Agenda 05/13/2025 Item #16E 6 (To approve the administrative report prepared by the Procurement Services Division for various County Divisions’)5/13/2025
Item # 16.E.6
ID# 2025-1431
Executive Summary
Recommendation to approve the administrative report prepared by the Procurement Services Division for various County
Divisions’ after-the-fact purchases requiring Board approval in accordance with Procurement Ordinance No. 2017-08, as
amended, and the Procurement Manual, in the amount of $4,611.23.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board’s
approval/ratification for various procurement-related transactions that were not in compliance with contract terms or
procurement policies.
CONSIDERATIONS: In accordance with Section Twenty-One (Unauthorized Purchases) of Procurement Ordinance
No. 2017-08, as amended, all purchases shall be consistent and in compliance with the Procurement Ordinance.
Purchases made contrary to the Ordinance are not binding on the County. In accordance with the Procurement Manual,
those purchases not made in conformance with the Ordinance, policy, procedure, or contract terms require an After-the-
Fact form reported to the County Manager and the Board.
Staff is requesting that the Board accept this administrative report approving the After-the-Fact memos for two County
Divisions, Emergency Management Division and Facilities Management Division, and authorize the timely payment of
outstanding invoices. This administrative report includes the following for Board approval:
1. After-the-Fact Submission – Davidson Engineering Inc.
The Emergency Management Division is submitting this After-the-Fact request for signage purchased from Davidson
Engineering Inc. for an advertised Collier County Planning Commission public meeting, under Purchase Order
#4500227712, (Contract #18-7432-CE). The Division did not issue a Change Order, as required by the contract, to
increase the purchase order prior to the services being rendered. The total amount for approval is $621.23, with the
funds available in Fund 3001-140482.
2. After-the-Fact Submission – A.C. Schultes of Florida Inc.
The Facilities Management Division is submitting this After-the-Fact request for a well leak repair at the Eagle Lakes
Community Park, performed by A.C Schultes of Florida Inc. under Purchase Order #4500231689 (Contract #21-7859).
The vendor was contacted by County staff on May 20, 2024, and the work was classified as urgent. Additional
information was subsequently provided to the vendor, and the repairs were completed on May 28, 2024. Pursuant to the
contract, urgent work requires the vendor to respond within 24 hours, and 72 hours for the arrival of onsite crews to
begin repairs. However, due to the delay in staff providing the necessary information to the vendor and the timing of the
completed services, the work should not have been classified as urgent. Instead, staff should have solicited quotes from
all awarded vendors within the applicable work category. The total amount for approval is $3,990, with the funds
available in Fund 3062-156302.
This item is consistent with the Collier County strategic plan objective to safeguard taxpayer money by promoting fiscal
stewardship and sound budget oversight.
FISCAL IMPACT: The net total amount owed for the two (2) items pending payment is $4,611.23. The budget is
available in funds 3001 and 3062.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.
Page 2666 of 5243
5/13/2025
Item # 16.E.6
ID# 2025-1431
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: To approve the administrative report prepared by the Procurement Services Division for two
County Divisions’ after-the-fact purchases requiring Board approval in accordance with Procurement Ordinance No.
2017-08, as amended, and the Procurement Manual, in the amount of $4,611.23.
PREPARED BY: Josie Terga, Supervisor-Operations II, Procurement Services Division
ATTACHMENTS:
1. 1. Davidson Engineering Inc ATF & Backup
2. 2. A.C Schultes of Florida Inc ATF & Backup
3. After the Fact Report
Page 2667 of 5243
After-the-Fact Form
Page 1 of 2
Per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance
(2017-08). Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,
an After-the-Fact Procurement Form is required.
Vendor Name: Reason for ATF:
Other (Explain):
Amount: Date of Purchase:
Contract #: Purchase Order #:
Describe goods/services purchased:
Details of the Purchase:
Have the goods been received, or have the services been performed? Yes No
Has the vendor been paid? Yes No
Action Required (choose one):
Ratification of payment already made Authorize payment to the vendor
Other (Explain):
Why is this deemed a non-compliant purchase? Choose one.
Contract
Other (Explain):
Ordinance Manual P-Card Purchase Order
Division: Department:
All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are
optional.
