Backup Documents 07/08/2025 Item #16D 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP ' 1 6 D 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Tracey Smith Community and Human TS 07/03/2025
Services
2. County Attorney Office County Attorney Office (0)4 7 f g
3. BCC Office Board of County
Commissioners &7 ( 7 1
4. Minutes and Records Clerk of Court's Office is 7 tie
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Tracey Smith,Grants Coordinator 252-1428
Contact/ Department
Agenda Date Item was 07/08/2025 Agenda Item Number 16.D.1
Approved by the BCC
Type of Document HUD FUNDING AGREEMENT FOR ESG Number of Original 2
Attached RUSH FOR SIGNATURE Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signa • (STAMP IS FINE)
2. Does the document need to be sent to another agency for addition • I es, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Yes
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during
the meeting have been incorporated in the attached document. The County ,{t��t„/
Attorney's Office has reviewed the changes,if applicable. elf Pf�
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
Docusign Envelope ID' 18D58451-4FE0-4466-8D37-D87CE9175A00 D
Funding Approval/Agreement U.S. Department of Housing and Urban Development
Emergency Solutions Grants Program—RUSH Funding Office of Community Planning and Development
42 U.S.C. 11364a(c)(1)
Assistance Listing Number 14.231
1_Recipient Name and Address 2. Unique Federal Award Identification Number: E-25-UW-12-0016
COUNTY OF COLLIER —
3299 TAMIAMI TRL E,STE 700 3.Tax Identification Number: 59-6000558
NAPLES,Ft.34112-5749 4. Unique Entity Identifier: JWKJ KYRP LLU6
5. Previous Obligation(Enter"0"for initial RUSH allocation) $0
6.Amount of Funds Obligated or Deobligated by This Action(+or-) $731,570
7.Total Amount of Federal Funds Obligated $731,570
8.Total Required Match. $0
9.Total Amount of Federal Award(including Required Match): $731,570
10. Period of Performance and Budget Period Start Date/Federal Award 11. Period of Performance and Budget Period End Date(the
Date(the date listed in Box 16 of the Agreement for the initial RUSH date that is 24 months after the date listed in Box 10)
allocation)(mm!dd!yyyy) 2/4/2025 mm/dd/yyyy) 2/3/2027
12.Type of Agreement(check applicable box) 13. Special Conditions
® Initial Agreement(Purpose#1 —Initial RUSH allocation)
❑Amendment(Purpose#2—Deobligation of funds) ❑ Not applicable ®Attached as Appendix A
❑ Amendment(Purpose#3—Obligation of additional funds)
General Terms and Conditions:
I. This Agreement is made and entered into by and between the U.S. Department of Housing and Urban
Development (HUD) and the Recipient identified in Box 1 of this Grant Agreement, pursuant to the
authority provided under 42 U.S.C. 11364a(c)(1).
II. The applicable requirements, and waivers and suspension of requirements, for Rapid Unsheltered
Survivor Housing (RUSH) funding as stated in HUD's Federal Register notice on July 18, 2024 (89 FR
58392), the Recipient's Consolidated Plan submissions (including applicable amendments); and this
Agreement, including any special conditions attached to this Agreement; constitute part of this
Agreement.
III. Subject to these general terms and conditions, HUD will make the funds as specified above (RUSH
funds) available to the Recipient upon execution of this Agreement by the Recipient and HIJD. Pre-
award costs may be paid with RUSH funds under the conditions HUD provided on page 58397 of the
HUD's Federal Register notice on July 18, 2024 (89 FR 58392, 58397).
IV. Except as otherwise provided by this Agreement and applicable HUD waivers and suspensions of
Emergency Solutions Grants (ESG) requirements, the Recipient must use RUSH funds in accordance
with Section 103 and Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C.
11371 et seq.) and the ESG regulations at 24 CFR Part 576 (as now in effect and as may be amended
from time to time).
