500:Proctaenrnt of goods and services where individual purchases do not exceed S2,500 do not
require competition and tray be conducted at the Grantee's discretion.
2. Purchases or Contract Amounts Between S2,500 and S35,000:Goods and services costing between$2,500 and S35,000
require e informal conpetition and tray be procured by pnchase order,acceptance of vendor proposals or other
appropriate procurenrut docuarent.
Page:7
' tc Aid ter I ihr,rric•.(eh:n Agrt'elrgll r.mlrS SAO2)
1_h4,1e, Its.2Jttl(2101.rim n,/.t:l.ierr:nicu•rlrrrC J.. IJtcetrvewixx:
16D6 .
b) Procurement of Goods and Services Exceeding S35,000.Goods and services costing over$35,000 must follow all formal
procurement processes as outlined in Section 287.057,Florida Statutes.
34. Conflicts of Interest.TIr Grantee hereby cettifita that it is cognizant of the prohibition of conflicts of interest described in Sections
1 12.31 1 through 112.326,Florida Stattl s and affirm that it will mt enter into or nairtain a btsirrss or other relationship with any
employee of the D..partn nt of State that would violate those provisions.The Grantee further agrees to seek authorization from tlx:
General Counsel for the Departnrnt of State prior to entering into any business or other relationship with a Department of State Employee
to avoid a poteraal violation of those statutes.
35. Binding;of Successors.This Agrecnrrt shall hid the successors,assigns and legal representatives of the Grantee and of any legal entity
that strccercis to the obligations of the Division of library and I nfonration Services.
36. Employment of Unauthorized Aliens.The errpbymett of unauthorized aliens by the Grantee is considered a violation of Section 274A
(a)of the fumigation and Nationality Act(8 USC 1324(a)(as of January 2023)),incorporated by reference. If the Grantee knowingly
employs unauthorized i aliens,such violation shall be cause for tsilatcral cancellation of this Agreement.
37. Severability.If any tern or provision of the Agreement is found to be ilkg►I and unenforceable,the remainder will remain in fill force and
eflcct,and such term or provision shall be deemed stricken
38. Americans with Disabilities Act.All progrars and facilities related to this Ageen tt mist mu et the standards of Sections 553.501-
553.513,Florida Statutes and the Anrricans with Disabilities Act of 1990(ada.gov(as ofJatuary 2024)),incorporated by reference).
39. Governing Law.This Agr erne t shall be construed.perfomrd and enforced in all respects if accordance with the laws and rides of
Florida.Venn or location for any legal action arising tender this Agreement will be ii Leon Couanty,Florida.
40. Entire Agreement.The entire Agreement of the parties consists of the following documents:
a) This Aienn rt
b) Florida Single Audi Act Requienreits(Attachnrnt A)
c) Fiscal Year 2025-26 State Aid to Libraries Final Grants(Attaclu,L,t B)
Page:8
lLtlr A ci D,i ihrar1e (a,rtt Agnrnrnt won,niiS S:10?)
l:.tr r.t Ili-.'n1 Ii2K•.I.Finn,/,/:r,inr.r,r ant::r!}„l, t:'ccl n e V%-.`000:
1 tiD6
The Grantee hereby certifies that they have read this entire Agreement and s iD comply frith all of its requirements.
