Backup Documents 03/25/2025 Item #11C1
Louise Jarvis
From:Fabian, Chris <Chris.Fabian@tylertech.com>
Sent:Monday, March 24, 2025 1:00 PM
To:chris@chrishallnaples.com; Chris Hall
Subject:Following up on our call - thoughts to consider, given the vacancy opportunity
Follow Up Flag:Follow up
Flag Status:Completed
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Hi Commissioner – thanks again for the call this weekend. I wanted to provide you an email to follow up on what
we talked about, in consideration of taking an opportunity to pause before immediately replacing a director-level
position.
On the one hand, as we talked about, there is perhaps ample reason why the interim filling of the vacant position
may ultimately make perfect sense; and County Administration may likely have very good reason and urgent need
to fill the position. If there’s a need, you should hear it out and consider the interim position.
At the same time, there are several considerations why you might hold off on immediately replacing the Public
Works / Utilities position vacancy while considering a reorganization to take advantage of natural attrition. This
approach aligns with strategies for optimizing resource allocation and potentially enhancing efficiency as outlined
in the provided sources.
Strategic Reassessment: A natural vacancy provides a less disruptive opportunity to strategically
reassess the organizational structure of Public Works / Utilities and potentially other related departments.
Instead of a direct layoff or forced restructuring, the administration can evaluate how functions are
currently distributed and identify opportunities for consolidation or realignment as other positions become
vacant through natural attrition.
Shared Services and Consolidation: The ROI report specifically identifies "Various Administrative
Functions" and "Divisional Administration" as effective candidates for shared services and consolidation.
The County Administration has already been making great strides on this front, towards streamlining and
consolidation. By pausing to consider the long-term need for replacement of the vacancy, the
administration gains time to analyze administrative roles across different departments and plan a
reorganization that centralizes certain functions, potentially leading to long-term cost savings and
improved efficiency.
Gradual Transition: Utilizing natural attrition allows for a more gradual and potentially less disruptive
transition to a new organizational structure. This approach can reduce employee anxiety and provide time
for existing staff to adapt to any changes in responsibilities.
Optimizing Resource Allocation: The ultimate goal, as highlighted in the ROI Report, is to optimize
resource allocation to align with community priorities. By strategically managing vacancies and
considering a reorganization, the county can ensure that its resources, including personnel, are deployed
in the most effective way to achieve desired outcomes.
Opportunity to Reallocate Resources: The "Collier County FL ROI Report" emphasizes freeing up and
reallocating current resources as a primary strategy for financial optimization. By not immediately filling
the vacancy, the administration can realize immediate cost savings in personnel. This aligns with the goal
of using the Priority Based Budgeting (PBB) framework to achieve financial benefits and free up resources
for new initiatives.
2
Evaluating Efficiencies: The ROI Report suggests exploring opportunities to achieve the same outcome
with fewer resources. The vacancy presents a natural opportunity to evaluate the current administrative
workload within Public Works / Utilities and determine if it can be handled more efficiently through any sort
of administrative reorganization, or redistribution of tasks among existing staff.
By holding off on immediately filling the Public Works / Utilities administrative vacancy, Collier County
administration can strategically evaluate its current administrative structure, explore opportunities for efficiency
gains through reorganization, outsourcing, or shared services, and take advantage of natural attrition to implement
changes in a less disruptive manner. This approach aligns with the principles of Priority Based Budgeting and the
recommendations outlined in the ROI Report.
Chris Fabian
Senior Director of Product Strategy
Priority Based Budgeting
Tyler Technologies, Inc.
www.tylertech.com
Book time to meet with me
SEE REVERSE SIDE
Proposed Agenda Changes
Board of County Commissioners Meeting
March 25, 2025
Move item 16F1 to 11C: Recommendation to confirm James French as Growth Management & Community
Development Department Head, Trinity Scott as Transportation Management Services Department Head, James W.
DeLony as Interim Public Utilities Department Head, and Edward Finn as Deputy County Manager, to take effect
immediately, and approve all necessary Budget Amendments (Commissioner McDaniel’s and Commissioner Hall’s
Separate Requests)
Continue item 16B6 to the April 8, 2025, BCC Meeting: Recommendation to approve Amendment No. 5 to
Lease Agreement No. 4600003056 ("Agreement No. 5") with South Florida Water Management District
to continue leasing office space for Collier County located at 2660 Horseshoe Drive North, suite 105, for
an additional five years, with two optional three-year renewals, and adjust the annual rental amount in
accordance with the existing 2.5% escalation clause. (Staff’s Requests)
Notes: In the executive summary, items 17A and 17B incorrectly refer to their companion items as 11A and 11B.
The correct companion items should be 17A and 17B.
TIME CERTAIN ITEMS:
3/24/2025 7:41 PM