Backup Documents 05/13/2025 Item #16D 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 5.13.2025 BCC
MTG
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Adrienne Meijer Community and Human AM 5/05/2025
Services
2. County Attorney Office—Jeffrey A. County Attorney Office
Klatzkow
An 5//3
3. BCC Office Board of County
Commissioners Bs SO
4. Minutes and Records Clerk of Court's Office
sp/d)6
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing info ion.
Name of Primary Staff Adrienne Meijer Phone Number 239-252-5229
Contact/ Department
Agenda Date Item was _ Agenda Item Number 16.D.q
Approved by the BCC / 3 vkC-
Type of Document 3 SETS OF CD24-01 IWSD AMENDMENT#1 Number of Original 3 SETS OF
Attached Documents Attached DOCUMENTS
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK AM
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YES
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during ) N/A is not
the meeting have been incorporated in the attached document. The County y"k/h/7 an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the / N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the IA an option for
Chairman's signature. this line.
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FAIN # 1 B-24-UC-12-0016
B-23-UC-12-0016
B-22-UC-12-0016
B-21-UC-12-0016
Federal Award Date 1 10/2024
Federal Award Agency HUD
CFDA Name Community
Development Block
Grant
CFDA/CSFA# iJ 14.218
Total Amount of Federal S1263,008.00
Funds Awarded S2.066,506.01
Subrecipient Name lmmokalee Water&
Sewer District
UEI# H6HYXK2WFLP8
FEIN 85-8012557235C-5
R&D NA
Indirect Cost Rate NA
Period of Performance 10/1/2024— 12/30/2026
Fiscal Year End 9/30
Monitor End: 12/2031
FIRST AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY
AND
Immokalee Water and Sewer District
CDBG Grant Program—Construction
THIS AGREEMENT is made and entered into this 13fk
day of sky 2025, by and
between Collier County, a political subdivision of the State of Florida, ("COUNTY') having its principal
address at 3339 Tamiami Trail East, Suite 213,Naples FL 34112,and Immokalee Water and Sewer District
("SUBRECIPIENT"), an Independent Special District having its principal office at 1020 Sanitation Road,
Immokalee, FL 34142.
WHEREAS, the COUNTY has entered into an Agreement with the United States Department of
Housing and Urban Development(HUD) for a grant to execute and implement a Community Development
Block Grant (CDBG) Program in certain areas of Collier County, pursuant to Title I of the Housing and
Community Development Act of 1974(as amended); and
WHEREAS, the Board of County Commissioners of Collier County ("Board") approved the
Collier County Consolidated Plan—One-year Action Plan for Federal Fiscal Year 2024-2025 for the CDBG
Program with Resolution 2024-138 on July 23, 2024—Agenda Item 16.D.4; and
WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation of various Annual Action Plans,the COUNTY advertised the 2024-2025 Annual
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Action Plan,on June 17, 2024. with a 30-day Citizen Comment period from July 3,2024 to August 3,2024;
and
WHEREAS, the SUBRECIPIENT has submitted a proposal for participation in the Collier County
CDBG program; and
WHEREAS, the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in undertaking the CDBG project — (CD24-01) Immokalee Water and Sewer District
(IWSD) Clay Sewer Pipe Project.
WHEREAS, on September 10, 2024, Agenda Item 16.D.3, the COUNTY entered into an
Agreement (the "Agreement") with SUBRECIPIENT which set forth the responsibilities and obligations
of each in undertaking the CDBG project—(CD24-0I) IWSD Clay Sewer Pipe Project: and
WHEREAS, the Board of County Commissioners of Collier County (Board) approved the
Substantial Amendment to the Collier County Consolidated Plan—One-year Action Plan for Federal Fiscal
Year 2022-2023 and 2024-2025 for the CDBG Program with Resolution 2025-XX on, May 13, 2025 —
Agenda Item 16.D.X; and
WHEREAS,the parties wish to amend the agreement, incorporated herein by reference to: increase
the project budget to cover the rising costs of construction and installation, remove Executive Order 11246
and DEI programs from County funded grant programs per new federal executive orders under Section 1.1
(B), add two requirements under Section 1.1(B), add a Program Deliverable under Sections 1.2 (A)and 1.2
(C), add language regarding frequency of pay requests submitted Section 1.2(D), update the County Grants
Coordinator contact Section 1.8, update public records contact Section 2.2 and
NOW, THEREFORE, in consideration of foregoing Recitals and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the parties agree to
amend the Agreement as follows.
