Agenda 09/23/2025 Item #16F 6 ((TDT) Promotion funds to support the upcoming 2025 Legends Southeast Invitational Lacrosse tournament)9/23/2025
Item # 16.F.6
ID# 2025-3475
Executive Summary
Recommendation to approve the use of Tourism Development Tax (TDT) Promotion funds to support the upcoming
2025 Legends Southeast Invitational Lacrosse tournament up to $3,000 and make a finding that these expenditures
promote tourism.
OBJECTIVE: To support the hosting costs for the 2025 Legends Southeast Invitational Lacrosse tournament from
November 1-2, 2025, at the Paradise Coast Sports Complex.
CONSIDERATIONS: The Legends Southeast Invitational Lacrosse Tournament is scheduled to take place from
November 1-2, 2025, at the Paradise Coast Sports Complex. This event, hosted by SA Legends Lacrosse now in its
second year taking place at the Paradise Coast Sports Complex. Nine fields are being utilized to host 70 teams of males
aged 10-17. This is their first request for a sports grant for this tournament.
The tournament is expected to include up to 1,500 participants with 4,000 – 5,000 spectators. The tournament
producers are expecting 500 room nights. Local participants are estimated at 100 individuals.
Staff recommends funding up to $3,000 for the 2025 event. This support will help offset costs associated with venue
rentals and other logistics, ensuring the success of the event.
The Event Impact Calculator by Destinations International, used by over 300 destination organizations, estimates direct
spending from this event at $364,111, with a total economic impact of $506,750. Furthermore, the event is projected to
generate $9,592 in bed tax revenue, providing a clear return on investment for Collier County. When combined with the
$8,800 spent on field rentals at Paradise Coast Sports Complex, this event provides a strong return relative to the
County’s investment.
Staff utilizes the Board-approved Athletic Event & Tournament Application to evaluate whether the organization
qualifies for funding. In making this determination, several key factors are considered, including the seasonality of the
event, its potential for future iterations, projected economic impact through direct spending and bed tax revenue, and the
level of marketing value.
Event Impact Summary:
• Direct Impact: $957,444
• Total Impact (Direct and Indirect): $1,345,255
• Projected Room Nights: 500
• TDT Revenue: $16,331
• Rental Revenue: $8,800
The allocation of sport sponsorship dollars serves as a tool in attracting, retaining, and cultivating partnerships with
event organizers, contributing to the sustained growth and success of the destination’s tourism sector. Financial
incentives help offset the costs associated with organizing large-scale events, such as venue rentals, logistics, and
marketing expenses, positioning Collier County as a premier location within this highly competitive sector. By investing
in the growth of sports events, the CVB attracts participants, spectators, and media attention that enhances the overall
economic impact and visibility of a destination.
Sports Tourism events, supported in part by Tourist Development Tax (TDT) funds, are used to promote future
overnight visitation to the destination. The objective is to secure events that have a history of attracting overnight
visitors who utilize hotels and lodging in Collier County over multiple days, throughout the duration of an event.
ADVISORY COMMITTEE RECOMMENDATION: The Tourist Development Council approved this application at the
August 19, 2025 meeting unanimously (8-0).
This item is consistent with the Collier County strategic plan objectives of promoting Collier County as an exceptional
tourism destination.
FISCAL IMPACT: Funding up to $3,000 for this event is available within the FY 2026 Tourism budget allocation for
sports event support through the TDC Promotion fund (1101). The available funding for FY 2026 sports grants is
$75,000.
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9/23/2025
Item # 16.F.6
ID# 2025-3475
GROWTH MANAGEMENT IMPACT:
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. –
CMG
RECOMMENDATIONS: Recommendation to approve the use of Tourism Development Tax (TDT) Promotion funds
to support the upcoming 2025 Legends Southeast Invitational Lacrosse tournament up to $3,000 and make a finding that
these expenditures promote tourism.
PREPARED BY: John Melleky, Arts and Culture Manager, Tom Albrecht, Sales Manager II, Tourism.
ATTACHMENTS:
1. Legends Lax Tournament - 2025 Agreement - signed
2. Legends LAX Tournament Economic Impact Report
3. Legends Naples 2025 Funding Application
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USE LICENSE AGREEMENT
THIS USE LICENSE AGREEMENT (“Agreement”), made and entered into as of ________________,
by and between ________________________of __________________________________ (“Licensee”)
and PARA SFM, LLC of 3940 City Gate Blvd. North, Naples, Florida 34117 (“Licensor”).
WHEREAS, Paradise Coast Sports Complex (the “Facility”), is owned by Collier County, Florida
and operated and managed by Licensor. Licensor desires to grant to Licensee, and Licensee hereby
accepts from Licensor, a license to use certain areas of the Facility in accordance with the terms and
conditions set forth herein.
NOW, THEREFORE, inconsideration of the foregoing and the mutual promises, covenants, and
agreements herein contained, the parties hereto, intending to be legally bound, hereby agree as follows.
1. Use of the Facility.
Licensor hereby grants to Licensee, upon the terms and conditions hereinafter expressed, a license
to use sports fields at Paradise Coast Sports Complex for the purpose of a Lacrosse Tournament as
outlined in Exhibit B (the “Event”).
2. License Fee. In consideration of the grant of the license described above, Licensee shall pay to
Licensor fees as outlined in Exhibit B. Except as may be otherwise provided herein, the license fee is non-
refundable.
3. Advance Deposit Fee and Payment Terms. Licensee will pay to Licensor as per the Payment
Terms and Schedule as outlined in Exhibit B.
4. Additional Fees and Charges. Licensee understands that the above fees are for use of the
specific areas of the Facility described above and do not include charges for parking lot exhibits or any
additionally requested services or materials, including but not limited to equipment, personnel, utilities,
security, catering, and communications. Licensee shall refer to this Agreement and any exhibit attached
hereto, and which are incorporated herein by reference, regarding other services and their attendant fees
and charges. See addendum for Licensor’s additionally requested services fee structure.
5. Term of License. The license granted herein is effective upon the signature of Licensor.
Agreement must be returned fully executed by an authorized officer of Licensee accompanied by the
appropriate advance fee(s) on or before the deadline date set forth in Exhibit B. Failure of Licensee to
ensure delivery of an executed Agreement to Licensor by May 16th, 2025 may result in Licensee's loss of
scheduled event dates.
6. Event Coordination. Licensee shall, as required by Licensor, complete an event resume. This
event planning and coordination document sets forth Licensee's requirements regarding space layout and
set-up, event hours and dates, attendees, seating, equipment needs, parking, security, loading/unloading
needs, utilities, telecommunications, catering, and audio/visual equipment. Upon completion and signature
of the event resume by Licensee and approval and acceptance by Licensor, Licensee's event resume shall
become an amendment to this Agreement.
