Agenda 08/26/2025 Item #16D 5 (After-the-fact grant application to the Area Agency on Aging for Southwest Florida, Inc. for Older Amenican Act Grant Services to provide critical senior services for a six year period)EXECUTIVE SUMMARY
Recommendation to approve the after-the-fact grant application submission to the Area Agency on
Aging for Southwest Florida, Inc., for the Older American Act Grant Services in response to a
Request for Proposal, to provide critical senior services for a six (6) year period with an anticipated
budget of $1,566,074 for the first year of funding.
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OBJECTIVE: To approve the after-the fact application for a grant to provide services to Collier County's
frail and elderly residents through the Older American Act (OAA) program. The grant furthers the
objectives of the Quality of Place focus area of the Collier County Strategic Plan by supporting access to
health, wellness, and human services.
CONSIDERATIONS: The OAA program is a federally funded program offering a variety of in-home and
community-based services and is administered by the Area Agency on Aging for Southwest Florida, Inc.
(AAASWFL) to local county-based grantees. For over 40 years, Collier County Services for Seniors
(CCSS) Program under the Community and Human Services Division (CHS), has been the recipient and
local steward of these important funds, to provide in-home services to seniors and their caregivers so that
they can remain in their homes and live with independence and dignity. All OAA services must be centered
and delivered with the goal of providing elder citizens of Collier County the support and assistance needed
so that they may remain in the least restrictive environment.
The Community and Human Services Division (CHS) currently administers a six-year OAA contract which
expires December 31, 2025, with individual contracts issued annually as part of the renewal and funding
process. On June 2, 2025, a notice of funding was received from AAASWFL. The purpose of the Request
for Proposal (RFP) was to solicit applications from qualified agencies/organizations interested in providing
services to the 60+ population within Collier County and other functions required by law as an OAA service
provider. The OAA service provider is a key component of the publicly funded long-term care system, and
its performance has a highly significant impact on the lives of the individuals it services and the local,
regional, and statewide fiscal sustainability of the long-term care system.
The RFP response is due on August 11, 2025, with an anticipated service start date of January 1, 2026,
which requires an after-the-fact approval. CMA #5330 authorizes the County Manager, or designee, to sign
grant documents followed by after-the-fact approval by the Board at the next available BCC meeting.
Currently, CHS does not have an assigned Department Head, so CHS was directed by the County Chief of
Staff to submit the Collier County Services for Seniors grant documents to the County Manager for
approval.
It is anticipated that AAASWFL will provide notice of the contract award by August 2025, and should CHS
be awarded the grant, CHS will bring the notice of award to the Board for approval. Should it again be
awarded to the County, the new grant contract will be for a six (6) year contract period with annual contracts
and annual fiscal allocations. Collier County Services for Seniors will be responsible to respond to the needs
of seniors and to manage the spending authority for the OAA programs. All associated vendor contracts
procured through this process will be renewed for five (5) additional years, contingent upon the OAA
programs commencing on the anticipated service date of January 1, 2026. An authorizing resolution is being
brought forth as part of the grant requirement.
FISCAL IMPACT: Funding is provided by the Florida Department of Elder Affairs to AAASWFL. Collier
County, if awarded, would enter into an annual contract with the AAASWFL for each individual grant
program and the allocation is based on the number of clients served annually. The program includes two
methods of payment, cost reimbursement for supplies and unit cost for all direct client services. Annually,
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the Division is required to prepare a unit cost methodology for submission to the grantor to determine the
unit rate for the following year.
Under this RFP Notice of Available Funding AAASWFL has projected the following award amounts:
Program Anticipated Award
Amount
*Anticipated Match
Requirement
Total
IIIB $218,807 $24,312 $243,119
IIIC1 $788,304 $87,589 $875,893
IIIC2 $394,175 $43,797 $437,972
IIIE $135,522 $15,058 $150,580
IIIES $22,955 $2,551 $25,505
IIIEG $6,311 $701 $7,012
TOTAL $1,566,074 $174,008 $1,740,082
*10% match is Anticipated Award Amount divided by .9, multiplied by .1, per grantor requirements for a total of $174,008.22.
The OAA grant program requires a corresponding local match in the amount of $174,008.22. This match
will be met through estimated vendor match contributions.
A Budget Amendment will be brought to the Board at a future meeting should the county receive the award.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority vote
of the Board for approval. – CLD
RECOMMENDATION: To approve the after-the-fact grant application submission to the Area Agency
on Aging for Southwest Florida, Inc., for the Older American Act Grant Services in response to a Request
for Proposal, to provide critical senior services for a six (6) year period with an anticipated budget of
$1,566,074 for the first year of funding.
Prepared By: David R. Schwartz, Grants Coordinator, Community and Human Services
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c,tff*.Covmty
Office of Management & Budget
TO:
CC:
FROM
DATE:
RE:County Manager review and approval to submit the Request for Proposal (RFP) to the Area
Agency on Aging for Southwest Florida (AAA) to obtain the Lead Agency Designation and
funding through the Older American Act complement of federal grant programs in the amount
$1,740,082 including a required 10% local match of $174,008. (ATF 25-008).
The Coilier County Community and Human Services Division (CHS) is seeking approval to submit a proposal to
obtain Lead Agency Designation to the AAA to provide uninterrupted services to Collier County Services for
Seniors from the period of January 1 , 2026, through December 31 , 2031 . The Lead Designation allows the County
to receive available Federal funding under Titles lllB, lllC, lllE, lllEG, and lllES of the Older Americans Act from
the State of Florida Department of Elder Affairs passed through the AAA.
For over 40 years, Collier County Services for Seniors (CCSS) Program under the Community and CHS, has
been the recipient and local steward of these imporlant funds, providing in-home services to seniors and their
caregivers so that lhey can remain in their homes and live with independence and dignity. All OAA services must
be centered and delivered with the goal of providing elder citizens of Collier County with the support and
assistance needed so that they may remain in the least restrictive environment.
Funding is awarded on a calendar year basis starting January 1, 2026, in the estimated amount of 91,566,074
with a required local match of$174,008 or 10% fora total of$1,740,082. The local match would be met through
vendor match contributions.
The Request for Proposals (RFP) was announced on June 2, 2025, with a submission deadline of August 11,
2025. Oue to the complexity of the application and fiscal requirements to develop unit rates, staff are asking for
your approval to submit the RFP followed by Afier-the-Fact approval by the Board of County Commissioners
August 26, 2025, meeting.
Once you have reviewed the application, please sign in the box above and in the areas marked throughout the
application and call me for pickup at 239-252-2959.
Thank you, and please let me know if you have any questions regarding this request.
Amy Patterson, County Manager
Kristi Sonntag, Director, Community & Human Svc
Therese Stanley
Manager - OMB Grants Compliance
August 5, 2025
Recommendation Approved by County Manager,
ord nee
County Manager
LlLlz{t*a
After-the-Fact Approval by the BCC is required at
the August 26,2025, BCC meeting.
3299 Tamiami Trail East, Suite 201 ' Naples, Flodd a 34112-5'146'239"2524973 ' FAX 239-252'8828
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