Backup Documents 09/09/2025 Item #16J 3 16J3
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
1/01b 9lq
4. BCC Office Board of County Commissioners
r3S/Y �.. �I y c
5. Minutes and Records Clerk of Court's Office /� /S n 1n
15
PRIMARY CONTACT INFORMATION pj`of
Normally the primary contact is the person who created/prep the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or issing information.
Name of Primary Staff Kevin Turner Phone Number 239.252.6235
Contact/Department Collier County Supervisor of Elections
Agenda Date Item was September 9,2025 Agenda Item Number 16.J.3.
Approved by the BCC
Type of Document(s) Interlocal Agreement Number of Original 1
Attached Documents Attached
PO number or account
number if document is 080-511010-649030
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature(instead of stamp)? Yxjj
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by N/A
the Chairman,with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's N/A
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on September 9,2025 and all changes made
during the meeting have been incorporated in the attached document. The County S� Mt .stion for
Attorney Office has reviewed the changes,if applicable. Jf" t e.
9. Initials of attorney verifying that the attached document is the version approved by the AYis not
BCC,all changes directed by the BCC have been made,and the document is ready for the r r I�b an option for
Chairman's signature. sr
this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21
- 16J3-
INSTR 6729619 OR 6507 PG 2030
RECORDED 9/15/2025 8:32 AM PAGES 7
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
COLLIER COUNTY FLORIDA
REC$61.00
INTERLOCAL AGREEMENT FOR ELECTION SERVICES
By and Among the City of Naples, Collier County, and the Collier County
Supervisor of Elections
This Agreement for Election Services(Agreement) is for the February 3, 2026, City
of Naples General Election, and is by and among the City of Naples ("City"), Collier
County, by and through the Collier County Board of County Commissioners ("County"),
as owners of the County's voting and ballot tabulation equipment, and the Collier County
Supervisor of Elections ("Supervisor"), as custodian of the County's voting and ballot
tabulation equipment.
WITNESSETH
In consideration of these premises, the sum of Ten Dollars ($10.00), and other
good and valuable consideration, the receipt and sufficiency of which is hereby mutually
acknowledged, it is agreed by and between the parties as follows:
1. This Agreement is entered into pursuant to the provisions of the Florida Interlocal
Cooperation Act of 1969, set forth in §163.01, et seq., Fla. Stat., and is further
authorized pursuant to the parties' respective home rule powers or other powers
granted by the Florida Constitution or general law.
2. The City represents that under the terms of the City Charter, the City is responsible
for the conduct of all its municipal elections except when the City chooses to call a
special election to be held by mail ballot. Nothing in this Agreement shall be
construed to imply that the County or the Supervisor interpreted the provisions of
the City's charter or is interfering in any way with the City's exercise of its home
rule powers pursuant to the conduct of the 2026 City of Naples General Election.
3. To facilitate the City's conduct of its February 3, 2026, election, the Supervisor shall
perform those duties expressly and implicitly contained in this Agreement.
4. There will be no early voting in the February 3, 2026, City of Naples General
Election.
5. Subject to the terms of this Agreement, the Supervisor agrees to deploy the
following items to conduct the 2026 City of Naples General Election:
• 20 Optical scanners;
• 20 EViDs;
• 11 ExpressVote ADA units;
• All precinct signs and required notices;
• 7 precinct file caddies and supplies;
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• 84 voting booths and 16 tabletop voting booths; and
• 7 cell phones for use by the Clerks.
6. The City is responsible for providing the final list of qualified candidates to the
Supervisor immediately after the qualifying period ends.
7. The Supervisor is responsible for preparing all voting equipment and materials for
the election to the standards established by the Florida Election Code and the
Division of Elections. The City is responsible for any direct costs associated with
the same.
8. The Supervisor is responsible for the timely delivery and retrieval of all voting
equipment and supplies. The City is responsible for any direct costs associated
with the same.
9. The City is responsible for any direct costs needed to use or prepare polling places
for the election.
10. The City is fully responsible for any loss of or damage to voting equipment: supplies
or consumables used exclusively to conduct the 2026 City of Naples General
Election.
11. Nothing in this Agreement shall require the County or the Supervisor to purchase
or acquire any additional voting equipment, supplies or consumables outside the
County's current inventory.
12. Neither the County nor the Supervisor shall be held accountable for equipment
needs not specified in this Agreement. Untimely requests for voting equipment,
supplies or consumables create no duty or obligation for the County or Supervisor
to perform.
13. The Supervisor is responsible for programming the election, designing the ballot,
and producing and delivering a sufficient quantity of ballots to conduct the election.