Grantee: Department of State
By: By:
Chair of Governing Body or Chief E ecuti<e Officer
Amy L. Johnson, Director
Division of Library and Information Services
/4e4,.)/a/.."411e4Pkaf•—•
Department of State, State of Florida
Burt L. Saunders, Chairman
`1/23 ..Z 5 , _ . •
Date � " ',"�. Date
1;n:STAL ERK
.D'eputy Clerk
All a 54fiairman's
4ibri Lure only
Clerk or Chief Financial Officer Witness
Date
•
Appro form and legality
.t
Jeffrey A. atzl w,County Attorney
Page:9
�..c • t,:ih .,.....r c,ll,tzIrencn�
1,1/11'r Ift-.'.Ill I(:1tia F7un0;2 ('u,lr.L(li•i
GQ`
16D6
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT ' QUIREMENTS
The administration of reso ices awarded by the Department of State to the Grantee nnay be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200,Subpart F-Audi Requi enrnts,and section 215.97.Florida
Siatures IFS),as revised(see Audits below), tmnitori g procedures troy inckde,but not he kilted to,on-site visits by Department of State
staff finned scope audits as defined by 2 CFR 2§200.425,or other procedures.By entering into this agreement,the recipient agrees to comply
and cooperate with any monitoring procedires/pmcesses deemed appropriate by the Departrrert of State. in the event the Department of State
detemines that a liiited scope audit oft the recipients appropriate,the recipient agrees to comply with any additional instructions provided by the
Departmnt of State staff to the recipient regarding such audit.The recipient further agrees to comply and cooperate with any inspections,review,
hwestigations or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonproft orgariration as defined in 2 CFR§200.90,§200.64,and
§200.70.
1. A recipient that expends$750,000 or mire in federal awards in its fiscal year mat have a single or program-specific audit conducted in
accordance with the provisiors of 2 CFR 200,Subpart F-Audit Requirements.Exhibit 1 to this agreement lists the federal resources
awarded through the Deparnn nt of State by this agreement. in deteminiig the federal awards expended in its fiscal year,the recipient shall
consider all sources of federal awards,inckdiig federal resources received from the Department of State.The dctemination of amounts of
federal awards wended should be in accordance with the guidelines established by 2 CFR 200.502-503.An audit of the recipient •
conducted by the Auditor General ii accordance with the provisions of2 CFR 200.514,will meet the requirement of this Part.
2. For die audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requi-enehm relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
3. A recipient that expends less than$750,000 in federal awards in its fiscal years not required to have an audit conducted in accordance
with the provisions of 2 CFR 200,subpart F-Audit Requirements. If the recipient expends less than S750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200,subpart -Audit Requirements,the
cost of the audit mat be paid from non-federal resources(ie.,the cost of such an audit mat be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
Page: 10
it. '•rl L..,il,,ffl ' to:;r.Arc ,ua hl r.t n,lhl.l�5:10�i
r;.•.- lti-�ti.1,_'?.n.F%s .r:. ,h.:.!c!r::,.., (•,�. fit?r i:.�,�-e.;,
16D" 6
This part is applicable if the recipient is a nonstate entity as defied by section 215.97(2)F.S.
I. In the event that the recipient expends a total anmut of state financial assistance equal to or in excess of$750,000 in any fiscal year of such
recipient(for fiscal years ending June 30,2017 and thereafter).the recipient nust!laic a state single or project-specific audit for such fiscal
year in accordance with Section 215.97,F.S.;Rule Chapter 691-5 FA.C.,State Financial Assistance:and Chapters 10.550(local
governmental entities)and 10.650(nonprofit and fir-profit organt'ntions),Rules of the Auditor General. EXHIBIT I to this ag eenrnt
indicates state financial assistance awarded tivoug)t the Deparnnent of State by this ageeement.In deterniting the state financial assistance
expended in its fiscal year,the recipient shill consider all sources of state fmattcial assistance,ichxiing state financial assistance received
from the Depart neat of State,other state agencies,and other misstate entities.State financial assistance does not include federal direct or
pass-through awards and resources received by a misstate entity for federal progam matching requirements.
2. For the audit requfrerrents addressed in Pan II,paragraph 1,the recipient shall cite that the audit conphcs with the requirements of
Section 215.97(8),F.S. This iekdes submission ofa financial reporting package as defined by Section 215.97(2)FS,and Chapters
10.550(beat governmental entities)and 10.650(mnproft and for-proft orgnrratior s),Rules of the Auditor General
3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fscal years ending June 30,2017 and
thereafter),an audi conducted in accordance with the provisions of Section 215.97,FS.,is not required.In the evert that the recipient
expends less than$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97,F.S.,the cost of the audi oust be pail from the nonstate entity's resources(ie.,the cost of such an audit
nust be paid from the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this agreement and the interpretation
ofcon plitnrtcc issues.