Requester Signature Date
Division Director Signature Date
Department Heador Executive Director Signature Date
Davidson Engineering Other (please describe):
Invoices 25604 and 25687 exceeded Task 6 of PO 4500227712
$ 621.23 1/16/25
18-7432-CE 4500227712
Public Hearing Signage- Midwest Printing and Signs- $614.80- Invoice 25604
B&W and Color Copies/Prints- $6.43- Invoice 25687
Physical signs were purchased to announce the time and location of the Collier County Planning Commission Meeting on
Tuesday February 6, 2025. Signs were placed at the project location in Ochopee FL.
Copies and Prints were purchased to support the Collier Planning Commission Meeting and associated preparation meetings.
The purchase of the signs resulted in exhausting the amount of line 60 of the PO, so that invoice 25604 (January 2025 invoice)
was short paid. This also resulted in 25687 invoice (February 2025 invoice) having to be short paid due to lack of funds in Line
60. The change order (CO2) was approved on 06-Mar-2025.
The reason for out of compliance was failure to anticipate that we would exceed the amount in line 60 ahead of time.
Invoices exceeded task 6 amount. Change order approved 3/6/25, after services performed.
Telecommunications/800 MHz Radio Public Safety
Page 2668 of 5243
After-the-Fact Form
Page 2 of 2
Corrective/Preventative Action (choose all that apply).
Procurement 101 Training
Quoting101 Training
Internal Process Refresher Training
Review Procurement Ordinance
P-Card Training Review Procurement Manual
Other:__________________________________
By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and
contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understand that
any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective
measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my commitment
to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after-the-fact
purchases.
Requester Signature Date
The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after-
the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective
actions, and progressive discipline, will be provided to staff as required by the circumstances.
Division Director Signature Date
Reviewed:
Signature Date
Signature Date
Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System .
After-the-Fact requests less than $15,000 will be placed on the Procurement Administrative Report for approval by the Board
of County Commissioners.
After-the-Fact requests greater than $15,000 will require approval by the Board of County Commissioners via an agenda item.
The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation.
Josie Terga 4/22/25
Page 2669 of 5243
Page 2670 of 5243
Page 2671 of 5243
1
Steven Hall
From:Bonnie Hill <Bonnie@davidsonengineering.com>
Sent:Tuesday, March 18, 2025 12:17 PM
To:Steven Hall
Cc:Nathaniel Hinkle; Bonnie Hill
Subject:RE: Short Pay request - invoice 25604 and 25687
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme
caution when opening attachments or clicking links.
Steven,
The below is acceptable. Thank you.
Have a wonderful day,
Bonnie Hill
Accounting Administrator
Main: 239.434.6060
bonnie@davidsonengineering.com
www.davidsonengineering.com
From: Steven Hall <Steven.Hall@colliercountyfl.gov>
Sent: Tuesday, March 18, 2025 11:56 AM
To: Bonnie Hill <Bonnie@davidsonengineering.com>
Cc: Nathaniel Hinkle <Nathaniel.Hinkle@colliercountyfl.gov>
Subject: Short Pay request - invoice 25604 and 25687
Bonnie,
Would you approve a short pay of invoices 25604 and 25687 as follows:
PO 4500227712
Task 6 Reimbursable Expense $1000.00
Invoiced to date $ (461.67)
Inv # 25604 $ (624.84)
Inv # 25687 $ (6.43)
Short Pay Amount- Inv #25604 $ (86.21)
Short Pay Amount- Inv #25687 $ (6.43)
Total Short Pay Amount $ (92.94)
Page 2672 of 5243
2
Thanks
Steven Hall
Steven Hall P.E.
Applications Analyst I
Emergency Management
Office:239-252-3615
Mobile:239-380-5661
8075 Lely Cultural Parkway Suite 452
Naples, FL 34113
Steven.Hall@colliercountyfl.gov
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
Page 2673 of 5243
4365 Radio Road • Suite 201 • Naples, FL 34104 • P: 239.434.6060 • www.davidsonengineering.com
D esigningE xcellence
Civil Engineering • Planning • Permitting
March 13, 2025
Collier County Bureau of Emergency Management
8075 Lely Cultural Parkway, Suite 442
Naples, FL 34113
ATTN: Steven Hall
RE: Professional Engineering Services
CC EM Tower – Project Status Report
Dear Mr. Hall:
This report is provided pursuant to our Agreement and will outline the work completed for Invoice 25687
dated March 13, 2025.