The City is responsible for any direct costs associated with the same.
14. The Supervisor is responsible for tabulating and reporting the results. The City is
responsible for any direct costs associated with the same.
15. The City shall be present for the logic and accuracy test, which is scheduled for
the Tuesday before the election at the Supervisor's office at 10:00 a.m.
16. The Supervisor is solely responsible for the content and format of all ballots, vote-
by-mail balloting materials, affidavits, affirmations and training materials used in
the 2026 City of Naples General Election.
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17. The Supervisor is responsible for selecting and training the election workers, and
the development of training materials. The City Clerk or an authorized City
representative shall attend at least one (1) training session.
18. The City shall be liable for all actions taken by the election workers in executing
the 2026 City of Naples General Election. The City shall enforce §102.031(4) and
(5), Fla. Stat.
(4)(a) No person, political committee, or other group or organization may solicit
voters inside the polling place or within 150 feet of a secure ballot intake station or
the entrance to any polling place, a polling room where the polling place is also a
polling room, an early voting site, or an office of the supervisor where vote-by-mail
ballots are requested and printed on demand for the convenience of electors who
appear in person to request them. Before the opening of a secure ballot intake
station location, a polling place, or an early voting site, the clerk or supervisor shall
designate the no-solicitation zone and mark the boundaries.
(b) For the purpose of this subsection, the terms "solicit" or "solicitation" shall
include, but not be limited to, seeking or attempting to seek any vote, fact, opinion,
or contribution; distributing or attempting to distribute any political or campaign
material, leaflet, or handout; conducting a poll except as specified in this
paragraph; seeking or attempting to seek a signature on any petition; selling or
attempting to sell any item; and engaging in any activity with the intent to influence
or effect of influencing a voter. The terms "solicit" or "solicitation" may not be
construed to prohibit an employee of, or a volunteer with, the supervisor from
providing nonpartisan assistance to voters within the no-solicitation zone such as,
but not limited to, giving items to voters, or to prohibit exit polling.
(c) Each supervisor of elections shall inform the clerk of the area within which
soliciting is unlawful, based on the particular characteristics of that polling place.
The supervisor or the clerk may take any reasonable action necessary to ensure
order at the polling places, including, but not limited to, having disruptive and unruly
persons removed by law enforcement officers from the polling room or place or
from the 150-foot zone surrounding the polling place.
(d) Except as provided in paragraph (a), the supervisor may not designate a
no-solicitation zone or otherwise restrict access to any person, political committee,
candidate, or other group or organization for the purposes of soliciting voters. This
paragraph applies to any public or private property used as a polling place or early
voting site.
(e) The owner, operator, or lessee of the property on which a polling place or
an early voting site is located, or an agent or employee thereof, may not prohibit
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the solicitation of voters by a candidate or a candidate's designee outside of the
no-solicitation zone during polling hours.
(5) No photography is permitted in the polling room or early voting area, except
an elector may photograph his or her own ballot.
The Supervisor shall train all deputies on the above-referenced statute.
19. The Supervisor is responsible for all vote-by-mail ballot processing, including
signature verification. The City is responsible for any direct costs associated with
the same.
20. The City is responsible for preparing and publishing notices for the 1st Notice of
Election, 2nd Notice of Election, Book Closing, the Logic and Accuracy Test and
all Canvassing Board meetings, and the Sample Ballot, in accordance with general
law.
21. The City shall provide for its own Canvassing Board. The Supervisor shall provide
a location at the Supervisor's office for the Board's use, as needed, and shall
cooperate with the Board in providing information and documentation necessary
for the Board's functions.
22. The City is responsible for retention and destruction of any election materials in its
custody in conformity with applicable State and Federal laws.
23. With the exception of activities relating directly to the Supervisor's determinations
regarding voter registration and eligibility, and to the extent permitted by law, the
City shall indemnify, defend and hold harmless the County and the Supervisor,
their officers, agents, and employees, from and against any and all actions, in law
or in equity, from liability or claims for damages, injuries, losses, and expenses
including attorney's fees, to any person or property which may result now or in the
future from City's activities associated with the 2026 City of Naples General
Election, arising out of or resulting from any and all acts of omission or commission
relating to the 2026 City of Naples General Election or the City's responsibility
under this Agreement. Further, to the extent permitted by law, the City shall
indemnify, defend and hold harmless the County and the Supervisor, their officers,
agents and employees, from and against any and all actions, in law or in equity,
from liability or claims for damages, injuries, losses, and expenses, to any person
or persons authorized by the City, its employees, or agents to participate in the
2026 City of Naples General Election when not otherwise authorized or eligible, or
from events relating expressly to the 2026 City of Naples General Election. In
defending the County and the Supervisor from any indemnified claim, the City shall
not settle any such claim without first receiving the consent of the County and the
Supervisor, such consent not to be unreasonably withheld or delayed. The County
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and/or the Supervisor shall also have the right to participate in their own defense
against any indemnified claim with counsel of their own choice, at their own
expense and at their option.
