Agenda 05/27/2025 Item #16B 3 (Approve the Fourth Amendment to the Collier Metropolitan Planning Organization’s (the “MPO”) Lease Agreement extending the agreement to June 30, 2028)5/27/2025
Item # 16.B.3
ID# 2025-1384
Executive Summary
Recommendation to approve the Fourth Amendment to the Collier Metropolitan Planning Organization’s (the “MPO”)
Lease Agreement extending the agreement to June 30, 2028, and increasing the annual rent and common area
maintenance to $13,875, and the Amended and Restated Staff Services Agreement between the MPO and the Collier
County Board of County Commissioners (the “Board”). (Transportation Operating Fund 1001)
OBJECTIVE: To amend the current Lease Agreement and the Staff Services Agreement between the County and the
MPO.
CONSIDERATIONS: On October 23, 2012, the MPO entered into a Lease Agreement (the “Lease”) with the County
to use 663 square feet of office space within the Growth Management Department at 2885 South Horseshoe Drive
(Agenda Item 16.A.2). The County approved the First Amendment to the Lease on June 28, 2016, extending the term
through June 30, 2019 (Agenda Item 16.A.6). The County approved a Second Amendment to the Lease on May 28,
2019 (Agenda Item 16.A.13), which further extended the term through June 30, 2022, and increased the annual rent
from $20 per square foot to $21 per square foot (Rent plus Common Area Maintenance (“CAM”). On May 24, 2022
(Agenda Item 16.A.15), the County approved a Third Amendment to the Lease further extending the term through June
30, 2025, and increasing the annual rent from $21 per square foot to $23 per square foot (Rent plus CAM).
Staff is requesting approval of the attached proposed Fourth Amendment to Lease, which extends the term through June
30, 2028, and increases the annual rent from $23 per square foot to the current market rate of $25 per square foot
(covering a smaller rental area consisting of 555 square feet of office space), which amounts to a quarterly rental rate of
$3,468.75 ($13,875 annually).
Also attached for approval is an Amended and Restated MPO Staff Service Agreement, which sets forth the agreement
of the parties regarding the County’s furnishing of various staff to the MPO, equipment and workspace, to reflect the
change in the rental amount set forth in the proposed Fourth Amendment to the Lease. The Staff Services Agreement
remains in effect for three years from the date of approval and is revisited prior to that termination date to determine
whether any revisions are warranted.
The MPO Board approved the Fourth Amendment to the MPO Lease Agreement and the Amended and Restated MPO
Staff Services Agreement at its March 14, 2025, meeting. Staff is recommending approval of both agreements.
This item is consistent with the Infrastructure and Asset Management element of Collier County’s Strategic Plan by
developing and utilizing partnerships to ensure that government facilities meet public expectations.
FISCAL IMPACT: Lease expenses are funded by the MPO Grant Agreement for Planning (PL), Transportation Grants
Fund (1841), Project (33908). This is a triennial agreement expiring June 30, 2025, a new agreement will be executed
for funding starting July 1, 2025, through the term of the amended lease agreement. Revenues will be collected in
quarterly installments of $3,468.75 in Transportation Operating Fund (1001) Cost Center 163609.
GROWTH MANAGEMENT IMPACT: This request is consistent with the Collier County’s Growth Management
Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: To approve the Fourth Amendment to the MPO Lease Agreement and the Amended and
Restated MPO Staff Services Agreement between the Collier Metropolitan Planning Organization and the Collier
County Board of County Commissioners, and direct the Chairman to sign the attached Agreements.
PREPARED BY: Tara Castillo, Financial Operations Manager, Transportation Management Services Department
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5/27/2025
Item # 16.B.3
ID# 2025-1384
ATTACHMENTS:
1. MPO Approved Amended and Restated Staff Services Agreement 03.14.25
2. MPO Approved Fourth Amendment Lease Agreement 03.14.25
3. MPO Approved Amended and Restated Staff Services Agreement 05.24.22
4. MPO Approved Third Amendment Lease Agreement 05.24.22
5. MPO Approved Second Amendment Lease Agreement 05.28.19
6. MPO Approved Amended and Restated Staff Services Agreement 05.28.19
7. MPO Approved Lease 06.28.16
8. Executed MPO Staff Services Agreement 2012
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AMENDED Anir) RESTATEp MPO STArX' SERVTCES_i.SREEMENT
THIS AMBNDED AND RESTATDI} MPO STAFF SERVI(X,S AGREEMENT is
made by and between the Collier Metropolitan Planning Organization (the *MPO'') and Collier
County, Florida, a political subdivision of the State of fUriau, eff[ective thr" llS day of
/hel 2022.