Current Overall Billing Status
• Task 001: 100%
• Task 002: 78%
• Task 003: 67%
• Task 004: 82%
• Task 005: 0%
• Task 006: 55%
End of report
Page 2674 of 5243
Invoice
Steven Hall
Collier County Bureau of Emergency Svcs and
Emergency Mgmt
8075 Lely Cultural Parkway
Suite 442
Naples, FL 34113
March 13, 2025
Project No: 23-0085
Invoice No: 25687
Davidson Engineering, Inc.
4365 Radio Road, Suite 201
Naples, FL 34104
Phone 239.434.6060
Project 23-0085 CC EM Tower
PO# 4500227712 / Contract# 18-7432-CE
Proj# 50104.14 / NTP 10/23/23 - 10/22/25
Professional Services through February 28, 2025
Task 002 Resp CU Sufficiency Comments
Professional Personnel
Hours Rate Amount
Senior Technician .50 102.00 51.00
Totals .50 51.00
Total Labor 51.00
Task 003 Attend Reqd Mtgs & Public Hearings
Professional Personnel
Hours Rate Amount
Senior Project Manager 15.25 201.00 3,065.25
Engineer 4.50 136.00 612.00
Senior Technician 1.00 102.00 102.00
Totals 20.75 3,779.25
Total Labor 3,779.25
Task 006 Reimbursables
Reimbursables
11x17 Color Copies/Prints
8x11 B&W Copies/Prints
8x11 Color Copies/Prints
6.43
$3,836.68Current Invoice
Outstanding Invoices Past Due
Number Date Balance
25604 2/19/2025 2,018.84
Past Due Total 2,018.84
Davidson Engineering, Inc. P: 239.434.6060
Current Invoice $3,836.68
Page 2675 of 5243
Project 2568723-0085 CC EM Tower Invoice
9:03:26 AMInvoice 25687 Dated 3/13/2025Davidson Engineering, Inc.
Thursday, March 13, 2025Billing Backup
Project 23-0085 CC EM Tower
Task 002 Resp CU Sufficiency Comments
Professional Personnel
Hours Rate Amount
Senior Technician
003 Hamlin-Rosa, Tocia 2/10/2025 .50 102.00 51.00
Discuss concerns received from public and upcoming BCC hearing with
PM
Totals .50 51.00
Total Labor 51.00
Task Subtotal $51.00
Task 003 Attend Reqd Mtgs & Public Hearings
Professional Personnel
Hours Rate Amount
Senior Project Manager
001 Davidson, Jeff 2/1/2025 3.75 201.00 753.75
Prep for hearing
001 Davidson, Jeff 2/5/2025 5.75 201.00 1,155.75
Provide additional info to county staff
001 Davidson, Jeff 2/6/2025 5.75 201.00 1,155.75
Prepare and attend CCPC
Engineer
081 Copper, Brandon 2/3/2025 .50 136.00 68.00
Planning commission meeting prep.
081 Copper, Brandon 2/5/2025 1.00 136.00 136.00
Planning commission meeting prep.
081 Copper, Brandon 2/6/2025 3.00 136.00 408.00
Planning commission meeting prep and meeting/ presentation.
Senior Technician
003 Hamlin-Rosa, Tocia 2/24/2025 .50 102.00 51.00
Review draft of the public notice advertisement for the upcoming BCC
hearing
003 Hamlin-Rosa, Tocia 2/25/2025 .50 102.00 51.00
Review and approve BCC Advertisement
Totals 20.75 3,779.25
Total Labor 3,779.25
Task Subtotal $3,779.25
Task 006 Reimbursables
Reimbursables
11x17 Color Copies/Prints 2.70
8x11 B&W Copies/Prints .48
8x11 Color Copies/Prints 3.25
6.43
Task Subtotal $6.43
$3,836.68Project Subtotal
Page 2Davidson Engineering, Inc. P: 239.434.6060
Page 2676 of 5243
Project 2568723-0085 CC EM Tower Invoice
$3,836.68Total this Report
Page 3Davidson Engineering, Inc. P: 239.434.6060
Page 2677 of 5243
Employee
Number
Employee
Name
Period Unit
Table
Unit
Number
Unit
Name
Unit
Quantity
Unit Bill
Amount
Project Number: 23-0085 CC EM Tower
Task Number: 006 Reimbursables
02/2025 <Default>0009 8x11 Color
Copies/Prints
5.000 3.25
02/2025 <Default>0001 8x11 B&W
Copies/Prints
2.000 .48
02/2025 <Default>0010 11x17 Color
Copies/Prints
2.000 2.70
Total for 006 9.000 6.43
Total for 23-0085 9.000 6.43
Final Totals 9.000 6.43
Unit Detail
Davidson Engineering, Inc.