7. Catering/Novelty Sales. Food and beverage services shall be provided exclusively by the
Facility’s food service contractor. Except as approved by Licensor in writing, Licensee shall not bring any
food or beverages, alcoholic or non-alcoholic, onto Facility premises. Licensee further understands that
Licensor reserves the right to conduct non-competing retail novelty sales (merchandise, photos, apparel,
souvenirs) on Facility premises during Licensee's event. Such sales may, in the sole discretion of Licensor,
be accomplished through Licensor's staff or by third parties of Licensor's choice.
Legends Lacrosse 1011 Rancho Conejo Blvd Thousand Oaks CA 91320
Date5/15/2025
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8. Parking. Except as set forth in Licensee's event resume, Licensor hereby expressly reserves all
parking rights to itself.
9. Security. Licensee is responsible for all security, and the costs thereof, for the licensed premises.
Licensee will present an event security plan to Licensor no later than thirty (30) days prior to the Event. If
Licensee fails to timely present an adequate event security plan to Licensor as determined in the sole
discretion of Licensor, Licensor reserves the right to arrange for event security on Licensee’s behalf and
Licensee agrees to pay all costs associated with that arranged service.
10. Common Areas/Other Uses. Licensee understands and agrees that common areas of the Facility
including but not limited to any exterior and loading docks are not included in the licensed premises.
Licensor may, at its sole discretion allow others: (1) access to and use of the common areas and (2) use
the facilities and equipment of the Facility not currently being used by Licensee. Licensee shall not
unreasonably interfere with or disrupt any other authorized access or use and shall comply with Licensor’s
directives issued for the purpose of ensuring the concurrent uses of the Facility by Licensee and others.
11. Maximum Attendance. Licensee shall not admit to the premises a larger number of persons than
the maximum number of persons allowed by the local and state laws and regulations. The decision of
Licensor with respect to safe occupancy and capacity of the Facility shall be final.
12. Lost Property. Licensor reserves exclusive right to collect and have custody of articles left or lost
at the Facility or on the premises, including the licensed premises, by persons attending Licensee's event.
Licensee shall not collect or interfere with the collection or custody of such articles.
13. Evacuation. Licensor reserves the right, in its sole discretion, to order the evacuation of the Facility,
or any portion thereof, when deemed necessary to preserve the safety, health, and welfare of the public.
14. Restrictions. Common areas of the Facility, including but not limited to entrances, passages, halls,
corridors, stairways, elevators, escalator, walkways and exits shall not be obstructed by Licensee, its
officers, agents, employees, sub-contractors or invitees, nor used by them for any purpose other than
ingress or egress, or that which is specifically authorized in writing by Licensor. Licensee shall not use, nor
permit the licensed premises to be used, for any purpose in violation of any law or ordinance or in any
manner that will constitute a nuisance, nor for any hazardous purpose.
15. Rules and Regulations. Licensee shall abide by and conform to all Facility rules and regulations,
including, but not limited to, those attached hereto as “Exhibit A.”
16. Compliance with Law. Licensee shall comply with all applicable federal and state statutes and
regulations and local ordinances, and all rules and regulations of the police and fire departments or other
departments of Collier County and the State of Florida and agrees to obtain and pay for all necessary
permits and licenses which may be required for the promotion and presentation of the event or program
described in Numerical Paragraph 1 herein. Licensee will not do, nor suffer to be done, anything on the
Facility premises during the term of this Agreement in violation of any such laws, ordinances, rules, or
regulations. Upon notice thereof, Licensee hereby agrees to desist and to cause such violation to be
immediately corrected.
17. Defacement. Licensee shall not do, cause, or permit anything to be done that may injure or deface
the Facility, the premises, or any equipment or furnishings therein. Licensee will not attach nails, hooks,
tacks, screws, tape, or any other device to any part of the Facility or premises and will not make or allow to
be made any alteration of any kind to the premises without the expressed written consent of Licensor.
18. Damage to Premises. In the event the premises or any portion of the Facility or any equipment or
material contained therein is damaged by Licensee, its officers, agents, employees, sub-contractors,
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invitees, or any other person admitted to the premises by Licensee, Licensee shall pay to Licensor upon
demand such sum as shall be necessary to restore same to its pre-license condition. Further, Licensee
hereby assumes full responsibility for the character, acts, and conduct of all persons admitted to the
licensed premises or any portion of the Facility by the consent of Licensee or by or with consent of any
person acting for or on behalf of Licensee.
19. Force Majeure. If the Facility is damaged from any cause whatsoever or if any casualty or
unforeseeable cause beyond the control of Licensor including, without limitation, acts of God, fires, floods,
epidemics, quarantine restrictions, strikes, failure of public utilities, or unusually severe weather, prevents
occupancy and use, or either, as granted in this Agreement, Licensor is hereby released by Licensee from
any damage so caused thereby.
20. Relocation. In the event of circumstances beyond Licensor’s control, and if comparable space is
available, Licensor reserves the right to relocate Licensee's event from the licensed premises to another
space within the Facility that will allow Licensor to fulfill its obligations hereunder.
21. Limitation of Liability. In no event shall Licensor incur any liability for special, incidental, or
consequential damages.
22. Insurance.
(a) Licensee shall, at its own expense, secure and deliver to Licensor not less than thirty (30) days
prior to the beginning date of Facility use by Licensee as set forth in Numerical Paragraph 1 herein
commencement of this Agreement and shall keep in force at all times during the term of this Agreement:
(i) Commercial general liability insurance on an occurrence-based policy in form acceptable
to Licensor, including public liability and property damage, covering its activities hereunder,
in an amount not less than One Million Dollars ($1,000,000) for bodily injury and One Million
Dollars ($1,000,000) for property damage, Three Million Dollars ($3,000,000) aggregate,
including blanket contractual liability, independent contractors, and broad form property
damage. All insurance companies providing coverage under this Agreement, shall be
licensed to do business in the State of Florida and have an A.M. Best “A” rating.” The
coverage must be primary and non-contributory. If the event described in Numerical
Paragraph 1 of this Agreement includes athletic or recreational activities, then the policy
coverage must include “Participant Liability” or other otherwise state that coverage applies
to liability claims made by athletic participants (this must be made clear on the certificate
provided). The coverage may not exclude any of the event activities described in Numerical
Paragraph 1.