WTINESSETH:
WIIEREAS, the MPO, pursuant to the power conferred upon it by Section 339,175,
Florida Statutes, and Article 5 of the Amendsd And Restated Interlocal Agreement for Creation
of the Collier Metropolitan Planning Organization (the *Interlocal Agreemenf') between the
Florida Department of Transportation ('FDOT"); Collier County (the *County'); the City of
Marco Island; the City of Naples; and Everglades City, dated February 26,2075, which was
subsequently Amended and Restated eflective May 28, 2079, the MPO may employ personnel
and/or enter into agreements, with local and/or State agencies to utilize the staff resources of
such agencies or for the performance of certain services by such agencies as necessary to fuIfill
its responsibilities and obligations as required by law; and
WHEREAS, pursuant to the aforesaid Interlocat Agreement executed betwoen the
Courty, the City of Marco Island, the City of Naples, Everglades City ard the FDOT, it is
contemplated that County personnel will perform the substantial portion of each task provided
for in 23 Code of Federal Regulations (CFR) Part 450 and Chapter 339.175 Florida Statutes as
trecessary to carry out the continuing, cooperative and comprehensive tansportation planning
process mandated by federal regulations as a condition precedentto the receipt of federal capital
or operating assistance in the urbanized area; and
WIIEREAS, Section 339.175, Florida Statutes provides, in part, that a Metopolitan
Planning Organizations' Executive Director reports direotly to his or her Governing Board, and
that the Executive Director and staffare employed by the Metropolitan planning Organization or
thnough a staff services agreement between the Metropolitan Planning Organization and another
governmental entity; and
WIIEREAS, it is deemed by the parties to be appropriate and necessary tbat the duties
and obligation of the County, in telation to its role providing staff and services to the MPO, be
defined and fixed by formal agreement.
NOW TIIEREI'ORE, in consideration of the mutual covenants, premises, and
representations herein, the parties agree as follows:
1.00 Purpole
For the reasons recited in the preamble, which are hereby adopted as part hereof, this Agreement
isto provide for professional services to carry out the temrs of the Inletlocal Agreement and any
other agreement to which the MPO is a pargr, and to provide staff servicer *d rupport for thl
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administatioo of the MPO.
2.00 ScoPe gf Sen'icos
It is agreed W &e Countl frat it shall fumish the MPO with the staffnecessary for profesfional,
;;hrfi"l, uai"inirt"tiur, and clerical senices, equipmen! office and other sPoE, and other
inoidental itsms as;, b" required and necessary to manage the business and alfairs of the MPo
*a to ca6y on Ae takportation planning and irograaming process speoified by the lnterlooal
n gr""*"ot and any othei a$cement t9 1f,ioh tn" nfoO it u p*ty; provided' it is rrnderstood and
d;J th"t, untess ;rh"*;" prorided for, theperformmgaof such senrico and funotions shall
be limited to those spiom"d *a ato"utoi to tu" county in the annual Unified Planning Work
P;"grr"t (UPT[IP) Uriagtt and all approved budgets and management reqoS under federal or
State grant contractsrfrth the MPOI The County;s annual cirge zu lu$$iry office space to
th; IrffO, including all common area maintenance and utility costs, shall be $15'249; as more
rdilt""lty providJtl in a sepaate lease agreement executed by the parties'
To minimize disruptiog the County shatl firnish fte MPo with the aforementioned office anrd
other space so as to be'continuously co-located with the Collier Cormty Growth Managemerrt
p"pi'ffi; *o rrun make r*ro*bt* efforts to avoid freErent relocation of said office and
other space.