Thursday, March 13, 2025
10:00:17 AM
For 2/1/2025 - 2/28/2025
Page 1 of 1v2025.1.2.0 (Bonnie Hill) -
Page 2678 of 5243
4365 Radio Road • Suite 201 • Naples, FL 34104 • P: 239.434.6060 • www.davidsonengineering.com
D esigningE xcellence
Civil Engineering • Planning • Permitting
February 19, 2025
Collier County Bureau of Emergency Management
8075 Lely Cultural Parkway, Suite 442
Naples, FL 34113
ATTN: Steven Hall
RE: Professional Engineering Services
CC EM Tower – Project Status Report
Dear Mr. Hall:
This report is provided pursuant to our Agreement and will outline the work completed for Invoice 25604
dated February 19, 2025.
Current Overall Billing Status
• Task 001: 100%
• Task 002: 77%
• Task 003: 36%
• Task 004: 97%
• Task 005: 0%
• Task 006: 46%
End of report
Page 2679 of 5243
Invoice
Steven Hall
Collier County Bureau of Emergency Svcs and
Emergency Mgmt
8075 Lely Cultural Parkway
Suite 442
Naples, FL 34113
February 19, 2025
Project No: 23-0085
Invoice No: 25604
Davidson Engineering, Inc.
4365 Radio Road, Suite 201
Naples, FL 34104
Phone 239.434.6060
Project 23-0085 CC EM Tower
PO# 4500227712 / Contract# 18-7432-CE
Proj# 50104.14 / NTP 10/23/23 - 10/22/25
Professional Services through January 31, 2025
Task 002 Resp CU Sufficiency Comments
Professional Personnel
Hours Rate Amount
Engineer 4.75 136.00 646.00
Senior Technician 6.00 102.00 612.00
Totals 10.75 1,258.00
Total Labor 1,258.00
Task 003 Attend Reqd Mtgs & Public Hearings
Professional Personnel
Hours Rate Amount
Engineer 1.00 136.00 136.00
Totals 1.00 136.00
Total Labor 136.00
Task 006 Reimbursables
Reimbursables
Misc Reimbursable Expense 614.80
614.80 614.80
Reimbursables
11x17 Color Copies/Prints
8x11 B&W Copies/Prints
8x11 Color Copies/Prints
10.04
$2,018.84Current Invoice
Davidson Engineering, Inc. P: 239.434.6060
Page 2680 of 5243
Project 2560423-0085 CC EM Tower Invoice
10:25:26 AMInvoice 25604 Dated 2/19/2025Davidson Engineering, Inc.
Wednesday, February 19, 2025Billing Backup
Project 23-0085 CC EM Tower
Task 002 Resp CU Sufficiency Comments
Professional Personnel
Hours Rate Amount
Engineer
081 Copper, Brandon 1/3/2025 1.00 136.00 136.00
Prepare pre/ post area calculations.
081 Copper, Brandon 1/6/2025 2.25 136.00 306.00
Area calculations. Coord. w/ PM re: CU master plan updates. Review ad
notice.
081 Copper, Brandon 1/9/2025 .50 136.00 68.00
Update CU master plan per comments from Collier County enviro review.
081 Copper, Brandon 1/23/2025 .50 136.00 68.00
Review county RAI letter. Coordinate w/ county for setback confirmation.
081 Copper, Brandon 1/27/2025 .50 136.00 68.00
Review SDP RAI w/ PM and strategize comment responses.
