Backup Documents 08/26/2025 Item # 9C Presentation - Procurement Ordinance Repeal Second ReadingSECOND ADVERTISMENT
REPEAL OF THE
PROCUREMENT ORDINANCE
Procurement Services Division
Presented by: Sandra Srnka, NIGP-CPP, CPPO, CPPB, CPM,ACP
Director of Procurement Services
Collier County
REVISIONS TO ORDINANCE
- Section 218.755, Fla. Stat. Prompt Processing of Change Orders:
■ Section Four: Definitions.
■ Change Order shall mean a written order approved by the , appFeved by the
Procurement Services Director or the Board as required by the Ordinance directing the
Contractor to change a contract's amount, requirements, or time. All changes must be within the
original scope of the contract and in accordance with the Board approved contract's changes
clause or, if no such clause is set forth within the agreement, in accordance with this Procurement
Ordinance. For any contract for construction services entered on or after July 1, 2025,
the County must approve or deny a price quote for a change order requested or
issued by the County within 35 days after receipt of such price quote from the
contractor (receipt commencing the date upon which the County's Project Manager
and Department Head receives the price quote) consistent with the prompt
Drocessine of change orders set forth in Section 218.755. Fla. Stat.
REVISIONS TO ORDINANCE
Section 218.755, Fla. Stat. Prompt Processing of Change Orders:
■ Section Twenty: Contract Administration.
■ Change Orders and Amendments:
■ a) Change orders and amendments that increase the total contract amount by $250,000 or more above
the original Board -approved amount must be approved by the Board. Any subsequent price increases,
regardless of the amount, will also require Board approval.
■ b) Any allowance amount approved by the Board for a particular project shall not be included in the
calculation of the value of changes for the purpose of determining the applicable approval threshold.
Alternatively, the Board may authorize an allowance amount for the County Manager or designee approval.
■ c) During exigent circumstances, where the approval of a Construction Change Order
requires the County to approve or deny a price quote for construction services received from a
contractor within 35 days of receipt, or have the price quote be deemed approved (as
mandated by Section 218.755, Fla. Stat.), and the Change Order price quote cannot be
presented to the Board to meet that time requirement, the Board authorizes the Department
Head or designee and Procurement Director or designee to approve or deny those Change
Order's that otherwise exceed the Board's delegated Change Order threshold for staff
approval, subject to subsequently presenting such items to the Board for ratification through
the Procurement Administrative Report.
REVISIONS TO ORDINANCE
Section 255.0991 Contracts for Construction Services; Prohibited Local Government
Preferences:
Section Sixteen, Local Vendor Preference.
The County's local vendor preference shall not be utilized with respect to any
competitive solicitation for construction services, as defined in Section 255.072(2�,.
Florida Statutes, or public works projects as defined in Section 255.0992(1)(b),
Florida Statutes, in which any amount of the cost will be
paid from state -appropriated funds whichat the time of
the competitive solicitation, or where otherwise limited bylaw as provided in
Section 255.0991(2).
STRATEGIC INITIATIVES DIVISION ESTABLISHED INTERNAL CONTROLS
BCC.0 I -Vacancy Monitoring
BCC.02 - Payroll & Timekeeping
BCC.03 - Budget Monitoring
BCC.04 - Currency of SOP
BCC.05 -Asset Management
BCC.06 - User Access
BCC.09 - Emergency Preparedness
BCC.10 - P-Card & Purchase Order
Oversight
BCC. I I - Contract Oversight
BCC.12 - Accountability
PROC.01 - Purchase Requisition
Conversion
PROC.02 - P-Card Oversight
PROC.03 -Vendor Profile Data
Permission
PROC.04 -Vendor Data Changes
PROC.05 - Informal Quotes
(OpenGov)
PROC.06 - Emergency Purchases
MITIGATION PROCESS IMPROVEMENT
New SAP Field Introduced:
Captures names of vendors providing quotes.
Enhances transparency for informal quotes.
Supports better tracking of informal quotes.
NEXT STEPS
Implement Mandatory Training
Onsite Training:
Schedule regular sessions.
Training through CollierU:
Offer online modules for flexibility.
Track progress and completion rates.
Update Contractual Documents
Review and Revise:
Ensure compliance with current policy.
Standardize language for clarity.
Collier County