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TDC Agenda 03/18/2025COLLIER COUNTY Tourist Development Council AGENDA Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East, 3rd Floor Naples, FL 34112 March 18, 2025 9:00 AM Commissioner Chris Hall, Chair Clark Hill, Vice -Chair Susan Becker Laura Radler Nancy Kerns Michael McComas Edward (Ski) Olesky Council Member Bill Kramer Councillor Darrin Palumbo All interested parties are invited to attend and to register to speak and to submit their objections, if any, in writing to the Council prior to the meeting if applicable. For more information, please contact Jay Tusa at (239) 252-4040. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. About the public meeting: Two or more members of the Board of County Commissioners, Coastal Advisory Committee, City of Naples City Council, and City of Marco Island City Council may be present and participate at the meeting. The subject matter of this meeting may be an item for discussion and action at future meetings of these Boards. Page 1 of 228 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Agenda and Minutes Approval of today's Regular, Consent, and Summary agenda as amended (ex-parte disclosure provided by Commission members for Consent agenda.) 4.A. February 18, 2025 Meeting Minutes (2025-863) 5. Tourism Director Report 5.A. Tourism Director update and TDT tax report (2025-822) 6. Consent Agenda All Matters listed under this agenda item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Council, that item will be moved from the Consent Agenda and considered separately under New Business or Old Business. 7. New Business 7.A. Recommendation to approve a work order with APTIM Environmental & Infrastructure, LLC to provide professional engineering services for the 2025 Naples Beach Renourishment Project under Contract No. 18-7432-CZ for time and material not to exceed $149,010.40,and make a finding that this item promotes tourism (Fund 1105, Project No. 90068). (2025-887) 7.13. Recommendation to approve a work order with APTIM Environmental & Infrastructure, LLC, to provide professional engineering services for 2026-2027 Local Government Funding Request, under Contract No. 18-7432-CZ, for time and material not to exceed $28,462, and make a finding that this item promotes tourism (Fund 1105, Project No. 90065). (2025-888) 7.C. Recommendation to approve Change Order No. 3 for contract No. 24-8292 with Earth Tech Enterprises, Inc., for the Park Shore Beach Renourishment, increasing the contract amount by $7,000, and make a finding that this item promotes tourism (Project 90067). (2025-889) 7.D. Recommendation to approve a work order with Humiston & Moore Engineers to provide professional engineering services for the 2025 Vanderbilt Beach Renourishment Project and 2025 Pelican Bay Beach Renourishment under Contract No. 18-7432-CZ, for time and material not to exceed $143,811, and make a finding Page 2 of 228 that this item promotes tourism (Fund 1105, Project No. 90066 and 50126). (2025-890) 8. Old Business 9. Ten Minute Break 10. Presentations There are no public comments for these items. Presentations are scheduled by request of a Board member or as directed by the County Manager. Presenters are limited to ten (10) minutes unless extended by the Chair. (Resolution 98-167) 10.A. 2024 FBU National Championship Recap (2025-849) 10.B. PCSC Q1 Report FY24-25 (2025-850) 10.C. Lou Hammond Group presentation (2025-847) 10.1). Downs & St. Germain Highlights presentation (2025-848) 11. Agency Partner Reports 11.A. Agency Partner Reports (2025-835) 12. Tourism Staff Reports 12.A. Tourism Staff Reports (2025-861) 13. Council Member Discussion 14. Next Meeting Date 14.A. Next Meeting Date - April 15, 2025 (2025-823) 15. Adjourn Page 3 of 228 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING BOARD OF COUNTY COMMISSION CHAMBERS Naples, FL- Feb. 18, 2025 LET IT BE REMEMBERED the Collier County Tourist Development Council, in and for the County of Collier, having conducted business herein, met on this date 9:00 a.m. in REGULAR SESSION at 33299 Tamiami Trail East, 3,d floor, Naples, FL 34112 with the following members present: Commissioner Chris Hall, Chair Clark Hill, Vice Chair City Council Member Darrin Palumbo Susan Becker Laura Radler (excused) Nancy Kerns City Council Member Michael McComas Council Member Bill Kramer (excused) Edward (Ski) Olesky (absent) ALSO PRESENT: JayTusa, CVB, Tourism Director Sandra Rios, CVB, PR and Communications Manager Colleen Greene, Collier County Attorney Office, Managing Assistant County Attorney Buzzy Ford, CVB, Digital and Social Media Coordinator Andy Miller, Collier County, Coastal Zone Manager Amanda Townsend, Collier County, Museum Director Erin Murphy, Lou Hammond Group, Account Supervisor, via ZOOM Kristen Murphy, Paradise Advertising, VP Client Services & Partner Development Leroy Bridges, ADARA, Senior Vice President of Sales Joseph St. Germain, Downs & St. Germain, President via ZOOM Enriqueta Balandra, Miles Partnership, Account Manager via ZOOM Anyperson who decides to appeal a decision of the Tourist Development Council will need a record of the proceedings pertaining thereto, and therefore may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based, Neither Collier County nor the Tourist Development Council shall be responsible for providing this record. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Page 4 of 228 4. APPROVAL OF TODAY'S AGENDA Clark Hill motioned to approve the Agenda Susan Becker seconded Motion passed unanimously 6-0 4a. APPROVAL OF MINUTES JAN. 21, 2025, MEETING Susan Becker motioned to approve the Minutes Nancy Kerns seconded Motion passed unanimously 6-0 5. TOURISM DIRECTOR REPORT Jay Tusa, CVB, Tourism Director • TDT collection for December was $3,465,278, resulting in a year-to-date total of $5,602,840. This is 4.5% down from FY 2024. • December Visitor Numbers: Occupancy increased 4.4% year over year to 66.9%. The Average Daily Rate decreased 0.9%year over year, resulting in a revenue per available room of $234.14. • Direct spending by visitors and total economic impact of tourism rose by 6.3% and 5.8% respectively. • The total number of visitors increased by 5.1 % compared to December of 2023 with visitors with 259,900 visitors. Visitors that stayed in hotels and resorts increased to 34% compared to 29% during the first quarter of 2023. • International visitation is up14% for the first quarter ofthe year with Canada showing anincrease of 21.9% increase in Germany showing a 38.7% increase in the number of visitors for the year. • The Board of County Commissioners at their February 11th meeting approved the two contracts for our international rep. firms for the UK and Germany. • The Tourism Department recently moved under the direction of John Mullins, Division Director for Communications, Government and Public Affairs for Collier County Government. The departmentwas previously under Dan Rodriguez and have been transitioning with his retirement. • The 2 studies on Paradise Coast Sports Complex and Sun and Fun Lagoon are forthcoming. Sun and Fun in the next weeks and Paradise Coast Sports Complex in a couple of months. • The Paradise Sports Complex is transitioning from the Tourism Department to Parks and Recreation. 