Agenda 04/08/2025 Item #16F2 (BA for Facilities Management to reallocate County Wide Capital Projects)4/8/2025
Item # 16.F.2
ID# 2025-946
Executive Summary
Recommendation to authorize Budget Amendments for the Facilities Management Division in the amount of
$781,087.05 to reallocate County Wide Capital Projects Funding from the Security Equipment Replacement (50299) and
Fire Life Safety (52163) Projects to the Card Access Upgrade Project (50318).
OBJECTIVE: To upgrade the existing JCI P2000 card access systems to the current Lenel card access system and
authorize the necessary budget amendments.
CONSIDERATIONS: The Division of Facilities Management is responsible for the maintenance, repair, capital
replacement, construction, and security of county-owned and operated buildings, including some leased structures.
The initiative for a county-wide card access system replacement commenced as a phased rollout, with initial funding for
planning allocated in the 2025 fiscal year. The complete replacement is projected to occur over the next three to five
years.
Within the past year, there has been an increase in frequency of intermittent failures in components and cabling at
various buildings and sites. To maintain system functionality, existing JCI components have been repurposed due to the
unavailability of replacement parts. The absence of manufacturer support has necessitated multiple attempts to source
functional replacements.
In some locations, parts of the P2000 system have been partially replaced with Lenel components, which has mitigated
system breakdowns but introduced access control challenges due to the utilization of two systems.
This budget amendment seeks to reallocate funds to replace the JCI P2000 card access systems in Building F, Building
H, Mercantile, NCRP, and Building D.
This item is consistent with the Responsible Governance, Quality of Place, and Infrastructure and Asset Management
strategic focus areas of the Collier County Strategic Plan.
FISCAL IMPACT:
A budget amendment is required to reallocate $781,087.05 within the County Wide Capital Projects Fund (3001) from
the Security Equipment Replacement (50299) and Fire Life Safety (52163) projects to the Card Access Upgrade Project
(50318).
The Security Equipment Replacement (50299) project has surplus funds as equipment and installation costs came in
lower than originally budgeted. Additionally, the Fire Life Safety (52163) project has unspent funds this year due to
contractor workforce shortages. These funds will need to be replenished in future budget requests.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues and
requires majority vote for approval. -JAK
RECOMMENDATIONS: To authorize a budget amendment within County Wide Capital Project Fund (3001) in the
amount of $781,087.05 to Card Access Upgrade Project (50318) from Security Equipment Replacement (50299) and
Fire Life Safety (52163) to support current priority needs.
PREPARED BY: James Williams, Assistant Division Director, Facilities Management Division
Page 3756 of 5277
4/8/2025
Item # 16.F.2
ID# 2025-946
ATTACHMENTS:
1. Card Access Budget Amendment
Page 3757 of 5277