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PBSD Landscape & Safety Committee Agenda 09/11/2025PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING THURSDAY, SEPT. 11, 2025 THE LANDSCAPE & SAFETY COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET AT 1:30 PM ON THURSDAY, SEPTEMBER 11 AT THE PELICAN BAY SERVICES DIVISION, TRUIST BUILDING, SUITE 102, LOCATED AT 801 LAUREL OAK DRIVE, NAPLES, FL 34108. /_[r7�►UL1 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 6/5/25 Meeting Minutes 5. Audience Comments 6. `Alternate crosswalk surface pilot project options and costs 7. Other business 8. Adjournment "indicates possible action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 252-1355. 9!2/2025 11:10 AM PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING JUNE 59 2025 The Landscape &Safety Committee of the Pelican Bay Services Division met on Thursday, June 5 at 1:30 p.m. at the Pelican Bay Services Division, Truist Building, Suite 102, located at 801 Laurel Oak Drive, Naples, FL. The following members attended. Landscape &Safety Committee Greg Stone, Chairman Joe Chicurel Nick Fabregas Pelican Bay Services Division Staff Neil Doff ill, Administrator Dawn Brewer, Ops. Support Spec. II (absent) Chad Coleman, Deputy Director Darren Duprey, Supervisor — Field I (absent) Also Present Josh I-Iildebrand, Johnson Engineering Peter Griffith Brad Hildebrandt (by telephone) Michael Weir Dave Greenfield, Supervisor —Field II Karin Herrmann, Project Manager I Lisa Jacob, Project Manager II Jose Mendoza, Supervisor — Field I (absent) Barbara Shea, Admin Support Spec. II Cindy Polke, PBSD Board APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 3/27/25 Meeting Minutes 5. Audience Comments 6. Landscape Management Presentation (Dave Greenfield) a. Tree planting/replacement 7. Bicycle & Pedestrian Safety a. April 22, 2025-02 revised e-bike ordinance (Karin Herrmann) b. Sharrow road markings:locations and timing C. *Engineering for pedestrian light installation approval d. Sidewalks planned completion e. Crosswalk maintenance proposal for alternate surface pilot 8. Other business a. Road signage overview b. Proposal to switch off lights on traffic signs in off-season c. Any other business 9. Adjournment Pelican Bay Services Division Landscape & Safety Committee Meeting June 5, 2025 ROLL CALL All committee members were present, except for Mr. Hildebrandt who participated by phone, and a quorum was established. Mr. Stone motioned, Dr. Chicurel seconded to allow Mr. Hildebrandt to appear by phone due to an extraordinary circumstance. The motion carried unanimously. Mr. Stone clarified that acommittee/board member may participate in a meeting by phone and vote, providing that a motion to that effect is passed by the committee/board. Mr. Dorrill clarified that a board member participating by phone may not be counted towards a quorum. He confirmed that this is in accordance with state statute. Mr. Griffith motioned, Dr. Chicurel seconded to approve the agenda as presented. The motion carried unanimously. Dr. Chicurel motioned, Mr. Griffith seconded to approve the 3/27/25 meeting minutes as Dresented. The motion carried unanimously. CHAIR COMMENT Mr. Stone commented that it is a privilege to chair this committee and on behalf of the committee, he thanked Dr. Chicurel for his many years of service as Chair to this committee. AUDIENCF, COMMENTS Mr. Gary Canino thanked the board for working on important issues, such as addressing crosswalk work, beach restoration, and resiliency. Mr. Brian Stevens, Chair of the PBF Design Review Committee (DRC), commented on recent PBSD discussions of crosswalk improvements and common area landscaping, and suggested that the PBSD and DRC communicate with each other on these issues. He noted that the DRC has community guidelines on these issues. Mr. Stevens commented that the DRC prohibits stamped concrete in Pelican Bay. He provided the DRC list of acceptable trees which includes species and heights, and noted that the PBSD does not follow these specifications. Mr. Stevens explained that when the DRC was created, PBF property was excluded from its guidelines. He suggested that our goal should be aesthetic coordination of the DRC and PBSD. Mr. Stone agreed that this would make sense and noted the complexities of jurisdictions within Pelican Bay. Mr. Dorrill commented that we have had a history of working with the DRC, but noted that the PBSD does not need DRC approval for any PBSD landscape decisions. Mr. Stevens commented on their PBF landscape architect who could be utilized by the PBSD. Mr. Dorrill responded that the PBSD has historically used the services of Goetz+Stropes Landscape Architects. Mr. Griffith commented that there are three entities within Pelican Bay which include private property, the PBF, and the County right-of-way, which do not operate within a common set of landscape standards. He noted that there is no PBF enforcement of PB standards 2 Pelican Bay Services Division Landscape & Safety Committee Meeting June 5, 2025 for private property. Mr. Stevens commented that the PBF requires two shade trees on each unit of private property