6. CONSENTAGENDA None 7. NEW BUSINESS Andy Miller, Collier County, Coastal Zone Manager A. Recommendation to approve Change Order No. 2 for contract No. 24-8292 with Earth Tech Enterprises, Inc., for the Park Shore Beach Renourishment, increasing the contract amount by $2,739,153, applying the Allowance of $254,000 and adding 30 days to the contract time; approve necessary budget amendments; and make a finding that this item promotes tourism (Project 50320 & 90067). 2 Page 5 of 228 Item C. Recommendation to approve Change Order No. 1, adding $33,702.40 and 137 days to the Work Order under library contract 18-7432-CZ with APTIM Environmental & Infrastructure, LLC for the Park Shore Beach Renourishment; and make a finding that this item promotes tourism (Project 50320 & 90067). • The survey on the Park Shore renourishment indicated that the Engineer's time and quantity of sand needed adjustment to fill the design template because of the Hurricanes. The change order for Earth Tech, the contractor, needed almost double the amount of sand and the Engineer needs to stay on board doubling the amount of time. The first recommendation is for the contractor and it's a recommendation to approve change order number two for the contract number 24-82 92 with Earth Tech Enterprises for Park Shore Beach renourishment and increasing the contract amount by $2,739,153, applying the allowance of $254,000 and adding 30 days to the contract time, approve the necessary budget amendment and make a finding that this item promotes tourism. Chairman Hall moved to approve 7a and 7c Darrin Palumbo seconded Motion passed unanimously 6-0 B. Recommendation to award Invitation to Bid ("ITB") No. 24-8323, in the amount of $1,178,500, to Earth Tech Enterprises, Inc., for the Collier County South Naples Emergency Berm truck haul & construction project, approve all necessary budget amendments, authorize the Chairman to sign the attached Agreement, and make a finding that this item promotes tourism. (Project 50280) • This for the last leg of the emergency berm. The project that was 400,000 tons of what we call the emergency berm, which is essentially rebuildingthe berms that were destroyed by Hurricane Ian. And when we got to the final leg of the project, which was Port Royal, South Naples, we didn't have all the easements required to do the project for right of access. • Since it was occurring in the heat of sea turtle nesting season, we told the contractor to stop. We did a separate bid because so much time had expired between the original stop work and start construction that we had to rebid the item. Susan Becker moved to approve Nancy Kerns seconded Motion passed unanimously 6-0 8. OLD BUSINESS 8. A Recommendation to accept the report from the City of Naples Tourism Impact Study for the Stormwater Outfall Pipe Removal and Water Quality Project and make a finding that this project promotes tourism. K, Page 6 of 228 Bob Middleton, Public Works Director, City of Naples • Those are 10 stormwater outfall projects that this project will remove. Eight of them are owned by the City, the other two will be removed as part of future development as these areas develop. • The area we're looking at is Gulf Shore Boulevard between Second Avenue South and Oleander, which is just north of the current Beach Club project. It will also include a section along Third Street. • Our current project is a gravity flow system. As storm water is collected off the streets and the properties in this area, it flows to the gulf through these outfalls by gravity. The problem with that is, is not as efficient during high tides during a period of high tide, they drain slower. • The main design of this project is to construct two outfall pump stations, one at 8th Avenue North, and one at 3rd Avenue North. All that water would be collected and diverted to those pump stations. And instead of having the outfall gravity outfall pipes that discharge into the Gulf, there would be two outfall pipes. • One from each pump station that will discharge 1500 feet out into the Gulf of Mexico. There'll be diffuser systems on both of those pipes to allow the water to be diffused over a large area, which is preferred by the Army Corps of Engineer and DEP, along with the improvements that we will be adding storm water in the boxes 78 to be exact. And those will include water quality features that will remove a particular matter that will reduce the nitrogen and nutrients from the, from the collected water before it's discharged into the Gulf of Mexico. • It was determined that by improving water quality and flood protection will also increase foot traffic along Gulf Shore Blvd. and increase the resiliency. It will also increase the road elevation between 6" and 12". • The removal of outfall projects, that's gonna be the big one to remove the outfalls. It'll be more attractive, more aesthetically pleasing to the residents that tour the beach. Chairman Hall motioned to approve Susan Becker seconded Motion passed 5-1; Michael McComas opposed 9. BREAK No break was taken 10. PRESENTATIONS A. Downs & St. Germain Joseph St. Germain, Downs & St. Germain, President via ZOOM • The visitor metrics, with the exception of the average daily rate for December, were up year over year. The number of days in market was the biggest increase because the length of stay of the typical visitor in December was longer than the previous year. Overall direct spending of visitors to the area was over 260 million resulting of an economic impact of nearly 360 million. • Occupancy was up even with more units available. That's why the room nights are up more than the occupancy. I know this is something that we wanted to point out because it's still one of our concerns. We have so many more hotels online. So, how do we increase occupancy when you have more units available. So that was good to see. • Overall, the biggest increases year over year were sports related. 0 Page 7 of 228 • First time visitation was down slightly. • Slight decrease in people that would definitely recommend the area which is hard to keep high when your average daily rate is $350.00. That comes with a high level of expectation. B. Paradise Advertising Leroy Bridges, ADARA, Sr. VP of Sales • We report on the tax collections, on who's coming, where they're coming from, on the attribution from the various media channels and partners. • ADARA is a global entity, working and representing with hundreds of destinations. I'm a Floridian and my roots are in tourism marketing with the county government entity. I've been at ARA for a little over three and a half years, but presented to Council, similar to this for many years. • We bring global consumer travel data together into one place to allow destinations to understand their marketing performance. We can't do what we do without withholding a very high privacy standard that is GDPR compliant, which is the highest level of, of privacy in the world. • We bring all of this data together into one place to help understand that consumer and then provide measurable results on the other side. Literally, any traveler goes to a particular data partner site like Kayak, Marriott, Wyndham, any of these large groups and every brand that sits under those groups makes a search. We then see that data in real time. Kristin Murphy, Paradise Advertising, VP Partner Development and Client Services • We delivered ads during the disaster recovery campaign, that was about nine weeks long. December 9th through January 31 st. This was the part of the additional funding that the TDC and the Board of County Commissioners approved for about $350,000 to remarket after the Hurricanes and help mitigate that impact. • There are six media vendors that made up our plan based on the day that this report was generated. The ADARA impact shows $970,000 in hotel revenue. • We are looking at providing a return on ad spend that's directly attributed to the ads and these are just the digital ads. • Expedia also guaranteed transactions after exposure to the ads. You are looking at a total revenue of $9,257,611 with a spend of $335,000 on advertising. That's a $28 to 1 return on ad spend that is observed data, direct transactions that we can guarantee happened. But keep in mind how much bigger that number really is when you think about what's not tracked. We are very pleased with this campaign result. • 1 want to commend Sandra and John for their strategy and collaborative support. 