The MpO is responsible for the selection of and execrfrion of an employrnent agreemgnt wi-th,
the Executive Direstor of the MPO. naoh yea, th! MPO shall revieur md evaluats the
prrf;;* of the upo e*r"oti* Director ii accordance with the performance-based merit
ii;", ; p*ria.a in the Collier Metopolitan Planning OrgaoizationlExeortive Director
EmplcrymentAgreement
The Mpo au&orizes the Mpo Executive Director to secrne FDOT approval for amendment of
gpWp tasks, *ti"tr "U*g" their dollar value by an aryount less than or equat to $25,000, and
which do noi chmge &eiiscope or the total approved firndl for the IrPwP. Any amendment of
the uPWP grearer than $25,000 shall require the approval of tho MPo.
The UpWp shall be prepared by the MPO Staffin cooperation with atl rclated State and federal
agencies aad MPO "o.-iff"e* in accordance with the rules aud regulations governingthe MPO
aid shall be subject to the approval offre MPO before submittal to State or federal agencies.
2,01 MPOExecutiveDirector
The MPO Erecutive Director shall be responsible to the MPO for the conduct of the
fransportation planning process as detailed in the UPSIP as well as the appoinfuent, assignment,
direchon, and controt of all personnel necessary tlrereto; the dwelopment of an appropriate
organizational stnrcture to carry out the responsibilities set forth in the Agreenrenfi and the
development of procedues to monitor and cootdinate tlre planning process, as well as tlre overall
administration of MPO programs- f,hanges to the number of MPO staffl positions shall be
subject to the approval of the MPO Board.
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2.05 FinancialAdministration
a. The financial records and accounts of the MPo including revenue receipts and
expenditures shall be administered by the county in accordance with its o[dinary
procedures.
b. contracts and bids for the purchase of MPo materials and services shall be in
accordance with county procedures for the same pwposes and the MPo adopts
by reference the county's Purchasing ordinance, Policy and any administrative
r.egulationsgovemingprocuementmatters.TheMPoshallreviewandappr.ove
aliRequests-for Propoials (RFP), Requests for Professional Services (RPS), and
subsequent contracti. contracts and bids for the purchase of materials and
servicis using PL, FTA and TD funds allocated to the MPO and idenlified in the
UPWP will be in accordance with County procedures, but any actions taken
within the authority of the MPO relating to such matters shall be independent of
Board of County Commissioners (BCC) approval'
c. Through the adoption of this Agreement, the MPO adopts the united states
Deparlment of Transportation,s goals regmding the procurement of services from
{irms registered as DisadvantagJd Business Enterprises (DBE)' In addition, the
MPO adopted a DBE Policy in accordance with FDOT's DBE Plan'
2.06 Information Technology and Office Equipment
.a.TheMPomayneedtopurchase,maintainandupgladeofficeequipment,ofEce/
computer hardware, software, and other resources. This may include, but is not
fimftd to, the purchase of office equipment such as printers, facsimile machine,
copier, computirs and hardware upgrades, reference documents, software and
supporting maintenance. Grant flrnds allocated to the MPO and identified in the
UpWp foi such r"quirements will be used. All resources purchased by the MPO shall
be the prope(y of the MPO. Collier County's Information Technology department is
responsible for all maintenance of MPO computers and may be paid for services
through annual interdepartmental allocations. The Executive Director and MPO staff
shall comply with all County rules goveming the use of the County's computer
network.
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b. All proposed equipment purchased by the MPO with grant fimds must comply with 2
C.F.R. Part 200 and all other applicable rules, regulations and laws (both State and
federal), as appropriate.
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2.07 County StaffAssistance
a. The MPO may on occasion request additionaL adminishative or public relations
assistance due lo MPO stafftumover or atkition. Such temporary assistance may be
provided upon the MPO Executive Director and the County Marrager or his/her-
desigfrated representative reaching agreement on the re-allocation of
County personnel on a case-by-case basis.
b. The MPO may on occasion request GIS assistance to update various MPO maps and
GIS data fi|ei. Such assistance rnay be provided upor agreement reached in the
same manner set forth in the above subsection (a).
c. If the MPO utilizes such temporary assistance from the County, the County will be
reimbursed through an interdeparknental transfer at the actual cost of the utilized
employee's salary, plus any other aotual documented additional cost. County staff
timi spent *pportiog MPO activities shall be documented on the MPO timesheet,
approved by the MPO Executive Director.
