PBSD MSTBU Minutes 10/04/2024BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
OCTOBER 4, 2024
The Budget
Committee of the Pelican
Bay Services Division met on Friday, Oct 4 at
3:00 p.m.
at the Truist
Building, 801 Laurel Oak
Drive, Suite 102, Naples, Florida. In attendance
were:
Budget Committee
Michael Fogg, Chairman
Michael Rodburg (by telephone)
Greg Stone
Pelican Bay Services Division Staff Dave Greenfield, Supervisor —Field II (absent)
Neil Doirill, Administrator Karin Herrmann, Project Manager I
Dawn Brewer, Ops. Support Spec. II Lisa Jacob, Project Manager II
Chad Coleman, Deputy Director Barbara Shea, Admin. Support Specialist II
Darren Duprey, Supervisor - Field I (absent)
Also Present
Michael Weir, PBSD Board
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll can
3. Agenda approval
4. Approval of 4/1/2024 meeting minutes
5. Audience comments
6. Review of year-end FY24 financial statements
7. Review of capital project accounts
a. Year-end project balances
b. Approved FY25 budget
c. Proposed budget amendments relating to sidewalks
8. Adjournment
ROLL CALL
Mr. Fogg and Mr. Stone were present and a quorum was established. Mr. Rodburg
participated by telephone.
AGENDA APPROVAL
Mr. Fogg motioned, Mr. Stone seconded to approve the agenda as presented. The
motion carried unanimouswo l .
Pelican Bay Services Division Budget Committee Meeting
Oct. 4, 2024
Mr. Fogg motioned, Mr. Rodburg seconded to approve the 4/1/2024 meeting
minutes as presented. The motion carried unanimously.
AUDIENCE COMMENTS
None
REVIEW
OF
YEAR-END
FY24
FINANCIAL
STATEMENTS
Mr. Fogg reviewed highlights of the preliminary year-end FY24 financial statements which
included
the following.
•
Revenues in the Operating Fund came in higher than budget as a result of higher than
expected interest and miscellaneous revenues.
•
Salaries, taxes, and retirement came in lower than budget, resulting from open positions.
•
Operating expenses came in lower than budget, partly as a result in delays in invoicing.
•
Operating Fund transfers to the tax collector were lower than budget.
•
The Operating Fund balance of $2.4 million is made up of $1.449 million in reserves and
an approximate $900,000 in a net Operating Fund variance, which will be carried over to
FY26.
•
Our Street Lighting Fund is funded by ad valorem taxes. Any surplus after fund expenses
will be transferred to the Capital Project Fund.
•
Interest revenue in the Capital Project Fund came in much higher than budget.
•
At year-end our Signage Project had a balance of $429,000. A solicitation package to
replace our remaining signage is in process by the County Procurement Dept.
•
At year-end our Beach Renourishment Project had a balance of $697,000. During FY24
funds in this project were used for a dune swale project and a Clam Bay dredging project.
We are hoping to receive reimbursement for our dredging project from the TDC.
•
In FY24,
$1.4 million has been spent on our Operations Bldg. Project; so far the project is
on budget.
• At year-end our Sidewalk Project had a balance of $209,000.
• At year-end we had a "reserve for projects" of $160,000; staff is in the process of
determining how and where this line item will be carry forwarded to in FY25.
• At year-end our Clam Bay Capital Project Fund had a carryforward of approximately
$100,000. In addition, the County will provide $156,300 to us for Clam Bay expenses in
a separate FY25 account.
• At year-end our Commercial Paper Account had an available balance (to be drawn down
if needed) of $598,000.
REVIEW OF CAPITAL PROJECT ACCOUNTS
CAPITAL PROJECTS
Mr. Fogg reviewed a spreadsheet, included in the agenda packet, of each of our capital
projects which identified (1) FY24 budget, (2) FY24 project cairyforwards, (3) FY25 budgeted
additions to each project, (4) proposed budget amendments to several projects, and (5) FY25 net
project budget available. He noted that our Sidewalk Project has an overage of $485,000 resulting
fiom additional irrigation replacement and repair expenses (over and above the owner's
2
Pelican Bay Services Division Budget Committee Meeting
Oct. 4, 2024
allowance). Staff has proposed a reduction of $285,000 in our Beach Renourishment Project and
$200,000 in our Traffic Sign Renovation Project to cover the Sidewalk Project overage.
Mr. Fogg commented that we have obtained a good faith estimate to remediate Hurricane
Helene damage to the dune swale (located along Bay Colony, the Contessa, and adjoining high
rises) of approximately $350,000. He recommended that this unbudgeted project is funded from
our Contingency Reserve Account. Mr. Fogg commented that staff will make a FEMA claim for
reimbursement for this remediation project.
Mr. Coleman commented that the PBF's pickleball project will include remediation of that
portion of the Community Park lake bank affecting their project.
Mr. Fogg motioned, Mr. Stone seconded to recommend to the full board
to approve a budget amendment to transfer $485,000 from two accounts to the
Sidewalk Project to cover the shortfall, and to transfer $350,000 from our
Contingency Reserve (to cover the Hurricane Helene remediation project). The
motion carried unanimously.
Mr. Fogg commented that he will make a recommendation to the board, at the October bond
meeting, to approve this budget amendment. Mr. Coleman commented that the budget amendment in
the agenda packet did not include the transfer of funds from the Contingency Reserve and that staff
will prepare an additional budget amendment for that purpose. Mr. Rodburg suggested that staff
prepares an article for the PB Post to discuss damage from Hurricane Helene and how it will be
addressed by the PBSD. Mr. Coleman agreed.
Mr. Coleman commented that the County now has a Coastal Resiliency Department to look
at the countywide resiliency issue and explore possible remediation options. They will look at the
entire coastline as a whole. Mr. Fogg commented that the PB Foundation is looking at resiliency
in relation to their own assets.
The meeting was adjourned at 3:41
Minutes approved [�] as presented OR ( � as amended ON