Agenda 08/12/2025 Item #16C 4 (ITB #25-8363 to Southern Sanitation, Inc.)8/12/2025
Item # 16.C.4
ID# 2025-2338
Executive Summary
Recommendation that the Board of County Commissioners, as the ex officio Governing Board of the Collier County
Water-Sewer District, award Invitation to Bid No. 25-8363, “Pump Station Removal and Disposal Services,” to Southern
Sanitation, Inc., and authorize the Chairman to sign the attached Agreement.
OBJECTIVE: The public purpose is to ensure the continued compliant operation of the Collier County Wastewater
collections system. This action will obtain a contractor for the removal and disposal of grease and waste solids from
pump stations.
CONSIDERATIONS: The Wastewater Division’s collection system includes 1,019 pump stations. To maintain
efficient operations, the grease and waste solids material must occasionally be removed from pump station wells and
disposed of in a manner to avoid re-entry into the wastewater collections system. The procurement of a service for pump
station grease and waste solids removal and disposal supports the overall wastewater collections system maintenance
function and contributes to compliant and effective operations.
On March 19, 2025, the Procurement Services Division released notices for Invitation to Bid No. 25-8363, Pump Station
Material Removal and Disposal Services, and received two bids by the May 5, 2025, deadline.
Staff reviewed the bids and found them both to be responsive and responsible, with Earth View, LLC. having minor
irregularities. Earth View, LLC. has been in business since 2004 and has been a vendor with the County since 2005.
Southern Sanitation, Inc. has been in business since 2001 and has been a vendor with the County since 2003.
Following the posting of the initial Notice of Recommended Award on May 19, 2025, EarthView, LLC withdrew its
bid. In their letter of withdrawl, Earthview, LLC. stated that their initial understanding of the scope was based on the
assumption that the work pertained only to standard lift stations, not including master pump stations. As a result, staff is
recommending that the Board award the attached agreement to Southern Sanitation, Inc.
The attached proposed agreement will become effective upon Board approval and provides for a three-year term, with
two one-year renewal options.
This item is consistent with the Collier County strategic plan objective to maintain public infrastructure and facilities to
effectively, efficiently, and sustainably meet the needs of our community. It is further in support of the Infrastructure
and Asset Management Strategic Focus Area’s objectives to optimize the useful life of all public infrastructure resources
through proper planning and preventative maintenance.
Respondents:
Company Name City County State Bid Amount Responsive/
Responsible
Earth View, LLC. Naples Collier FL $5,500.00 Yes/Yes
Southern Sanitation, Inc. Naples Collier FL $23,767.00 Yes/Yes
FISCAL IMPACT: The source of funding is the Collier County Water-Sewer Operating Fund (4008).
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: Recommendation that the Board of County Commissioners, as the ex officio Governing
Board of the Collier County Water-Sewer District, award Invitation to Bid No. 25-8363, “Pump Station Removal and
Disposal Services,” to Southern Sanitation, Inc., and authorize the Chairman to sign the attached Agreement.
Page 1451 of 3949
8/12/2025
Item # 16.C.4
ID# 2025-2338
PREPARED BY: Stephen Nagy, Wastewater Collections Manager, Public Utilities Wastewater
Robert Von Holle, Director, Public Utilities Wastewater
ATTACHMENTS:
1. 25-8363 Southern Sanitation Proposal
2. 25-8363 SouthernSanitation COI exp.9.18.25
3. 25-8363 SouthernSanitationVS
4. 25-8363 Bid Tabulation
5. 25-8363 NORA
6. 25-8363 Solicitation
Page 1452 of 3949
County of Collier, FL
Procurement
Kenneth Kovensky, Executive Director
3299 Tamiami Trail, East Naples, FL 34112
[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
GEN No. 25-8363
PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
RESPONSE DEADLINE: May 5, 2025 at 3:00 pm
Report Generated: Tuesday, May 6, 2025
Southern Sanitation Response
CONTACT INFORMATION
Company:
Southern Sanitation
Email:
southernsanitation@gmail.com
Contact:
Tanya Beebe
Address:
310 5th Street NW
Naples, FL 34120
Phone:
(239) 352-2600
Website:
N/A
Submission Date:
May 5, 2025 1:06 PM (Eastern Time)
Page 1453 of 3949
[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
GEN No. 25-8363
PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
undefined - PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
Page 2
ADDENDA CONFIRMATION
Addendum #1
Confirmed Apr 21, 2025 6:20 PM by Tanya Beebe
Addendum #2
Confirmed May 5, 2025 5:01 PM by Tanya Beebe
QUESTIONNAIRE
1. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this r esponse
on behalf of my company.*
Confirmed
2. General Bid Instructions have been acknowledged and accepted.*
Confirmed
3. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.*
Confirmed
4. County Required Forms
BID SCHEDULE*
Please upload completed Bid Schedule in Microsoft Excel format.