(ii) Commercial automotive bodily injury and property damage insurance in form acceptable
to Licensor use covering all vehicles operated by Licensee, its officers, directors, agents,
and employees in connection with its activities hereunder, whether owned by Licensee,
Licensor, or otherwise with a single limit of not less than One Million Dollars ($1,000,000.00)
(including an extension of hired and non-owned coverage); and
(iii) Applicable workers compensation insurance for all of Licensee’s employees, as required
by applicable state and federal laws.
(b) The following shall apply to the insurance policies described in clauses (a)(i) and (ii) above:
(i) “PARA SFM, LLC,” “Sports Facilities Management, LLC”, and “Collier County Board of
County Commissioners” shall be named as additional insureds thereunder, not less than thirty (30)
days prior to the beginning date of Facility use by Licensee as set forth in Numerical Paragraph 1
herein, Licensee shall deliver to Licensor certificates of insurance evidencing the existence thereof,
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all in such form as Licensor may reasonably require. Each such policy or certificate shall contain a
provision or endorsement stating, “The policy will not be canceled or materially changed or altered
without consent of Licensor nor without first giving thirty days’ written notice thereof to Paradise
Coast Sports Complex, General Manager, 3940 City Gate Blvd. North, Naples, Florida 34117.” If
any of the insurance policies covered by the forgoing certificates of insurance will expire prior to or
during the time of an Event, Licensee shall deliver to Licensor at least thirty (30) days prior to such
expiration a certificate of insurance evidencing the renewal of such policy or policies.
(ii) Licensee hereby acknowledges that the coverage limits contained in any policy no way
limit the liabilities or obligations of Licensee under this Agreement, including, without limitation,
Licensee’s indemnification obligations under Numerical Paragraph 32 below.
(c) In response to changing circumstances of loss exposures, Licensor reserves the right to
modify the insurance coverage, limits of liability, policy endorsements and policy terms required in this or
any contract. Licensor will provide written notice to Licensee, which outlines such changes and allow
Licensee a reasonable period of time in which to comply with the new requirements. However, in no event
shall any compliance period be longer than thirty (30) days.
(d) If at any time any of the foregoing policies shall be or become unsatisfactory to Licensor,
as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to
Licensor, Licensee shall, upon notice to that effect from Licensor, promptly obtain a new policy and submit
the same to Licensor approval. Upon failure of Licensee to furnish, deliver and maintain the insurance
coverages required herein, this Agreement, at the sole discretion of Licensor, may be forthwith declared
suspended, discontinued or terminated. Failure of Licensee to take out and/or maintain any required
insurance shall not relieve Licensee from any liability under this Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations of Licensee concerning
indemnification.
23. Copyright Liability. Licensee represents and warrants that all copyrighted or trademarked material
to be displayed or performed at the Facility by Licensee has been duly licensed or authorized by the
copyright or trademark owner(s) or authorized representative(s) of the owner(s), that all applicable royalties
have been or will be paid. Licensee shall supply, within ten (10) days of Licensor’s written request, written
documentation as evidence of Licensee's lawful right to display or perform copyrighted or trademarked
material.
24. Broadcast Rights. Licensor hereby reserves and shall have exclusive and complete control of,
title to, and right of copyright to all television, radio, cable, and satellite broadcasts originating from the
licensed premises during the term hereof. In the event Licensee at any time during the term of this
Agreement, desires to enter into any arrangement by which any portion of the event would be broadcast
on either television, radio, cable, or satellite broadcasts, Licensee shall provide Licensor at least sixty (60)
days prior written notice of its intention, along with a complete description of the nature and timing of the
proposed broadcast. The parties shall negotiate in good faith to arrive at mutually agreeable terms and
conditions governing the proposed broadcast. However, should the parties fail to reach agreement, the
proposed broadcast shall not be permitted. Nothing in this Numerical Paragraph 24 shall be construed to
prevent either Licensee or any of its vendors from the incidental use of audio or visual media in the
promotion of the event without the consent of or payment of compensation to Licensor.
25. Admission Taxes and Fees. Licensee understands that the State of Florida and Collier County
may require hospitality fees on any and all ticketed events and, if required, any said taxes and fees must
be collected and remitted to the appropriate entity as prescribed by law.
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26. Default and Remedies.
Licensee shall be declared to be in default if Licensee:
(a) Fails to perform or comply with any of the terms and conditions of
this license;
(b) Fails to use the premises in the manner and for the purpose set forth in Numerical
Paragraph 1 herein;
(c) Except as authorized by Licensor in a written amendment to this license, postpones,
reschedules, or changes the nature or type of event, before or during the license
period;
(d) Is adjudged bankrupt or insolvent, files or consents to the filing of a petition in
bankruptcy under federal or state law, applies for or consents to the appointment
of a receiver for its assets, makes a general assignment for the benefit of creditors,
fails to pay its debts as they become due, or does anything which, under the
applicable provisions of the federal bankruptcy code would permit a petition to be
filed by or against Licensee.
Upon Licensee's default, Licensor may take any or all of the following actions:
1. Provide written notice to Licensee of the default and afford Licensee an opportunity
to cure said default within the time period set forth in the notice. However, Licensor's failure to provide such
notice or opportunity to cure shall not impair the rights of Licensor;
2. Require Licensee to provide reasonable security for its obligations;
3. Revoke this license and terminate the license period;
4. Take exclusive possession of the licensed premises;
5. Retain all fees paid by Licensee;
6. Apply any sums held by Licensor for Licensee to satisfy Licensee's
obligation;
7. Sue Licensee to recover any fees due and damages sustained by Licensor;
8. And, exercise such other remedies as may be available to Licensor,
whether in law, equity, or otherwise set forth in this license.
27. Property Interest. Licensee understands and agrees that this license does not confer any right,
title, or interest in the licensed premises, its facilities, or equipment, but merely grants licensee a personal
privilege revocable on the terms outlined herein.
28. Inclement Weather. Should inclement weather prevent an event from occurring on the scheduled
date, Licensor will reschedule the date and all fees, as well as, cancellation policies will apply. Your event
will be rescheduled, not cancelled. Thus, we can’t process refunds for events that must be rescheduled due
to weather. We pre-purchase materials for your event based on preregistrations and thus, refunds cannot
be offered. Events will be rescheduled based on the availability of our schedule and the host’s schedule.
We will give you the highest priority for rescheduling as possible. We cannot guarantee the reschedule date
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will work with every one of your attendees. We do not give refunds or reschedule for no-shows,
cancellations or misses due to illness or any other reason.