3.00 Reimbursementto the CountY
The MpO hereby agrees that it shall reimburse the Courty for all services rendered under this
Agreement as specified in the tlP\lt/P budget and all approved budgets unier fideral or State
gr;t contragts withthe MPO. The deterrnination of eligible costs shall be in accordanoe with 2
6fn $ 200 and all other applicable nrles, regulations, and larrs (both State and federal), as
opproiri^tr. Adminisnation-over grants will also followthepolicies-and procedures set forth in
tti Co""ty's Grant Administation llandbook and CMA 5330, which is compliant with 2 CFR
Part 200.
3.01 Local Shre
The MPO will provide cash or in-kind services for the requfued match for federat funds from the
Federal Higfuway Administratioa (FI{SIA), the Federal Transit Associafion (FTA), FDOT and
the Florida Commission for Trartsportrtion Disadvantaged (CTD), whqe appropriate. These
funds may also be derived from financial contibutions made by the MPO's me'lnber local
governments, including Collier County and the Cities of Naples, Ilv{arco Island and Everglades
City.
3.02 Invoices and Prcgress Reports
The MPO shall provide to the FDOT or appropriate federal agencies quarterly progre.ss rcpoffis
md invoices for reimbursement for all federal grant$ with FIIWA, FTA md State grants
received through the Cm. The progress rqrorts and invoices shall be in sufficient detail for
auditpurposes,
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3.03 Payment
Payment to the County of all monies by the MPO is contingent upon ttre lr1P9 fitst receiving the
fimds for the work tasks from the FDOT, FHU/A, FTA or CTD. Requests for County services
may not be made unless sufficient funding is available to reimburse the County for related
oipenditures.
3.04 Travel Expenses
Reimbursement from federal and State fimds for per diem and mileage e)[penses incurred by
MpO staff and Board members for MPO business strall be consistent with the federal
govemmentrates.
4.00 Infotmation and RePorts
The Cognty will provide all required information and reports and will pennit access to its books,
records, accounts, and other rour.es of information, and its facilities uE rnay be determined by
FDOT, FHWA' oi ff6 to be pertinent to ascertain compliance with such regulalions, otders, and
instuctions. Whsre any information requircd of the County is in the exclusive possession of
another who fails or refuses to firnish this information, the County shall ceniff to EDOT,
FHS/,q" or FTA as appropriate, and shall set forth what efforts it has made to obtain the
information.
5.00 Continuity of Operations PIan (COOP)
The MPO shall adhere to Collier MPO's Continuity of Operations Plan (COOP). The COOP is
consistentwithCollier County's Coruprehensive Emergency Management Plau(CEMP). Collier
County shall provide the tvipO witf, an alternate facitity for a reasonable pedod if one is
required.
6.00 Arnendment of Agreement
The Cormty and the MPO may, upon initiation of either patty, arnend this Agreement to cure any
mrbiguity, dofect, omission or to grant any additional powers, or to confer additionat duties
which are consistent with the intentand puqpose of this Agreement.
This Agreement shall become effective upon approval by the MPO and the County and remain in
eftct for a pedod of tlree yeils. At that time, the MPO shall review this Agreemelrt to
determine if any changes are warranted.
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IN WITNESS WHEREOF, the undersigned parties have caused this Staff Services
Agrcement to be duly executed on their behalf as of the effective date set forth above.
COLLIERCOI]NTY
BOARD OF COUNTY COMMISSIONERS
By:
ssioner William L. McDaniel, h.,
ATTEST:
of the Circuit
Deputy
COLLIER
METROPOLITAN PLANNING
ORGANIZATION
B
Council Member Perry
Collier MPO Chair
ATTEST:
BY:
Ame
Collier Director
BY:
AS legality:
T
Deputy County Attomey
1
-)Executi
Crystal K.
:.'
A&dF
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TIIIRD AMENDMENT TO LEASE AGREEMENT
THIS THIRD AMENDMENT TO LEASE AGREEMENT ("Amendment') is entered
into this 2'1$- auy of hav , 2022, by and between COLLIER
M ETROPOLITAN PLANN tNG ORGA'frEATION ( COL L I ER M PO) transportation plannin g
agency created pursuant to F.S. 339.175, whose mailing address is 2885 South Horseshoe Drive,
Naples, Florida 34104, hereinafter referred to as "Lessee," and COLLIER COLNTY, a political
subdivision of the State of Florid4 hereinafter referred to as "Lessor," collectively stated as the
"Parties."