11. AGENCY PARTNER REPORTS Lou Hammond Group, PR Agency Erin Murphy via ZOOM • In December, the media impressions were 52,550,055 which translated to a media value of $91,495.38. • This is equatingthis to advertising what you would've spent forthese placements that are earned for free because it is a value for both the publication and the destination. • An example of a couple of the placements that we had beginning with Forbes. There are nine hotel packages "We wish we got for Christmas" and "On Fifth" is included with several direct 5 Page 8 of 228 Links to both the Forbes travel guide reviews and their guides, but also to the website itself to book that special offer Southern Living. • We always love working with Miami Herald. This was published at the beginning of December, and it highlights the Ritz -Carlton and the JW Marriott, Marco Island. Miles Partnership Enriqueta Balandra, Miles Partnership, Account Manager, via ZOOM Over 140,000 website sessions and over 67,000 engaged sessions. We had increases in the 50% plus, month over month, which is following our historical trend. Our top pages across the traffic types; homepage coming in at number one, followed by beaches, events, arts and culture and holiday events in our top five. We also had the Snow Fest event page in there for the holidays in December. Amanda Townsend, Museum Director • At the Collier county Museum at Government Center we have the art of Phil Fisher. Phil's been painting in Naples for 53 years. We have several of his works in the museum collection, so we're really happy to feature his works. He has about 35 new paintings on display as well as some of the pieces that are in the museum collection. • Our second Tuesday, April lecture, I'll be doing a deep dive into artifact spotlight, if you will, into his painting of Jim McMullen's Paint Panther Tracker, which is a painting that is in the museum collection. • Roberts Ranch in connection with the upcoming cattle drive perspectives from Southwest Florida Ranch Life, Megan Watkins is a rancher and works and lives the life every day and is a photographer as well. The cattle drive is March 8t", and we are lookingforward to another fun day that you just don't get to see very often anymore. We will bunch as many original Florida and illusionary oriented cattle that we can get our hands on, and we'll bring them to the rodeo grounds and march them up Main Street onto Roberts Avenue and onto Roberts property. • Kaleidoscope Beer Company is brewing an orange blossom special beer and we'll be having a release of on Saturday. They will be donating a portion of the proceeds from every pint sold to the Friends of the Collier County Museum to benefit the Depot. 12. TOURISM STAFF REPORTS i[�K�111►[yl�'ul�ul 7�:7�7f+��11��9N1►1 Chairman Hall encourage anyone with an opposing view to share it so we can all work together. So with the nay vote today, I wanted to hear why. Michael McComas It sounds like that project is a project, let me put it to you this way. I flood in Everglades City almost on a regular basis. And when these dollars go into a project, which I look at as being part of the City Council's responsibility out of their tax base, not sort of the general public's tax base, then I have concerns that we're walking into an area that I don't want to be in. A Page 9 of 228 don't think that when the State allocated these funds and to find the use of them, I mean we put the tagline for that it promotes tourism on everything we ever see. It sort of loses some meaning somewhere along the line. But to your point, that was the reason for the nay vote. 14. NEXT MEETING March 18, 2025 "E �_1�71i111.1:1k, There being no further business for the good of The County, the Tourist Development Council meeting was adjourned at 10.•43 a. m. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL The Minutes were approved by Chairman Chris Hall On date as presented or amended 7 Page 10 of 228 I O I O U O >+ Q O Co 4 i CB O C L O 0) D (B O O QQ L O E L U LOLO U O E I� } 00 CU O N OU co Cfl >,O 0� I L \ m _ > O a) >, y-+ O N >✓ c T Lq > (U Cfl N CD >+ 7- O N O t M m Co t� O N N >+ co Cif CU + o U), o C i -,t O m > O } N L O L -0 >> � O i A)O 0 C s O >, � o O> sz � O a)Q c U Q L a m LO O E c N 0 L O � O L L m Q _0 �+ LO O > E N O m 0 CZ O U o > Z� c (n >' Q c > 0 0 0 0 U LO N O LO N Q '� C +� CD N N N CD U M a)> N L_ O lot /A .� C� 0 V CU CB _O LO N O N LL 0 c O CO O is a� O 0 LO LO r 00 N N 0 N CU ca FISCAL YEAR (OCTOBER THRU SEPTEMBER) TOTALS FEBRUARY 2025 FOR THE MONTH OF JANUARY 2025 VENDOR TAX COLLECTIONS BREAKDOWN FISCAL 2023-2024 FISCAL 2024-2025 DIFFERENCE % OVERALL COLLECTIONS (includes minor categories not shown below) Current Month $4,409,360 $4,632,779 $223,419 5.06 % Year to Date $12,355,790 $12,216,043 - $139,747 -1.13 % HOTEL / MOTEL Current Month $2,640,878 $2,855,575 $214,697 8.13 % Year to Date $7,610,890 $7,752,384 $141,494 1.86 % REALTORS Current Month $534,335 $434,146 - $100,189 -18.75 % Year to Date $870,265 $630,081 - $240,184 - 27.60 % INDIVIDUALS (APTS/CONDOS S F HOMES) Current Month $1,199,325 $1,293,088 $93,763 7.82 % Year to Date $3,700,049 $3,710,994 $10,945 0.30 % Page 13 of 228 Collier County Tourist Development Tax Revenue FY 25 TDT Collections Report 31-Jan-2025 Fund Reporting Fund Adopted Budget Updated Annual Forecast Budgeted YTD YTD Actual Variance to Budgeted YTD Beach Park Facilities 1100 1101 1103 1104 1105 1106 1107 1108 1,357,700 1,449,621 274,519 366,479 91,961 TDC Promotion 13,643,700 14,702,837 2,758,671 3,435,854 677,182 Non -County Museums 724,300 773,338 146,449 195,253 48,804 TDCAdmin - 0 - - Beach Renourishment 14,782,800 15,783,651 2,988,990 3,989,644 1,000,654 Disaster Recovery - - 0 - - County Museums 2,000,000 2,000,000 404,388 786,396 382,009 TDC Capital 5,415,500 5,782,150 1,094,980 1,461,968 1 366,987 Gross Budget 37,924,000 40,491,597 7,667,997 10,235,595 2,567,597 Less 5%Rev Res (1,896,200) 6.77% % Over/(Under) Bud 33.5% Net Budget 36,027,800 Collections Month Reported Actual Cum YTD % Budget Collected to Date % Variance FY24 Collections % Variance FY23 Collections % Variance FY22 Collections Nov 2,137,562 2,137,562 5.64% -16.72% -9.20% -5.030/6 Dec 3,465,253 5,602,815 14.77% 5.83% 30.93°/a 19.12% Jan 4,632,779 10,235,595 26.99% 5.02% 24.82% 3.04% Feb - 10,235,595 26.99% n/a n/a n/a Mar 10,235,595 26.99% n/a n/a n/a Apr 10,235,595 26.99% n/a n/a n/a May 10,235,595 26.99% n/a n/a n/a June 10,235,595 26.99% n/a n/a n/a July 10,235,595 26.99% n/a n/a n/a Aug 10,235,595 26.99% n/a n/a n/a Sept 10,235,595 26.99% n/a n/a n/a Oct 10,235,595 26.99% n/a n/a n/a Total 10,235,595 i 10,235,595 YTD -0.16%, 1 17.49% 6.01% 97 Budget Comparison 5 Yr History -Cum 5 Yr History- Monthly Budgeted Collections Actual Collections Budget to Actual Variance Updated Forecast Nov Dec Jan 4.80/. 