29. Cancellation by Licensee. Should Licensee cancel its event or fail to perform its obligations
hereunder, the measure of damages shall be Licensee's advance deposit fee, the license fee and any other
fees or charges that are due at the time of cancellation. Licensor shall have no duty to mitigate Licensee's
damages by re-licensing the premises. However, if in the normal course of business Licensor is able to re-
license the premises for the cancelled term, fees generated therefrom will be used by Licensor to offset
Licensee's damages.
30. Surrender of Premises. Licensee shall quit and surrender the licensed premises and all
equipment contained therein to Licensor on or before the end date in the same condition as on the start
date, normal wear and tear excepted.
31. Assignment. Licensee shall not assign this Agreement or any part thereof, without the prior
consent in writing of Licensor. Any attempt to assign or otherwise transfer this Agreement, or any part
herein, without Licensor’s consent, shall be void. If Licensee does, with approval, assign this Agreement or
any part thereof, it shall require that its assignee be bound to it and to assume toward Licensee all of the
obligations and responsibilities that Licensee has assumed toward Licensor. Licensor has the right to
assign all of its rights and obligations under this Agreement to Collier County, Florida (or to any successor
management company retained by the County for management of the Paradise Coast Sports Complex).
32. Mutual Indemnification: Each Party shall be liable for their own actions and negligence (whether
of omission or commission) arising out of, related to, or in connection with this Agreement to the extent
permitted by law. The Licensee shall indemnify, defend and hold harmless Para SFM, LLC and Collier
County against all actions, claims or damages arising out of Licensee’s negligence in connection with this
Agreement, and Para SFM, LLC shall indemnify, defend and hold harmless Licensee against all actions,
claims or damages arising out of Para SFM, LLC’s negligence in connection with this Agreement. As to
Licensee and Collier County, the foregoing indemnification shall not constitute a waiver of sovereign
immunity beyond the limits set forth in Florida Statutes, Section 768.28, nor shall the same be construed to
constitute agreement by any Party to indemnify another Party for such other Party’s negligent, willful or
intentional acts or omissions arising out of, related to, or in connection with this Agreement.
33. Binding Effect. All negotiations, considerations, representations, and understandings between the
parties with respect to this Agreement have been reduced to writing and are incorporated herein, shall be
binding on the parties, their respective heirs, successors, and assigns, and cannot be waived by any oral
representations unless the same be reduced to writing, signed by the parties or their duly authorized
agent(s) and incorporated herein.
34. Waiver. No waiver by Licensor of any default shall operate as a waiver of any other default, or of
the same default on a future occasion. No delay or omission by Licensor in exercising any right or remedy
shall operate as a waiver thereof, and no partial exercise of a right or remedy shall preclude any other or
future exercise thereof, or the exercise of any other right or remedy.
35. Severability. If any provision contained in this Agreement is held invalid, illegal, or unenforceable,
all remaining provisions shall continue in full force and effect.
36. Headings. The headings of the section contained herein are for convenience only and do not
define, limit, or construe the contents of such sections or this Agreement.
37. Governing Law. The parties agree that this Agreement shall be construed under the laws of the
State of Florida. An acceptance shall occur when both parties are in possession of an original Agreement
and attachments, of any, or conformed copies, signed by the other party. If a fax transmittal issued by either
party, then a conformed fax copy shall subsequently exchange signed copies of this Agreement and
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attachment(s), if any, in duplicate original so that each party shall have a signed document, either of which
shall be deemed an original.
38. Licensee’s personnel and management to be utilized for the Event shall be knowledgeable in
their areas of expertise. Licensee shall require all of its personnel, present at the Facility at the Event, to
complete a criminal background check. Licensee agrees that it will share with Licensor prior to the Event
any criminal background history of Licensee’s personnel prior to that personnel coming on to the Facility
premises.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS USE LICENSE AGREEMENT BY
THEIR DULY AUTHORIZED REPRESENTATIVE, OF THIS DAY _________________.
LICENSEE: _______________________________________
BY: ______________________________________________
(AUTHORIZED SIGNATURE - LICENSEE)
PRINTED NAME: ___________________________________
WITNESS: ________________________________________
(REQUIRED)
LICENSOR: PARA SFM LLC
BY: ______________________________________________
as
WITNESS: ________________________________________
(REQUIRED)
COLLIER COUNTY APPROVAL
BY: ______________________________________________
as
WITNESS: ________________________________________
(REQUIRED)
Rory (May 15, 2025 12:21 PDT)
05/15/2025
Legends Lacrosse
Rory Doucette
Adrian Moses (May 15, 2025 15:29 EDT)
Jason Baumgardner (May 31, 2025 07:05 EDT)
Jason Baumgardner
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EXHIBIT A
PARADISE COAST SPORTS COMPLEX RULES AND REGULATIONS
1. Any person or persons violating the established Rules and Regulations or constituting a public
nuisance at minimum will be asked to leave the Facility.
2. Misuse of the Facility or failure to abide by rules and regulations shall constitute refusal for future
use.
3. Licensor has the right to terminate a tournament/event at any time due to violations of rules.
4. Everyone is reminded to show proper respect to all others. This includes umpires, referees,
players, spectators, and all tournament officials.
5. Handicap parking must be respected. Vehicles parked illegally will be towed at owner’s expense.
6. Parents are never to leave children unattended. Children must be under adult supervision at all
times. Do not send children to the concession, restroom, or parking lot without supervision.
7. Illegally parked vehicles will be towed at the owner’s expense.
8. Parking lot speed limit is 5 mph.
9. All cars should be locked. Licensor is not responsible for lost or stolen items or for damage
occurred by hit, thrown, or moving objects.
10. The following activities are prohibited on Facility premises:
• Smoking and chewing tobacco products of any kind including cigarettes and cigars.
• Smoking equipment and paraphernalia including pipes.
• Illegal narcotics and drugs of any kind.
• Illegal drug paraphernalia.
• Pets of any kind with the exception of animals trained and used for handicap assistance.
• Glass bottles and containers.
• Inappropriate language, actions, comments, sportsmanship, or gestures of any kind,
including chanting or cheers deemed inappropriate.
• Violent or threatening language, actions, or behavior.
• Littering.
rd
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EXHIBIT B
Legends Lacrosse Tournament - November 1&2, 2025
Paradise Coast Sports Complex – Access to 8 fields at the following rates:
• $550 per field, per day
o Includes goals, field painting, and lights
Field cancellations must be made at least 30 days outside of event date, or Licensee is responsible for
field costs.
Estimated rental cost: $8,800.00 + applicable taxes, per event
Team Fee
Team/entry fee waived for event. Legends has option to split team fees 50/50.
Food and Beverage
PCSC will operate a no outside Food and Beverage policy with PCSC retaining all royalties. Legends
agrees to communicate and assist that this policy is observed. Adequate food and beverage services will
be provided.
