Agenda 09/09/2025 Item #16E 1 (To utilize pre-established cooperative agreements and existing agency contract services)9/9/2025
Item # 16.E.1
ID# 2025-2713
Executive Summary
Recommendation to authorize the Procurement Services Director or designee to procure goods or services from vendors
that have been awarded a contract as a result of a competitive selection process by a federal, state or municipal
government, or any other governmental agency, political subdivision, or government-related association or a purchasing
cooperative, provided that the originating entity utilized a competitive process similar to Collier County’s, and authorize
the Procurement Services Director or designee to sign agreements associated with those purchases.
OBJECTIVE: To utilize pre-established cooperative agreements and existing agency contracts for piggybacking, taking
advantage of economies of scale to receive discounted pricing not otherwise offered if competed by the County, for the
purchase of goods and services where funding has been established.
CONSIDERATIONS: The County’s Procurement Ordinance (the “Ordinance”), Section Twelve, Alternative
Procurement Methods, Subsection 4, allows the Procurement Services Division to recommend the use of contracts,
agreements and price lists that have been competitively solicited through a purchasing consortium or another public
agency to secure the effective and efficient procurement of goods and services. The Ordinance provides in Section
Eleven, Procurement Methods, subsection 4, that each fiscal year the Procurement Services Director shall bring forward
for Board approval a list of recommended cooperatives for consideration.
The federal government allows state and local governments to make purchases using the United States Government
Services Administrations (“GSA”) Schedules. The Federal GSA contracts offer public agencies products and services for
the lowest guaranteed prices at the terms and conditions established by the federal government.
The State of Florida, Department of Management Services, Division of State Purchasing, administers statewide
agreements for use by Florida State agencies, local governments, and associations. Statewide agreements enable eligible
users to pool their buying power to lower total costs and reduce administrative burdens, while complying with Chapter
287 Florida Statutes, which governs the purchase of products and services. This includes State Term Contracts, Alternate
Contract Source, State Purchasing Agreements, RESPECT agreements, PRIDE agreements and Insurance Coverage
Program agreements.
In addition to the agencies and political subdivisions identified above, the following cooperatives are recommended for
the efficient purchase of goods and services where funding has been established:
1. OMNIA Partners
2. NASPO ValuePoint
3. HGACBuy
4. Sourcewell
Purchasing cooperatives have several advantages, including, but not limited to:
• Aggregated buying power of public agencies.
• Solicitations are competitive in the market with pricing offered being the lowest for the commodity or service.
• More favorable terms to the County for freight, shipping, service, and warranties, etc.
• Streamlined processes for both the Procurement Services Division and operating staff.
• A more expedited process, versus issuing an independent solicitation.
Procurement Services Division staff recommends the use of such agreements when it is in the best interest of the County
with no further action by the Board if operating divisions have budgeted for the goods and services.
This item is consistent with the Collier County strategic plan objective to safeguard taxpayer money by promoting fiscal
stewardship and sound budget oversight.
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9/9/2025
Item # 16.E.1
ID# 2025-2713
FISCAL IMPACT: Operating divisions have accounted for expenses in their fiscal year 2026 budgets for the
procurement of goods and services for delivering public services using these agreements.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney’s Office. The Ordinance provides
that in authorizing purchases under these types of agreements, the Procurement Services Director must determine that the
use of a cooperative purchase agreement is in the best interest of the County. The Procurement Director shall review
these Government Contracts seeking the most favorable terms for each intended purchase. With that understanding, this
item is approved as to form and legality, and requires majority support for approval.—SRT
RECOMMENDATIONS: To authorize the Procurement Director or designee to sign agreements and make purchases
associated with the procurement of goods or services from vendors who have been awarded a contract, as a result of a
competitive selection process, by a federal, state, or municipal government, or any other governmental agency, political
subdivision, or government-related association provided that the originating entity utilized a competitive process similar
to Collier County’s. In addition to the agencies and political subdivisions identified above, the Procurement Director or
designee is authorized to utilize cooperative agreements available from OMNIA Partners, NASPO ValuePoint,
HGACBuy, and Sourcewell for efficient purchasing with no further action by the Board if the operating divisions have
budgeted for the goods and/or services.
PREPARED BY: Sandra Srnka, Procurement Director, Procurement Services Division
ATTACHMENTS:
None
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