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Agenda 04/08/2025 Item #16F3 (After-the-fact payment to Aptim Environmental & Infrastructure, LLC for the Caxambas Park BUlkhead, Dock and Boart Ramp Rehabilitation Phase 2 project under Contract #18-7432-CZ)4/8/2025 Item # 16.F.3 ID# 2025-877 Executive Summary Recommendation to approve an after-the-fact payment in the amount of $29,656.49 to Aptim Environmental & Infrastructure, LLC, for the Caxambas Park Bulkhead, Dock and Boat Ramp Rehabilitation Phase 2 Project under Agreement No. 18-7432-CZ, and find this expenditure has a valid public purpose. OBJECTIVE: Approve an after-the-fact payment authorization of $29,656.49 to Aptim Environmental & Infrastructure, LLC, to pay the contractor for work completed relative to the Caxambas Park Bulkhead, Dock and Boat Ramp Rehabilitation Phase 2 project under Agreement No. 18-7432-CZ. CONSIDERATIONS: Staff issued Purchase Order No. 4500217875 to Aptim Environmental & Infrastructure, LLC. (“Aptim”), under Agreement 18-7432-CZ for the Caxambas Park Bulkhead, Dock and Boat Ramp Rehabilitation Phase 2 Project, which expired on June 11, 2024, during an unanticipated leave by the previous Project Manager. Thereafter, the project was transferred to the current Project Manager who issued new Purchase Order Number 4500233170 and a Notice to Proceed to continue the remaining construction services on September 20, 2024. Aptim submitted its invoice number 646953 for services rendered between June 12, 2024, and September 19, 2024, the period during which the original Purchase Order had expired. Because the work occurred during the period that the Purchase Order had expired and should have been extended by staff, approval and payment of the invoice requires the Board’s after-the-fact approval. County staff requests an after-the-fact payment authorization for the balance of attached invoice number 646953, totaling $29,656.49, to Aptim Environmental & Infrastructure, LLC, for the Caxambas Park Bulkhead, Dock and Boat Ramp Rehabilitation Phase 2 Project. The Division has taken corrective and preventive measures to counsel staff and ensure contract dates are not missed, including internal process refresher training, and implementation of an enhanced Notice to Proceed-based Purchase Order and Contract date tracking system. Staff is subject to counseling, training, supervisory log, and other corrective measures up to and including progressive discipline as dictated by the circumstances. This item is consistent with the Responsible Governance, Quality of Place, and Infrastructure and Asset Management strategic focus areas of the Collier County Strategic Plan. FISCAL IMPACT: Funding in the amount of $29,646.49 for the payment is available and encumbered by Purchase Order 4500233170 under the Disaster Recovery Fund 1813, Cost center 156327. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. —SRT RECOMMENDATIONS: To approve an after-the-fact payment in the amount of $29,656.49 to Aptim Environmental & Infrastructure, LLC, for the Caxambas Park Bulkhead, Dock and Boat Ramp Rehabilitation Phase 2 Project procured under Agreement No. 18-7432-CZ-“Coastal Engineering Category” and deem this expenditure has a valid public purpose. PREPARED BY: Olivier Sureau, Project Manager III, Facilities Management ATTACHMENTS: 1. 18-7432-CZAptimEnvironmental_Contract_20250307152905.618_X 2. After the Fact Aptim Page 3758 of 5277 4/8/2025 Item # 16.F.3 ID# 2025-877 3. PO 4500233170 4. Invoice 646953 Page 3759 of 5277 Page 3760 of 5277 Page 3761 of 5277 Page 3762 of 5277 Page 3763 of 5277 Page 3764 of 5277 Page 3765 of 5277 Page 3766 of 5277 Page 3767 of 5277 Page 3768 of 5277 Page 3769 of 5277 Page 3770 of 5277 Page 3771 of 5277 Page 3772 of 5277 Page 3773 of 5277 Page 3774 of 5277 Page 3775 of 5277 Page 3776 of 5277 Page 3777 of 5277 Page 3778 of 5277 Page 3779 of 5277 Page 3780 of 5277 Page 3781 of 5277 Page 3782 of 5277 Page 3783 of 5277 Page 3784 of 5277 Page 3785 of 5277 