State of Florida Departnent Financial Services(Chief Financial Officer)
ltl»//www.nyfbridacfo.coni
State of Florida Legislature(Statues,Legislation relating to the Florida Single Audit Act)
1Ytp//www.leg.state.dd.LLS/
Part III: Report Submission
i Copies of reporting packages for audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements.and required by
PART I of this agnccnttt shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to each of the
following
A. The Department ofState vra the DOS Gratis System at jtt(ps/l/dosga ts.com
B. The Federal Audi Clearitghou a(FAC)as provided in 2 CFR 200.6 and section 200.512
The FAC's websie prides a data entry system and required inns for submitting the single audit repontaa package.Updates to the
location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART 17 of this agreement shall be submitted by or on behalf-of the recipient directly to
each of the Mowing.
A. The Department of State via the DOS Grants System at lttps l!dospratts.com
Page:11
to I SM dl lit• I t..n AptccIIcbl F,4',t[1t IS SAU')
i'i:'I lit-:O11t'!( 1. -!n-n7., ;Jar;r�•.fr,:'.,r( r'r/ F''c if]'. r
16D6
B. '[hc Auditor General's Office at the following address:
Auditor General
Local Goverment Audits'342
Claude Pepper Building,Room 401
I I 1 West Madison Street
Tallahassee,Florida 32399-1450
3. Any reports,management letter,or other information required to be submitted to the Departnrnt of State pursuant to this agreenrnt shall
be subnitted thn ly in accordance with 2 CFR 200.512,section 215.97 F.S.and Chapters 10.550(local governmental entities)and
10.650(nonprofit and for-profit organizations),Rules of the Auditor General,as applicable.
4. Recipients,when subnitting filarial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F-Ault Requirements or Chapters 10.550(local govemnrntal entities)and 10.650(nonprofit and for-profl organizations),
Rules of the Auditor General,should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
I. The recipient shall retain sufficient records demonstrating its compliance with the tecue of the award(s)and this agreement for a period of
fee years from the date the audit report is issued,and shall allow the Department of State,or is desig re,the CFO,or Auditor General
access to such records won request.The recipient shall ensnare that audit working papers are made arallablc to the Department t of State,or
its designee,the CFO,or Audtor General upon request for a period of at least three years from the date the audit rwort is issued,unless
extended in writing by the Department of State.
Page: 12
nc Ai)nr iahrartc (rant A)trremIli(.1 k.nnt)IIS SAo )
es Ifit I):it2+(a).Firm/i IJmrrtr.c!r;t!i:r f J% E l ectnro as-x<a
4-.Iti
1 6 D 6 ..
EXHIBIT- 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97,FLORIDA STATUTES:
Florida Department of State. State Aid to Libraries;
CSFA Number. 45.030
Award Amount:See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four(State Project Compliance
Requirements)of the State Projects Compliance Supplement located at httpsi/apps.tldfs.com/fsaa/.
Page: 13
til;ilr t:!Ic,Lihtarl4^t te'.H,1,trcii.i-t pi;�s
h:q•Ic t IR.t I 10q.1'. .., I.1.
�i�
1 6 D 6
ATTACHMENT B
Fiscal Year 2024-25 State Aid to Libraries Final Grants
Page:14
161)EL_
Florida Administrative Code
1&2011 Library Gourd Program.
(I)This rule provides procedures for library grant programs administered by the Division of Library and infonnition Services(Division) Each program shall be
governed by guidelines which contain infonratton on eligibility requirements.application review procedures,evaluation and funding criteria,grant administration
procedures,if applicable.and application form.All grant awards shall be subject to final approval by the Secretary of State.