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
VENDOR DECLARATION STATEMENT (FORM 1)*
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
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[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
GEN No. 25-8363
PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
undefined - PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
Page 3
CONFLICT OF INTEREST CERTIFICATION AFFIDAVIT (FORM 2)*
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
PROOF OF STATUS FROM DIVISION OF CORPORATIONS - FLORIDA DEPARTMENT OF STATE (IF WORK PERFORMED IN THE STATE) -
HTTP://DOS.MYFLORIDA.COM/SUNBIZ/ SHOULD BE ATTACHED WITH YOUR SUBMITTAL*
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
IMMIGRATION AFFIDAVIT CERTIFICATION (FORM 3)*
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
E-VERIFY MEMORANDUM OF UNDERSTANDING OR COMPANY PROFILE PAGE*
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
CERTIFICATION FOR CLAIMING STATUS AS A LOCAL BUSINESS (FORM 4)
IF APPLICABLE AND CLAIMING LOCAL VENDOR STATUS.
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
BUSINESS TAX RECEIPT
Required if claiming Local Vendor Status.
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
REFERENCE QUESTIONNAIRES (FORM 5)*
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients (during the last 5 years)
whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best
represent projects of similar size, scope and complexity of this project using Form 5 provided in OpenGov as part of the Requ ired Forms. Vendors may include two
(2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on
relevant project work.
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
VENDOR W-9 FORM*
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[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
GEN No. 25-8363
PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
undefined - PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
Page 4
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
INSURANCE REQUIREMENTS*
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five (5) d ays of
the County’s issuance of a Notice of Recommend Award.
Confirmed
AGREEMENT WITH DISPOSAL SITE *
The Contractor must submit documentation and evidence of an Agreement with the disposal site(s).
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
ALL SIGNED ADDENDA, IF APPLICABLE.
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
Pump_Station_Material_removal_addendum_2_n_dump_contract_25-8363.pdf
ALL OTHER REQUIRED DOCUMENTATION, AS APPLICABLE.
Bid_Solicitation_25-8363_Pump_Station_Material_Removal_&_Disposal_Services.pdf
Pump_Station_Material_removal_addendum_2_n_dump_contract_25-8363.pdf
PRICE TABLES
TOTAL BID AMOUNT
Submit line-item pricing via Bid Schedule in Microsoft Excel format.
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 TOTAL BID AMOUNT 1 EACH $23,767.00 $23,767.00
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[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
GEN No. 25-8363
PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
[SOUTHERN SANITATION] RESPONSE DOCUMENT REPORT
undefined - PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
Page 5
Line Item Description Quantity Unit of
Measure
Unit Cost Total
TOTAL $23,767.00
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Notices Sent: 2,911
Bid Packages Downloaded: 700
Submittals: 2
EARTH VIEW, LLC
SOUTHERN
SANITATION,
INC.