RECITALS:
WHEREAS, Lessee and Lessor entered into a Lease Agreement dated October 23,2012,
a copy ofwhich is attached hereto; and
WHEREAS, the "Agreement Term," pursuant to Paragraph 6 of the Lease Agreement
was October 23, 2012 through June 26,2014, subject to renewals provided therein; and
WHEREAS, the Lease Agreement was automatically renewed pusrxrnt to t}re provisions
set forth in Paragraph 6; and
WHEREAS, on June 28, 2016, the Parties entered into a First Amendment to the Lease
Agreement further extending the termination date of the Lease Agreement through June 30,
2019, a copy of which is attached hereto; and
WHEREAS, on May 28, 2019, the Parties entered into a Second Amendment to the
Lease Agreement increasing the rental rate by $1.00 per sq. foot, to a total of $21.00 per sq. foot,
and further extending the termination date of the Lease Agreement through l:une 30, 2022, a
copy of which is attached hereto; and
WHEREAS, the Parties wish to furtho amend the Lease by extending the termination
date ofthe Lease Agreement for an additional three-year period through and including June 30,
2025, and by increasing the rental rate from $21.00 per square foot to $23.00 per square foot (for
663 square f-eet of office space), which amounts to annual rental amount of $15,249.
WITNESSETH:
NOW, TIIEREFORE, in coosideration of Ten Dollars ($10.00) and other good and
valuable consideration exchanged amongst the parties, and in consideration of the covenants
contained herein, the Parties agree as follows:
2. Numbered Paragraph 7 of the Lease Agreement is amended, as follows:
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The termination date set forth in Paragraph 6 ofthe Lease Agreement is hereby extended
to June 30, 2025.
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7. Rent. Lessee hereby covenants and agrees to pay as rent for the Premises the sum
of $34SOg5 $g.gtZ.rt quarterly, which sum shall be due and payable on or before the
following dates of each year of the lease: October 1't, January I il, April l't, and July l't.
The effective date of the new rental rate shall commence ort lttly 1,2022.3
4 Except as expressly provided herein, the Lease Agreement remains in full force and
effect according to the terms and conditions contained therein. If there is a conflict
between the terms of this Third Amendment and the Lease Agreement dated october 23,
2012, the terms of this Amendment shall prevaii.
IN WITNESS WHEREOF, the Lessee and Lessor have hereto executed this Third
Amendment to Lease Agreement the day and year first above written.
COLLIER METROPOLITAN PLANNING
ORGANIZATION, a regional transportation
planning agency created pursuant to F.S. 339.175
By:
Collier MPO Cfrair ?ul ff J
SSES
Fi s (signature)
(pri nt name
S (signature)
(print name)
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AS TO THE LESSEE:
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ATTEST:
signdure ti till
Approved as to form and legality:
R.
Deputy County Attomey
BOARD OF COUNTY COMMISSIONERS
COLLIER
L. McDaniel, Jr.,
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Atost
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MEMORANDUM
Date:July 5, 2012
To: Lorraine Lantz, Principal Planner
MPO
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: MPO Staff Service Agreement
Attached is one (1) scanned copy of the original document referenced above
Agenda Item #16A14), approved by the Board of County Commissioners on
Tuesday, June 26, 2012.
The original is being kept by the Minutes and Records Department as part of
the Boards Official Record.
If you have any questions, please call me at 252-7240.
Thank you
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MPO STAFF SERVICES AGREEMENT
THIS MPO STAFF SERVICES AGREEMENT is made by and between the Collier
Metropolitan Planning Organization(the "MPO") and Collier County, Florida.