(2)Applicants for grants shall meet the eligibility and application requirements as set forth in the following guidelines for each grant pmgrattt
(a)State Aid to Libraries Gant CLidelines.http:'rwww•.flruks.org/Catcway!refcrencc.asp?No=Ref-toacec effective+e-x+ett which contain guidelines and
instructions.Certification of Credentials-Single Library Adni nistrative Head(FommDIJS'SA01),effective xwxxox;Gant Agrcensnt(Form DUS'SA02),
effective xx•sroec Annual Statistical Report Form for Public Libraries(F'ormDUS+SA03),http:7www.firuks.orgi(;atewayireterence asp?NoRef rocooc sn romc
Certification ot'Hours.Free Library Service and Access to Matenals(Form DUS/SA04),http://www.flrules.orgAiatewayireference.asp?No--Res.effective
xt-xeoc
(b)Public library Constriction Grants anticlines.http:.,w•ww•.thulcs.orgiaiteway/rcference.asp"No-Ref-r0000c effective re-rocs.which contains guidelines and
instructions:and Public Library Constriction Gant Agreement(FomsDUSP1101).http/www.flrulcs.org.'Gteway!mfcnnice asp7No=Ref-.rest effective ta-
ken
lc)library Cooperative Gant Caridelines.http:'rwwW flrisks.org/Ceteway%rcferenee.asp?No=Ref-xecrc effective ra-aoeoc which contains guidelines and
instructions:Annual Statistical Report Form for Muhitype Library Cooperatives(Form DUS'tLXJ)l),effective wee%Cram Agreement(Form DUSLC(02),
http 'www.MAes org(iateway'refcrence.asp?No-Ref-tress.effective x+e r000c and the Florida Library Information Network Manual
hop i•www.0ruks.org Carteway!eference.asp:'No=Refjr0000r,effective et-xeo
(d)The Library Services and Technology Act Gant(Lidebnes.http /www.flrules.orgithteway'reference.asp°No=Ref-ixecv.effective sat-,rcs.which contains
guidelines and instructions.Library Services and Technology Act Gant Agreement(Form DUSLSIAOI)hip:•www.flrulcs org•(7uteway'reference.asp?
No-Re f-xiccoc,effective totx¢rc MLS Certification(Form DLISIISTA02),http.',wssw.oinks.org'Ceteway.rt:fcrcnce.asp?No=Ref-rooacr,effective,a-raver and
Certification Regarding Trafficking in Persons(FonnDLIS1STA03).
(c)The Conmmrnity Libraries in Caring Program Application,http J1wwww•.flruks.orgiCetewayircfcrencc.asp?No Ref-vows.effective 04-10-12:which contains
instructions and application(FommDIJS/(IJ(fll),effective 04-10-12,Annual Report(FormDLJSKIJ(Y)2),effective 04-10-I2,and Clint Agreenet(Form
DUS/CUCO3).hap:/www.Mrks.otg/C teway/refcrence.asp?No-Ref-kee effective04-10-12.
(3)Cirdeltnes and forms in this rule are incorporated by reference and may be obtained from the Director of the Division.Florida Department of State.Division of
Library and intbmnatinn Services.R.A.Gay Building.500 South Bronough Street.Tallahassee.Florida 32399-0250
(4)The Division ofLibrary and Information Services will waive the financial matching requirements on grants for rural conmrnttics that have been designated in
accordance with Sections 288.0656 and 28S 06561.F S.Eligible comnrnittes applying for Library Services and Technology Act grants and Library Construction
grants mist request waiver of flinching requirements at the time of grant application
Rulenakmg Authority 257.14.257.191,257192,257.24.257.41(2)FS.Law Irtplertrnted 2.57.12,257.15,257.16,257.17.257.171,257.172,257.18,257.191,257.192,257.195.
257.21,257.22,257.23.257.24.257.25,257.40.257.41,257.42 FS.14istory-New 1-25-93.Amended 7-17-96,4-1-98,2-14-99,4-4-00,12-18-00,11.20-01.3-20-02.1.9.03,I2-
28-03.11-16-04.2-21-06,2-21-07.1-24-08,4-1-10.4-21-10.4-10-12.12-25-13,7-8-14.4-7-15,7-12-16,7-6-17,4-30-18,11-19-18,7-1-19.3-17-20,2-27-22,5-4-23,12-22-24.
Page: 15
titeh•A'i r I.ii,;,,rir r i;rrt.�ttrrna.r.i tr, IY.ID`Arr?t
ii.gtn Ili:n(I('r(.,},r'1,,:e,Jr Li,nmi.r,ra,rI !• l'itectnc��.nYti