Backup Documents 05/27/2025 Item #11E PresentationFacilities Management
Developing a plan, working the plan
An A.I. assessment of our current situation
Today’s Objective
1.Concurrence with staff’s strategy as it relates to identification
of deferred maintenance. (Defining the problem).
2.Understanding of space utilization, where we are today and
where we need to go. (Efficiency)
3.Security assessment (Public Safety)
4.Master Planning (An inclusive approach to define a path
forward to prioritize projects and funding)
A Trip down Memory Lane
2008 Master Plan Study (Spillis Candela)–Government Center Based
2017 Master Plan (AECOM) -Government Center / Horseshoe (Jail)
2019 Master Plan –I75 / Collier Blvd.
A Quick
Assessment
•No dedicated planning arm within the department.
•No staff redundancy in key leadership roles or in certain trades.
•System tools at end-of-life or no longer is existence.
•Assessment of all County facilities last completed in 2017.
•Quality of AUIR is approximately two (2) years.
•Average age of buildings is 25 years.
Systems for Recordkeeping
Public Utilities –Cityworks
Growth Management –Cityview
Transportation -Cartegraph
Facilities –InVision (end of life)
Cartegraph (OpenGov)
Asset Management
System
•Contract expires 10/30/2027
ArcGIS
Indoors
Maps and
Spaces
•License expires on 3/31/2026
It is not what you see, it is what you don’t see.
Key Facilities
•Administration Building F-
1974
•Health Dept. –1989
•Risk Management –1961
•Human Resources -1960
Facility Conditions
Work Order Trends
Preventative Maint. Schedules
•Roofs
•HVAC
•Fire Systems
•Sidewalks
•Plumbing (Jail)
County Comparison Data (2022)
Capital Renovation & Maintenance Spend (3001)
FY 20 $4.7m
FY21 $4.8m
FY22 $6.1m
FY23 $12.8m
FY24 $15.4m
FY 25 $20.4m
Building the Foundation
The Last 6 Months
1.Created project manager / maintenance supervisor positions.
2.Created a Planner position to manage this project.
3.Hired an experienced HVAC Tech instead of outsourcing at a 200% savings.
4.Reviewing a proposal with third-party vendor to assess County facilities.
5.Investing in Cartegraph and Arc GIS as the system of record.
(All of these tools were accomplished within budget.)
Administrative
Support
Supervisor -Operations II
Sandi FelkeP:x8301
50036532
Applications Analyst IJonathanChiminoP:x8376 C:289-0879
50040102
Sr.Programmer Olga GrieC:776-4189
Applications Analyst IEdDelsoinP:x7539 C: 293-7217
50040103
Trades Spec.II (Low Voltage)Lee RhoadesC:784-1693
50003726
Systems & Data
Management
Trades Spec.II (Low Voltage)
George Charway C:571-4229
50040107
Applications Analyst ITimofeyIvanovP:x7469 C: 571-6853
50005153
Applications Analyst II
John Donatelli
P:x7293 C:777-0306
50002356
Trades Spec.II (Low Voltage)
Noah Lohr C:253-7352
50040106
Accounts Payable
Accounting Technician IIAndrienneStevensonP:x8622
50002351
Accountant IDayaraPerez P:x 8880
50040108
Security,Logistics &
Controls
Operations Coordinator Sal LopezP:x8380
Operations Coordinator Alex DavisP:x8380
Operations Coordinator
P:x8380
Operations Coordinator
P:x8380
Operations Coordinator Daniel JohnsonP:x8380
Supervisor—Bldg.OpsAndrewFulkroadP:x8380 C: 315-1157
50003881
Contract Admin Specialist Todd FiedorowiczP:x5857
50036535
Management Analyst IPaulaBrethauerP:x2041 C: 293-3583
50002390
Ops Coordinator (Admin) VacantC:x
Ops Support Specialist ICesarAlcerroP:x7283
50002363
Maintenance CapitalSupervisor-PM (L)
Vacant
P:x7457 C:x
50002355
Project Manager IIThomasOrrP:x7589 C: 438-5310
50002364
Project Manager IIJamesMcConnellP:x8654 C:315-6756
50036527
Management Analyst IIBendisaMillerP:x8440
50009457
Contract Admin Specialist Sara SchneebergerP:x5013
50040109
Supervisor -PM
Anthony Barone
P:x8696 C:269-0629
50035293
Project Manager III (L)James MortonP:x5488 C:253-0868