Senior Technician
003 Hamlin-Rosa, Tocia 1/6/2025 .75 102.00 76.50
Review and provide mark up's to County for the public hearing
advertisement and coordinate with PM for updated concept plan
003 Hamlin-Rosa, Tocia 1/9/2025 2.00 102.00 204.00
Conditional Use public hearing advertising, public notice sign
coordination, updated application documents and plans and preparing
final CCPC packets
003 Hamlin-Rosa, Tocia 1/13/2025 .25 102.00 25.50
CU CCPC / BCC Hearing coordination
003 Hamlin-Rosa, Tocia 1/14/2025 .50 102.00 51.00
CU CCPC / BCC Hearing / Legal Advertising and sign coordination
003 Hamlin-Rosa, Tocia 1/15/2025 .75 102.00 76.50
CU Public Notice Hearing Advertising coordination
003 Hamlin-Rosa, Tocia 1/20/2025 .50 102.00 51.00
Preparing for CCPC Hearing Presentation
003 Hamlin-Rosa, Tocia 1/23/2025 .50 102.00 51.00
Coordinate, prepare and submit Affidavit of Public Hearing Notice Sign
Posting to CC
003 Hamlin-Rosa, Tocia 1/24/2025 .50 102.00 51.00
Coordinate and prepare for the SDP resubmittal to CC
003 Hamlin-Rosa, Tocia 1/31/2025 .25 102.00 25.50
Download CCPC Hearing Agenda
Totals 10.75 1,258.00
Total Labor 1,258.00
Task Subtotal $1,258.00
Task 003 Attend Reqd Mtgs & Public Hearings
Professional Personnel
Hours Rate Amount
Engineer
081 Copper, Brandon 1/22/2025 1.00 136.00 136.00
Meeting with client and delivery team.
Totals 1.00 136.00
Total Labor 136.00
Page 2Davidson Engineering, Inc. P: 239.434.6060
Page 2681 of 5243
Project 2560423-0085 CC EM Tower Invoice
Task Subtotal $136.00
Task 006 Reimbursables
Reimbursables
Misc Reimbursable Expense
AP 20779 1/16/2025 Midwest Printing & Signs / Public Hearing
Signage
614.80
614.80 614.80
Reimbursables
11x17 Color Copies/Prints 1.35
8x11 B&W Copies/Prints .24
8x11 Color Copies/Prints 8.45
10.04
Task Subtotal $624.84
$2,018.84Project Subtotal
$2,018.84Total this Report
Page 3Davidson Engineering, Inc. P: 239.434.6060
Page 2682 of 5243
Page 2683 of 5243
Employee
Number
Employee
Name
Period Unit
Table
Unit
Number
Unit
Name
Unit
Quantity
Unit Bill
Amount
Project Number: 23-0085 CC EM Tower
Task Number: 006 Reimbursables
01/2025 <Default>0009 8x11 Color
Copies/Prints
13.000 8.45
01/2025 <Default>0001 8x11 B&W
Copies/Prints
1.000 .24
01/2025 <Default>0010 11x17 Color
Copies/Prints
1.000 1.35
Total for 006 15.000 10.04
Total for 23-0085 15.000 10.04
Final Totals 15.000 10.04
Unit Detail
Davidson Engineering, Inc.
Wednesday, February 19, 2025
11:00:28 AM
For 1/1/2025 - 1/31/2025
Page 1 of 1v2025.1.1.0 (Bonnie Hill) -
Page 2684 of 5243
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 52,171.00 2-25-20 16E7 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 52,171.00 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 52,171.00 2/24/2026 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 2,567.00 4.92% Total Change from Original Amount
Revised Contract/Work Order Total $ 54,738.00 4.92% Change from Current BCC Approved Amount
Cumulative Changes $ 2,567.00 4.92% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
(Project Manager Name and Division)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
(Contractor / Vendor / Consultant / Design Professional and Name of Firm, if project applicable)
Accepted by: ___________________________________________________________________________ Date: ________________
(Design Professional and Name of Firm, if project applicable)
Approved by: ___________________________________________________________________________ Date:________________
(Division Director or Designee)
Approved by: ___________________________________________________________________________ Date: ________________
(Procurement Professional)
Procurement Services
Change Order Form
50104.14
Davidson Engineering
450022771218-7432-CE 2
Proposed EM Communications Tower
TelecommunicationsNathaniel Hinkle
25-Oct-2422-Oct-2422-Oct-24
0
23-Oct-23
Requested Changes: Add $1000 to Task 6 Reimbursable Expenses and Add $1,567 to Task 4 Site Improvement Plan
1. This change order is needed to pay for the required public hearing advertising fees associated with the Conditional Use
Petition for the Communications Tower-Ochopee project.
