Agenda 09/09/2025 Item #16D 6 (After-the-fact agreement and corresponding attestation statement between Collier County and the Area Agency on Aging for Southwest Florida, Inc., for the Emergency Home Energy Assistance Program (EHEAP) grant program)9/9/2025
Item # 16.D.6
ID# 2025-2695
Executive Summary
Recommendation to approve an after-the-fact agreement and corresponding attestation statement between Collier County
and the Area Agency on Aging for Southwest Florida, Inc., for the Emergency Home Energy Assistance Program
(EHEAP) grant program, with Collier County serving as the Lead Agency for the provision of services under this grant,
and authorize the necessary Budget Amendment in the amount of $6,054 to reflect a decrease from the estimated
funding. (Human Services Grant Fund 1837).
OBJECTIVE: To provide uninterrupted energy assistance support services to Collier County Services for Seniors
(CCSS) Program’s low-income elderly clients; and support the Quality of Place focus area of the Collier County
Strategic Plan by supporting access to health, wellness, and human services.
CONSIDERATIONS: The Community and Human Services (CHS) Division’s Services for Seniors program has been
providing support to Collier County’s low-income elderly citizens for over thirty (30) years through complementary
grant programs. A significant portion of these grants are funded by the Florida Department of Elder Affairs (DOEA) and
disbursed through the Area Agency on Aging for Southwest Florida, Inc. (AAASWFL) to Collier County. The primary
goal of these grants is to help low-income senior citizens remain in their own homes as long as possible and live with
independence and dignity. Collier County Services for Seniors Program is responsible for responding to seniors’ needs
through direct services and grants management of Federal and State funded initiatives. Collier County, as the Lead
Agency, manages the grant for the Emergency Home Energy Assistance Program (EHEAP).
On June 24, 2025 (Agenda Item #16.D.5), the Board approved the estimated funding for FY2025-2026 for EHEAP to
prevent disruption in services and ensure compliance with the grant service agreement requirements. The total grant
award of $104,400 will be used to fund the program beginning on July 1, 2025, and ending on June 30, 2026. EHEAP
provides crisis assistance to eligible low-income households with at least one individual aged sixty (60) or older
experiencing a heating or cooling emergency. The program allows for payments to utility companies and fuel suppliers
for the payment of past due bills, late fees, and disconnect/reconnect fees with Florida Power and Light (FPL) & Lee
County Electric Cooperative (LCEC).
This Item is being presented “after-the-fact” because Collier County received the contract on July 18, 2025, from
AAASWFL and is required to return it signed within thirty (30) days of receipt. This time frame makes it impossible to
process the document for Board consideration. Pursuant to CMA# 5330, the County Manager is authorized to sign
agreements after-the-fact, prior to Board approval. This Agreement will be subsequently presented for approval by the
Board.
The following table provides a detailed breakdown of the award:
Program Component Project
Number
Estimated FY25
Budget
FY25 Award Increase
(Decrease)
FY25 Budget
EHEAP ADMINISTRATION 33867 $9,363.16 $8,842.00 ($521.16)
EHEAP OUTREACH BUDGET 33867 $16,691.63 $14,334.00 ($2,357.63)
EHEAP CRISIS ASSISTANCE 33867 $84,398.81 $79,112.00 ($5,286.81)
EHEAP WEATHER RELATED/SUPPLY
SHORTAGE CRISIS
33867 $0.00 $2,112.00 $2,112.00
TOTAL $110,453.60 $104,400.00 ($6,053.60)
Support the Quality of Place focus area of the Collier County Strategic Plan by supporting access to health, wellness,
and human services.
FISCAL IMPACT: A Budget Amendment is required to reduce grant revenue in the amount of $6,053.60 for the
FY2025-2026 EHEAP grant program funded by DOEA within Human Services Grant Fund (1837), Project 33867.
There is no match required for this grant program.
Page 1365 of 2661
9/9/2025
Item # 16.D.6
ID# 2025-2695
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote for
Board approval. – CLD
RECOMMENDATIONS: To approve an after-the-fact agreement and corresponding attestation statement between
Collier County and the Area Agency on Aging for Southwest Florida, Inc., for the Emergency Home Energy Assistance
Program (EHEAP) grant program, with Collier County serving as the Lead Agency for the provision of services under
this grant, and authorize the necessary Budget Amendment in the amount of $6,054 to reflect a decrease from the
estimated funding. (Human Services Grant Fund 1837).
PREPARED BY: David R. Schwartz, Grants Coordinator, Community and Human Services
ATTACHMENTS:
1. HP025 EHEAP Signed CM Fully Executed
2. EHEAP FY25-26 BA AWD
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a,
The Contractor name, as shown on page I ofthis contract.
and mailing address of thc ofiicial payee to whorn the
payment shall be made is:
Collier County Board ofCounty Commissioners
3339 E. Tamiami Trail, Building H
Naples. FL 341l2
b.The namc ofthe contact person and street addrcss where
financial and adnrinistrativc rccords are maintained is:
Kristi Sonntag, Director
Collrcr County Board ofCounty Cornmrssioners
Community and Human Scrvicc
3339 E. Tamiami Trail, Building H
Naples, FL 341 l2
c
The name, address, and telephone number ofthe
representative of the Contractor responsible for
administration ofthe program under this contract is
Kristi Sonntag, Director
Collier County Board ofCounty Commissioners
Comnunity and Human Sen icc
3339 E. Tamiami Trail, Building H
Naples, FL 34112
d.
The section and location within the AAASWFL where
Requests lor Payment and Receipt and Expenditure lorms
are to be mailed is:
Fiscal(alAAASWFL.org
c
The name, address, and telephone number ofthe Contract
Manager for this coflract is:
Nga Cotter, CPA for Fiscal
(Nga.Cotter@AAASWFL.org)
Sarah Cualco for Program
(Sarah.Gualco@AAASWFL.org)
2830 Winkler Ave.. Suite I I 2
Fort Myers, FL 33916
After the execution of this Contract, the party making any changcs in representativcs (namcs, addresscs, tclcphone
numbers) must notify thc othcr party in writing ofsuch change and such changes shall uot require a fomral amendnrcnt
to thc Contract.
58. All Terms and Conditions lncluded:
This contract and its Attachmcnts I - XXIll, including any exhibits referenced in said attachments, togethcr with any
documents incorporated by rcference, contain all the terms and conditions agreed upon by the Parties. There are no
provisions, terms, conditions, or obligations other than those contained herein, and this contract shall supersede all
previous communications. representations, or agreements, either written or verbal, between the Parties.
By signing this contract, the Panies agree thal th€y have read and agree to the entire contract.
IN WITNESS WHEREOF, the Parties hereto have caused this eighty-tu,o (82) page contract to be cxecuted by their
undersigned ofhcials as duly authorized.
HP02,{
CONTR4.C-I'OR:
COLLIER CO['\TY BOARD OF COU\TY
CO}1}USSIO\ERS
SIGNED BY
NAME
TITLE:
AREA AGE,NCY ON AGI\.G FOR
SOUTHWEST FLORIDA, INC.
SIGNED BY
NAME: Mariccla Morado
TITLE: President and CEO
DATE
Approved as to form and legal sufficiency, subject only to full
and proper execution by the Panies.
as to form and lcgrll()
r
DATE
Federal Tax ID: 59-6000558
DUNS: 076997790
Page I6 of82 Assislxnl Counlv Altonrcv CAO
(July 2025 - Junc 2026)
57. Official Paycc and ReDrcscntatives (Namcs. Addresses. and'I'clephone Numbcrs):
07.31.25
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