of a certain height and species (which has not been enforced). Mr. Griffith noted that the PBSD does not have a tree replacement policy/plan in place. Mr. Stone noted that the County does have a set of landscaping standards. Mr. Griffith emphasized that PB residents want more landscaping in the right -of --way and that it is unfortunate that PB residents do not follow PBF landscaping requirements. LANDSCAPE MANAGEMENT PRESENTATION Mr. Dave Greenfield, PBSD Supervisor who manages our landscaping, reviewed the annual PBSD landscaping maintenance schedule which included tasks such as flower installation, soil replacement, pine straw replacement, tree trimming, palm trimming, fertilizer treatment, and mowing. Mr. Fabregas commended staff on a fantastic job in relocating at least 15 royal palms, sabal palms, dozens of arboricolas and coco palms, and birds of paradise to locations throughout Pelican Bay, which would have otherwise wound up in a woodchipper. He noted that these landscape materials became available on short notice as a result of large demolition projects on Waterside Shops property. Mr. Coleman commented that the acquisition of these very mature palm trees provided a huge cost savings to PB residents. Mr. Greenfield commented that with the assistance of a map of PB landscaping, he has identified additional areas where trees can be planted. Mr. Coleman commented that we have spent most of our FY25 landscaping operating budget of $150,000 (which includes sod) and that we have additional landscaping funds available in our capital budget. He noted that when the sidewalk project is completed, staff will complete an additional review to identify locations for new trees. Mr. Griffith commented that many years ago, the goal was to plant 50 trees each year and suggested that we now return to achieving this goal each year, and that we commit to replacing every tree which is taken down. Mr. Coleman reported that in FY25, the PBSD planted over 30 trees (plus the Waterside Shops transplants). Ms. Polke questioned what the size of trees being planted by the PBSD is and where does the PBSD tree planting plan come from. Mr. Coleman commented that staff makes these decisions, and consideration is given to availability. He noted that we have received resident feedback that the newly planted trees are somewhat juvenile and that we are looking for bigger trees to plant going forward. Mr. Griffith suggested that new trees are planted closer to the sidewalk to provide shade to walkers on the sidewalk. Mr. Camino agreed. Mr. Dorrill noted that we utilized a Florida certified arborist to prepare specifications for our sidewalk project. He commented that we cannot have tree root intrusion into our new sidewalks, which would create perpetual maintenance problems. Mr. Dorrill suggested that there may be additional viable locations to plant canopy trees and that a majority of trees removed to enable the installation of our new sidewalks were sabal palms. Mr. Dorrill provided a copy of a Florida Urban Forestry Council brochure of recommended hurricane resistant, drought tolerant native tree species, by Florida zones. He noted that a new edition of the brochure will be available in September, at which time, he will acquire copies for us. Mr. Stone suggested that this is a good starting point. Mr. Coleman commented that we are currently looking to plant 65-100 gallon trees, at an approximate cost of $1,500-3,000 per tree, plus $1,000 to install. He noted that a 65-gallon tree is approximately 20 feet high. Mr. Dorrill noted that the County has contracts with local tree suppliers, such as Davenport Farms. 3 Pelican Bay Services Division Landscape & Safety Committee Meeting June 5, 2025 Mr. Stone commented that the County recycled water (used in Pelican Bay for irrigation) contains a high level of nutrients and asked Mr. Greenfield to comment on PBSD fertilizer use. Mr. Greenfield commented that the PBSD follows BMP (Best Management Practices), using minimal fertilizer on PB Blvd. and Gulf Park Dr. in order to minimize environmental impacts. Mr. Coleman commented that the PBSD cannot control the use of fertilizer by other PB entities. BICYCLE &PEDESTRIAN SAFETY APRIL 22 2025-02 REVISED E-BIKE ORDINANCE Ms. Herrmann reported that On April 22, the Collier County Board of County Commissioners passed a pedestrian safety ordinance (information on this has been provided in the agenda packet, recent PBF e-blast, and June PB Post) which includes the following. • Class 3 e-bikes are not permitted on sidewalks, unless an adult is supervising a child under the age of 16. • Any child under age 16 cannot operate a class 3 e-bike in Collier County. • It is unknown how the Sheriff will enforce this ordinance, as class 1, 2, and 3 e-bikes all look identical; the only difference is maximum speed. In the future, staff will provide information on enforcement. • Bicycles are permitted on public sidewalks. Bicyclists are required to give an audible warning prior to passing a pedestrian. • The speed limit on sidewalks is 15 m.p.h. SHARROW ROAD MARKINGS: LOCATIONS AND TIMING Ms. Hermann commented that our existing PB road sharrows