50001333
Project Manager IIIClintPerrymanC:580-9108
50036531
Project Manager IIIOlivierSureauP:x8361 C: 778-4237
50027538
Project Manager IIBrian MondgockP:x7294 C: 315-1128
50001585
Project Manager IICamdenSmithC:778-6048
50001799
Project Manager IIMichaelLevyP:x4047 C: 315-1160
50002360
Field Inspector IIJedEdwards C:293-7938
50036529
Project Manager IDennisGonzalez P: 315-1149
50036534
Field Inspector IGermanGonzalez P:x C:
50000641
Supervisor -Accounting
VacantP:x6120
50002362
Project Manager IIClaudiaRoncoroni C:877-8274
50002359
Field Inspector IIJamieHallC:269-0628 50036530
Capital
Updated 5/09/2025
Project Manager IIMarcCourcyC:
50003080
Operations Coordinator
P:x8380
Project Manager IIITimothyRygielC:438-5393
50003775
Ops Support Specialist IIVacantP:x8325
50040021
Aquatics,Special Parks
Facilities
Supervisor -PM
Dayne Atkinson
P:x5337 C:877-8292
5003xxxx
Inspector TBD
HARDEN—8259
Inspections
Inventory Specialist IITBD
HARDEN—8247
Inventory Specialist I
TBD
HARDEN—8254
Inventory
Emergency Management
Services
Project Manager IIBrianHodgsonP: 778-4282
50040122
Security Services (30 Officers)William Cramer C:207-5636
Security
Project Manager II
Tommy ThompsonP:x1469 C:351-4923
50036528
Assistant Division Director
James Williams
P:x7453
C:821-2546
50026013
Division Director
Brian DeLony
P:252-8247
C:315-0181
50002253
Contracted PositionFullTimeEmployee
FTE Vacant
FTE Candidate Selected
Change/PAR in Process
Contracted Vacant
Contracted Selected
GIS Tech II
Vacant P:x
Field Inspector IIVacantC:
50013675
Planner IIIVacantC:
50001803
Contract Admin Specialist TBD
New—8250
Harden FY26 Budget
New FY26 Budget
Manager Facilities
Vacant
NEW—8246
Trades Spec I (Low Voltage)
Vacant
NEW—8245
Security Professional Vacant
NEW—8244
Ops Coordinator (Admin) TBD
HARDEN—8253
Accountant ICristinaDuggan P:x8623
50002352
Facilities Management Positions
FTE Contract Labor Total
Capital 26 0 26
Admin.26 7 35
Maintenance 54 12
_66
Total 106
19
Administrative
Support
Contracts
Operations &
Administration
Maintenance
Trades Spec.IIIHipolitoNavaC:269-0617
50030867
Trades Spec.II
Gus PatinoC:315-1161
50027540
Trades Spec.IIManuelMarreroC:315-1158
50002337
Trades Spec.IIEnriqueIglesiasC:380-1933
50008015
Trades Spec.IIDennisMarcelinC:572-5157
Trades Spec.IIIOscarAlonsoC:465-9866
50002339
Electrical
Supervisor—Bldg Maint.Jerry ShukesP:x7316 C:821-3966
50008930
Trades Spec.II
Helio RojasC:315-1143
50002343
Trades Spec.IIMichiniqueDorilusC:920-6160
50002350
Maint.SpecialistLazaroMatiasRodriguezC:231-0936
Trades Struct/Gen I
Alberto NunezC:315-1127
50040024
Trades Spec.IIYuliedRodriguezC:572-5074
Supervisor—Bldg Maint.
Kirk PetersC:207-8781
Trades Spec.IIPaulMartinezC:601-0781
East Collier Crew
Maint.Specialist
TBD
HARDEN—8256
Trades Struct/Gen II
Nestor SabidoC:315-1465
50027539
Trades Struct/Gen II
Julio LeivaC:276-5032
50040020
Trades Struct/Gen III
Marc HatcherC:465-9931
50003772
Trades Struct/Gen II
Julio JaguandeC:315-0182
50002333
Supervisor-Bldg Maint.
Chris CousinsC:253-7367
50002342
Trades Struct/Gen III
Brian HaugrudC:315-1151
50002353
Maint.Specialist Vladimir Alfonso-MiliaC:867-1180
Maint.Specialist
Mijail SifontesC:786-763-6109
Trades Spec.II -Lead
TBD
HARDEN—8252
Maint.Specialist Jorge MontenegroC:776-0543
Maint.SpecialistTBD
HARDEN—8256
Structural
Trades Spec.IIJesseLenahanC:269-0892
50040019
Trades Spec.I
Denis KasoC:293-2948
50003489
Supervisor-Bldg Maint.
Kevin BrockC:243-1613
50002341
Trades Spec.IIIMikeKrietemeyerC:315-1150
50002335
Trades Spec.ITBDHARDEN—8251
Plumbing
Trades Spec.I
Jorge ParraC:293-8499
Operations
Field Inspector IIRalph BosaP: x8232 C:253-7359
50001764
Ops Support Specialist I
Stephanie JaquithP:x7440
50040105
Locksmith &Signage
Supervisor—Bldg Maint.