V. In the event of any conflict between 24 CFR part 576 and applicable Federal statutes, including 42
U.S.C. 1'1364a and section 100261 of the MAP-21 Act, the Federal statute will control In the event of
any conflict between Title IV of the McKinney-Vento Homeless Assistance Act and 42 U.S.C. 11364a,
42 U.S.C. 11364a will control.
VI. The Recipient agrees to assume responsibiiity for environmental review, decision making, and action
under 24 CFR Part 58, except that where the Recipient is a state and distributes RUSH funds to a unit
of general local government, the Recipient must require the unit of general local government to assume
that responsibility and must comply with the state's responsibilities under 24 CFR 58.4.
VII The Recipient must apply the following minimum criteria for purposes of determining eligibility for
services or rental assistance provided with RUSH funds: Each individual or family must: (1) be
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Docusign Envelope ID: 18D58451-4FE0-4466-3D37-D87CE9175A00
"homeless" or "at risk of homelessness" as those terms are defined at 24 CFR 576.2 or meet the
criteria in section 103(b) of the McKinney-Vento Homeless Assistance Act; (2) have been residing in an
area identified as eligible for FEMA Individual Assistance when a "major disaster" is declared under the
Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act); and (3) have needs
that will not be served or fully met by other existing Federal disaster relief programs.
A household will not be required to requalify as homeless or at risk of homelessness for purposes of
RUSH funds if the household was already determined "homeless" or"at risk of homelessness" and was
receiving ESG assistance when the disaster occurred.
RUSH grants are not subject to the requirements for"serving youth who lack 3rd party documentation
or live in unsafe situations" that HUD typically includes in its grant agreements for annual ESG grants,
because those requirements apply only to grants made under the 'homeless assistance grants"
heading of the annual appropriations act for HUD.
"Existing Federal disaster relief programs" means the Federal and non-Federal cost share under
Federal programs that provide assistance for the purpose of disaster relief and are permanently
authorized as of the Federal award date (box 10). These programs include the Transitional Sheltering
Assistance (TSA) program (42 U.S.C. 5170b) and Non-Congregate Sheltering (NCS) administered by
the Federal Emergency Management Agency(FEMA).
VIII. The Recipient must establish and maintain adequate procedures to prevent any duplication of benefits
with RUSH funds as required by section 312 of the Stafford Act, as amended (42 U.S.C. 5155).
IX. The Recipient agrees to comply with the applicable requirements at 2 CFR part 200, as may be
amended from time to time. Where any previous or future amendments to 2 CFR part 200 replace or
renumber sections of part 200 that are cited specifically in 24 CFR part 576, activities carried out after
the effective date of the part 200 amendments will be governed by the part 200 requirements as
replaced or renumbered by the part 200 amendments.
X. RUSH funds are not subject to 24 CFR 576.201 or other match requirements. Program income may be
treated by the Recipient as an addition to the Recipient's RUSH grant (or the subrecipient's subgrant, if
the income is generated by the subrecipient's activities), provided that the program income is used in
accordance with the purposes and conditions of that grant or subgrant. Otherwise, program income
must be deducted from allowable costs as provided by 2 CFR 200.307. The program income definition
in 24 CFR 576.2 will apply, except that costs that are incidental to generating program income and not
charged to the RUSH grant or subgrant may be deducted from gross income to determine program
income, as allowed under 2 CFR 200.307.
Xl. The Recipient must complete Appendix B ("Recipient's Indirect Cost Rate(s)") and return it to HUD with
this Agreement. The addendum HUD receives from the Recipient will be incorporated into and made
part of this Agreement, provided that the rate information is consistent with the applicable requirements
under 2 CFR part 200. The Recipient must immediately notify HUD upon any change in the Recipient's
indirect cost rate, so that HUD can amend the Agreement to reflect the change if necessary.
XII. The Recipient must comply with the Award Term in Appendix A to 2 CFR Part 25 regarding System for
Award Management (SAM.gov) and unique entity identifier(UEI) requirements and the Award Term in
Appendix A to 2 CFR Part 170 regarding reporting subaward and executive compensation. If the Total
Amount of Federal Award (Box 9) exceeds $500,000, the Recipient must also comply with Appendix XII
to 2 CFR part 200---Award Term and Condition for Recipient Integrity and Performance Matters.