WITNESSETH:
WHEREAS, the MPO, pursuant to the power conferred upon it by Section 339.175, Florida
Statutes, and Article 5 of the Amended And Restated Interlocal Agreement for Creation of the
Collier Metropolitan Planning Organization (the "Interlocal Agreement") between the Florida
Department of Transportation ("FDOT"); Collier County (the "County"); the City of Marco
Island; the City of Naples; and Everglades City, dated May 10, 2005 may employ personnel
and/or enter into agreements, with local and/or State agencies to utilize the staff resources of
such agencies or for the performance of certain services by such agencies as necessary to fulfill
its responsibilities and obligations as required by law, and
WHEREAS, pursuant to the aforesaid Interlocal Agreement executed between the County, the
City of Marco Island, the City of Naples, Everglades City and the FDOT, it is contemplated that
County personnel will perform the substantial portion of each task provided for in 23 Code of
Federal Regulations (CFR) Part 450 and Chapter 339.175 Florida Statutes as necessary to carry
out the continuing, cooperative and comprehensive transportation planning process mandated by
Federal regulations as a condition precedent to the receipt of Federal capital or operating
assistance in the urbanized area, and
WHEREAS, in 2007, the Florida Legislature's House Bill 985 amended Section 339.175, Florida
Statutes, and other sections of law in an attempt to bring clarity and uniformity to Metropolitan
Planning Organizations' administrative structure, powers and responsibilities, particularly
amending Section 339.175(5), Florida Statutes, to clarify that a Metropolitan Planning
Organizations' executive director reports directly to his or her Governing Board, and that the
executive director and staff are employed by the Metropolitan Planning Organization or through
a staff services agreement between the Metropolitan Planning Organization and another
governmental entity.
WHEREAS, it is deemed by the parties to be appropriate and necessary that the duties and
obligation of the County, in relation to its role as the staff to the MPO, be defined and fixed by
formal agreement,
NOW, THEREFORE, in consideration of the mutual covenants, premises, and representations
herein, the parties agree as follows:
1.00 Purpose
For the reasons recited in the preamble, which are hereby adopted as part hereof, this Agreement
is to provide for professional services to carry out the terms of the Interlocal Agreement and any
other agreement to which the MPO is a party, and to provide staff services and support for the
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administration of the MPO.
2.00 Scope of Services
It is agreed by the County that it shall furnish the MPO with the staff necessary for professional,
technical, administrative, and clerical services, equipment, office and other space, and other
incidental items as may be required and necessary to manage the business and affairs of the MPO
and to carry on the transportation planning and programming process specified by the Interlocal
Agreement and any other agreement to which the MPO is a party; provided, it is understood and
agreed that, unless otherwise provided for, the performance of such service and functions shall
be limited to those specified and allocated to the County in the biennial Unified Planning Work
Program (UPWP) budget and all approved budgets and management reports under Federal or
State grant contracts with the MPO. The County's annual charge for furnishing office space to
the MPO, including all common area maintenance and utility costs, shall be $13,260.00; as more
specifically provided in a lease agreement to be subsequently executed by the parties.
In order to minimize disruption, the County shall furnish the MPO with the aforementioned
office and other space so as to be continuously co-located with the Collier County Growth
Management Division and shall make reasonable efforts to avoid frequent relocation of said
office and other space.
The MPO is responsible for the selection of, and execution of an employment agreement with,
the Executive Director of the MPO. Each year the MPO shall review and evaluate the
performance of the MPO Executive Director in accordance with the performance-based merit
plan as provided in the Collier Metropolitan Planning Organization/Executive Director
Employment Agreement.
The MPO authorizes the MPO Executive Director to secure FDOT approval for amendment of
UPWP tasks, which change their dollar value by an amount less than or equal to $25,000, and
which do not change their scope or the total approved funds for the UPWP and do not add or
delete a UPWP work task(s). Any amendment of the UPWP greater than $25,000 shall require
the approval of the MPO.
The UPWP shall be prepared by the MPO Staff in cooperation with all related state and federal
agencies and MPO committees in accordance with the rules and regulations governing the MPO
and shall be subject to the approval of the MPO before submittal to State or Federal agencies.
2.01 MPO Executive Director
The MPO Executive Director shall be responsible to the MPO for the conduct of the
transportation planning process as detailed in the biennial UPWP as well as the appointment,
assignment, direction, and control of all personnel necessary thereto; the development of an
appropriate organizational structure to carry out the responsibilities set forth in the Agreement;
and the development of procedures to monitor and coordinate the planning process, as well as the
overall administration of MPO programs. Changes to the number of MPO staff positions shall
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be subject to the approval of the MPO Board.
