Loading...
Backup Documents 03/25/2025 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP nn TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 3 3 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3 County Attorney Office County Attorney Office 4. BCC Office Board of County / Commissioners )A Mb 5. Minutes and Records Clerk of Court's Office 944- 3 la-ok 92-1 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Phone Number Contact/ Department r a44. z J�1^h"b�'iJ �Vit '44'03 ��2 I�� Agenda Date Item was 3�ZS/Z� Agenda Item Number 16 n Approved by the BCC ( V 3 Type of Document Number of Original Attached As, Documents Attached PO number or account number if document is 'V to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (I tia Applicable) 1. Does the document require the chairman's original signature? 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 4711- 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the �,�,/ document or the final negotiated contract date whichever is applicable. �V 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aw re of our deadlines! 8. The document was approved by the BCC on 77 and all changes made /A is not during the meeting have been incorporated in the atta hed document. The County ho, an option for Attorney's Office has reviewed the changes,if applicable. IPA this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1603 AGREEMENT FOR MARCO ISLAND MUSEUM PIONEER GARDEN REVITALIZATION This Agreement is made this 2th day of n'l.rUi , 2025 by and between Collier County, a political subdivision of the state of Florida, (hereinafter the"County"or the"Museum"), the Marco Island Historical Society, Inc. (hereinafter the "Society"), and the Calusa Garden Club of Marco Island (hereinafter the "Club"). The County, Society, and Club shall be collectively referred to as the "Parties". WHEREAS, the County is committed to maintaining the Marco Island Museum grounds and museum located at 180 S. Heathwood Drive, Marco Island, Florida, and assisting in telling the history of Marco Island; and WHEREAS, the Society is committed to collecting the history of Marco Island and assisting in telling the history at 180 S. Heathwood Drive; and WHEREAS,the Museum and Society are committed to using the grounds to tell the history of Marco Island, and specifically by focusing on telling the Pioneers' history through the Pioneer Garden on the south, Mistletoe St. facing, portion in the parking lot; and WHEREAS, the Pioneer Garden is need of revitalization and maintenance; and WHEREAS, the Club wishes to provide plantings and volunteer time to revitalize the Pioneer Garden as it has done in the past; and WHEREAS, the parties agree the Pioneer Garden needs to be revitalized and reestablished with a renewed commitment by the Parties in 2025; and NOW,THEREFORE,in consideration of Ten Dollars($10.00)and other good and valuable consideration exchanged amongst the Parties, and in consideration of the covenants contained herein, the Parties hereby enter into this Agreement on the following terms and conditions: I. The Museum agrees to maintain the access and irrigation already established at the site of the Pioneer Garden. II. The Club agrees to source the plants, develop the design, and implement the new design in the Pioneer Garden in an amount not to exceed $500.00 for the initial replanting. The Museum agrees to provide research materials about plantings relevant to the Pioneer era on Marco Island to the Club to be used as guidance for the plantings the Club places in the Pioneer Garden. III. The Society agrees to provide match funds to not exceed $500.00 for the initial replanting of the garden. IV. The Club agrees to provide volunteers to plant the new plantings, and to maintain the garden moving forward. The Club volunteers shall work cooperatively with the Museum 0 1603 and Society staff to establish and comply with care and maintenance procedures for the garden. V. The Club agrees that it will indemnify and hold harmless Collier County and its officers, agents, and employees from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect, or omission by the Club or by any person performing volunteer services as part of the Club during performance of this Agreement, whether direct or indirect, and whether to any person or property to which Collier County or said parties may be subject, except that neither the Club nor any of its members shall be liable under this provision for damages arising out of the injury or damage to persons or property directly caused or resulting from the sole negligence of Collier County, and its officers, employees or agents. VI. The Club shall provide all insurance deemed appropriate by the County, as determined by the Collier County Risk Management Department, as set forth in Exhibit "A". VII. All parties have the right to terminate this Agreement by giving the other Parties 90 days' prior written notice. VIII. The Parties may not assign this Agreement without the express prior written consent of the other Parties. IX. This Agreement shall be governed, construed, and interpreted under the laws of the State of Florida. Jurisdiction and venue for any judicial proceedings concerning this Agreement shall lie exclusively in a court of competent jurisdiction in Collier County, Florida, and in no other forum or venue. IN WITNESS WHEREOF, the parties hereto have hereunto executed this Agreement for the purpose herein expressed, the day and year above written. MARCO ISLAND HISTORICAL SOCIETY, INC. Date: 0) G 0s E) C3crkl..urL au3c. sckil�Q. Pat Rutledge, CEO CALUSA GARDEN CLUB OF MARCO ISLAND Date: jighic_i, Ki erly orter, President GPP 16D3 Date: 0 3 2 b2'°'S ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK OF THE COLLIER COUNTY, FLORIDA * '' �.uI7T COURT& COMPTROLLER ,s' By: Afpfe,;•e€0,10,40-- '''''' 4344_4A4,1)e- II, Burt Saun , airman tte `as tq Ch it irgeOuty C, �'si nature only Clerk r... 1 9 y Appr ► as to form and le:ali : 0;11k Sa II' shkar • ssistant County Attorney EXHIBIT A INSURANCE AND BONDING REQUIREMENTS 16 n 3 Services or Products Being Procured: Garden Revitalization Project—Pioneer Museum and Marco Island Museum Insurance/Bond Type Required Limits 1. ® Worker's Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements Evidence of Workers' Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ 2. ® Employer's Liability $_100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $ 500,000 single limit per occurrence, $1,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project,for construction projects.This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law,the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees,to the extent caused by the negligence,recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the ContractorNendor in the performance of this Agreement. 