a. Add funds to the existing reimbursable task 6 to pay for the required public hearing advertising fees associated with
the Conditional Use Petition
b. Add funds to the existing Site Improvement Plan task 4 to complete the required Site Development Plan permitting for
the Communications Tower-Ochopee project.
2. The above requested change was not included in the original contract because the County has requested additional
information (RAI’s) over and above what was anticipated at the outset of this project, to obtain the Site Development Plan
(SDP) permit approval.
3. If this is not approved, we will not have enough funds to cover these expenses, which will delay our completing the condituional
use application process.
604 Page 2685 of 5243
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-)
Days
Added
New
Amount
1 NA Extend Work order 0 0 365 730 County permitting cycle time
2 NA Increase task 4
and 6 fees
2,567 0 0 0 Increased estimated reimbursable
expenses and professional services
Page 2686 of 5243
4365 Radio Road · Suite 201 · Naples, FL 34104 · P: (239) 434.6060 · www.davidsonengineering.com
Civil Engineering • Planning • Permitting
DesigningExcellence
February 27, 2025
Collier County Emergency Management
Attn: Steven D. Hall, P.E.
8075 Lely Cultural Parkway Suite 452
Naples, FL 34113
Steven.Hall@colliercountyfl.gov
Re: Professional Engineering Services for Communications Tower-Ochopee
Contract No. 18-7432-CE, Project No. 50104.14; Change Order #2
Collier County, Florida
Dear Mr. Hall:
This change order is needed to add funds to the existing reimbursable task to pay for the required public
hearing advertising fees associated with the Conditional Use Petition and to add funds to the existing
Site Improvement Plan task to complete the required Site Development Plan permitting for the
Communications Tower-Ochopee project referenced above.
• Deliverables include completion of the required public notice advertisement by preparing and posting
a zoning sign, meeting all Collier County Zoning LDC and Chapter 8 Administrative Code requirements,
on the subject property, for a minimum of 15 calendar days in advance of the hearing.
Prepare updated plans and documents in response to County requests for additional information
(RAI’s) needed to obtain the Site Development Plan (SDP) permit approval.
SCOPE OF WORK:
Existing Task 4 - Site Improvement Plan
We are requesting to add funds to this existing taskto prepare updated plans and documents in response
to County requests for additional information (RAI’s) needed to obtain the Site Development (SDP)
permit approval.
Fee: Increase Existing Task 4 Fee by: $1,567 - Estimate Not to Exceed
Existing Task 6 - Reimbursable Expenses
Reimbursable expenses include items such as computer plots, courier service, prints and copies of
submittal packets for public hearings, public notice advertising fees including signs, newspaper
advertisements, and mailings, etc.
We are requesting to add funds to this existing task to pay for the public hearing notice sign and any
additional reimbursable expenses (noted above) that may be needed during the conditional use zoning
petition and public hearing process.
Fee: Increase Existing Task 6 Fee by: $1,000 - Estimate Not to Exceed
Page 2687 of 5243
The total fee requested in this Change Order No. 2 is $2,567 - Not to Exceed.
The general notes and project completion date carry-over from the existing contract.
Sincerely,
Jeff Davidson, P.E.
President
Page 2 of 3
Page 2688 of 5243
CC Emergency Management Communications Tower
Contract No. 18-7432-CE
CO#2
Project No.