Athletic Training Services
Legends is responsible for providing adequate Athletic Training coverage during all competition. First right
of refusal for Athletic Training service must be offered to PCSC Athletic Training partner.
Security
Legends is responsible for creating a security plan in conjunction with PCSC that meets the policies in
place by Collier County Risk Management. Legends is responsible for all associated costs.
Hotel/Lodging
Lodging rights waived by Licensor.
Retail/Vendors
PCSC retains all royalties on own branded merchandise.
PCSC will assess a fee of $250.00 per sponsor and/or vendor, per day for the event; additional locations
for each sponsor/vendor will be assessed a fee of $100 per day. Auto sponsors may place two cars per
fee. Any on-site sales by a sponsor/vendor must be pre-approved in writing by PCSC prior to the event.
No sponsor may conflict with PCSC exclusive sponsors, including but not limited to Pepsi and Dolphin
Transportation, without express written permission from PCSC. A sponsor/vendor fulfillment plan must be
submitted in writing to and approved by PCSC, including but not limited to a plan and location for tent(s)
or other structure(s), signage, retail, sampling, audio/visual, and/or marketing. No complex signage,
including PCSC sponsor or partner signage, may be covered, removed, or otherwise obscured by
Licensee or an approved sponsor/vendor. All Licensee and sponsor/vendor signage installed for the
event must be removed at the conclusion of the event. If Licensee’s or sponsor/vendor signage is not
disposed of neatly, a cleaning fee may be assessed to Licensee by PCSC. Sponsor/vendor must provide
its own supplies, including but not limited to tents, tables, chairs, weights, and generators. Tents, tables,
chairs, weights, and generators are available for rent; pricing provided upon request and rental must be
coordinated a minimum of one week prior to event. Licensee and sponsor/vendor use of PCSC electricity
must be requested and approved in advance. No stakes, flags, signs, or other implements may be sunk
into the ground on complex property.
Legends agrees to use PCSC as exclusive tournament merchandise provider for 30% of net revenue
shared back.
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Other Considerations
If Legends requires golf carts, rental of PCSC vehicles must be rented.
If Legends requires transportation services, PCSC preferred partner will have first right of refusal.
Deposit/Payment Schedule
Upon signing, $4,400.00 is due as a deposit and is immediately non-refundable to secure event dates.
Final balance will be invoiced and owed following event within 14 days. All outside parties must be paid in
full within 14 days of invoice receival.
rd
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EXHIBIT C
INSURANCE DOCUMENTATION REQUIRED
Please refer to the below for additionally insured and coverage requirements.
Sports Facilities Companies, LLC
17755 US Highway 19
Suite #300
Clearwater, FL 34764
PARA SFM, LLC.
17755 US Highway 19
Suite #300
Clearwater, FL 34764
Collier County Board of County Commissioners
3299 East Tamiami Trail
Suite 303
Naples, FL. 34112-5746
Licensee Agrees to provide certificate(s) of insurance prior to event starting as additional insured for the
entirety of the event including the following language:
General liability requirements as follows: Provide PCSC with proof of a comprehensive General Liability
Policy. Limits:
$1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto, bodily injury, property damage,
worker’s comp, employer’s liability (minimum $100,000)
rd
Page 3024 of 3896
Legends Lax Tournament - 2025 Agreement
Final Audit Report 2025-05-31
Created:2025-05-09
By:Jason Baumgardner (jbaumgardner@playparadisecoast.com)
Status:Signed
Transaction ID:CBJCHBCAABAAJF95ceS7gjuCkHzx2ALx7STzv025InXI
"Legends Lax Tournament - 2025 Agreement" History
Document created by Jason Baumgardner (jbaumgardner@playparadisecoast.com)
2025-05-09 - 9:10:36 PM GMT
Document emailed to rory@legendslax.com for signature
2025-05-09 - 9:10:41 PM GMT
Email viewed by rory@legendslax.com
2025-05-15 - 7:17:21 PM GMT
Signer rory@legendslax.com entered name at signing as Rory
2025-05-15 - 7:21:30 PM GMT
Document e-signed by Rory (rory@legendslax.com)
Signature Date: 2025-05-15 - 7:21:32 PM GMT - Time Source: server
Document emailed to Adrian Moses (amoses@playparadisecoast.com) for signature
2025-05-15 - 7:21:36 PM GMT
Email viewed by Adrian Moses (amoses@playparadisecoast.com)
2025-05-15 - 7:29:35 PM GMT
Document e-signed by Adrian Moses (amoses@playparadisecoast.com)
Signature Date: 2025-05-15 - 7:29:52 PM GMT - Time Source: server
Document emailed to Marissa Baker (marissa.baker@colliercountyfl.gov) for signature
2025-05-15 - 7:29:54 PM GMT
Email viewed by Marissa Baker (marissa.baker@colliercountyfl.gov)
2025-05-19 - 2:48:11 PM GMT
Email viewed by Marissa Baker (marissa.baker@colliercountyfl.gov)
2025-05-30 - 1:59:28 PM GMT
Page 3025 of 3896
Document e-signed by Marissa Baker (marissa.baker@colliercountyfl.gov)
Signature Date: 2025-05-30 - 2:00:39 PM GMT - Time Source: server
Document emailed to James Hanrahan (james.hanrahan2@colliercountyfl.gov) for signature
2025-05-30 - 2:00:41 PM GMT
Email viewed by James Hanrahan (james.hanrahan2@colliercountyfl.gov)
2025-05-30 - 2:00:51 PM GMT
Document e-signed by James Hanrahan (james.hanrahan2@colliercountyfl.gov)
Signature Date: 2025-05-30 - 2:01:05 PM GMT - Time Source: server
Document emailed to Jason Baumgardner (jbaumgardner@playparadisecoast.com) for signature
2025-05-30 - 2:01:07 PM GMT
Email viewed by Jason Baumgardner (jbaumgardner@playparadisecoast.com)
2025-05-30 - 11:09:29 PM GMT
Document e-signed by Jason Baumgardner (jbaumgardner@playparadisecoast.com)
Signature Date: 2025-05-31 - 11:05:56 AM GMT - Time Source: server
Agreement completed.