Page 3786 of 5277 Page 3787 of 5277 Page 3788 of 5277 Page 3789 of 5277 Page 3790 of 5277 Page 3791 of 5277 Page 3792 of 5277 Page 3793 of 5277 Page 3794 of 5277 Page 3795 of 5277 Page 3796 of 5277 Page 3797 of 5277 Page 3798 of 5277 Page 3799 of 5277 Page 3800 of 5277 Page 3801 of 5277 Page 3802 of 5277 Page 3803 of 5277 Page 3804 of 5277 Page 3805 of 5277 Page 3806 of 5277 Page 3807 of 5277 Page 3808 of 5277 Page 3809 of 5277 Page 3810 of 5277 Page 3811 of 5277 Page 3812 of 5277 Page 3813 of 5277 Page 3814 of 5277 Page 3815 of 5277 Page 3816 of 5277 Page 3817 of 5277 Page 3818 of 5277 Page 3819 of 5277 Page 3820 of 5277 Page 3821 of 5277 Page 3822 of 5277 Page 3823 of 5277 Page 3824 of 5277 Page 3825 of 5277 Purchase Order number must appear on all related correspondence, shipping papers and invoices: Printed 03/07/2025 @ 10:27:46 Page 1 of 21813000000-156327-631400-50280.7.8 Collier County Board of County Commissioners Procurement Services Division Phone: 239-252-8407 Fax: 239-732-0844 Tax Exempt: 85-8015966531C-1 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com Send all Invoices to: VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: https://www.colliercountyfl.gov/home/showdocument?id=104405, including delivery and payment terms. Further, the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department immediately if order fulfillment cannot occur as specified. 3. Send all invoices to:Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Sandra Srnka, Director, Procurement Services Division Vendor # 124970 APTIM ENVIRONMENTAL & INFRASTRUCURE LLC (FKA-CB&I ENVIRONMENTAL & INFRASTRUCTURE INC) 6401 CONGRESS AVENUE SUITE 140 BOCA RATON FL 33487 Purchase order PO Number 4500233170 Date 09/20/2024 Contact Person Fac Maint & Eng Please deliver to: FACILITIES MANAGEMENT 3335 TAMIAMI TRL E STE 101 NAPLES FL 34112-5356 Delivery Date: 06/09/2025 Terms of Payment Net 30 Days Item Material Description Order Qty Unit Price Per Unit Net Value 00010 CON CONSTRUC OBSERVATIONS - CAX DOCK 25,848 EA 1.00 25,848.00 Caxambas Park Bulkhead, Dock, and Boat Ramp Rehabilitation In addition to the Purchase Order terms and conditions the additional FEMA Federal terms and conditions applies. Domestic Preference for Procurements 200.322 As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this section: ‘‘Produced in the United States’’ means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. ‘‘Manufactured products’’ means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. Prohibition on Covered Telecommunications Equipment or Services (Reference 2 CFR § 200.216) The Federal awarding agency prohibits the County to enter into a contract to procure or obtain equipment, services or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment. (i)(iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise Page 3826 of 5277 Vendor #124970 APTIM ENVIRONMENTAL & INFRASTRUCURE LLC (FKA-CB&I ENVIRONMENTAL & INFRASTRUCTURE INC) 6401 CONGRESS AVENUE SUITE 140 BOCA RATON FL 33487 PO Number 4500233170 Date 09/20/2024 Printed Fri Mar 07 2025 10:27:46 GMT-0500 Page 2 of 21813000000-156327-631400-50280.7.8 Item Material Description Order Qty Unit Price Per Unit Net Value connected to, the government of a covered foreign country. (b) In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. (c) See Public Law 115-232, section 889 for additional information. *** Item partially delivered *** 00020 CON CONSTRUC ADMIN - CAX DOCK 21,360 EA 1.00 21,360.00 *** Item partially delivered *** 00030 CON FINAL CERTIFICATION - CAX DOCK 5,436 EA 1.00 5,436.00 *** Item partially delivered *** 00040 CON REIMBURSABLE - CAX DOCK 2,688 EA 1.00 2,688.00 *** Item partially delivered *** 55,332.00Total net value excl. tax USD Page 3827 of 5277 APTIM 6401 Congress Avenue, Suite 140 Boca Raton, FL 33487 Tel: +1-561-391-8102 Fax: +1 561-391-9116 Collier County September 27, 2024 Collier County Board of County Commissioners Clerks Finance Department REVISED INVOICE 3299 Tamiami Trl