Agenda 09/23/2025 Item #16F 8 (After-the-fact payment in the amount of $38,523.84 to Mohawk Carpet Distribution, LLC)9/23/2025
Item # 16.F.8
ID# 2025-3496
Executive Summary
Recommendation to approve an after-the-fact payment in the amount of $38,523.84 to Mohawk Carpet Distribution,
LLC, for the Building H base installation project procured under the State of Florida Contract #30161700-24-SRCWL-
ACS, and deem this expenditure has a valid public purpose.
OBJECTIVE: Approve an after-the-fact payment of $38,523.84 to Mohawk Carpet Distribution, LLC, for the Building
H base installation project procured under the State of Florida Contract #30161700-24-SRCWL-ACS.
CONSIDERATIONS: The County received a purchase order (“PO”) from the Florida Department of Health (DOH -
PO C549A2) and in error, staff issued this PO directly to the vendor, who proceeded with the work. However, the PO
listed Collier County BCC as the supplier, which requires the County to pay the vendor, Mohawk Carpet Distributions,
LLC, for the services and then invoice the Department of Health for the amount paid.
A Collier County PO request has been subsequently submitted and this after the fact authorization is requested to
authorize payment of invoice #9501730837 to Mohawk Carpet Distribution, LLC under this new PO.
The Project Manager has been counseled and has received additional training on the funding and procurement
requirements of multi-agency projects.
This item is consistent with the Collier County Strategic Plan's strategic focus areas of Responsible Governance, Quality
of Place, Community Development, and Infrastructure and Asset Management.
FISCAL IMPACT: Funding of $38,523.84 for the payment is available under Fund (0001), Cost Center (122240).
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive
Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: To approve an after-the-fact payment in the amount of $38,523.84 to Mohawk Carpet
Distribution, LLC, for the Building H base installation project procured under the State of Florida Contract #30161700-
24-SRCWL-ACS, and deem this expenditure has a valid public purpose.
PREPARED BY: Brian DeLony, PE, Director, Facilities Management Division
ATTACHMENTS:
1. After-The-Fact Form Mohawk Carpet Dist TB R1 (Procurement signed) ENF
2. PO C549A2
3. TSL02314 Final Invoice Collier Cty Bldh H Base project Naples FL
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After-the-Fact Form
Page 1 of 2
January 2025
Per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance
(2017-08). Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,
an After-the-Fact Procurement Form is required.
Vendor Name: Reason for ATF:
Other (Explain):
Amount: Date of Purchase:
Contract #: Purchase Order #:
Describe goods/services purchased:
Details of the Purchase:
Have the goods been received, or have the services been performed? Yes No
Has the vendor been paid? Yes No
Action Required (choose one):
Ratification of payment already made Authorize payment to the vendor
Other (Explain):
Why is this deemed a non-compliant purchase? Choose one.
Contract
Other (Explain):
Ordinance Manual P-Card Purchase Order
Division: Department:
All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are
optional.
Requester Signature Date
Division Director Signature Date
Department Head or Executive Director Signature Date
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After-the-Fact Form
Page 2 of 2
January 2025
Corrective/Preventative Action (choose all that apply).
Procurement 101 Training
Quoting 101 Training
Internal Process Refresher Training
Review Procurement Ordinance
P-Card Training Review Procurement Manual
Other: _____________________________________________________________________________________________
___________________________________________________________________________________________
By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and
contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understan d that
any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective
measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my co mmitment
to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after -the-fact
purchases.
Requester Signature Date
The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after-
the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective
actions, and progressive discipline, will be provided to staff as required by the circumstances.
Division Director Signature Date
Reviewed:
Procurement Signature Date
Deputy County Manager
(Request greater than $15,000)
Signature Date
Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System.
After-the-Fact requests less than $15,000 will be placed on the Procurement Administrative Report for approval by the Board
of County Commissioners.
After-the-Fact requests greater than $15,000 will require approval by the Board of County Commissioners via an agenda item.
The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation.
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Bill of Lading Numbers:Routing:PO Number:C549A2
Customer Number:Project Numbers:
405880 TSL02314
Project Name and Area:
Style Number Color Number Quantity UOM Unit Price Extended Price
CRW03 958 6528.00 LF @ $1.63 $10,640.64
M45 200.00 EA @ $6.93 $1,386.00
L606 600.00 SY @ $4.03 $2,418.00
L612 1760.00 SY @ $3.67 $6,459.20
L618 6500.00 LF @ $2.68 $17,420.00
FR1 1.00 EA @ $200.00 $200.00
Subtotal 38,523.84$
Sales Tax -$
Reference:9501730837 TOTAL 38,523.84$
1000537207
Please send payments to:
Mohawk Factoring, LLC
P.O. Box 935550
Atlanta, GA 31193-5550
3299 Tamiami Trl E Ste 700
Atten Accounts Payable
Naples FL 34112
Notes
Please inspect this merchandise. Mill will not honor any complaints on visible defects after merchandise has been cut or installed.
All claims for shortage or deduction must be made within five days after receipt of goods.
No goods may be returned for credit unless authorized by claims department in writing.
All claims for goods lost, stoeln or damaged in transit must be made against the transportation company.
This sale is subject to sellers terms, conditions and claims policy.
All orders for goods are subject to authorization and final approval by corporate headquarters.
Wayne Wiles Floorcovering
16831 Link Ct
Ft Myers FL 33912
Commercial Invoice
Invoice Numbers:9501730837
All correspondence and remittances must refer to this invoice number to receive proper
credit.
Date:6/17/25
TSL02314 Collier County / Building H - 1st Floor Base Project / Naples FL
Important Notice:
Sold to:Ship to:
Collier County BOCC
Materials
Mill Reference Numbers:Terms:
Hold Invoice
TSL02314 Collier County / Building H - 1st Floor Base Project / Naples FL
Salesperson Number:
NR3
Item Description
CRW03 Elemental Edges 6" Rubber Covebase (96 lf rolls)
Adhesives
M45 wall base adhesive (30 oz cartridge) / spread rate 50
LF of 4" base or 30 LF of 6" base
REGION 1 LABOR RATES
Conventional Furniture Moving (Light)
Night / Saturday Labor
Install Base, Standard 6-Inch Vinyl/Rubber Blend,
Black/Brown
Mohawk Carpet Distribution, LLC
Freight
Mohawk
160 S. Industrial Blvd | Calhoun, GA 30701
800-554-6637 | www.mohawkgroup.com
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