2025-05-31 - 11:05:56 AM GMT
Page 3026 of 3896
Industry Attendees Organizer/Exhibitor Total
Lodging $326,629 $0 $326,629
Transportation $69,997 $641 $70,639
Food & Beverage $236,860 $22,499 $259,359
Retail $144,094 $0 $144,094
Recreation $86,580 $0 $86,580
Space Rental $0 $20,000 $20,000
Business Services $0 $50,243 $50,243
TOTAL $864,160 $93,384 $957,544
Event Parameters Key Results
Event Name:SA Legends Lacrosse Business Sales (Direct):$957,544
Organization:Legends South East Invitational Business Sales (Total):$1,345,255
Event Type:Youth Amateur Jobs Supported (Direct):473
Start Date:11/1/2025 Jobs Supported (Total):544
End Date:11/2/2025 Local Taxes (Total):$38,041
Overnight Attendees:1400 Net Direct Tax ROI:$33,497
Day Attendees:200 Estimated Room Demand:1,149
Direct Business Sales
Event Impact Summary
Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau
Destinations International Event Impact Calculator 8/1/2025 2:58:20 PMPage 3027 of 3896
Economic Impact Details
Direct Indirect/Induced Total
Business Sales $957,544 $387,712 $1,345,255
Personal Income $336,036 $110,707 $446,743
Jobs Supported
Persons 473 71 544
Annual FTEs 8 1 9
Taxes and Assessments
Federal Total $88,388 $32,898 $121,286
State Total $66,109 $12,329 $78,438
sales $50,022 $5,816 $55,838
income $0 $0 $0
bed $0 -$0
other $16,087 $6,514 $22,600
Local Total (excl. property)$33,497 $4,544 $38,041
sales $8,337 $969 $9,306
income $0 $0 $0
bed $16,331 -$16,331
per room charge $0 -$0
tourism district $0 -$0
restaurant $0 $0 $0
other $8,829 $3,575 $12,404
property tax $17,371 $4,322 $21,693
Event Return on Investment (ROI)
Estimated Room Demand Metrics
Room Nights (total)1,149
Room Pickup (block only)0
Peak Rooms 519
Total Visitor Days 3,253
Event Name: SA Legends Lacrosse 2025
Event Impact Details
Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau
Organization: Legends South East Invitational
Direct local tax ROI (net property taxes)
Direct Tax Receipts $33,497
DMO Hosting Costs $0
Direct ROI $33,497
Net Present Value $33,497
Direct ROI (%)-
Total local tax ROI (net property taxes)
Total Local Tax Receipts $38,041
Total ROI $38,041
Net Present Value $38,041
Total ROI (%)-
Destinations International Event Impact Calculator 8/1/2025 2:58:21 PMPage 3028 of 3896
Page 1 of 12
Athletic Event & Tournament Application
*Application must be received via email 90 days prior to the first day of the event.
Organization Name:
Organization Address:
City: State: Zip:
Organization Phone:
Organization Website:
Organization Email: ______________________________________________________________________
Non-Profit Tax ID No.:
Federal Tax ID No.:
Event Director Full Name: _________________________________________ D.O.B.:
*Event Director will be the first point of contact in the event of any issues during the event (i.e. medical, safety,
altercations etc.). Collier County Parks and Recreation site-lead representative will consult on appropriate facility
protocols, but it is the responsibility of the Event Director to regulate the situation. Once the situation has been
mediated, the Collier County Parks and Recreation site-lead representative will discuss the appropriate recourse
with the Event Director. (Altercations or violations may result in ejecting teams and/or individuals from facility
etc.)
The below contact information will be used to contact the Event Director during the event.
Event Director Email:
Event Director Cell Phone:
Event Director Home/Business Address:
City: State: Zip:
Event Name:
Sport(s):
Dates requested for event:
Will you require load-in dates in addition to the above requested dates? Please list schedule of load-in
and tear down (Date, Start, & End Time) and details on what will be loaded-in/torn down: (Please
note, load-in days may require additional facility rental fees.) Yes _______ No_______
Page 3029 of 3896
Page 2 of 12
Vendors
Will you be securing any vendors at this event? YES ________ NO ______
Please list the name of the vendor(s), dates, times, and dimensions of set-up.
*Please note, a fee may be required for vendors to utilize venue space during the event.
1.Vendors are required to supply their own power.
2.Vendors are required to be fully set-up at least (1) hour prior to competition.
3.No outside food and/or beverage vendors are allowed at Collier County Parks &
Recreation as there is an exclusive concessionaire on-site.
4.All vendors must provide a current business license and proof of insurance of at least
$1,000,000 in coverage.
Facility(s) Type Requesting:
(Include number of fields, courts, lake, beach, etc. and type Example – North Collier Regional Park – (1) 9 v 9
Soccer Field)
(1)
(2)
(3)
(4)
Please, list any other logistical needs (i.e. number of tables, bleachers, chairs, stage, etc.). Please
note, a cost may be associated with these requests at the expense of the event organizer, unless
agreed upon in writing and excused as an expense by the CVB.
Will you require food any on-site concessions?
*If yes, please ensure an accurate event schedule is provided to Collier County Parks and
Recreation upon request to ensure ample preparation time.
Estimated # of Spectators per day of event:
Estimated # of Teams:
Page 3030 of 3896
Page 3 of 12
If using multiple facilities, please provide the information below.
*Site Directors must be at least 21 years of age and remain on premises for the duration of the event.
Site Director Name & Cell Phone (1):
Site Location:
Site Director Name & Cell Phone (2):
Site Location:
Site Director Name & Cell Phone (3):
Site Location:
Insurance Policy
Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of
coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to
event. The event organizer is subject to a late fee if this documentation is received after (15) business
days. Reservation will not be honored without appropriate insurance on file.
Please refer to the below for additionally insurance and coverage requirements.
Collier County Board of County Commissioners
3299 East Tamiami Trail, Suite 303 Naples, FL. 34112-5746
o Agree to provide certificate(s) of insurance 15 business days prior to event start date “Collier
County Board of County Commissioners is an additional insured”. This coverage must remain in
effect for the entirety of the event including the following coverages:
o General liability requirements as follows: Provide Collier County with proof of a comprehensive
General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00
Auto, bodily injury, property damage, workers comp, employer’s liability (minimum $100,000)
o Agree that Collier County assumes no liability for the recruitment, selection, background screening of
non-county special event management, staff, volunteers, coaches, youth leaders, and others.
(Please, initial to verify your compliance with the above Insurance Policy)
Facility Rental Deposit Policy
A deposit of 15% of the total rental fees and charges associated with the event must be paid to Collier
County Parks and Recreation within 7 business days of Collier County Parks & Recreation approval. Any event that has
not paid the deposit is not considered approved until paid. Collier County Parks and Recreation will apply the
deposit towards the event balance, provided the facilities utilized for the event are returned in the same
condition as prior to the event. Should any damages or monetary obligations be incurred by the facility
(i.e. excessive damage, vandalism etc.), the 15% deposit shall be retained by Collier County Parks and
Recreation.
