Backup Documents 03/25/2025 Item #16J 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE J
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. (Enter your Dept here)
3. County Attorney Office County Attorney Office Sri h
4. BCC Office Board of County BS by MB
Commissioners [s] 'if 3
5. Minutes and Records Clerk of Court's Office1-fb . 5
PRIMARY CONTACT INFORMATION /
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Madison Bird Phone Number 2939
Contact/Department
Agenda Date Item was Agenda Item Number
Approved by the BCC 3/Zs IC j Z
Type of Document(s) Number of Original
Attached PP en Lie"4" Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's signature?(stamped unless otherwise stated) MB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by MB
the Chairman,with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney MB
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the MB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 312$ and all changes made during '.IA is not
the meeting have been incorporated in the attached document. The County Attorney Inj h option for
Office has reviewed the changes, if applicable. his line.
9. Initials of attorney verifying that the attached document is the version approved by the f N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the 5teri i.f an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21
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SIXTH AMENDMENT TO AGREEMENT No. 21-7936
FOR
PROFESSIONAL SERVICES FOR SAP S/4 HANA IMPLEMENTATION
THIS SIXTH AMENDMENT to Agreement No. 21-7936 is made and entered into on this 17th
day of March , 2025, by and between Phoenix Business, Inc. d/b/a Phoenix Business
Consulting (the "Consultant") and Collier County, a political subdivision of the State of Florida, (the
"County") (collectively, the "Parties"):
WHEREAS, on April 12, 2022 (Agenda Item 11.C), the County, in partnership with the Clerk
of Courts and Comptroller's Office, entered into Agreement No. 21-7936"Professional Services for SAP
S/4 HANA Implementation (the "Agreement") with Consultant to implement required upgrades to the
current SAP Financial Management System; and
WHEREAS, on May 9, 2023 (Agenda Item 16.J.4), the Parties executed a First Amendment
to the Agreement to add Task 10 to the Scope of Services relating to SAP Success Factors Employee
Central and Workforce Time Management, reflected in the Schedule A-2 Statement of Work attached
thereto, with an additional cost of $1,768,251 now reflected on the revised Schedule B Basis of
Compensation, which also added a timeline for completion of the various task/modules for
implementation by an additional 13 months; and
WHEREAS, on May 31, 2023, the Parties executed a Second Amendment to the Agreement
to remove any ambiguity as to whether the First Amendment extended the term for completing all the
tasks set forth in the Agreement through and including April 30, 2024, not taking into consideration that
there was a three month delay in the execution of that amendment, which should have reflected an
enlarged completion date in the Second Amendment through July 30, 2024; and
WHEREAS, on December 31, 2023, the Parties executed a Third Amendment to the
Agreement to increase the number of Policy Profiles, User Roles, Time-off banks, and custom
notifications quantities in Section 3.4 SAP Time and Attendance by Workforce Software scope of
Statement of Work added through the First Amendment resulting in a total dollar increase of
$144,369.23; and
WHEREAS, on April 23, 2024, the Parties executed a Fourth Amendment to the Agreement
to clarify and correct previous scrivener errors as to the actual completion and Estimated Go-Live dates
resulting from the First and Third Amendments to the Agreement to reflect the corrected completion
date of October 31, 2024; and
WHEREAS, on October 22, 2024, the Parties executed a Fifth Amendment to the Agreement
to: (1) add complex time scheduling tasks related to SAP Success Factors Workforce Job Scheduling
for EMS 56 and Battalion Chiefs for the additional sum amount of$286,039.00, with an outer estimated
Go-Live and extended completion date to complete the EMS tasks under the Agreement of April 28,
2025, and (2) to make a change in the Replication Automation GoLive and WFS GoLive dates to cover
the cost to support a 12-week extension of Consultant resources, allow for testing of (UAT/Parallel),
Environmental Cleanup/Changes, Continued Data Cleansing support, and Continued OM Changes for
the additional sum of$106,500.00 (for the aggregate sum of$392,539.00); and
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Fifth Amendment to Agreement#21-7936 .;AO
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WHEREAS, the Parties wish to further amend the Agreement to extend the Replication
Automation GoLive and WFS GoLive dates through and including July 12, 2025, which includes the
following services: (1) (EC) Support/KT Environment Updates/Clean up, (2) (EC/Replication) Continued
Data Cleansing Support, (3) (EC/Replication) Continued OM Changes / Retro Active Changes, (4)
Custom OM Error Log: (a) Testing support, (b) Defect resolution, (c) Transportation of changes, (5)
(WFS) GoLive Extension: (a) New GoLive June 14, 2025 date, (6) (WFS) Enablement services
extension, and (7) (WFS) Vacation Sell Back, for the additional sum amount of$169,920.00; and
WHEREAS, the Parties wish to further amend the Agreement to extend the WFS EMS Job
Scheduler Timeline and provide for additional Hypercare support through and including November 1,
2025, which includes the following services: (1) Timeline Extension to September 20, 2025, (2)
Enablement Services Extension (WFS Corporate support for implementation), and (3) additional
Hypercare Hours (from four weeks to a total of six weeks), for the additional sum of$42,812.00.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. The above recitals are hereby incorporated into this Sixth Amendment as if fully set forth herein.