2.02 Commitment of Personnel
The MPO Executive Director shall prepare a detailed listing of all tasks necessary and incidental
to carrying out the planning process as included in the UPWP. The MPO staff shall, at a
minimum, have the following duties and functions:
a.Carrying out the tasks as defined in the biennial UPWP to ensure the continued
certification of the MPO;
b.Coordinating the activities of the various structures established by the Interlocal
Agreement heretofore mentioned;
c.Preparing the agendas and public notification for meetings of the MPO Technical
Advisory and Citizens Advisory Committees, Pathways Advisory Committee,
Congestion Management System/Intelligent Transportation System Committee,
the Local Coordinating Board for the Transportation Disadvantaged and any other
committees under the MPO's purview;
d. Preparing resolutions and other appropriate documents;
e.Scheduling meetings, giving notices, and keeping minutes;
f.Coordinating and monitoring the activities of the various supporting offices;
g.Preparing an annual report as may be required;
h. Developing and implementing operational procedures as are necessary and proper
in order to effect the most efficient implementation of said program;
i.Directing the implementation of policies established by the MPO; and
j.Performing other duties as may be assigned by the MPO.
2.03 Legal Representation for the MPO
The Collier County Attorney's staff has been designated to represent the MPO Board on legal
matters. The MPO may employ special legal counsel for specific needs when it is deemed
necessary.
2.04 Biennial Budget
The UPWP shall serve as the biennial budget for the MPO. The UPWP shall identify funding
sources,participating agencies and the level of participation by the various agencies.
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2.05 Financial Administration
a.The records and accounts of the MPO including receipts, expenditures and
deposits shall be administered by the County in accordance with its ordinary
procedures.
b.Contracts and bids for the purchase of materials and services shall be in
accordance with County procedures for the same purposes. The MPO shall
review and approve all Requests for Proposals (RFP) and subsequent contracts.
Contracts and bids for the purchase of materials and services using PL, FTA and
TD funds allocated to the MPO and identified in the UPWP will be in accordance
with County procedures, and any actions taken within the authority of the MPO
relating to such matters shall be independent of Board of County Commissioners
BCC) approval.
c.Through the adoption of this Agreement, the MPO adopts the United States
Department of Transportation's goals regarding the procurement of services from
firms registered as Disadvantaged Business Enterprises (DBE). In addition, the
MPO adopted a DBE Policy in accordance with FDOT's DBE Plan.
2.06 Information Technology and Office Equipment
a. The MPO may need to purchase, maintain and upgrade office equipment, office /
computer hardware, software and other resources. This may include, but is not be
limited to, the purchase of office equipment such as printers, facsimile machine,
copier, computers and hardware upgrades, reference documents, software and
supporting maintenance. Grant funds allocated to the MPO and identified in the
UPWP for such requirements will be used. All resources purchased by the MPO shall
be the property of the MPO. Collier County's Information Technology department is
responsible for all maintenance of MPO computers and may be paid for services
through annual interdepartmental allocations and consistent with the Federal Office of
Management and Budget 2 C.F.R. Part 225 Cost Principles for State, Local and
Indian Tribal Governments (Circular A-87). The Executive Director and MPO staff
shall comply with all County rules governing the use of the County's computer
network.
b. All proposed equipment purchased by the MPO with grant funds must comply with
49 C.F.R. §§ 18.32 and 18.33, and the Federal Office of Management and Budget 2
C.F.R. Part 225 Cost Principles for State, Local and Indian Tribal Governments
Circular A-87). Specific approval by the FHWA and the District is not required for
equipment costs under$5,000.
3.00 Reimbursement to the County
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The MPO hereby agrees that it shall reimburse the County for all services rendered under this
Agreement as specified in the UPWP budget and all approved budgets under Federal or State
grant contracts with the MPO and in accordance with the procedures established pursuant to 2.05
and 2.06 of this Agreement. The determination of eligible costs shall be in accordance with 23
CFR Section 420, as appropriate, and applicable Florida Statutes.
3.01 Local Share
The MPO will provide cash or in-kind services for the required match for Federal funds from the
Federal Highway Administration (FHWA), the Federal Transit Association (FTA), Florida
Department of Transportation (FDOT) and Florida Commission for Transportation
Disadvantaged (CTD) where appropriate. These funds may also be derived from financial
contributions made by the MPO's member local governments, including Collier County and the
Cities of Naples, Marco Island and Everglades City.