24. All costs, including attorney's fees and court costs, shall be paid by the City for:
• litigation involving payment due to the County or Supervisor and for collection for
any judgment recorded against the City; and
• litigation involving the 2026 City of Naples General Election whether brought by an
elector, the U.S. Department of Justice, or others.
25. The fee to use the voting equipment is $100 per voting unit (optical scanners and
ExpressVote) and $50 per electronic pollbook (EViD). The fee shall cover wear
and tear on the equipment and any costs needed to service or repair the equipment
used in the 2026 City of Naples General Election. In the event the cost of such
replacement parts exceeds the amount of the fee, the City shall reimburse the
County for the difference.
26. In addition, the City agrees to pay the direct costs for election programming,
election worker training, ballot design, paper ballots, and vote-by-mail materials.
27. The Supervisor is responsible for direct payment of all election workers and mailing
their checks. The City is responsible for any direct costs associated with the same.
28. The Supervisor will bill the City within ten (10) business days after the election is
certified.
29. The City shall pay all election costs within thirty (30) days of receiving the bill from
the Supervisor.
30. The rates to be used by the Supervisor are as follows:
• the actual cost in staff time, using base salary only, for work solely performed in
support of the 2026 City of Naples General Election;
• $.10 per page for 8.5" x 11" or 8.5" x 14" copies;
• $.15 per page for duplexed copies; and
• any other expenditures required to conduct the 2026 City of Naples General
Election and paid for by the Supervisor.
31. The City is responsible for all direct costs of its election, whether or not said costs
are listed in this Agreement.
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32. The City's failure to comply with any of these provisions, as determined by the
Supervisor, shall constitute adequate grounds for termination of this Agreement for
convenience by the Supervisor, on behalf of the Supervisor and the County, upon
five (5) calendar days' notice from the Supervisor to the City. However, any such
termination for convenience by the Supervisor shall not relieve the City from fully
complying with any of its outstanding obligations under this Agreement.
33. The City shall obtain or maintain an insurance policy which shall name the County
as additionally insured or agree to provide coverage through the City's self-
insurance and shall assure that the County will have no financial obligation which
includes the City's responsibility for paying any deductible for any damages to the
County's voting equipment used in the election. A copy of the City's Certificate of
Insurance identifying the County as an additional insured party shall be provided
to the County.
34. In the event there is an election protest, contest or sequestration order arising from
the 2026 City of Naples General Election involving any component of the County's
voting system and/or equipment which would preclude its further use until the
matter has been resolved by the courts, and the County has an election scheduled
where the equipment must be used, the City shall make a $25,000.00 security
deposit to the County within ten (10) calendar days of the issuance of the
sequestration order for the voting and/or tabulation equipment involved. The
unused balance on the security deposit shall be returned to the City when the legal
matter has been resolved and the equipment has been returned.
35. This Agreement shall be valid only for the February 3, 2026, City of Naples General
Election.
36. In the event any part of this Agreement is determined to be unenforceable by a
court of competent jurisdiction, said ruling shall not invalidate the remaining parts
of the Agreement.
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IN WITNESS WHEREOF, the parties hereto authorize this Agreement and affix
their hand and seal this Z O day of I+-vi„1.5-F-- , 2025 by the City Council of
the City of Naples, and this q* day of Sep+cThbo' , 2025 by the Collier
County Board of County Commissioners and the Supervisor of Elections of Collier
County.
ATTESTS'' .....p4 n
Crystt K. i inzel, O1eI Collier County Board of County
` .;`.
Commis loners
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diedr46.14-
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es.� .airrii�l2'S , Deputy Clerk Bu L. Saunders;rC air
signat8i riril?
Approved as to form and legality for the Collier County Supervisor of Elections
County:
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Jeffrey A. Klatzkow, County Attorney 'Melissa R. Blazie Supervisor of Elections
Dep ,e,,,.,,,�, �. ,. 1
A I.4' �S1`.'�- _..- e'.p City of Naples
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rig.
'' '': ':: Tig ' ''. ied . --:::>---.-----------------------. i
r b9 • o Teresa Hellmann, City of Naples ayor
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Approv iVt$'form and legal sufficiency
for the City:
____Zi ,,,6".-c--1-1,.
atthew McCon I,
City of Naples City Attorney
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