are not to code; they are too far over to the right side and too small. She reported that next week the BCC will be approving a road markings contract, which we will be able to use to have our existing sharrows removed and proper sized sharrows installed in the center of the lane. A projected schedule of our sharrow improvement project is unavailable at this time. ENGINEERING FOR PEDESTRIAN LIGHT INSTALLATION APPROVAL Mr. one commented that traffies es were completed at the intersections of hammock Oak Drive and North Point Drive with PB Blvd., which determined that stop signs were not warranted at these intersections. To address safety concerns, the installation of pedestrian activated flashing lights at the crosswalks at these intersections has been recommended. Mr. Coleman reported that the crosswalk lights on Myra Janco Daniels Blvd. at Bridgeway will be upgraded to current traffic standards. Mr. Stone motioned, Dr. Chicurel seconded that we proceed to request engineering for North Point Drive and Hammock Oak Drive (at the intersections with Pelican Bay Blvd.) pedestrian activated crossing lights. The motion carried 44, with Mr. Griffith dissenting. SIDEWALKS PLANNED COMPLETION Mr. Dorrill commented that our sidewalk contractor, Quality Enterprises, is onsite and crews are removing and replacing sidewalk sections that failed inspections. Ms. Herrmann estimated that they are replacing approximately 25 sections. Two small portions of curbing have 4 Pelican Bay Services Division Landscape & Safety Committee Meeting June 5, 2025 been replaced on Ridgewood Drive and PB Blvd. at the Crescent. Ms. Herrmann commented that final inspections by the County are scheduled for the week of June 23, CROSSWALK MAINTENANCE PROPOSAL FOR ALTERNATE SURFACE PILOT Mr. Josh Hildebrand, consultant with Johnson Engineering, reviewed his crosswalk improvements presentation as presented at the March 27 Landscape & Safety Committee meeting, and included in the agenda packet. He commented that we are looking at a potential pilot project (at the intersection of Gulf Park Dr. and Ridgewood Dr.) to improve the crosswalks to alleviate maintenance and safety issues related to existing brick paver crosswalks, and then hopefully replicate the project throughout the community in the future. Ms. Herrmann commented that there are 26 brick paver crosswalks in Pelican Bay, all on PB Blvd. or Gulf Park Dr. She noted that this intersection was chosen for the pilot project as there is less traffic in this area. Mr. Hildebrandt commented that at the last board meeting, he objected to moving forward with a stamped concrete project. He noted that subsequently he discussed this issue with the PBF, who expressed opposition to stamped concrete. Mr. Hildbrandt commented that recently, stamped concrete was installed in crosswalks in the New Jersey community where he lives (seasonally) and within a year, it had to be torn up. He noted that he has never seen a stamped concrete crosswalk in south Florida. Mr. Stevens commented that the PBF does not allow stamped concrete to be installed in Pelican Bay. Ms. Jacob commented that our brick paver crosswalks were installed in 2011-2012. Mr. Dorrill commented that we are now experiencing significant maintenance issues after 13-14 years. Mr. Coleman commented that we are currently performing paver repairs inhouse; in prior years we were spending $10-20,000 per year on crosswalk maintenance/repair work. Mr. Griffith suggested that staff provides a firm cost of paver maintenance. Mr. Stone commented that the County's preference is for white stripes on asphalt to designate crosswalks. He noted that we also need to comply with current ADA requirements as described in the agenda packet. Mr. Hildebrand commented that the root causes of the failing brick pavers include, (1) the pavers are set in mortar, which are subjected to constant traffic, causing wobbling, and the loss of sand, and (2) the effects of rainwater. Mr. Stevens suggested that we need cost estimates for the different options of crosswalk materials and that paver replacement with a 10-year life may be the most cost effective. He noted that Pelican Bay "leans towards" the use of pavers. Mr. Hildebrand commented that the next steps would include (1) choose the crosswalk material, (2) design and permit improvements, (3) bid and construct the improvement, and (4) evaluate the result for future implementation throughout PB. Mr. Stone questioned whether we would need to evaluate the pilot project over 10 years. Mr. Stevens commented that the number one priority of PB residents is the beach, while PB management views the beach with a lower priority. Mr. Dorrill commented that the renourishment of the PB beach has its own funding source. Mr. Stevens noted that Mr. Coleman has indicated that the PB beach will be addressed at year end. Dr. Chicurel commented that turtle season and our piggybacking on the County's beach renourishment program are the constraints on the timing of renourishing the PB beach. Ms. Polke commented that we have dredged Clam Pass during turtle season, our permit allows it, it can be done safely, and that funding can come from Pelican Bay for beach renourishment. Mr. Dorrill commented that FWC (Florida Wildlife Commission) has denied our request to remove sand from Clam Bay during turtle nesting season; we cannot threaten endangered species. 