Item Description nit of Measur Unit Price
1
SCHEDULED REQUEST
UNIT COST PER PUMP
STATION
EA 5,500.00$ 23,767.00$
Total Bid 5,500.00$ 23,767.00$
Yes/No Yes/No
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Yes Yes
Disposal Site Agreement Yes Yes
Yes Yes
Yes*Yes
Yes Yes
Yes Yes
Opened By: Lisa Oien
Witnessed By: Emily Jackson
Date: 5/5/2025
Project Manager: Donna Deeter
Procurement Strategist: Dania Guerrero
Local Business Tax Receipt
Bid Schedule
Insurance and Bonding Requirements
BID TABULATION 25-8363
PUMP STATION REMOVAL AND DISPOSAL
Sunbiz Page
Vendor W-9
Addendum
E-Verify
Please complete and include all applicable
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification Affidav
Form 3: Immigration Affidavit Certification
Form 4: Local Vendor Preference Affidavit
Form 5: Reference Questionnaire
Page 1569 of 3949
Procurement Services Division
Revised Notice of Recommended Award
Solicitation: 25-8363 Title: Pump Station Material Removal and Disposal
Due Date and Time: May 5, 2025 @ 3:00 PM (EST)
Respondents: 2
Company Name City County State Bid Amount Responsive/Responsible
Earth View, LLC Naples Collier FL $5,500.00 Yes/Yes
Southern Sanitation, Inc. Naples Collier FL $23,767.00 Yes/Yes
Utilized Local Vendor Preference: Yes No
Recommended Vendor for Award:
On March 19, 2025, the Procurement Services Division issued Invitation to Bid (“ITB”) No. 25-8363, “Pump
Station Material Removal and Disposal Services,” to two thousand nine hundred eleven (2,911) vendors. Seven
hundred (700) packages were viewed, and two (2) bids were received by the May 5, 2025, submission
deadline. The bid was extended an additional two (2) weeks, during which time staff conducted additional
vendor outreach.
Staff reviewed the bids received and determined that both bidders were responsive and responsible, though
EarthView, LLC had a minor irregularity. Following the posting of the initial Notice of Recommended Award
(NORA) on May 19, 2025, where EarthView, LLC was selected, staff conducted a Pre-Award Meeting with the
vendor on May 29, 2025, to discuss the project. After further consideration, EarthView, LLC has chosen to
withdraw their bid. As a result, staff will proceed with awarding the contract to Southern Sanitation, Inc.
Contract Driven Purchase Order Driven
Required Signatures
Project Manager:
Procurement Strategist:
Procurement Services Director:
__________________________________ _________________
Sandra Srnka Date
Docusign Envelope ID: 546C2796-4C21-4167-8CD9-2AD5E634B5FD
6/4/2025
6/4/2025
6/4/2025
Page 1570 of 3949
Procurement Services Division
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
PUMP STATION MATERIAL REMOVAL
AND DISPOSAL SERVICES
SOLICITATION NO.: 25-8363
DANIA GUERRERO, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-7989
Dania.guerrero@colliercountyfl.gov (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
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SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 25-8363
PROJECT TITLE: PUMP STATION MATERIAL REMOVAL AND DISPOSAL SERVICES
PRE- BID MEETING: April 2, 2025 @ 10:00 AM (EST)
LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295
TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112
DUE DATE: April 21, 2025 @ 3:00 PM (EST)
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://procurement.opengov.com/portal/collier-county-fl.
INTRODUCTION
As requested by the Public Utilities Department (hereinafter, the “Division or Department”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the
intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications
stated or attached. The vendor, at a minimum, must achieve the requirements of the Specificat ions or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County Commis sioners
Procurement Ordinance.
Historically, County departments have spent approximately $250,000.00 annually; however, this may not be indicative of future buying
patterns.
BACKGROUND
Collier County Wastewater Division’s collection system includes approximately 950 pump stations. To maintain efficient operation,
material must be occasionally removed from pump station wells and disposed of in a manner to prevent re -entry into the wastewater
collection system. The procurement of pump station material removal and disposal services supports the overall wastewater maintenance
function and contributes to compliant and effective operation of the wastewater collection system.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options.
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing s tructure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in ef fect.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply
with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of
delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.
AWARD CRITERIA
ITB award criteria are as follows:
➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
➢ It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
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the County.
➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:
• Lowest Total Bid
➢ Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Identify primary/secondary/tertiary awardees
o Should the Primary Contractor not be able to provide the services within the time period or is
unable to perform the normal or urgent requests, the Division reserves its rights to move to the
Secondary and Tertiary, as necessary. The County reserves the right to seek services outside of
the contract if the Primary, Secondary or Tertiary are unable to perform.