50104.14 DESCRIPTION
PR MNGR
(hrs) PR MNGR
SR ENG
(hrs) SR ENG
ENG
(hrs)ENG
SR DSGNR
(hrs) SR DSGNR
DSGNR
(hrs) DSGNR
SR TECH
(hrs) SR TECH TOTAL (fees)
$165 $175 $136 $128 $109 $102
Existing
Tasks
Task 4 Site Improvement Plan (SIP)
See proposal for task 4 details. 1 $165 2 $350 2 $272 2 $256 2 $218 3 $306 $1,567
increase existing Task 4 by $1,567
Task 6 Reimbursable Expenses
See proposal for details.increase existing Task 6 by $1,000
$2,567
PR MNGR
(hrs)
PRO MNGR
($165)
SR ENG
(hrs)
SR ENG
($175)
ENG
(hrs)
ENG
($136)
SR DSGNR
(hrs)
SR DESGNR
($128)
DSGNR
(hrs)
DSGNR
($109)
SR TECH
(hrs)
SR TECH
($102)
1 $165 2 $350 2 $272 2 $256 2 $218 3 $306
TOTAL HOURS AND FEES PER LABOR CODE
Grand Total CO #2:
Page 3 of 3
Page 2689 of 5243
After-the-Fact Form
Page 1 of 2
Per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance
(2017-08). Should work be authorized or purchases made that are inconsistent with County policy, procedure, or contract terms,
an After-the-Fact Procurement Form is required.
Vendor Name: Reason for ATF:
Other (Explain):
Amount: Date of Purchase:
Contract #: Purchase Order #:
Describe goods/services purchased:
Details of the Purchase:
Have the goods been received, or have the services been performed? Yes No
Has the vendor been paid? Yes No
Action Required (choose one):
Ratification of payment already made Authorize payment to the vendor
Other (Explain):
Why is this deemed a non-compliant purchase? Choose one.
Contract
Other (Explain):
Ordinance Manual P-Card Purchase Order
Division: Department:
All fields are required and are based on the division and department structure. If electronic signatures are used, the date fields are
optional.
Requester Signature Date
Division Director Signature Date
Department Heador Executive Director Signature Date
A.C. Schultes of Florida, Inc.Contract - Goods/Services or Fees Outside Approved
Quotes were not obtained from all vendors on contract
$ 3,990.00 5/28/24
21-7859 4500231689
A repair to the leaking geothermal well located at Eagle Lakes Community Park using contract #21-7859 Well Testing, Drilling
and Maintenance.
The geothermal well at Eagle Lakes Community Park began leaking on May 9, 2024, and repairs were not completed until May
28, 2024, spanning a total of 19 days. The vendor was contacted on May 20 and May 21, responded on May 21, and received
additional information on May 22. A site visit occurred on May 23, with work occurring on May 28.
As outlined in the agreement (Exhibit A, Scope of Services), urgent assistance requests require a response within 24 hours and
an on-site crew within 72 hours to begin repairs. Since the vendor did not initiate work within the required time frame, the repair
was not classified as urgent. Consequently, all vendors under contract should have been contacted for competitive quotes.
Facilities Management County Manger Operations
Dayne Atkinson
Brian DeLony
John Dunnuck
Page 2690 of 5243
After-the-Fact Form
Page 2 of 2
Corrective/Preventative Action (choose all that apply).
Procurement 101 Training
Quoting101 Training
Internal Process Refresher Training
Review Procurement Ordinance
P-Card Training Review Procurement Manual
Other:__________________________________
By signing and submitting this form, I acknowledge that I am responsible for managing and overseeing procurement actions and
contracts in line with the requirements of the Procurement Manual, the Procurement Ordinance, and contract terms. I understand that
any after-the-fact approvals or other remedial actions that could have been prevented will lead to counseling, training, corrective
measures, and progressive discipline, as appropriate, for both the employee and my supervisor. Additionally, I affirm my commitment
to completing any corrective or preventive actions assigned by the Division Director to prevent future occurrences of after-the-fact
purchases.
Requester Signature Date
The Division Director acknowledges their responsibility for implementing all necessary actions to prevent future occurrences of after-
the-fact approvals. They also affirm that appropriate measures, including employee and supervisor counseling, training, corrective
actions, and progressive discipline, will be provided to staff as required by the circumstances.
Division Director Signature Date
Reviewed:
Signature Date
Signature Date
Submit After-the-Fact requests to Procurement Services via the Jira Ticketing System .
After-the-Fact requests less than $15,000 will be placed on the Procurement Administrative Report for approval by the Board
of County Commissioners.