5 Pelican Bay Services Division Landscape & Safety Committee Meeting June 5, 2025 Mr. Dorrill commented that in all of Collier County, he is only aware of crosswalks at the intersection of Goodlette-Frank Rd. and Golden Gate Parkway next to Coastland Mall, installed 25-30 years ago, which consist of poured concrete with decorative aggregate mixed into it. Mr. Hildebrand commented that there is very limited use of concrete in roads in Southwest Florida and that concrete may develop cracks over time. Mr. Hildebrandt suggested that we consider replacement pavers installed with a better binding. Mr. Hildebrand commented that he can explore more sturdy binding materials. He also commented that he could explore using stamped asphalt. Mr. Fabregas commented that (1) thermoplastic works well on asphalt, and (2) concrete pavers are stronger than clay pavers, but they do not maintain their color. Mr. Stone summarized that our options to consider are (1) asphalt, (2) unstamped concrete (with or without color), and (3) more durable pavers than our existing pavers. Dr. Chicurel suggested that the bottom line for the Pelican Bay community is aesthetics, and therefore, a better stronger paver may be the best option. He noted that our decision must include consideration of liability, ADA compliance, and safety. Mr. Stone concluded that based on committee discussion, the order of preference is (1) a better paver, (2) concrete, which may be plain, colored, or stamped, and (3) asphalt. Mr. Hildebrandt and Dr. Chicurel voiced their agreement. Mr. Hildebrand commented that he will provide additional information, including costs, on stronger pavers to the committee in about a month. Mr. Weir questioned whether stamped concrete could be aesthetically equivalent to pavers. Mr. Hildbrand confirmed that stamped concrete would be closely equivalent. Mr. Canino commented that although aesthetics is important, every option has a downside; asphalt appears to be the safest option with the least maintenance costs. He questioned whether 26 paver crosswalks really improve the beauty of Pelican Bay. Ms. Maureen Beckwith commented on her experience with stamped concrete which resulted in maintenance issues. Dr. Ted Raia suggested that there must be additional information on crosswalk materials available to us. He also commented that the Florida Urban Forestry Council brochure recommends using the right tree for the right place and hopes that we can comply with this in Pelican Bay. Mr. Griffith, again, questioned the length of time needed to study the results of a pilot program. Mr. Dor ill directed Mr. Hildebrand to provide a refined budget for a pilot program using stronger pavers. ROAD SIGNAGE OVERVIEW Ms. Herrmann reported that next week the BCC will be approving a PBSD five-year sign project to replace all Pelican Bay street signs which will have a more consistent reflective font, will be easier to read, and easier to be replaced as they will be a standard size. Signs will be installed stating, "bicycles can take the whole lane." Information on this project will be shared in the PB Post and PB e-blast. Mr. Coleman commented that this is a multi -year project and that we have funding in FY26. Ms. Herrmann commented that Yield to Pedestrian signs will be changed to Stop for Pedestrian signs to meet federal MUTCD (Manual on Uniform Traffic Control Devices) standards. Mr. Coleman commented that staff will explore whether existing signs could be "grandfathered in" and not replaced. Pelican Bay Services Division Landscape & Safety Committee Meeting June 5, 2025 PROPOSAL TO SWITCH OFF LIGHTS ON TRAFFIC SIGNS IN OFF-SEASON Mr. Griffith proposed that we switch off stop sign lights in the off-season since year-round residents are familiar with the location/existence of these stop signs. He noted that there may be a benefit for the lights for first -timers during season. Mr. Fabregas suggested obtaining a legal review if we were to proceed with Mr. Griffith's proposal. Mr. The Griffith motioned that we turn off the motion died as there was no second to stop sign flashing the motion. lights in Leason. The meeting was adjourned at 3:15 Greg Stone, Chairman Minutes approved L� as presented OR � ] as amended ON j � date )/\\j\\( ) 6 ( : . \ � -3 ) ] \ ] ]w#) k)){ d§//°a«, ))]A �kxm «ƒ;•ere §\P4 El 0000000 Agenda Item #6 Page 1 of 6 Paver crosswalks installed 2011 & 2013 Vendor costs for repairs by year 2015 $1299*87 2016 $2394000 2017 $4439 2020 $24,660 2024 $8390 2025 $16,162 Staff repairs have been continuous since installation of paver crosswalks Item #6 e2of6 Cy s`s` g))g tt Agenda Item #6 Al!� 4/ 5r19e 3 of 6 i•, �� o b' I •Th•>}, i 44, may.. �• � wr. ►. �_Item m ,a da Item #6 age 5 of i 1 'h' ` h� , 4 td F �I 1 I'It'I 1 N itIN Off , \ 1F��: j. if /it It . 1�+ 101 t,r1 l , '1 � 1 ;r �. It I II n 6 ,. 1� �t It IF 4 1 1 1 111• , t 1 III I Y ��`,, 7r"1' .,,I V) LI C I; 3 E Q Fa F-M pc Lq Agenda Item #6 re6of6