Agenda 08/12/2025 Item #16C 5 (Expenditures from the competitve process with Florida Department of Environmental Protection)8/12/2025
Item # 16.C.5
ID# 2025-2412
Executive Summary
Recommendation to authorize expenditures under an exemption from the competitive process with the Florida
Department of Environmental Protection for up to $300,000 per fiscal year through the end of Fiscal Year 2030, and
deem the expenditures to have a valid public purpose.
OBJECTIVE: The public purpose is to maintain compliance with local, state, and federal laws, regulations, standards,
policies and operating permits. This action is to authorize expenditures under an exemption from competive process
with the Florida Department of Environmental Protection (“FDEP”), to procure required fees for the Water, Wastewater,
Engineering and Project Management, Facilities Management, Solid and Hazardous Waste Management, Transportation
Engineering, Parks and Recreation, Development Review and other County divisions.
CONSIDERATIONS: Section 8 of Collier County Procurement Ordinance No. 2017-08, as amended, provides that
purchases from another government agency authorized to do business in the State of Florida, may be eligible for
exemption from the competitive process based upon the determination of the County Manager or designee Procurement
Services Director, that approval of such an exemption is in the best interest of the County. The required exemption form,
approved by Procurement Services, is attached.
The requested exemption will replace current approved exemptions and will allow any County division to use the
exemption.
FDEP fees are required per various Florida Administrative Codes, including FAC 62-4.050 (Permit Fees), FAC 218.075
(Annual Water District Fee), FAC 62-4.053 (Operator License Fees), and FAC 62.257.301 (Asbestos Notification
Procedure and Removal Fee) as examples.
FDEP is one of the regulatory agencies overseeing the Collier County Water-Sewer District and various other County
divisions. FDEP provides many services to those entities, which require the payment of fees throughout the fiscal year.
Examples of the fees that are paid include:
• Obtaining water and wastewater operator licenses, which are required in order to operate the regional water
treatment plants and water distribution system.
• Obtaining or renewing operation permits, including for the water and wastewater treatment facilities, deep
injection wells, annual asbestos removal and National Pollution Discharge Elimination System.
• Solid Waste local Government Information Systems for tank permit registration fees.
• Solid Waste FDEP fees related to construction, stormwater, air and water activities.
• The Coastal Zone Management, within the Transportation Engineering Division, manages beach renourishment
and pass dredging projects that require FDEP permits. Although the initial permits are usually valid for an
extended period, applications for permit modifications still require permitting fees.
• Submerged Land Leases provide public access to waterways. The County currently has three Submerged Land
Leases with FDEP at the Caxambas, Cohohatchee, and Goodland Marina locations. In addition to the
Submerged Land Leases, the County also incurs expenses for operating license fees at the Collier Boulevard
Boat Ramp. The maintenance of these leases is essential to continue providing the public with access to
waterway launch locations throughout the County.
• Permit Application Fees/Operating License Fees (renovations and other related projects) maintain County beach
facilities and Conservation Collier Preserve Wetland Restoration.
• Permit fees are required for construction projects, including to obtain permission to extend or replace water and
forcemains.
This item is consistent with the Collier County strategic plan objectives to protect our natural resources and develop
integrated and sustainable plans to protect and manage water resources. This item is aligned with the Annual Update and
Inventory Report (AUIR) and other planning tools that establish and implement plans for availability and adequacy of
Page 1575 of 3949
8/12/2025
Item # 16.C.5
ID# 2025-2412
public facilities and remain in compliance with all regulatory requirements.
FISCAL IMPACT: Funds are available in the various County funds and cost centers. The Exemption is for a not-to-
exceed amount of $300,000 per fiscal year.
GROWTH MANAGEMENT IMPACT: This request meets current Growth Management Plan standards to ensure the
adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: Recommendation to authorize expenditures under an exemption from the competitive
process with the Florida Department of Environmental Protection for up to $300,000 per fiscal year through the end of
Fiscal Year 2030, and deem the expenditures to have a valid public purpose.
PREPARED BY: Howard Brogdon, Director, Water Division
ATTACHMENTS:
1. 25-696-EM DEP FE
Page 1576 of 3949
EXEMPTION REQUEST FORM
Revised 10/01/2024
Page 1 of 2
Instructions:The following procurement categories may be eligible for exemption from the competitive process per Procurement
Ordinance 17-08, as amended, Section Eight, Exemptions to the Competitive Process; based upon the determination of the County
Manager or designee that approval of such an exemption is in the best interest of the County. Purchases greater than $50,000 will
require final approval by the Board of County Commissioners. Complete all sections of this form prior to submitting it to Procurement.
Any quotes and/or documentation submitted must be dated within the last thirty (30) days. If applicable, submit with the form
associated terms and conditions or agreements.
Disclaimer: Exemptions are not active until the Procurement Director approves the request or the requested start date, whichever is
later. Exemptions that require review by the Board of County Commissioners are not valid until Board approval is received. No purchase
order requests will be processed until formal approval has been received.
Submit Exemption requests to Procurement Services via the Jira Ticketing System.
Exemption Category:
1. Government Agency/Non-Profit 10. Shop estimates on disassembled equipment
2. Registration/Dues/Training 11. Personnel/Recruitment Services
3. Subscriptions/Periodicals/Printed Materials 12. Works of art for public display
4. Advertisements 13. Direct Purchases
5. Utility Services – subject to government control 14. Financial Instruments
6. Education/Academic Programs/Trainers/Speakers 15. Entertainment Services for County Sponsored Events
7. Legal Services 16. Management Studies as directed by the County Manager
8. Purchases required by grants/gifts 17. Resolution/BCC Direction (include resolution number and
approval date)9. Compatibility/Proprietary with current systems
SECTION ONE
Division: Requested Not-to-Exceed Expenditure Per FY:
Vendor Corporate Name: Summary of Item(s)/Service(s):
SECTION TWO
One-Time Purchase Multiple Purchases
SECTION THREE
Detailed Description of Purchase.Enter a description of the item(s) that will be purchased under this waiver.
Detailed Public Purpose. Include why this purchase is essential to County operations.
Does this purchase require the County to accept terms and conditions, including those contained in hyperlinks?
Yes No If yes, attach documentation.
Page 1577 of 3949
EXEMPTION REQUEST FORM Revised 10/01/2024
Page 2 of 2
SECTION FOUR
Information Technology. Select Yes if the products/services are related to Information Technology. If yes, provide the
Purchasing Compliance Code (PCC) number or email approval documentation.
Yes No
If yes, provide the PCC number:
SECTION FIVE
Requester: Signature:
Division Director: Signature:
Department Head (Required if over $50,000): Signature:
Procurement Director or Designee: Signature:
PROCUREMENT USE ONLY
Estimated Expenditure Per FY:
Additional Commentary:
P-Card PO
Approved Date Range
Start Date:
End Date:
Contract #:
Contract Not Applicable
Exemption #:
Contingent Upon Board Approval:
Yes No
Agenda #:
Approval Date:
Page 1578 of 3949