3.02 Invoices and Progress Reports
The MPO shall provide to the FDOT or appropriate Federal agencies quarterly progress reports
and invoices for reimbursement for all Federal grants with FHWA, FTA and State grants
received through the Florida Commission for the Transportation Disadvantaged (CTD). The
progress reports and invoices shall be in sufficient detail for audit purposes.
3.03 Payment
Payment to the County of any and all monies by the MPO is contingent upon the MPO first
receiving the funds for the work tasks from the FDOT, FHWA, FTA or the Florida Commission
for the Transportation Disadvantaged(CTD).
3.04 Travel Expenses
Reimbursement from Federal and State funds for per diem and mileage expenses incurred by
MPO staff and Board members for MPO business shall be consistent with the federal
government rates.
4.00 Information and Reports
The County will provide all required information and reports and will permit access to its books,
records, accounts, and other sources of information, and its facilities as may be determined by
FDOT, FHWA, or FTA to be pertinent to ascertain compliance with such regulations, orders and
instructions. Where any information required of the County is in the exclusive possession of
another who fails or refuses to furnish this information, the County shall certify to FDOT,
FHWA, or FTA as appropriate, and shall set forth what efforts it has made to obtain the
information.
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5.00 Continuity of Operations Plan(COOP)
The MPO shall adhere to Collier MPO's Continuity of Operations Plan (COOP). The COOP is
consistent with Collier County's Comprehensive Emergency Management Plan(CEMP). Collier
County shall provide the MPO with an alternate facility for a reasonable period of time if one is
required.
6.00 Amendment of Agreement
The County and the MPO may, upon initiation of either party, amend this Agreement to cure any
ambiguity, defect, omission or to grant any additional powers, or to confer additional duties
which are consistent with the intent and purpose of this Agreement.
This Agreement shall become effective upon approval by the MPO and the County and remain in
effect for a period of three years. At that time, the MPO shall review this Agreement to
determine if any changes are warranted.
IN WITNESS WHEREOF, the undersigned parties have caused this Staff Services Agreement to
be duly executed in their behalf this s (p day of ':cu rl L- 2012.
COUNTY OF COLLIER COLLIER
BOARD OF COUNTY COMMISSIONERS METROPO PLA ' G
ORGAN A ' ON
By: By: !,i
Commissioner Fred W. Cb le fC• . • i
sisionerJamesN. Coletta,
Chairman Chairman
Y . •' _ -
ATTEST:•,-: ,- ATTEST: /
oor Dsiet 7 wr -. 134004,01-*
Meet it to CMtt.
A ved as to fo` an legal sufficiency:
cott R. Teach
Deputy County Attorney
6
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ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Ian Mitchell (line#5).
Route to Addressee(s) Office Initials Date
List in routing order)
1.
2.
3.
4.
5. Ian Mitchell, BCC Supervisor Board of County Commissioners
6. Minutes and Records Clerk of Court's Office 1f r2 apt),
PRIMARY CONTACT INFORMATION
The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Ian Mitchell,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Lorraine M.Lantz Phone Number 252-5779
Contact
Agenda Date Item was June 26,2012 Agenda Item Number 16 A 14
Approved by the BCC
Type of Document MPO Staff Services Agreement Number of Original 1
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed f\
by the Office of the County Attorney.This includes signature pages from ordinances,
resolutions,etc. signed by the County Attorney's Office and signature pages from W
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's A J
Office and all other parties except the BCC Chairman and the Clerk to the Board Iv IA
3. The Chairman's signature line date has been entered as the date of BCC approval of the Idocumentorthefinalnegotiatedcontractdatewhicheverisapplicable. E
4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
5. In most cases(some contracts are an exception),the original document and this routing slip IshouldbeprovidedtoIanMitchellintheBCCofficewithin24hoursofBCCapproval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain 1
time frame or the BCC's actions are nullified.Be aware of your deadlines! g
6. The document was approved by the BCC on (p) 2 p) 10, (enter date)and all changes I A t t
made during the meeting have been incorporated in the attached document.The 10
County Attorney's Office has reviewed the changes,if applicable. r•
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05,Revised 7.31.09
Page 1895 of 7924