11.0% 20.2% 4.89,6 1,827,211 2,338,559 2,137,562 3,465,253 310,352 1,126,694 2,137,562 3,465,253 6.2% 9.2% 3,502,227 4,632,779 1,130,552 4,632,779 Feb 33.1% 12.8% 4,869,752 - - 4,869,752 Mar 47.3% 14.29,o 5,397,019 5,397,019 Apr 64.3% 17.09,o 6,460,316 6,460,316 May 73.0% 8.7% 3,303,306 3,303,306 June 79.1% 6.1% 2,299,023 2,299,023 July 84.7% 5.6% 2,134,934 2,134,934 Aug 90.7% 6.0% 2,277,930 2,277,930 Sept 95.5% 4.8% 1,816,973 1,816,973 Oct 100.0% 4.5% 1,696,749 - - 1,696,749 Total 100.0% 100.0% 37,924,000 1 10,235,595 2,567,597 1 40,491,597 over/(under) budget Tourist Development Tax Collection Curve $9,000,000 $8,000,000 $7,000,000 $6,000,000 —gudgehd COIIMions $5,000,000 $4,000,000 �ARual Collectlons $3,000,000 $2,000,000 $1,000,000 Z� ti a O Month Reported Page 14 of 228 M:\Revenue Report\TDC Revenue\TDC Update Report\2025\TDT Tax Collector Reports\03-TDC Updates Jan uary.xlsx Q(0 N* It 0) ti r- CM N O 0)- 0O0 ' CEO ' O� to M N V-O CA P, 1,- 00 "t O O N 00 O CO h to LL 0) O o o\ 0 o 0 y CO O M Cl) LO cM CD N 7 m m m m m m m m m 0) � N �� O C C C C C C C C C CDfC m 0 "t � N ' It C( ' M � L } N +�- CO0 CAM rn 000 coO (0M m 0 0 0 0 0 0 U Q M CA rl- It N U ++ O M CA N 00 CU m m m m m m m m C Ln Q M M CDN N _ of O C C C C C C C C N C CO N > O ; o I e M—MQ 0 0 ti N 1— 14, 0 000 000 LC O "*� C' M CA } N T 00 co 00 � 'I ~ LL C o \ yy I- In It co O m to 0 \N \�MNN N jO 0 0 C C C C C C C C ti y� C 0 L O Cn Cn p Q > U N m �rl- ao 00 o d in 1a N M M Cn O Cn � Lid 3 (0 Oo M , (0 , O to Q 0 N y 0.) 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Il O .0 LO It 00 N_ O 0')m N I— 00 (n 'IT N O M O (00 6) O (O I� O W M CD CO � 0 W OOf n cn (n LO N O N M N (O N 6) CD N M m l!) O M N M O (fl 6) O �to r 7 co(O O I� LO W N E M N' '0 Cl) V O 6) N O m O I-- N m I-- m b d (O LO LO Cl) w M O Cl) 00 (O Cl) Ih (O c10i (() 4, 00 N_ O O O N I� 00 (() 4 N O M O 0 V CD 00 I-- C) I-- O (O (O O CD — O0 Q O O O (O P- O CO M Ih I� O 00 1* CA V In � N O N M N (9 N to O V N L! Cl) co (O O M N m O LO O O co V O O 1- In 00 — N cM N s L' m `m `m m Z' m m `5 m L' `m m m n, OLi a m Q -0 -0 m as -0 Q -0 m (o -0 mo Q G c 2 E E o O E E o o E E o 0 O 'O a) O O O (DO O O (D O O c z ❑ z ❑ z ❑ L L 0 a) N (D a) m > > > ] Q O O O O Z Z Z Z C C C G a� d d a E E E E m a) 0 a) O V U V a) a) a) a) .W o� 00 ?^ O U oU oU U V g�Qa zg a LLI U LU LU � LU LU w VDY z z z z z a NoQaa a a a a a a a a Q g g g g 2 a a a a aJ J J J wCli EX _ i-W�rx r Of af � 0-1w Y Y Y Y Y LL LL LL LL LL W 2 0) w w w w w C� of Of 0 w w w w w g c a O O O O O d d as a. a 0 0 0 0 0 QcY�Z� > > > > > z z z z z Qaw IL a a a a C� w (If W W w (n CO (n rn Q ca C� 0 (Mm Cn 0)O N N N N N M M M M M razdZ H 0 O 0 CD C.0 � � � — — O=:cu(� 3/18/2025 Item # TA ID# 2025-887 Executive Summary Recommendation to approve a work order with APTIM Environmental & Infrastructure, LLC to provide professional engineering services for the 2025 Naples Beach Renourishment Project under Contract No. 18-7432-CZ for time and material not to exceed $149,010.40,and make a finding that this item promotes tourism (Fund 1105, Project No. 90068). OBJECTIVE: To move forward with professional Engineering Services for the 2025 Naples Beach Renourishment Project. CONSIDERATIONS: Naples beach from approximately Doctors Pass to 18th Avenue South is planned to be renourished in the fall of 2025. An estimated 100,000 cubic yards of sand will be imported from the upland sand mine in Immokalee via truck haul and placed on the beach to provide protection from erosion as well as additional recreational area for visitors to the beach. APTIM Environmental & Infrastructure, LLC will assist the County in conducting beach renourishment activities on Naples Beach from FDEP reference monuments R-58A to R-79. This work order will provide professional services including engineering design, preparation of construction plans and technical specifications, bidding services, coordination with permitting agencies for Notice to Proceed, and serving as the Engineer of Record for the construction event. This item is consistent with the Quality of Place Objectives of the County's Strategic Plan. ADVISORY COMMITTEE RECOMMENDATIONS: This item will be presented to the Coastal Advisory Committee (CAC) on March 13, 2025, and the Tourist Development Council (TDC) on March 18, 2025. FISCAL IMPACT: Funding in the amount of $149,010.40 is available within Tourist Development Tax Beach Renourishment Fund (1105), Project 90068 (County/Naples Beach Monitoring). The source of funding is Tourist Development Tax. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: To approve a work order with APTIM Environmental & Infrastructure, LLC to provide professional engineering services for 2025 Naples Beach Renourishment Project under Contract No. 18-7432-CZ for time and material not to exceed $149,010.40, and make a finding that this item promotes tourism (Fund 1105, Project No. 90068). PREPARED BY: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees, and Program Management Division ATTACHMENTS: WO - APTIM - Naples Beach Renourishment Page 23 of 228 WORK ORDER/PURCHASE ORDER Contract 18-7432-CZ "Professional Services Library- Coastal Engineering Category" Contract Expiration Date: March 9, 2026 This Work Order is for professional Engineering services for work known as: Project Name: 2025 Naples Beach Renourishment Project No: 90068.1 The work is specified in the proposal dated January 31, 2025 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: APTIM Environmental & Infrastructure, LLC Scope of Work: As detailed in the attached proposal and the following: * Task 1 Pre -Construction Survey * Task 2 Design, Construction Plans & Specifications * Task 3 Bidding Assistance & Notice to Proceed * Task 4 Engineer of Record Schedule of Work: Complete work within 270 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) ❑Time & Material (T&M) (established hourly rate — Schedule A) ❑ Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the attached proposal. PREPARED BY: Task 1 $42,467.80 Task 2 $35,203.00 Task 3 $9,270.80 Task 4 $62,068.80 TOTAL FEE $149,010.40 Digitally signed by MiKerM i l l erAn d rew Data, Andrew Dale: 2025.02.26 15:18:43.05'00' Andrew MilleX,,&,l°pstaJ Zone Manager by Anthony Anthony =Waja P.E. APPROVED BY: Khawaja P.E. 12!3554.05'00'7 Jay Ahmad, Director Transportation Engineering "igitally signed by AhmadJay maay DaFe' 2025.03A7 APPROVED BY: 14154n_05roo' Trinity Scott, Department Head Date Date Date Pagel of 3 nAO Page 24 of 228 By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: APTIM Environmental & Infrastructure, LLC Jeffrey Digitally signed by Jeffrey Y Andrews Andrews Dafe:2025,°3.D6 11:52A2 •05'00' Jeffrey Andrews, Director Date (Remainder of page intentionally left blank) Page 2 of 3 CAo Page of 228 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS , Clerk of Courts COLLIER COUNTY, FLORIDA By: Dated: (SEAL) Burt L. Saunders, Chairman APTIM Environmental & Infrastructure,_LLC 0 DIgitafiy signed by Jeffrey Jeffrey Andrews Andrews Date: 2025.03.06 12:55:58-05'00' First Witness Signature TType/print signature and title TType/print witness nameT Second Witness TType/print witness nameT Approved as to Form and Legality: (t� ssistant County Attorney Print Name Page 3 of 3 CRO Page 26 of 228 APTIM 6401 Congress Avenue, Suite 140 Boca Raton, FL 33487 Tel: +1 561 391 8102 www.aptim.com APTIM January 31, 2025 Andy