1. Sections 1.1, 1.2, 1.4 1.8 and 2.2 are hereby amended as follows:
Words Struck Through are deleted; Words Underlined are added.
PART I
SCOPE OF WORK
SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as
a condition of providing CDBG assistance as provided herein and, as determined by Collier County
Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as
follows:
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Project Name: I WSD Clay Sewer Pipe Project
Description of project and outcome: CHS, as an administrator of the CDBG program, will make
available FY 2021-2022, FY 2022-2023, FY 2023-2024 and FY 2024-2025 CDBG funds up to the
gross amount of$1,263,008.00 2,066,506.01 to Immokalee Water and Sewer District to fund the
upgrade of the clay sewer gravity pipe cured in place (CIPP) methodology in the Farm Worker
Village development in Immokalee
Project Component One: Upgrade clay sewer gravity pipe in the Farm Worker Village
development, Sections A and B, by using cured in place (CIPP) methodology, including labor,
design, construction, permitting, materials, freight charges, mobilization, cleaning, testing,
maintenance of traffic (MOT) (if applicable), cleanout installation (if applicable), repairs, and all
other costs and fees.
1.1 GRANT AND SPECIAL CONDITIONS
A. Within sixty (60) calendar days of execution of this Agreement, SUBRECIPIENT must
deliver to CHS for approval, a detailed project schedule for the completion of the project.
B. SUBRECIPIENT must submit the following resolutions and policies to CHS within sixty
(60) days of execution of this Agreement:
❑ Affirmative Fair Housing Policy
® Affirmative Action/Equal Opportunity Policy
• Conflict of Interest Policy(COI) and related COI Forms
• Procurement Policy
❑ Uniform Relocation Act(URA) Policy
• Sexual Harassment Policy
• Section 3 Policy
• Section 504/ADA Policy
• Fraud, Waste, and Abuse Policy
• Language Assistance and Planning Policy(LAP)
• Limited English Proficiency Policy (LEP)
• Violence Against Women Act(VAWA) Policy
• LGBTQ Policy
Never Contract with the Enemy Certification
Whistleblower Protections Certification
1.2 PROJECT DETAILS
IMMOKALEE WATER AND SEWER DISTRICT AMENDMENT#1
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A. Project Description/Project Budget
Description Federal Amount
Project Component One-I-: Upgrade clay sewer gravity pipe in the Farm Worker $1,263,008.00
Village development, Sections A and B,by using cured in place(CIPP)methodology, $2,066,506.01
including labor, design. construction, permitting, materials, freight charges.
mobilization,cleaning,testing, maintenance of traffic(MOT)(if applicable),cleanout
installation (if applicable). repairs. and all other costs and fees. I
Total Federal Funds: $1.263.008.00
$2.066,506.01
SUBRECIPIENT will accomplish the following checked project tasks:
Pay all closing costs related to property conveyance
❑ Maintain beneficiary income certification documentation, using Exhibit D, as amended or
County-approved presumed benefit documentation and provide to the COUNTY, as
requested
• Maintain National Objective Documentation, and provide to COUNTY, as requested
• Provide Quarterly Reports on National Objective and project progress
• Provide Leverage Funds Report
❑ Provide Quarterly Fair Housing Calls Report
• Ensure attendance by a representative from executive management at scheduled
partnership meetings, as requested by CHS
• Ensure attendance by SUBRECIPIENT and General Contractor at Pre-Construction
meetings, prior to SUBBRECIPIENT issuing Notice to Proceed (NTP) to contractor
• Provide monthly construction and rehabilitation progress reports until completion of
construction or rehabilitation
• Identify Lead Project Manager
• Provide Site Design and Specifications
• Submit Change Orders for CHS approval prior to SUBRECIPIENT authorizing work
• Comply with Davis-Bacon Act Labor Standards and maintain supporting documentation
▪ Comply with Section 3 reporting requirements and maintain supporting documentation
• Provide weekly certified payroll throughout construction and rehabilitation
• Comply with Uniform Relocation Act (URA)
❑ Ensure applicable number of units are Section 504/ADA accessible
• Provide a BABA Construction Checklist, Bidders Build America, Buv America
Certification and other supporting documentation
• Ensure the applicable continued use period for the project is met
IMMOKALEE WATER AND SEWER DISTRICT AMENDMENT 41
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C. Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
Insurance Exhibit A- Insurance Certificate Within 30 days of Agreement
execution and Annually within
thirty(30)days of renewal
Special Grant Condition Policies Policies as stated in this Within sixty(60)days of
(Section 1.1) Agreement Agreement execution
Detailed Project Schedule Project Schedule Within sixty(60)days of
Agreement execution
Project Plans and Specifications Site Plans and Specifications Prior to procurement
Draft Procurement Documents Independent Cost Estimate Within 90 days of Agreement
(Bid Packet)* (ICE), Method of Procurement execution
(MOP), Bid Advertisement, and
Solicitation Packet
Subcontractor Log Subcontractor Log Initially at construction start,
and quarterly thereafter
Quarterly Progress Report Exhibit C Quarterly reports. Annually
after closeout.