STE 700 Naples, FL 34112-5749 Consultant's Project # 631021405 Billing Period: 6/12/2024 through 9/19/2024 Professional Engineering Services for: Caxambas Seawall & Docks Rehab Design Phase 2 PO# 45-233170 Contract # 18-7432CZ Collier County Project # 50280.7.8 TASK 1: CO #2- Construction Observations Contract Amount: Previously Invoiced: Payment Received: WEEK ENDING: DIRECT LABOR: HOURS RATE TOTAL DUE 7/7/2024 Senior Engineer- D. Mann 12.00 $177.00 $2,124.00 8/25/2024 Engineer- J. Lacal 16.75 $140.00 $2,345.00 9/1/2024 Engineer- J. Lacal 5.50 $140.00 $770.00 9/8/2024 Engineer- J. Lacal 0.75 $140.00 $105.00 7/21/2024 Technician- S. Doro 1.00 $83.00 $83.00 7/28/2024 Technician- S. Doro 9.05 $83.00 $751.15 8/4/2024 Technician- S. Doro 6.00 $83.00 $498.00 8/11/2024 Technician- S. Doro 14.00 $83.00 $1,162.00 8/18/2024 Technician- S. Doro 13.50 $83.00 $1,120.50 8/25/2024 Technician- S. Doro 2.00 $83.00 $166.00 9/1/2025 Technician- S. Doro 0.75 $83.00 $62.25 9/8/2024 Technician- S. Doro 10.00 $83.00 $830.00 9/15/2024 Technician- S. Doro 4.00 $83.00 $332.00 9/19/2024 Technician- S. Doro 1.00 $83.00 $83.00 96.30 $10,431.90 TOTAL TASK 1: $10,431.90 TASK 2: CO #2- Construction Administration Contract Amount: Previously Invoiced: Payment Received: WEEK ENDING: DIRECT LABOR: HOURS RATE TOTAL DUE 6/16/2024 Senior Engineer- D. Mann 5.50 $177.00 $973.50 6/23/2024 Senior Engineer- D. Mann 8.00 $177.00 $1,416.00 6/30/2024 Senior Engineer- D. Mann 8.25 $177.00 $1,460.25 7/14/2024 Senior Engineer- D. Mann 8.75 $177.00 $1,548.75 7/21/2024 Senior Engineer- D. Mann 4.50 $177.00 $796.50 7/28/2024 Senior Engineer- D. Mann 13.25 $177.00 $2,345.25 8/4/2024 Senior Engineer- D. Mann 8.25 $177.00 $1,460.25 8/11/2024 Senior Engineer- D. Mann 2.75 $177.00 $486.75 8/18/2024 Senior Engineer- D. Mann 4.50 $177.00 $796.50 8/25/2024 Senior Engineer- D. Mann 1.75 $177.00 $309.75 9/1/2025 Senior Engineer- D. Mann 5.00 $177.00 $885.00 9/8/2024 Senior Engineer- D. Mann 1.50 $177.00 $265.50 9/15/2024 Senior Engineer- D. Mann 6.50 $177.00 $1,150.50 9/19/2024 Senior Engineer- D. Mann 2.50 $177.00 $442.50 6/16/2024 CAD Operator- J. Barndt 3.50 $107.00 $374.50 8/4/2024 CAD Operator- J. Barndt 11.20 $107.00 $1,198.40 6/23/2024 Technician- S. Doro 9.00 $83.00 $747.00 7/14/2024 Technician- S. Doro 19.00 $83.00 $1,577.00 123.70 $18,233.90 TOTAL TASK 2: $18,233.90 $0.00 $0.00 $25,848.00 $0.00 $0.00 $21,360.00 Invoice # 646953 Page 3828 of 5277 2 TASK 3: CO #2- Field Certification Contract Amount: Previously Invoiced: Payment Received: TOTAL TASK 3: $0.00 TASK 4: CO #2-Reimburseables Contract Amount: Previously Invoiced: Payment Received: EXPENSES: Travel Expenses- DM- 7/1/2024 $101.57 Travel Expenses- SD- 6/21/2024 $113.99 Travel Expenses- SD-7/8/2024 $107.79 Travel Expenses- SD- 7/12/2024 $114.76 Travel Expenses- SD- 7/26/2024 $105.46 Travel Expenses- SD- 8/5/2024 $82.15 Travel Expenses- SD- 8/9/2024 $121.80 Travel Expenses- JL- 8/23/2024 $121.38 Travel Expenses- SD- 9/6/2024 $121.79 $990.69 TOTAL TASK 4: $990.69 TOTAL CURRENT AMOUNT DUE THIS INVOICE…………….. $29,656.49 Please remit to: P.O. Box 847958 Boston, MA 02284-7958 $0.00 $0.00 $5,436.00 $0.00 $0.00 $2,688.00 Page 3829 of 5277 Page 3830 of 5277 Page 3831 of 5277 Page 3832 of 5277 Page 3833 of 5277 Page 3834 of 5277 Page 3835 of 5277 Page 3836 of 5277 Page 3837 of 5277 Page 3838 of 5277 Page 3839 of 5277 Page 3840 of 5277 Page 3841 of 5277 Page 3842 of 5277 Page 3843 of 5277 Page 3844 of 5277 Page 3845 of 5277 Page 3846 of 5277 Page 3847 of 5277 Page 3848 of 5277 Page 3849 of 5277 Page 3850 of 5277 Page 3851 of 5277 Page 3852 of 5277 Page 3853 of 5277 Page 3854 of 5277 Page 3855 of 5277 Page 3856 of 5277 Page 3857 of 5277 Page 3858 of 5277 Page 3859 of 5277 Page 3860 of 5277 Page 3861 of 5277 Page 3862 of 5277 Page 3863 of 5277 Page 3864 of 5277 Page 3865 of 5277 Page 3866 of 5277 Page 3867 of 5277 Page 3868 of 5277 Page 3869 of 5277 Page 3870 of 5277 Page 3871 of 5277 Page 3872 of 5277 Page 3873 of 5277 Page 3874 of 5277