Miller Collier County Coastal Zone Management 2685 S. Horseshoe Drive, Unit 103 Naples, FI_ 34104 Re: Engineering Services for 2025 Naples Beach Renourishment Project (Contract No. 18-7432-CZ) Dear Andy: This letter is in response to Collier County's (County) request for a proposal for Aptim Environmental & Infrastructure, LLC (APTIM) to support the County in conducting beach renourishment activities on Naples Beach (R58A-R79) beaches. APTIM will perform professional services including pre -construction survey, engineering design, preparation of construction plans and technical specifications, coordination with permitting agencies for a Notice to Proceed, and serve as the Engineer of Record for the construction event. Included as Exhibits are: the Scope of Work (Exhibit A), Fee Proposal (Exhibit B), and the Rate Schedule (Exhibit C). APTIM proposes to provide these services on a lump sum basis with a cost of $149,010.40 under the terms and conditions of the existing Contract No. 18-7432-CZ and as amended May 7, 2020. Barring any unforeseen circumstances, all work will be completed within 270 days of receiving the Notice to Proceed. Sincerely, Nicole S. Sharp, P.E. Director, Coastal Sciences Engineering Aptim Environmental & Infr structure, LLC cc: James Austin, P.E., APTIM Steve Keehn, P.E., APTIM �) CA0 Page 27 of 228 APTIM Exhibit A Scope of Work C0 Page of 228 EXHIBIT A SCOPE OF WORK 2025 NAPLES BEACH RENOURISHMENT PROJECT COLLIER COUNTY, FL JANUARY 2025 Introduction This is a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM) to provide the engineering services described below to support the County in preparing the pre -construction survey, design, plans and specifications, bidding, construction & permit documents for conducting a truck haul beach renourishment project on Naples Beach (R-58A to R-79). This proposal contains the tasks necessary to bring the project through construction. APTIM will assist the County in preparing for construction by conducting analyses to determine project extents and volumes, producing construction plans and technical specifications, coordinating with FDEP for Notice to Proceed, and providing bidding assistance to the County. APTIM will support the County's inspection efforts during construction and will develop the post -construction certification based largely on the surveys, reports and observation of the contractor and the County during construction. Pre -Construction Survey This task includes pre -construction survey services for 204 profiles from R-58A-500 to R-79. This includes 25 Depth of Closure (DOC) lines at FDEP monuments and necessary intermediates, as well as 179 upland and wading depth lines at 100' spacing between FDEP monuments. The 179 upland and wading depth lines will extend seaward to 150' past the construction toe of fill, and will at least extend landward of the landward limit of fill. Prior to the start of the survey, reconnaissance of published National Geodetic Survey (NGS) and/or FDEP 2nd order control monuments will be conducted to confirm that survey control is in place and undisturbed. Global Navigation Satellite System (GNSS) techniques will be used to locate and confirm survey control for this project. Horizontal and vertical positioning checks will be conducted at the beginning and end of each survey day using at least two (2) 2nd order monuments or TBMs in the project area. All survey data collected will meet the vertical accuracy required for this survey as outlined in FDEP monitoring standards of 0.16' US survey feet. The horizontal positions will be collected in United States (U.S.) survey feet relative to the North American Datum of 1983/1990 (NAD 83/90), FIPS Florida East (0901) State Plane. All vertical data will be collected in U.S. survey feet relative to the North American Vertical Datum of 1988 (NAVD 88). Surveyors will collect upland and nearshore portions of the cross-section using GNSS rovers. Offshore sections of the profiles will be collected using an Teledyne Marine E20 sounder with digitizer on the survey vessel, with a centrally located hull -mounted transducer. A Trimble GNSS and a dynamic motion sensor (or similar) will be used onboard the survey vessel to provide instantaneous tide corrections as well as attitude corrections. To maintain the vessel navigation Aptim Environmental & Infrastructure, LLC SO Page 29 of 228 along the profile lines, HYPACK navigation software will be used for real time navigation and data acquisition. The sounder will be calibrated with a sound velocity probe and conventional bar -check at the beginning and end of each survey day. Bar -checks will be performed as a redundant calibration from a depth of five (5) feet to a minimum depth of twenty (20) feet. Tide readings will be taken while conducting the onshore portion of the profile to verify onboard tide readings. All work shall be conducted under the direct supervision of a licensed Florida Professional Surveyor and Mapper as well as an American Congress of Surveying and Mapping Certified Hydrographer and will be in accordance with Chapter 5J-17 Florida Administrative Code (F.A.C.) pursuant to Chapter 472 of the Florida Statutes (FS) as well as the May 2014 FDEP Monitoring Standards for Beach Erosion Control Projects, Sections 01000 and 01100. Deliverables for this task will include XYZ ASCII data and a pdf of profile plots. 2. Design, Construction Plans & Specifications APTIM, engineers will perform engineering analysis to determine project extents and estimate volumes needed. The goal of the design will be to place material so that the project area will be able to absorb 5 to 6 years of typical erosion in order to last until the next major nourishment project, barring any major storm events. The design will be based on the matrix design method updated with the latest composite erosion rate and 2025 pre -construction survey. After review of the preliminary volume estimates, an analysis will be conducted to optimize placement areas and volumes. APTIM will finalize the quantities and fill areas based on consultation with Collier County and permitting agencies. APTIM will support the County with one coordination meeting related to the project with local stakeholders. APTIM will consult with permit agencies and their consultants, about the newest permit conditions. This will include Specific Conditions described in the November 2017 FDEP Permit No. 0331817- 004-JM., which include d Fill history and incremental volume analysis • Refine beach design to avoid or minimize hardbottom impacts based on the latest physical and biological monitoring surveys. Once the target volumes and placement areas have been approved by the County, APTIM will conduct engineering design work to prepare the construction templates. APTIM's GIS/CAD professionals will work directly with APTIM engineers to update the construction plans including plan views and cross -sections of project areas, beach access, equipment storage areas, environmental protection areas and other information required for execution of this project. The construction plans and volumes for bidding will be based on the 2025 pre -construction surveys performed by APTIM (Task 1). Technical specifications developed for the project will integrate the QAIQC plans, environmental standards, and permit conditions into the work. APTIM will assist the County in preparation of the environmental protection plan, which will be integrated into the bidding documents. APTIM understands