After-the-Fact requests greater than $15,000 will require approval by the Board of County Commissioners via an agenda item.
The Division is responsible for creating the agenda item and Executive Summary and providing all required documentation.
Review of contract 21-7859
Dayne Atkinson
Brian DeLony
Josie Terga
Page 2691 of 5243
INVOICE NO
DATE
CUSTOMER ID Collier County Parks & Recreation
TO
ACSFL JOB #DUE DATE
F0314-B 7/10/24
QUANTITY UNITS UNIT PRICE LINE TOTAL
1.00 LS 3,990.00 3,990.00
SUBTOTAL 3,990.00$
SALES TAX -
TOTAL 3,990.00$
Terms: Make all checks payable to A.C. Schultes of Florida, Inc.
Net thirty days from date of invoice
1.5% per month finance charge on all overdue invoices
If you have any questions concerning this invoice, please contact Greg Schultes at 813-741-3010
DESCRIPTION
PURCHASE ORDER
Dayne Atkinson
PAYMENT TERMS
30 days from receipt of invoice
30 days from receipt of invoice
11865 U.S. 41 South
DUE DATE813-741-3170 - Fax
Gibsonton, Florida 33534
Naples, FL 34109
813-741-3010 - Phone
THANK YOU FOR YOUR BUSINESS!
See attached schedule of values
Pull pump at Geothermal well and investigate issue
F0314-B-1
June 10, 2024
INVOICE
Mr. Dayne Atkinson
Collier Co. Parks & Recreation
15000 Livingston Road
Page 2692 of 5243
Description Units Unit Unit Price Total
1 Foreman 7 HR 175.00$ 1,225.00$
2 Helpers / laborers 7 HR 125.00$ 875.00$
3 Certified Welder 0 HR 175.00$ -$
4 Superintendent 0 HR 200.00$ -$
5 1/2 Ton - 1 Ton Pickup Truck 0 HR 60.00$ -$
6 Service Truck with hand tools 7 HR 95.00$ 665.00$
7 Tractor & flatbed trailer with CDL driver 0 HR 200.00$ -$
8 Air compressor (185 - 375 cfm)0 HR 50.00$ -$
9 25 Ton Crane Truck 7 HR 175.00$ 1,225.00$
3,990.00$
-$
-$
-$
3,990.00$
Subtotal Labor & Equipment
Subtotal Material & Rentals
Total Project
Page 2693 of 5243
Item
Contract or
Purchase
Order
Date Description of Project Vendor Name Division - Director
Fiscal Impact for
Additional
Services
Outstanding
Invoices Description
1 4500227712 3/19/2025 Signs Davidson Engineering
Inc.Michael Choate $621.23 $621.23
The Emergency Management Division is submitting this After-the-Fact request for signage
purchased from Davidson Engineering Inc. for an advertised Collier County Planning Commission
public meeting, under Purchase Order #4500227712, (Contract #18-7432-CE). The Division did
not issue a Change Order, as required by the contract, to increase the purchase order prior to the
services being rendered. The total amount for approval is $621.23.
2 4500231689 4/10/2025 Leak Repair A.C Schultes of Florida
Inc.Brian Delony $3,990.00 $3,990.00
The Facilities Management Division is submitting this After-the-Fact request for a well leak repair
at the Eagle Lakes Community Park, performed by A.C Schultes of Florida Inc. under Purchase
Order #4500231689 (Contract #21-7859). The vendor was contacted by County staff on May 20,
2025, and the work was classified as urgent. Additional information was subsequently provided to
the vendor, and the repairs were completed on May 28, 2025. Pursuant to the contract, urgent
work requires the vendor to response within 24 hours, and 72 hours for the arrival of onsite crews
to begin repairs. However, due to the delay in staff providing the necessary information to the
vendor and the timing of the completed services, the work should not have been classified as
urgent. Instead, staff should have solicited quotes from all awarded vendors within the applicable
work category. The total amount for approval is $3,990.
Meeting Date Total number of After
the Fact Forms
Fiscal Impact for
Additional Services
Outstanding
Invoices
5/13/2025 2 $4,611.23 $4,611.23
After the Fact Pending Approval for Payment
Page 2694 of 5243