XIII. Nothing in this Agreement shall be construed as creating or justifying any claim against the Federal
government or the Recipient by any third party.
XIV. Without the Recipient's execution of an amendment or other consent, HUD may amend this Agreement
either to provide additional funds to the Recipient under 42 U.S.C. 11364a(c)(1) or to deobligate funds
under this Agreement in accordance with applicable law.
0
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Docusign Envelope ID: 18D58451-4FE0-4466-8D37-D87CE9175A00
XV. To make a change described in 24 CFR 576.200(b), the Recipient must amend its plan as provided by
24 CFR 576.200(b), except that the Recipient will not be required to comply with any consultation or
citizen participation requirements with respect to the amount provided in the initial RUSH allocation,
provided that the Recipient publishes its planned changes on the Internet at the appropriate
Government web site or through other electronic media.
XVI. Any person who becomes aware of the existence or apparent existence of fraud, waste or abuse of any
HUD award must report such incidents to both the HUD official responsible for the award and to HUD's
Office of Inspector General (OIG). HUD OIG is available to receive allegations of fraud, waste, and
abuse related to HUD programs via its hotline number(1-800-347-3735) and its online hotline form.
The Recipient must comply with 41 U.S.C. § 4712, which includes informing employees in writing of
their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. §
4712, employees of a government contractor, subcontractor, grantee, and subgrantee—as well as a
personal services contractor—who make a protected disclosure about a Federal grant or contract
cannot be discharged, demoted, or otherwise discriminated against as long as they reasonably believe
the information they disclose is evidence of: 1. Gross mismanagement of a Federal contract or grant;
2. Gross waste of Federal funds; 3. Abuse of authority relating to a Federal contract or grant; 4.
Substantial and specific danger to public health and safety; or 5. Violations of law, rule, or regulation
related to a Federal contract or grant.
14. For the U.S.Department of HUD(Name. Title,and Contact Information of 15.Signature 1116. Date(mm/dd/yyyy)
Authorized Official) —
—DocuSibnedby: 2I4I2O25
John Quade,Acting CPD Director x �(on, �
909 Brickell Plaza#500, Miami FL 33131 3F9m31691E24F5_ -
17. For the Recipient(Name and Title of Authorized Official) 18.Signa 1 ate(mm/dd/yyyy)
L . Sct u vt a e f s, er{,4,404—
C a is v m A..vm 07/03/2e 2S
Funding Information(HUD Accounting Use Only):
Program Code: HGD
Office. Miami
Region:4
Appropriation:0192
Aopro Symbol. 86 X 0192-15
Allotment.5
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tif •:RK
Approved a.: f id legality
ity
aepity Cierk
Jeffrey A.K ow, o ty Attorney
Attest-'•to Chakman`s
tyrigit/1-6-.E3nly
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Docusign Envelope ID: 18D58451-4FE0-4466-8D37-087CE9175A00 1 6 D 1
Appendix A—Special Conditions and Requirements
1. In accordance with 24 CFR 5.110 and as provided in the Department's letter notifying Recipient of
its first RUSH allocation, the same waivers HUD made available in the July 1, 2024 memorandum
"Availability of Waivers of Community Planning and Development Grant Program and
Consolidated Plan Requirements to Facilitate Recovery from Presidentially Declared Major
Disasters", are made available for the same justifications and subject to the same conditions with
respect to the RUSH funding allocated to the Recipient. For reference:
https://www.hud.gov/sites/dfiles/CPD/documents/Presidentially Declared Major Disasters Megaw
aiver.pdf and
https://www.hud.gov/sites/dfiles/CPD/documents/Presidentially Declared Major Disasters StreamI
ined.pdf
2. In accordance with 2 CFR 200.458 and as stated in HUD's letter notifying Recipient of its initial
RUSH allocation, HUD provided prior approval of pre-award costs, subject to the following
conditions:
i. The pre-award costs must satisfy all allowable criteria under 2 CFR 200.403, except that the
pre-award costs may be incurred on any date between and including the date of HUD's letter
notifying Recipient of its initial RUSH allocation and the date immediately preceding the
start date of the period of performance/budget period for the grant.