that time is of the essence on this truck haul renourishment project and will have plans, specifications and bidding documents prepared 50 days after receipt of NTP to allow Aptim Environmental & Infrastructure, LLC (9o Page 30 of 228 beach renourishment to begin by 11/112025, provided that required documentation such as survey data from others and County approvals are received in a timely manner to proceed with the work. 3. Bidding Assistance & Notice to Proceed Once the construction plans and technical specifications are completed, APTIM will provide the FDEP all items necessary to request a Notice to Proceed (NTP) and provide the County with a bid package containing: construction plans, technical specifications, project permits, bid form, contractor questionnaire, and engineer's opinion of probable costs. The questionnaire will be integrated into the technical specifications. APTIM will assist the County in their lead of the bidding process. APTIM will participate in the Pre - Bid Meeting via phone conference, and assist the County in answering technical questions as needed during the bidding process. Once the bids have been opened, APTIM will assist the County in reviewing the bids and provide a recommendation to the County based on a review of the submitted bids. 4. Engineer of Record As the Engineer of Record, APTIM will conduct pre-, during- and post -construction tasks necessary for certification of the project. An APTIM engineer will attend the pre -construction conference and update the construction profiles using the pre -construction surveys (Task 1). During construction, APTIM will support the County's inspection efforts and perform weekly site visits to inspect the work and attend weekly construction meetings. It is assumed that there will be up to 10 weeks of active hauling during construction. APTIM will prepare a QAIQC check list, delineating the County, contractor, inspector and APTIM duties as a guideline for during construction coordination. APTIM will prepare a post -construction certification to meet permit requirements, based largely on surveys, weight tickets, daily reports and observations made by the contractor and County inspectors. APTIM will also provide a construction and as -built summary based on the contractor's as -built drawings. It is assumed that the annual physical monitoring survey and engineering report will be contracted by the County under separate work order. The third party's annual monitoring report will serve as the post -construction report and may include APTIM's as -built summary as an appendix. APTIM will review the contractor's pay applications, reconcile and/or review the pay volumes/tonnage based on mine records, weights tickets collected at the beach and physical surveys. Summary This work will be performed on a lump sum (LS) basis with a cost of $149,010.40 as outlined in the attached fee spreadsheet. The overall time of the contract to complete the surveys, design, construction administration, and Engineer of Record signoff will be within 270 days of receipt of the Notice to Proceed. Assumptions Dune restoration and dune vegetation are not part of this work assignment. Aptim Environmental & Infrastructure, Lt_C CqO Page 31 of 228 County inspectors will collect weight tickets, observe delivered sand quality and beach construction, and reconcile sand mine records with weight tickets collected at the beach. The County or a third party will perform and prepare reports on the following tasks: 0 2026 Physical Monitoring o Turbidity Monitoring o Biological Monitoring and Hardbottom Edge Surveys o Submerged Aquatic Vegetation Surveys o Marine Turtle Monitoring and Related FWC Coordination o Shorebird Monitoring Aptim Environmental & Infrastructure, LLC Page of 228 A P T I M Exhibit B Fee Proposal �11)0 Page 33 of 228 .� .,�. �. �|§ . | • .r �|| !, ( '�■ | - .. .! !�! ' .§! � ! ! !} , F |�!} Cg Page 34 of 228 A P T I M Exhibit C Rate Schedule (C--P1)0 Page 35 of 228 DacuSign Envelope JD: 80B82885-B471-4CCC-BC63-021FDADBCE8B SCHEDULE B-ATTACHMENT 1 RATE SCHEDULE Title - _ . Hour] Roo - Pr.i.ncipal $23.1 _ -- -- - �- Senior .1'roject Manager - - -- - $203 --- --- - Project Manager $160 -- _ -._ - - -- ---- -- -- Senior Engineer — $177 -Engineer-_---- __-_ $130 _ Senior Inspector —_ $126� Inspector -� _-_$93 ..--------- _ Senior Planner $150 Planner $120 --_ -_ Senior Designer ---.---------__ $140 _ Designer -- $105 __ Environmental Specialist $120m --_--Senior Environmental Specialist Scientist/Geologist $115 __-- _ _ ___--- Senior Scientist/Geologist _- __-- S153_ —_- Biologist/Flydrogeologist $120 --- -------Marine -__-.-_ Senior Marine Biologist/Ilydrogeologist $145 Senior G1S Specialist ------�------ $155 GIS Specialist -_-V-- __. _._._ w ._ _. $115 ---- Clerical/Administrative $73 -------- -�----Senior Technician .—� --�--..--- _ Technician - �T--- _$.1.03_ $83 - Surveyor and Meer-- ------- ,-- _-_.....-...-__$125 C.ADD Technician $107 _ _ ---�-YSu_rv_ey Crew - 2 man -------- - - ._.._------ $145 __._._.... Survey Crew - 3 man $1.80_ - ---- _- Survey Crew - 4 man $215 __---.._._-__.._..-__......-_.._.__.. SeniorArclutcct �___..___......_. $160------- Architect - � $125 The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all inclusive. Hourly rates for additional categories required to provide particular project services shall be mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will be set forth in the Work Order agreed upon by the parties. 0 Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor agency. Pale 2 of 3 First Amendment to Agreement 4 18-7432-CZ Aptim Environmental & Infrastructure, LLC f:f�t O . CAP Page 36 of 228 CoVeY County Procurement Services Division Direct Select Form Request Date Contract No. Proposal Cost Estimate Construction Cost Estimate 1121 /25 18-7432-CZ $1501000 $5M Requested By {Use name as it appears in Outlook): Division I Department: Andrew Miller Transportation Mgmt Svcs Administrative Agent (If different from Requester), Library Category: Coastal Zone Vendor Name: Aptim Envrironmental & Infrastructure, LLC Work Assignment Title: 2025 Naples Beach Renourishment Design Description of Requested Services: Professional engineering services for the design, bidding, permitting, and construction administration for 2025 Naples Beach Renourishment. Justification: 0 Past experience with project (Select at/ that apply and explain ❑ Continuation of previous work assignment below) 0 Unique qualifications ❑ Other Comments 1 Explanation of Direct Select: APTIM has designed multiple County beach renourishment projects and are very experienced with the requirements for permitting and design needed to accomplish this project on an accelerated time frame for a November 2025 construction start. Reference PO 4500231654. Re uestor:Andrew Miller ogltally signed by ,. 1.2113,01:54 Signature:MillerAndrewD'.:2025.0 Date; OS'00' Division Director: Jay Ah m ad rDate:l2 25. 