Section 3 Report Certification Forms and Submitted through LCP Tracker
Supporting documentation along with Quarterly Report for
period ending 9/30
Fair Housing Calls Report Fair Housing Call Log Not Applicable
Complaint Logs EEO and Incident Log Quarterly; within 10 days
following the end of the quarter.
Leverage Funds Report Exhibit C-1 Upon submission of the final
pay request in Neighborly.
Davis-Bacon Act Certified Weekly Certified Payroll reports Weekly submission through
Payroll or non-performing workweek LCP TRACKER no later than 7
forms,jobsite sign-in sheet days after pay date.
Annual Audit Monitoring Exhibit E Annually, within 60 days after
Report FY end
Financial and Compliance Audit Audit, Management Letter, and Annually: nine (9)months after
Supporting Documentation FY end for Single Audit OR one
hundred eighty(180)days after
FY end
Continued Use Certification Continued Use Affidavit, if Annually, for five(5)years after
applicable meeting the National Objective
Capital Needs Assessment Plan Plan approved by the COUNTY Initial Plan due after
construction completion.
Annually throughout the
continued use period
Build America, Buy America BABA Documentation Throughout construction
Program Income Reuse Plan Not Applicable Not Applicable
* SUBRECIPIENT's Notice to Proceed may be withheld if procurement deliverables are not submitted
in a timely manner, as stated in Section 1.2.C, Performance Deliverables. SUBRECIPIENT must
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submit to the COUNTY for approval, all Change Orders required during the project. Failure to submit
Change Orders in a timely manner, may result in delay or withholding of payment, as well as a cease
work order until all change orders have been reviewed and approved, at which time a new Notice to
Proceed will be issued.
D. Payment Deliverables
Payment Deliverable Deliverable Supporting Submission Schedule
Documentation
Project Component One 4-: Submission of supporting Submission of mehtlq-ly invoices
Upgrade clay sewer gravity pipe documents must be provided as due by the le-of h th,
in the Farm Worker Village backup, as evidenced by may be more often than once
development, Sections A and B, canceled check, bank per month but no less than
by using cured in place (CIPP) statements, AIA, schedule of monthly until completion.
methodology, including labor, values. following the month , f ervic.
design, construction, permitting,
materials, freight charges, The COUNTY will Pam 1. pto
mobilization, cleaning, testing, 90% of the total urant award or
maintenance of traffic(MOT) (if project costs, whichever is
Applicable), cleanout lower. The remaining 10%of
installation (if applicable), the award or project costs will
repairs, and all other costs and be released upon final
fees. monitoring clearance and
meeting a National Objective.
For clarity, the COUNTY will
not withhold 10% on each
a meat re uest.
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available TWO MILLION AND SIXTY-SIX THOUSAND FIVE
HUNDRED AND SIX DOLLARS AND ONE CENT. ($2,066.506.01) ONE MILLION TWO
HUNDRED SIXTY THREE THOUSAND EIGHT DOLLARS AND ZERO CENTS
($1,263,008.00) for use by SUBRECIPIENT during the term of the Agreement (hereinafter, shall
be referred to as the"Funds").
* * *
IMMOKALEE WATER AND SEWER DISTRICT AMENDMENT d 1
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1.8 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier, personal delivery, or sent by facsimile or other electronic means. Either party
may change the address to which notices are to be sent to it by giving written notice of such change
to the other party in the manner herein provided for giving notice. Any notice, request, instruction,
or other document delivered or sent as aforesaid shall be effective on the date of delivery or sending.