5. ❑ Automobile Liability $ Each Occurrence; Bodily Injury & Property Damage. Owned/Non-owned/Hired;Automobile Included 6. ❑ Other insurance as noted: ❑ Crime/Employee Dishonesty $ Per Occurrence ❑United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than$5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Garage Keeper Liability $ Per Occurrence ❑ Professional Liability $ Per claim& in the aggregate ❑ Crime/Employee Dishonesty $ Per Occurrence ❑ Property Insurance $ ❑ Cyber Liability $ Per Occurrence ❑ Technology Errors&Omissions $ Per Occurrence 7. ❑ Bid bond Shall be submitted with proposal response in the form of funds,certified ...cashiiers''...check I cashiers' check or an irrevocable letter of credit,a cash bond posted with the County Clerk,or proposal bond in a sum equal to 5%of the cost proposal.All checks shall be made payable to the ' QO O EXHIBIT A 6 03 Collier County Board of County Commissioners on a bank or trust company locate in the State of Florida and insured by the Federal Deposit Insurance Corporation. 8. ❑ Performance and Payment For projects in excess of$200,000,bonds shall be submitted with the executed contract Bonds by Proposers receiving award,and written for 100%of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds • shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner;provided,however, the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street,New York,New York 10038. 9. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 10. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of,the Additional Insured and the Vendor's policy shall be endorsed accordingly. 11. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number,or Project Number,or specific Project description,or must read: For any and all work performed on behalf of Collier County. 12. ® On all certificates,the Certificate Holder must read: Collier County Board of County Commissioners, 3295 Tamiami Trail East,Naples, FL 34112 13. ® Thirty(30) Days Cancellation Notice required. 14. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings. All questions regarding Builder's Risk Insurance will be addressed by the Collier County Risk Management Division. GG— 1/28/25 Vendor's Insurance Acceptance By submission of the bid Vendor accepts and understands the insurance requirements of these specifications,agrees to maintain these coverages through the duration of the agreement and/or work performance period,and that the evidence of insurability may be required within five(5)days of notification of recommended award of this solicitation. Gp,O 1603 Calusa Garden Club of Marco Island Kimberly Korb Porter, President 189 Majorca Circle ('a[usa(-,tr 1cn Club Marco Island, FL 34545 MARCO ISLAND,FL Email: k.korbporter58@gmail.com February 12, 2025 Rebecca Mazeroski Museum Manager Marco Island Historical Museum 180 S. Heathwood Drive Marco Island, FL 34145 Re: Calusa Garden Club of Marco Island Dear Rebecca: This letter certifies that Calusa Garden Club of Marco Island is a nonprofit association composed entirely of volunteers. The club has no employees and none of the members receive compensation for the activities they undertake as members of the club. Therefore, the club does not carry workers compensation insurance or employers liability insurance. The club has received a letter of confirmation from the Internal Revenue Service that it is qualified as a Section 501(c)3 charitable nonprofit organization. The club is also registered with the Florida Department of Agriculture and Consumer Services as a nonprofit organization. Please feel free to contact me if you need additional information. Yours very truly, Cal sa Gar en r o Island By K be y Korb Por Presid t 3 Ac�® DATE(M�D�Y� ‘...../- CERTIFICATE OF LIABILITY INSURANCE 02/12/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ProActive Insurance Management CONTACTNAME: Thelma Villa 5633 Strand Blvd. PHONE ,Faa), (239)514-1141 (Fvc No).(888)822-0197 Suite 318 E-MAIL s: Thelma.Villa@ProActivelns.Com ADDRE Naples FL 34110- INSURER/SI AFFORDING COVERAGE NAIL# INSURER A:Auto Owners Insurance Company 18988 INSURED INSURER B: Calusa Garden Club INSURERC: 1192 Bond Ct INSURER D: Marco Island FL 34145- INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE wsn wvn POLICY NUMBER (MM/DD/YYYYI (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X 20584836 02/28/2024 102/28/2025 EACH OCCURRENCE 1 $ 1,000,000 DAMAGE RENTED CLAIMS-MADE X J OCCUR PRFM SFSO(Fa occurrence) $ 50,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY JEOT LOC PRODUCTS-COMP/OPAGG $ 1,000,000 C OTHER $ A AUTOMOBILE LIABILITY 20584836 02/28/2024 02/28/2025 �FOMBINdPDtsINGLE LIMIT $ 1,000,000 _ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS - AUTOS BODILY INJURY(Per accident) $ X X NON-OWNED PROPERTY DAMAGE _____, HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATI ITE FR ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) CLUBS-CIVIC,SERVICE OR SOCIAL CODE#41670.Per General Liability Only" ollier County Board of County Commissioners,Collier County Government Center"Is Named As An Additional Insured Per Form CG20260413 CERTIFICATE HOLDER CANCELLATION Al 008269 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Collier County Board Of County Commissioners THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Collier County Government Center ACCORDANCE WITH THE POLICY PROVISIONS. 3299 Tamiami Trail East Naples FL 34112- AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD