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Agenda 05/27/2025 Item #16F 1 (Change Order No. 1 under Agreement No. 23-8096 with Heatherwood Construction Company, adding 78 days to the Substantial Completion date)5/27/2025 Item # 16.F.1 ID# 2025-1375 Executive Summary Recommendation to ratify administratively approved Change Order No. 1 under Agreement No. 23-8096 with Heatherwood Construction Company, adding 78 days to the Substantial Completion date and utilizing $214,087.62 of the Owner’s Allowance for Purchase Order No. 4500229441 on the Pelican Bay New Maintenance Facility project, and authorize the Chairman to sign the attached Change Order. (Project No. 50211) OBJECTIVE: To ratify administratively approved Change Order No. 1, adding 78 days to the Substantial Completion date and utilizing $214,087.62 of the Owner’s Allowance. CONSIDERATIONS: On December 12, 2023 (Agenda Item No. 11.B), the Board awarded Agreement No. 23-8096 (the “Agreement”) to Heatherwood Construction Company (the “Contractor”) for the construction of the Pelican Bay New Maintenance Facility. Under this Agreement, the Contractor has been performing construction activities in accordance with the approved scope of work. Change Order No. 1, which was administratively approved by Procurement Services pursuant to the authority granted under Section 19, subsection 3.b. of the Procurement Ordinance, adds 78 days to the Agreement’s Substantial Completion date, extending it to June 27, 2025. This Change Order also utilizes $214,087.62 of the Owner’s Allowance under Purchase Order No. 4500229441, leaving a remaining balance of $185,912.38. The Work Directives encompassed under Change Order No. 1 are as follows: • Work Directive No. 2: Directed the Contractor to relocate three exterior wall penetrations above ceiling height due to a conflict discovered during HVAC rough-in work. This work directive resulted in a $10,265.75 expenditure. • Work Directive No. 3: Directed the Contractor to furnish and install two Moen T8343 three-function commercial shower systems, which enables the showers to be ADA compliant. This work directive resulted in a $1,694.00 expenditure. • Work Directive No. 4: Directed the Contractor to upgrade the color of the coiling doors to a specified green finish (RAL6028) instead of the factory standard gray. This was to have the coiling door color match the color of both the building and roof. This resulted in a $32,002.85 expenditure. • Work Directive No. 5: Directed the Contractor to repair and level 33 feet of an existing sanitary lateral line based on a video inspection that revealed the existing line was unsuitable for connection to the new facility. This resulted in an $11,491.70 expenditure. • Work Directive No. 6: Directed the Contractor to perform extensive utility conflict resolution associated with the proposed stormwater infrastructure. This included exploratory excavation, rerouting of the proposed stormwater system, and ordering of additional stormwater drainage structures. These efforts were necessary due to multiple unforeseen utility conflicts that became apparent during excavation for the stormwater system. This work directive resulted in a $158,633.32 expenditure. The time extension associated with Change Order No. 1 is necessary due to delays caused by Florida Power & Light ("FPL") utility re-locations, including transformer installation, easement modifications, and lead times for FPL equipment procurement and mobilization. The affected areas of the project could not progress until these re-locations were completed. This item is consistent with the Infrastructure, Asset Management, and Quality of Place elements of the Collier County Strategic Plan. FISCAL IMPACT: There is no new fiscal impact for this item. Funds in the amount of $214,087.62 continue to be available from the Owner's Allowance, Pelican Bay Hardscape & Irrigation Fund (3041), Project 50211. GROWTH MANAGEMENT IMPACT: This action has no impact on the Growth Management Plan. Page 6726 of 7924 5/27/2025 Item # 16.F.1 ID# 2025-1375 LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. —SRT RECOMMENDATIONS: To ratify administratively approved Change Order No. 1 under Agreement No. 23-8096 with Heatherwood Construction Company, adding 78 days to the Substantial Completion date and utilizing $214,087.62 of the Owner’s Allowance for Purchase Order No. 4500229441 on the Pelican Bay New Maintenance Facility project, and authorize the Chairman to sign the attached Change Order. (Project No. 50211) PREPARED BY: Brian Mondgock, Project Manager II, Facilities Management Division ATTACHMENTS: 1. 23-8096_Heatherwood Construction_CO#1 CONTIG 2. 23-8096 Contract_Heatherwood Page 6727 of 7924 Page 6728 of 7924 Page 6729 of 7924 Page 6730 of 7924 Page 6731 of 7924 Page 6732 of 7924 Page 6733 of 7924 Page 6734 of 7924 Page 6735 of 7924 Page 6736 of 7924 Page 6737 of 7924 Page 6738 of 7924 Page 6739 of 7924 Page 6740 of 7924 Page 6741 of 7924 Page 6742 of 7924 Page 6743 of 7924 Page 6744 of 7924 Page 6745 of 7924 Page 6746 of 7924 Page 6747 of 7924 Page 6748 of 7924 Page 6749 of 7924 Page 6750 of 7924 Page 6751 of 7924 Page 6752 of 7924 Page 6753 of 7924 Page 6754 of 7924 Page 6755 of 7924 Page 6756 of 7924 Page 6757 of 7924 Page 6758 of 7924 Page 6759 of 7924 Page 6760 of 7924 Page 6761 of 7924 Page 6762 of 7924 Page 6763 of 7924 Page 6764 of 7924 Page 6765 of 7924 Page 6766 of 7924 Page 6767 of 7924 Page 6768 of 7924 Page 6769 of 7924 Page 6770 of 7924 Page 6771 of 7924 Page 6772 of 7924 Page 6773 of 7924 Page 6774 of 7924 Page 6775 of 7924 Page 6776 of 7924 Page 6777 of 7924 Page 6778 of 7924 Page 6779 of 7924 Page 6780 of 7924 Page 6781 of 7924 Page 6782 of 7924 Page 6783 of 7924 Page 6784 of 7924 Page 6785 of 7924 Page 6786 of 7924 Page 6787 of 7924 Page 6788 of 7924 Page 6789 of 7924 Page 6790 of 7924 Page 6791 of 7924 Page 6792 of 7924 Page 6793 of 7924 Page 6794 of 7924 Page 6795 of 7924 Page 6796 of 7924 Page 6797 of 7924 Page 6798 of 7924 Page 6799 of 7924 Page 6800 of 7924 Page 6801 of 7924 Page 6802 of 7924 Page 6803 of 7924 Page 6804 of 7924 Page 6805 of 7924 Page 6806 of 7924 Page 6807 of 7924 Page 6808 of 7924 Page 6809 of 7924 Page 6810 of 7924 Page 6811 of 7924 Page 6812 of 7924 Page 6813 of 7924 Page 6814 of 7924 Page 6815 of 7924 Page 6816 of 7924 Page 6817 of 7924 Page 6818 of 7924 Page 6819 of 7924 Page 6820 of 7924 Page 6821 of 7924 Page 6822 of 7924 Page 6823 of 7924 Page 6824 of 7924 Page 6825 of 7924 Page 6826 of 7924 Page 6827 of 7924 Page 6828 of 7924 Page 6829 of 7924 Page 6830 of 7924 Page 6831 of 7924 Page 6832 of 7924 Page 6833 of 7924 Page 6834 of 7924 Page 6835 of 7924 Page 6836 of 7924 Page 6837 of 7924 Page 6838 of 7924 Page 6839 of 7924 Page 6840 of 7924 Page 6841 of 7924 Page 6842 of 7924 Page 6843 of 7924 Page 6844 of 7924 Page 6845 of 7924 Page 6846 of 7924 Page 6847 of 7924 Page 6848 of 7924 Page 6849 of 7924 Page 6850 of 7924 Page 6851 of 7924 Page 6852 of 7924