121 4:20AhmAday Signature:AhlrladJayo5'00,0zs.olz w:zea os'oo Date: Procurement Director/Designee: Digitally signed by SarahHamilto SarahHamillon Signature: n Date: 2025.913110:48,26 Date: O5'00' Please be sure to attach the fully approved form to the requisition in SAP. Kiev. January 2024 r`J 1 Page 37 of 228 3/18/2025 Item # 7.13 ID# 2025-888 Executive Summary Recommendation to approve a work order with APTIM Environmental & Infrastructure, LLC, to provide professional engineering services for 2026-2027 Local Government Funding Request, under Contract No. 18-7432-CZ, for time and material not to exceed $28,462, and make a finding that this item promotes tourism (Fund 1105, Project No. 90065). OBJECTIVE: To move forward with preparation of the 2026-2027 Local Government Funding Request (LGFR) for Collier County's shore protection projects. CONSIDERATIONS: Collier County participates in the LGFR process annually. APTIM Environmental & Infrastructure, LLC, (APTIM) will assist the County with Preparation of the 2026-2027 LGFR for Collier County's shore protection projects; South Marco Island and Collier County Beach Renourishment projects; and the County's inlet projects: Wiggins Pass and Doctors Pass. APTIM will evaluate all the elements of the coastal projects as they apply to the Florida Administrative Code, and the LGFR application and guidance documents will be evaluated to increase Florida Department of Environmental Protection (FDEP) ranking and cost -sharing opportunities where applicable. Additionally, APTIM will update the application response to account for the modification of the LGFR based on the latest rating guidelines, rules, and current project cost information. Once APTIM has completed a draft of the LGFR application, they will provide it to Collier County for review and comment prior to submittal to FDEP. FDEP will review the application and may request additional information (RAI). APTIM will respond to FDEP's RAI and provide additional information to the FDEP on behalf of Collier County as needed. FDEP then reviews the applications in detail and provides initial project rankings and initial project assessments. Collier County can respond to the initial project assessment. APTIM will then review the initial project assessment on behalf of Collier County and, if warranted, prepare a letter on behalf of the County to the FDEP identifying the area within the application that may provide additional points to the County. The County will issue a Work Order under Contract No. 18-7432-CZ, which the BCC approved on March 10, 2020, item 16.E.4. This item is consistent with the Infrastructure and Asset Management element of Collier County's Strategic Plan by preparing for the impacts of natural disasters on our critical infrastructure and natural resources. ADVISORY COMMITTEE RECOMMENDATIONS: This item will be presented to the Coastal Advisory Committee (CAC) on March 13, 2025, and the Tourist Development Council (TDC) on March 18, 2025. FISCAL IMPACT: Funding for the proposed work order, in the amount of $28,462, is available in the Tourist Development Tax Fund (1105), Project No. 90065, FDEP LGFR Analysis. The source of funding is Tourist Development Tax. Funding for this work order will not be requested for reimbursement from any grantor agency. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: To approve a work order with APTIM Environmental & Infrastructure, LLC, to provide professional engineering services for 2026-2027 Local Government Funding Request, under Contract No. 18-7432-CZ, for time and material not to exceed $28,462, and make a finding that this item promotes tourism (Fund 1105, Project No. 90065). PREPARED BY: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees, and Program Management Division ATTACHMENTS: WO - APTIM - LGFR 2026-2027 Page 38 of 228 WORK ORDER/PURCHASE ORDER Contract 18-7432-CZ "Professional Services Library Coastal Engineering Category" Contract Expiration Date: March 9, 2026 This Work Order is for professional Engineering Services for work known as: Project Name: FDEP LGFR Analysis Project No: 90065.1 The work is specified in the proposal dated February 12, 2025, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: APTIM Environmental & Infrastructure, LLC. Scope of Work: As detailed in the attached proposal and the following: * Task 1 South Marco Beach LGFR Application * Task 2 North County Beaches & Doctors Pass LGFR Application * Task 3 Wiggins Pass LGFR Application Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate — Schedule A) ❑ Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. Task 1 $ 9,098.00 Task 2 $ 10,266.00 Task 3 $ 9,098.00 TOTAL FEE $ 28,462.00 Digitally signed by M i l l e rAnd rew MlllerAndrew Date: 2025.02.26 PREPARED BY: 06:37:21-05'00' Andrew Mill %r lYlana er - CZM Date Anthony Anthony Khawaja P.E. APPROVED BY: Khawaja P.E. 08:s7os�o5oo6 Jay Ahmad, Division Director Date APPROVED BY: Trinity Scott, Department Head Date Page 1 of 3 Page 39 of 228 By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: APTIM Environmental & Infrastructure, LLC Nicole Sharp, Program Manager Date (Remainder of page intentionally left blank) Page 2 of 3 Page 40 of 228 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS , Clerk of Courts COLLIER COUNTY, FLORIDA By: Dated: (SEAL) First Witness TType/print witness nameT Second Witness TType/print witness nameT Approved as to Form and Legality: Assistant County Attorney Print Name Lo Burt L. Saunders, Chairman APTIM Environmental & Infrastructure, LLC. Signature Nicole Sharp, Program Manager TType/print signature and titleT Page 3 of 3 Page 41 of 228 APTIM 6401 Congress Avenue, Suite 140 Boca Raton, FL 33487 Tel: +1 561 391 8102 www.aptim.com APTIM February 12, 2025 Andy Miller Collier County Coastal Zone Management 2685 S. Horseshoe Drive Naples, FL 34104 Re: 2026-2027 Local Government Funding Request (LGFR) Preparation Collier County, Contract No. 18-7432-CZ Dear Andy: This letter is in response to Collier County's (County) request for a proposal for support services from Aptim Environmental & Infrastructure, LLC (APTIM). The services will include funding and technical support to assist the County with submittal of the 2026-2027 Local Government Funding Requests (LGFR) for Collier County's: South Marco Island Beach Renourishment Project, North County Beach Renourishment Program including Doctors Pass, and the County's inlet project at Wiggins Pass. Included as Exhibits are: Scope of Work (Exhibit A), Estimated Fee Proposal (Exhibit B), and Rates Schedule (Exhibit C). APTIM proposes to provide these services on a time and materials basis not -to - exceed $28,462.00 under the terms and conditions of the existing Contract No. 18-7432-CZ dated March 10, 2020, and as amended May 7, 2020. Barring any unforeseen circumstances, all work will be completed within 210 days of receiving the Notice to Proceed. Sincerely, Nicole S. Sharp, P.E. Director, Coastal Sci nces & Engineering Aptim Environmenta &Infrastructure, LLC cc: Erica Carr -Betts, APTIM Client Authorized Signature Name Title Page 42 of 228 ,> APTIM Exhibit A Scope of Work Page 43 of 228 ,> APTIM 2026-2027 Local Government Funding Requests (LGFR) Collier County, Florida Scope of Work Introduction To distribute state funds for shore protection and inlet management projects, the Florida Department of Environmental Protection (FDEP) requests that local sponsors submit an annual Local Government Funding Request (LGFR) for their projects. This scope of work details the tasks required to assist the County with preparing and submitting the 2026-2027 LGFRs to the FDEP and responding to both the FDEP's Application Review and Project Assessment for Collier County's South Marco and North County Beach Renourishment projects, and inlet maintenance projects at Doctors Pass, and Wiggins Pass. Once a draft of the LGFR applications have been completed, a copy will be provided to Collier County for review and comment prior to Collier County submittal to the FDEP. Following application submission, the FDEP will review the application in detail and provide initial project rankings and initial project assessments. APTIM will perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the areas within the applications that may provide additional points to the County. 