All notices and other written communications under this Agreement shall be addressed to the
individuals in the capacities indicated below, unless otherwise modified by subsequent written
notice.
ATTENTION: JulieAdrienne Meijer, Grants Coordinator I
Collier County Government
Community and Human Services Division
3339 Tamiami Trail East, Suite 213
Naples, Florida 341 12
Email:3t+1+e.{,'_I 3+tlr,;.f�.,-{�-iefcountytl go-v
Adrienne.Meijer(ecol I icrcountvtl.gov
Telephone: (239)252- 95229
ATTENTION: Sarah Catala, Executive Director
Immokalee Water& Sewer District
1020 Sanitation Road
Immokalee, Florida 34142
Email: sarahcatala@immokaleewatersewer.com
Telephone: (239) 658-3630
ATTENTION: Misty Smith, Executive Assistant
Immokalee Water& Sewer District
1020 Sanitation Road
Immokalee, FL 34142
Email: mistysmith@immokaleewatersewer.com
Telephone: (239) 658-3630
2.2 RECORDS AND DOCUMENTATION
* * *
D. Upon completion of all work contemplated under this Agreement, copies of all documents
and records relating to this Agreement shall be surrendered to CHS, if requested. In any event,
SUBRECIPIENT shall keep all documents and records in an orderly fashion, and in a readily
accessible, permanent, and secured location for three (3) years after the date of submission by the
COUNTY of the final performance and evaluation report (CAPER) to HUD, as prescribed in 2
IMMOKALEE WATER AND SEWER DISTRICT AMENDMENT#!
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CFR 200.334, 24 CFR 570.490 and 24 CFR 570.502(a)(7)(ii). However, if any litigation, claim,
or audit is started before the expiration date of the three (3) year period, the records will be
maintained until all litigation, claim, or audit findings involving these records are resolved. If
SUBRECIPIENT ceases to exist after the closeout of this Agreement, it shall notify the
COUNTY in writing, of the address where the records will be kept. as outlined in 2 CFR
200.337. SUBRECIPIENT shall meet all requirements for retaining public records and transfer,
at no cost to COUNTY, all public records in SUBRECIPIENT'S possession upon termination of
the Agreement, and destroy any duplicate, exempt, or confidential public records that are free
from public records disclosure requirements. All records stored electronically must be provided
to the COUNTY in a format that is compatible with the COUNTY'S information technology
systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO SUBRECIPIENT'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,
IT SHALL CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-
252-2 795837,
Angel.Bates(a,colliercountyfl.gov, 3299 Tamiami Trail East, Naples, FL 34112.
IMMOKALEE WATER AND SEWER DISTRICT AMENDMENT#I
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IN WITNESS WHEREOF,the SUBRECIPIENT and COUNTY, have each respectively, by an authorized
person or agent, hereunder set their hands and seals on the date first written above.
ATTEST: AS TO COUNTY:
CRYSTAL K. K ZEL, CLERK
BOARD OF COUNTY COMMISSIONERS
, '• COLLIER COUNTY, FLORIDA
.Deputy Clerk
Attst as Chaur ± t'c By:signture nIy BAg.„?:(71Pre,e440,ak--
. AHAIRPERSON
Dated: f ,; /. '�
(SEAL) Date: - 511343
WITNESSES: AS TO SUBRECIPIENT:
IMMOKALEE WATER AND SEWER DISTRICT
# lgnat,
-5—e:-.W-e - ,-,..,,-4" TICIALIS:54:7
SARAH CATALA, EXECUTIVE DIRECTOR
Witness#1 P Inted Name
EACa,l,l e 31-I I LI-Z Date: t5
Witness#1 Ph stcal Address 3 �L. Z07
rf Al Air [Please provide evidence of signing authority]
Wi ness#2 Si:nat 're
ith,SeM call. iTh
Witness#21Printed Name
107.0 S t7n -i a1," 1-kt_t-t Z
Witness i 2 hysical Address
Approv gality:
I
Jeffrey A lat w, County Attorney
Date: or in-
IMMOKALEE WATER AND SEWER DISTRICT AMENDMENT Nl
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