(Please, initial to verify your compliance with the Facility Rental Deposit Policy)
Page 3031 of 3896
Page 4 of 12
Event Cancellation Policy
Please note, if the event is canceled 90 or more days prior to the first requested date of reservation, a full
refund will be issued. All event cancellations must be in writing and sent to
Marissa.Baker@colliercountyfl.gov.
In the event the reservation is canceled less than 90 days prior to the first requested date of reservation,
a 20% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the
deposit will be issued.
In the event the reservation is canceled less than 45 days prior to the first requested date of reservation,
a 30% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the
deposit will be issued.
In the event the reservation is canceled less than 15 days prior to the first requested date of reservation,
a 50% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the
deposit will be issued.
If the event is not able to be hosted due to Acts of God (i.e. hurricane), the 15% deposit will be refunded
by Collier County Parks and Recreation.
Regarding inclement weather, if competition begins on any day, rental fees and event expenses will not
be refundable. If the rented areas are deemed unplayable by Parks and Recreation Lead Supervisor
and/or weather does not allow for the event to begin, rental fees and expenses associated with the date
of cancellation will be refunded.
Collier County reserves the right to terminate this Event for any reason with 30 days’ notice to the Event
Organizer. Deposit will be refunded in full. No other refunds will be made.
(Please, initial to verify your compliance with the Event Cancellation Policy)
Facility Parking Policy
Please note, all cars parking on Collier County Park property must park within the designated parking
areas. This DOES NOT include any grass area, berm, median, or area not conducive with the safety of park
users. In addition, destruction of landscaping and/or signs prohibiting parking in certain areas is strictly
prohibited. Failure to comply with the above policy and/or failing to comply with the proper parking
guidelines as set forth by Collier County Parks and Recreation may result in parking violations being issued
to the party in violation and/or towing of vehicles. Please, communicate this policy to individuals
associated with the event (i.e. teams, coaches, spectators, vendors etc.) prior to the first event day via
email.
(Please, initial to verify your compliance with the Facility Parking Policy)
Page 3032 of 3896
Page 5 of 12
Venue Rental Request & Approval Policy
Venue rental request and/or approved venue requests are subject to relocation to another County facility
or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non- compliance with
Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e. hurricane). Any of the
above adversities will be communicated to the renter by Collier County staff. Please note after capacity
limits are reached on any County venues, multiple facilities must be reserved, paid for and used. Event
organizers may also be asked to supply port-o-lets and additional dumpsters at their expense for large
events.
(Please, initial to verify your compliance with the Venue Rental Request & Approval Policy)
Rental Fees & Payment Policy
All fees and expenses related with the event are the responsibility of the event organizer to pay. In
addition, any field, equipment, and/or facility usage in excess of the approved number of fields, venues,
and/or equipment is subject to additional charges at the expense of the event organizer. In the event, it
is determined that the event will require more event fields/space after funding assistance has been
approved for the event, the additional cost will be the responsibility of the event organizer to remit.
Payment of all rental fees and expenses associated with the event are due 7 days prior to the first day of
the event. If all fees are not paid then the event will not be honored and will be cancelled.
(Please, initial to verify your compliance with the Rental Fees Policy)
Weather Policy
Inclement weather and/or field conditions will be assessed by the Collier County Parks & Recreation
Event Supervisor in accordance with the protocol approved by Collier County.
(Please, initial to verify your compliance with the Weather Policy)
Event Approval Policy
I understand that submitting an application is NOT a guarantee of availability or approval. Approval
will be indicated once all signatures below are completed and the County confirms the requested
facilities are available in compliance with Parks and Recreation requirements. However, Collier County
reserves the right to deny or cancel rental request if the required documentation is not provided
and/or if guidelines are not followed as requested by Collier County. This also includes those
guidelines set forth in the above application and the Collier County Parks and Recreation Rules &
Regulations form.
(Please, initial to verify your compliance with Event Approval Policy)
Page 3033 of 3896
Page 6 of 12
INDEMNIFICATION
To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless
Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including,
but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the EVENT ORGANIZER or anyone employed or utilized
by the EVENT ORGANIZER in the performance of this Agreement. This indemnification obligation shall not
be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available
to an indemnified party or person described in this paragraph. This section does not pertain to any incident
arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a
waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes.
_______ (Please, initial to verify your compliance with required Indemnification language)
Page 3034 of 3896
Page 7 of 12
Collier County Sports Tourism Event Funding Application
Funding Eligibility
Sports Tourism events supported in part by Tourist Development Tax (TDT) funds should promote future
overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels
and lodging in Collier County over multiple days throughout the duration of the event.
Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states:
“To promote and advertise tourism in this state and nationally, and internationally, however, if tax
revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event
shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the
activity, service, venue, or event to tourists.”
The following criteria are required for TDT funding support:
Funding Eligibility
1.Fully completed Application must be received 90 days prior to the first day of the event.
2.All applications must be submitted online or via email. No handwritten Applications will be accepted.
3.Event must be more than (1) day in duration.
4.Event must generate a minimum (250) or more room nights within Collier County.
5.Events with national television exposure may be considered for additional funding reimbursement.
6.Event must have a history of attracting significant out-of-county visitors and/or the potential to
attract out-of-county visitors. Collier County reserves the right to request proof of room nights,
host, and/or hotel references from previous events.
7.Must comply with all Collier County guidelines, rules, safety protocols, and laws.
Pre-Event Requirements
1.Applicant must provide proof of insurance coverage as required by Collier County at least 15 days prior to
the =first date of the event.
2.Collier County hotels and lodging must be the primary event accommodations. Collier County hotel or
other Collier County paid lodging accommodations must be advertised to participants and spectators
prior to the event, on the event website and/or via email blasts.
3.Must provide documentation of marketing promotions outside of Collier County for the event
that will attract overnight visitors and spectators to Collier County. Naples, Marco Island,
Everglades Convention and Visitors Bureau logo and/or website (sportsinparadise.com) must
be used in all marketing and/or promotional items as it relates to the event.
Page 3035 of 3896
Page 8 of 12
Post-Event Requirements
1.Events that exceed the estimated room nights will receive the maximum amount of
reimbursement previously approved. A higher production of room nights than projected will
not qualify for additional refund amount but will be considered as part of future funding
requests.
2.All expenses (i.e. facility rental) will be paid on a reimbursement basis. The event organizer is
responsible for all expenses associated with the event and must provide an invoice from all
entities that charged the event organizer for said expenses. Event organizers are subject to
Collier County Finance audit prior to payment.