2. The Parties agree to amend the Agreement to extend the Replication Automation GoLive and
WFS GoLive dates through and including July 12, 2025, to cover the cost to support the
extension of the Consultant's resources, allow for testing, provide for Environmental updates and
Cleanup/Changes, Continued Data Cleansing support, general support to keep existing and
Continued OM Changes(which work will run contemporaneously during the extended WFS EMS
Job Scheduler Timeline and additional Hypercare tasks more specifically detailed below), as well
as completing all other existing incorporated modules that were added through previous
amendments to the Agreement, which tasks shall all be completed by the expiration of the new
July 12, 2025, end date.
By the addition of this extension of the Replication Automation GoLive and WFS GoLive tasks,
which includes the Consultant's related application of resources and continued support, the
Parties agree to the further following changes to the Agreement:
Description of Services Added:
a. (EC) Support/KT Environment Updates / Clean up
b. (EC)/Replication) Continued Data Cleansing Support
c. (EC/Replication) Continued OM Changes / Retro Active Changes
d. Custom OM Error Log:
(i) Testing Support
(ii) Defect Resolution
(iii) Transportation of Changes
e. (WFS) Go Live Extension:
(i) New Go Live Date — June 14, 2025
f. (WFS) Enablement Services Extension
g. (WFS) Vacation Sell Back
Technical Support: Included
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Fifth Amendment to Agreement#21-7936 CAO
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Relevant Dates:
Start Date: March 11, 2025
End Date: July 12, 2025
New Go Live Date: June 14, 2025
Payment Schedule:
1. Milestone 1: Kickoff and Updated Project Plan —40%
2. Milestone 2: Phase 2 Go Live —60%
The $169,920.00 Implementation Cost for the above additional tasks and extension of services
are as follows:
Estimated
Scope Requirements Cost
Employee Central Support a. Environmental updates and clean up $11,000.00
To support replication;
b. Data cleansing support;
c. OM and retroactive changes.
Custom Organization a. Testing support; $8,000.00
Management Error Log b. Defect resolution;
Reporting c. Transport support.
WFS Go Live Extension a. Go Live extension to June 14, 2025 $145,992.00
b. Enablement services extension.
Vacation Sell Back Configuration a. New configuration; $4,928.00
b. Testing Support.
$169,920.00*
*Includes all the above specified tasks, including but not limited to WFS enablement services
required to support the implementation encompassed by the extended utilization of the Consultant's
resources.
3. The Parties wish to further amend the Agreement to extend the WFS EMS Job Scheduler
Timeline and provide for additional Hypercare support through and including November 1, 2025,
which includes the following services: (1) Timeline Extension to September 20, 2025, (2)
Enablement Services Extension (WFS Corporate support for implementation), and(3) additional
Hypercare Hours (from four weeks to a total of six weeks), for the additional sum of$42,812.00.
By the addition of this extension of the WFS EMS Job Scheduler Timeline and additional
Hypercare support, which includes the Consultant's related application of resources and
continued corporate support, the Parties agree to the further following changes to the Agreement:
Description of Services Added:
a. Timeline Extension to September 20, 2025
b. Additional Hypercare Hours (from four weeks to a total of six weeks)
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Fifth Amendment to Agreement#21-7936
CA O
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Technical Support: Included
Relevant Dates:
Start Date: March 28, 2025
End Date: November 1, 2025
New Go Live Date: September 20, 2025
Payment Schedule:
Milestone 1: Kickoff and Updated Project Plan —40%
Milestone 2: Job Scheduler Go Live— 60%
The $42,812.00 Implementation Cost for the above additional tasks and extension of services
are as follows:
Estimated
Scope Requirements Cost
Job Scheduler Go Live Go Live extension $27,720.00
Extension to September 20, 2025.
Enablement Services Extension WFS Corporate support for $1,540.00
Implementation.
Expanded Hypercare to Additional two (2)weeks of $13,552.00
6 Weeks hypercare post Go Live for a
Total of six (6)weeks.
$42,812.00*
*Includes all the above specified tasks, including but not limited to WFS enablement services
required to support the implementation encompassed by the extended utilization of the
Consultant's resources.
4. The aggregate cost of the additional services required by the extended Replication
Automation GoLive and WFS Go Live dates and related services ($169,920.00) and the
extended WFS EMS Job Scheduler Timeline and additional Hypercare support and
related services ($42,812.00) amounts to $212,732.
5. All other terms, conditions and requirements of the Agreement, as previously amended,
subject to the time extensions provided herein, shall remain the same.
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Fifth Amendment to Agreement#21-7936 c„A
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IN WITNESS WHEREOF, the Parties have executed this Sixth Amendment by an authorized
person or agent on the date and year first written above.
ATTEST:
Crystal K. Kinzel, Clerk of Circuit Court BOARD OF COUNTY COMMISSIONERS
and Comptroller COLLIER COUNTY, FLORIDA
4, By: k,fa '`' m f ttes ix` By: • CGCq�'--
1A ast o Chairman s Burt L. Saunders, C airman
` signature only
Dated: `� i aS
(SEAL) .
i ' es
01 1?{laN
Consultant's Witnesses: CONSULTANT:
1
J // /1 j " Phoenix Business, Inc. d/b/a
_ !� .yxk A ,. Phoenix Business Consulting
First Witness
Derik M. Simovart By: 3-' 7
44,
TTyie/print w ness nameT Signafure _._._-�`
111, ►s^^''` Hanif Sarangi, President
Sect nd ness TType/print signature and titleT
Satya Praveen
TType/print witness nameT 3-17-2025
Date
Approved as to Form and Legality:
tzcair -- i) 24_0.4
Scott R. each, Deputy County Attorney
ss
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Fifth Amendment to Agreement#21-7936