Troy PirossenoP:x7805 C:253-7368
50003774
Trades Struct/Gen III
John KennedyC:784-6975
50002340
Maint.Specialist II
TBD
HARDEN—8258
Maint.Specialist
Clemente Eliel Camejo Fragoso
C:331-6438
Trades Struct/Gen II
Yuandis JovaC:359-8352
50039026
Supervisor—Bldg Maint.
Ramon ArcaP:x8943 C:253-8698
50002361
Restoration
Trades Spec.II
Bienvenido GomezC:359-8351
50030866
Trades Spec.II
VacantC:x
50008929
Trades Spec.I
Luis TrejoC:315-2426
50002347
Trades Spec.I
VacantC:
50002349
Trades Spec.III
Vacant
C:X
50002367
Trades Spec.IIRubinFradeusC:315-1146
50002346
Supervisor-Bldg Maint.
Hemantha RanatungeC:465-9434
50002357
Trades Spec.IIErickCamachoC:293-3558
50040100
HVACFire
Trades Spec.III -Fire
David DeLaCruzC:944-1021
50003771
Maint.Specialist
Daniel MartinezC:X
Trades Spec.III -Fire
Jonathan PriceC:571-5321
50002358
Supervisor—Bldg Maint.
Ryan DawsonC:315-1132
50002255
Trades Struct/Gen I
Luis PerezC:315-1147
50003773
Trades Struct/Gen I
Lazaro GuerreroC:777-0919
50002344
Trades Spec.IPierrePercialC:571-8914
50040022
Trades Spec.IAlexanderAlonsoC:572-3107
50040023
Trades Spec.ISadierLopezC:
Assistant Division Director
James Williams
P:x7453
C:821-2546
50026013
Campus Restoration
Updated 05/09/2025
Trades Spec.I -Fire
Judson NoelC:409-1777
50039027
Maint.Specialist I
TBD
HARDEN—8257
Maint.Specialist
Jesus PerezC:687-6461
Maint.Specialist Maykel Armas PinoC:391-1413
Trades Spec.ITBDHARDEN—8255
Trades Spec.ITBDHARDEN—8248
Trades Spec.IKalaKnightsC:
Trades Spec.IIIDanielFernandezC:315-1156
50005307
Fac.Compliance Officer
Carrah FogleP: x8316 C:253-8394
50002366
Maint.SpecialistUNK
C:x
Division Director
Brian DeLony
P:252-8247
C:315-0181
50002253
Contracted PositionFullTimeEmployee
FTE Vacant
FTE Candidate Selected
Change/PAR in Process
Contracted Vacant
Contracted Selected
Ops Coord.(Compliance)
Timothy CuddhyC:X
Manager -Maintenance
Alina Gonzalez
P:x6120 50002254
Trades Spec.I
VacantC:x
Trades Spec.II
VacantC:x
Harden FY26 Budget
New FY26 Budget
Facilities Management Positions
FTE Contract Labor Total
Capital 26 0 26
Admin.26 7 35
Maintenance 54 12
_66
Total 106
19
Step 1: Deferred Maintenance (Defining the Problem)
Recommendation
•Hire a Third-Party Consultant
•Assess the building envelopes of all vertical structures.
•Create building estimates for repair (USMeans).
•Prioritize based on safety & operations.
•Integrate findings into the system of record.
•Utilize Sourcewell to expedite the process.
•Funding budgeted.
Space Utilization(Efficiency)
Problem Definition:
1.Decentralized approach to space
planning.
2.No system of record where people sit.
3.Standards not followed.
4.Underutilized space by design.
5.Operational Efficiencies.
6.Daily Usage Reports.
The Training Room Conundrum
1.Human Resources
2.Risk Management
3.Facilities Management
4.Public Utilities (H)
5.Clerk’s Annex
6.Judicial / Sheriff
7.IT Training Room
Step 2: Space Utilization(Efficiency)
Recommendations:
1.The Board of County Commissioners owns the space.
2.Facilities Management is the enforcer.
3.Audit the current space.
4.Input data into system of record.
5.Identify common areas and examine daily usages.
6.Incorporate findings into master planning efforts.
Security Assessment (Public Safety)
Aging Infrastructure
•Legacy fire alarm systems.
•Access control units at end of life.
•Security access point upgrades.
•Re -occurring life cycle maintenance.
Security Personnel
•Threat assessments.
•Safety through design.
•Hardening of key positions.
Step 3: Develop the Master Plan
Recommendations:
1.Complete Step 1 and 2.
2.Develop a formal inclusive
process of all stakeholders.
3.Hire a third party to
incorporate all information.
4.Incorporate all regional plans.
5.Trust, but verify.
6.Continue to invest in the plan.
Next Steps
Cost Estimates:
•Step 1: Deferred Maint. ($800k – Funded).
•Step 2: Space Utilization ($1.5 m- Partially Funded)
•Step 3: Master Planning ($2m – FY 26 Request)
•Safety Assessment: FY26 Budget Workshop
Timeline:
•Five (5) Years
Questions?