3.Proof of payment (i.e. front and back of cleared check, or credit card receipts and statements
will be used as proof of payment, proofs of advertisement, radio scripts, etc.) must be
accompanied by an invoice from the entity charging the event organizer for each expense as
proof of performance, proof of room night pick-up reports, and an invoice to the CVB for the
amount of reimbursement based on actual expenses and room night production. Only the
items approved by the Collier County Board of Commissioners on the event application are
eligible to be reimbursed.
4.Room night pick-up must be tracked and reported with the submission of a post-event report
to Collier County within (10) calendar days after the last day of the event to remain eligible for
funding reimbursement.
5.The event must achieve a minimum of 250 room nights within Collier County to receive funding
reimbursement. If the room nights generated from the event within Collier County are less than
250 room nights, then the event will not receive event expenses reimbursement.
Allowable Expenses
1.Promotional, marketing, and advertising expenses in target markets outside of Collier County.
2.Field rental fees, site rental fees, contracted labor to assist with event (i.e. set-up, breakdown,
operational assistance), official/referee fees, equipment rental (i.e. golf carts). Please note, any
facility rental, equipment or third-party rental and/or vendor will need to be procured and
rented by the event organizer. Event organizers may request reimbursement for such
expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not honor
reimbursement of any rental or vendor directly affiliated with the event organizer. In certain
instances, the BCC may agree to pay an internal Collier County entity directly (i.e. Collier County
Sheriff, EMS Naples Police Department, Collier County Parks and Recreation etc.).
3.Sanctioning and/or bid fees directly related to the event
Non-Allowable Expenses
1.Food, Beverages, Refreshments.
2.Administrative or general expenses. (i.e. office supplies, copies etc.)
3.Building projects or permanent equipment expenses.
4.Fundraising cost and/or functions. Prize money or purses.
5.Expenses and debts not related to event.
Page 3036 of 3896
Page 9 of 12
Review Process by Tourism Division, Tourist Development Council (TDC) and Board of County Commissioners
(BCC)
1.Applications will be reviewed to evaluate the impact of the event to Collier County.
2.All proposed funding must be recommended by the Collier County Tourist Development
Council and the Collier County Board of Commissioners. Expenses will not be reimbursed
unless all elements of the Event Application are strictly adhered to.
Event Summary
How many years has this event been held?
What previous locations have hosted this event?
How many participants does this event host historically?
How many room nights has this event attracted historically?
How many spectators has this event attracted historically?
Please, provide a breakdown of the projected number of participants, team, staff, and media and related hotel
room nights for each category.
Out- of- Area Youth Participants Local Youth Participants
Out-of-Area Adult Participants Local Adult Participants
Out-of-Area Staff & Media Local Staff & Media
Gender of Participants Number of Teams
Age Ranges of Participants Total Projected Room Nights
All events seeking CVB funding must be sanctioned in advance by a governing body in Florida or by a
National governing body. Documentation of sanctioning must accompany the application. (Ex: COI
through governing body for documentation.)
Which organization will be sanctioning this event?
How will you be securing Collier County hotel accommodations? If you are contracting with a housing
company, please list below.
Page 3037 of 3896
Page 10 of 12
Marketing Plan
Please, describe in detail the marketing outlets that will be used to promote this event to participants,
visitors, and entities outside of Collier County. Please note, Media Plans must be submitted at the time
of application and can be emended up to 60 days prior to the first day of the event with the
application.
PROJECTED EVENT EXPENSES:
Please refer to the allowable and non-allowable expenses on page 8 of this document to indicate the
intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line. If an
item is not outlined below, it will not be considered for funding reimbursement. Allowable expenses
will be reimbursed up to the amount approved by the BCC if room night projection is met or exceeded.
Allowable Expense Amount
Total Amount Requested:
OTHER EVENT EXPENSES NOT REIMBURSABLE:
__________________________ ____
______________________ ________
______________________ ________
_____ _________________________
Post-Event Material Deadline Policy
Post-event forms and proof of room nights in Collier County must be submitted within (10) calendar days
from the last day of the event. Failure to submit the proper documentation provided by Collier County,
may result in forfeiture of County approved funding reimbursement and/or future event dates.
(Please, initial to verify your compliance with the Post-Event Material Deadline Policy)
Page 3038 of 3896
Page 11 of 12
Evaluation of Event for Future Dates Policy
Upon submission of the post-event and room night materials, Collier County will evaluate the impact of
the event in Collier County based on the deliverables outlined by the event organizer in the funding
application. Collier County will determine based on said evaluation, the extent of which Collier County
will be involved with the event in future years, in terms of event dates and funding. If an event fails to
meet the assured impact to Collier County, Collier County reserves the right to cancel future requested
and/or approved dates. In addition, if there are any activities, violations, or infractions (i.e. altercations,
law enforcement/security detail required, violation of park regulations, county laws, etc.) that are
deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested and/or
approved dates.
(Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy)
Hotel & Room Night Guidelines Policy
Event organizers are required to provide actual room night pick-up reports from hotels, which housed
event patrons in Collier County to Collier County staff within (10) calendar days of the last day of the
event. These reports must come from hotel representatives and be printed on official hotel stationery
Written emails, excel sheets etc., will not be accepted as valid proof of room nights). In the event a third-
party booking agency is used; the same procedure as above applies. Third-party booking agencies must
also verify in writing, the accuracy of the reports. Room nights that are not accounted for on pick-up
reports as outlined above, will not be considered for inclusion into the room night total for the event.
(Please, initial to verify your compliance with the Hotel & Room Night Guidelines Policy)
Compliance
I hereby certify that the information contained in this application is true and correct to the best of my
knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports
Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a
condition of receiving funds from Collier County.
(Please, initial to verify your compliance)
Page 3039 of 3896
Page 12 of 12
Collier County Use Only
Rental Fees and Charges
Approved facility:
Number of fields approved:
Field type:
Venue Rental Cost (including load-in dates):
Additional Rental Cost (i.e. stage, tables, etc.):
Total Cost:
Expenses to be reimbursed by Tourist Development Tax funds:
Expenses to be paid by Event Organization:
Event Director Collier County/CVB Representative
Printed Name: Printed Name:
Title: Title:
Signature: Signature:
Date: Date:
Parks & Recreation Representative
Printed Name:
Title:
Signature:
Date:
Applications must be sent electronically to be
eligible for review.
Please send application via email to:
Marissa Baker
Naples, Marco Island, Everglades Convention
and Visitors Bureau
239-227-9441
Marissa.Baker@colliercountyfl.gov
Page 3040 of 3896