➢ The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation .
DETAILED SCOPE OF WORK
Collier County Wastewater Division is soliciting for urgent and scheduled material removal and disposal services.
Bid Response Format for Disposal Site
The Contractor must submit documentation and evidence of Agreement with the disposal site(s) at the time of bid submittal and as
requested by the County if an award is executed by the County. Disposal must be at a facility permitted, licensed, and certified to
accept Collier County waste material; response must indicate disposal location with copies of facility permit.
A. Material
1) This material consists of but is not limited to fats from cooking grease, residue from soap, organics, inorganics, and pla stics.
B. Method
1) The Contractor shall supply all equipment and personnel to perform the required tasks.
2) The Contractor shall remove all material from wells, chambers, manholes, and/or appurtenances as requested from a pump sta tion
site.
3) Material may not be liquefied, floated, agitated, or dewatered on site.
4) Material taken from the pump station site must be hauled directly to disposal.
5) The Contractor shall be responsible for cleaning up any material spills in accordance with Federal, State, and Local regul ations. The
Contractor must have on board their trucks, a spill kit to be used in the event of a spill of grease, scum, fuel, or an y other discharge,
while performing this contract. If the Contractor is not prepared for cleaning up any material spills as stated, then the Con tractor shall
be financially responsible for the County’s clean up.
C. Location/Frequency
1) The Contractor shall schedule with Division staff the removal and disposal of material at pump stations throughout the Cou nty. The
Contractor may not be on site without County staff present.
2) The location and frequency of the described work is dependent upon seasonal population fluctuation and maintenance activit ies.
D. Response
1) Scheduled: The Contractor must acknowledge a scheduled service request via email or phone call within three (3) hours of the
request and must perform the service within forty-eight (48) hours of the request.
2) Urgent: The Contractor must acknowledge an urgent request via email or phone call within one (1) hour of the request and must be
on site within twenty-four (24) hours of the request. An Urgent Request Fee may be charged for each urgent request.
E. Disposal
1) Disposal must meet all requirements of the Environmental Protection Agency (EPA) and is in accordance with State, Federal and
Local regulations.
2) The Contractor has the sole responsibility to comply with any local, state federal and/or Department of Transportation (DOT) rules
and laws and/or regulations in regards of transportation and disposal of material removed and submit copies of licensure and permits.
3) Cost for transportation and disposal of waste material shall be included in the Unit Cost Per Pump Station as listed in the Bid Schedule.
Additional requests for compensation for disposal will not be accepted.
4) The Contractor is responsible to obtain a receipt from the disposal site for each load disposed of and the receipt shall include at a
minimum the date of disposal and, if possible, reference to the County’s Pump Station(s) that the load came from.
F. Damage to Structures
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1) Damage caused by the Contractor to pipes, manholes, property, or any other system appurtenances shall be repaired by the D ivision
at the Contractor’s expense.
a) The Contractor shall notify the Division immediately of any damage to County owned/operated property.
b) The Division will coordinate repairs to damaged property and charge the Contractor for all direct/indirect fees related to the repair.
G. Safety
1) The Contractor has the sole responsibility to comply with applicable Federal, State, Local, OSHA rules, laws and/or regula tions
including best management practices regarding safe operation around pump stations, and safe transportation and disposal of ma terial
removed.
H. Payment
1) Payment will be on a unit cost basis, as per the bid schedule. The prospective Contractor will be responsible for measurem ents, fees,
hauling and disposal costs. Unit price should be inclusive per pump station, regardless of size.
2) Upon completion of services, the Contractor shall invoice the Division monthly and the invoice shall include a detailed de scription
of the:
a) Date of the work
b) Pump Station number
3) Each invoice submitted for payment shall be accompanied by the receipt from disposal site for each load of material remove d.
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from
clients (during the last 5 years) whose projects are of a similar nature to this solicitation as a part of their proposal. Provide
information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of thi s project
using Form 5 provided in OpenGov as part of the Required Forms. Vendors may include two (2) additional pages for each project to
illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevan t project
work.
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