ii. The pre-award costs must be necessary for efficient and timely performance of eligible
RUSH activities.
iii. Before committing to use RUSH funds to reimburse each pre-award cost, the Recipient must
either make a written determination that the pre-award cost is for an activity that is exempt
from environmental review or categorically excluded and not subject to review under related
environmental laws and authorities under 24 CFR part 58, or part 50 if applicable, or verify
that the applicable environmental review has been completed and a Request for Release of
Funds has been approved in accordance with 24 CFR part 58, if applicable.
iv. Although the pre-award costs may consist of costs incurred by the Recipient or its
subrecipient(s), the subrecipient must receive the Recipient's prior written approval before
incurring any pre-award costs and that written approval must be consistent with all of HUD's
conditions for prior approval of pre-award costs.
v. The documentation supporting each pre-award cost reimbursed with RUSH funds must show
compliance with each of these conditions for HUD's prior approval of pre-award costs.
vi. The Recipient must assume the risk of all pre-award costs it incurs or approves before
executing its RUSH grant agreement with HUD. HUD will not be required to reimburse pre-
award costs if for any reason the Recipient does not receive a RUSH grant, if the grant is less
than anticipated and inadequate to cover such costs, or if the pre-award costs do not meet the
conditions listed above.
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Docusign Envelope ID:18D58451-4FE0-4466-8D37-D87CE9175A00
Appendix B: Addendum to Agreement#E-25-UW-12-0016 Recipient's Indirect Cost Rate(s)
As the duly authorized representative of the Recipient, I certify that the Recipient:
Will not use an indirect cost rate to calculate and charge indirect costs under the grant.
❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as provided by
2 CFR 200.414(f), as may be amended from time to time.
❑ Will calculate and charge indirect costs under the grant using the indirect cost rate(s) listed below, and
each rate listed is included in an indirect cost rate proposal developed in accordance with the applicable
appendix to 2 CFR part 200 and, if required,was approved by the cognizant agency for indirect costs.
Agency/department/major Indirect cost rate Type of Direct Cost Base
function
%
%
%
Name of Authorized Official: Signature: Date(mm/dd/yyyy):
13Lir+ LI (Sat hde6
Title: X /44441�lC�•€401 7/$/2 5
C'k e-i Ir vv‘e- V'
Instructions for the Recipient's Authorized Representative:
You must mark the one(and only one)checkbox above that best reflects how the Recipient's indirect costs will be
calculated and charged under the grant. Do not include indirect cost rate information for subrecipients.
The table following the third box must be completed only if that box is checked. When listing a rate in the table, enter
both the percentage amount(e.g., 10%)and the type of direct cost base to be used. For example, if the direct cost base
used for calculating indirect costs is Modified Total Direct Costs,then enter"MTDC" in the"Type of Direct Cost Base"
column.
If using the Simplified Allocation Method for indirect costs, enter the applicable indirect cost rate and type of direct cost
base in the first row of the table.
If using the Multiple Allocation Base Method,enter each major function of the organization for which a rate was
developed and will be used under the grant,the indirect cost rate applicable to that major function, and the type of direct
cost base to which the rate will be applied.
If the Recipient is a government and more than one agency or department will carry out activities under the grant, enter
each agency or department that will carry out activities under the grant,the indirect cost rate(s) for that agency or
department, and the type of direct cost base to which each rate will be applied.
To learn more about the indirect cost requirements, see 2 CFR part ,( , s(.i' bpwt E, and Appendix VII to Part 200.
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3_ .01)114 ri0rk 9
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sign tore only