1. South Marco Beach LGFR Application APTIM will assist the County with preparation of the 2026-2027 LGFR for Collier County's South Marco Island Renourishment Project. Building upon past LGFR applications, APTIM will update the application response to account for updates to the project. All the elements of the projects as they apply to the 6213- 36 Rule and the LGFR application and guidance document will be evaluated to optimize FDEP ranking and cost sharing opportunities where practical. Additionally, maps will be updated and the FDEP's application response will be reviewed and, if required, a response to the draft assessment will be completed. 2. North County Beaches & Doctors Pass LGFR Application APTIM will assist the County with preparation of the 2026-2027 LGFR for Collier County's North County beaches (Vanderbilt, Park Shore, and Naples Beach) and Doctors Pass projects. Building upon past LGFR applications, APTIM will update the application response to account for current project status and cost information. All the elements of the projects as they apply to the 6213-36 Rule and the LGFR application and guidance, documents will be evaluated to optimize FDEP ranking and cost sharing opportunities where practical. Additionally, maps will be updated and the FDEP's application response will be reviewed and, if required, a response to the draft assessment will be completed. Wiggins Pass LGFR Application APTIM will assist the County with preparation of the 2026-2027 LGFR for Collier County's Wiggins Pass inlet maintenance project. All the elements of the project as they apply to the 6213-36 Rule, LGFR application, and guidance document will be evaluated to increase FDEP ranking and cost sharing opportunities where practical. Additionally, maps will be updated and the FDEP's application response will be reviewed and, if required, a response to the draft assessment will be completed. Page 44 of 228 AAPTIM Exhibit B Estimated Fee Proposal Page 45 of 228 LW N LL U J M H � O Cl) co J � � O LL,z 0. O O R w z r a p W D O U LL LL > W Z z 2 z U W O W O J O J U LO N 0 N N_ R N LL w L N 0 N CO I- � 00 d � T .E i U a N to Q N 7 Q Nt O LO a O co cn 2 Ef} C9 L N L CDQ 00 C N N N Co M CO O co C C 2 Efi � W L d y LO ~ Ln ,C 7 t 00 It r y h O N N N - ICO (n c 2 Ef} W 61) a i C 0 00 CO 00 N N 'L 2 (t} Ln IL 61) L a o o U n CDCD ao ao = N O C U CDN a� 0 C EA N J H Q c O w u Q a Q LL O J C N O f6 E a 2 i w Y a 0 O CL m O V 0 LL ca a J a N Q t V R LL R N Jd m m O r y L � 0 a U N t 0 °1 0 z 3 co N Cl) Page 46 of 228 AAPTIM Exhibit C Rate Schedule Page 47 of 228 DocuSign Envelope ID: 80B82885-B471-4CCC-BC63-021FDAD6CE8B SCHEDULE B-ATTACHMENT 1 RATE SCHEDULE Title Hourly Rate Principal $231 Senior Project Manager $203 Project Manager $160 Senior Engineer $177 Engineer $130 Senior Inspector $126 Inspector $93 Senior Planner $150 Planner $120 Senior Designer $140 Designer $105 Environmental Specialist $120 Senior Environmental Specialist $167 Scientist/Geologist $115 Senior Scientist/Geologist $153 Marine Biolo ist/H dro eolo ist $120 Senior Marine Biolo ist/H dro eolo ist $145 Senior GIS Specialist $155 GIS Specialist $115 Clerical/Administrative $73 Senior Technician $103 Technician $83 Surveyor and Mapper $125 CADD Technician $107 Survey Crew - 2 man $145 Survey Crew - 3 man $180 Survey Crew - 4 man $215 Senior Architect $160 Architect $125 The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all inclusive. Hourly rates for additional categories required to provide particular project services shall be mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will be set forth in the Work Order agreed upon by the parties. ® Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor agency. Page 2 of 3 First Amendment to Agreement # 18-7432-CZ Aptim Environmental & Infrastructure, LLC Page 48 of 228 NN Co'Lli�er C01414ty Procurement Services Division Direct Select Form Request Date Contract No. Proposal Cost Estimate Construction Cost Estimate 18-7432-CZ $27,000 N/A Requested By (Use name as it appears in Outlook): Division I Department: Andrew Miller Transportation Management / Coastal Zone Administrative Agent (If different from Requestor): Library Category: Coastal Engineering vendor Name: APTIM Environmental & Infrastructure, LLC Work Assignment Title: Professional Support Services 2026-2027 LGFR Description of Requested Services: APTIM will assist the County with preparation of the 2026-2027 LGFR (Local Government Funding Request) for Collier County's South Marco Island Beach Renourishment Project, North County Beach Renourishment program including Doctors Pass, and the County's inlet project at Wiggins Pass. Justification: ❑✓ Past experience with project (Select all that apply and explain ❑ Continuation of previous work assignment below) ❑ Unique qualifications ❑ Other Comments I Explanation of Direct Select: APTIM prepares the LGFR applications annually and provides cost effective and efficient services due to their previous experience. (FY24 PO 4500230418) Requestor:And rew Miller Digitally signed by Signature: MillerAndrew Dae`A 2 DaterAndre 02.0408:20:50 5.0 Date: -05'00' Division Director:Jay A h m a d Digitally signed by Ay Signature:Ahmad�ayDate:2025.02.0408:47:04 :47:04 05'00' Date: Procurement Director/Designee: lly ied bySarahHamilto SarahHamilton Signature: n Date: 2025.02.0514:01:50 Date: 05'00' Please be sure to attach the fully approved form to the requisition in SAP. Rev. January 2024 Page 49 of 228 3/18/2025 Item # TC ID# 2025-889 Executive Summary Recommendation to approve Change Order No. 3 for contract No. 24-8292 with Earth Tech Enterprises, Inc., for the Park Shore Beach Renourishment, increasing the contract amount by $7,000, and make a finding that this item promotes tourism (Project 90067). OBJECTIVE: To process a change order for construction contract 24-8292 for the 2024 truck haul beach renourishment project at Park Shore, increasing the contract amount by $7,000. CONSIDERATIONS: On December 10, 2024, (Item 16.13.14), the Board of County Commissioners (the "Board") approved contract 24-8292 Park Shore Beach Renourishment, with Earth Tech Enterprises, Inc., in the amount of $3,817,530. Shortly after the project started, the Sea House Condominium contacted staff and advised that they would not agree to a standard Temporary Beach Restoration Easement and required a Beach Access License Agreement before allowing the County to proceed with renourishment on their property. As the contractor advanced beach fill activities, staff directed the contractor to forego filling at Sea House until an agreement was reached. A Beach Access License Agreement was agreed to on February 7, 2025. At that time the contractor had advanced the beach fill operation well to the south of Sea House Condominium. It is important to the County's design that all properties in Park Shore are filled to the design template to ensure sustainability of design and protection of upland properties. Completion of this design serves a public purpose. On February 19, 2025, staff issued a written Work Directive to the contractor to fill the beach at Sea House Condominium. Since hauling northward will damage the newly constructed beach, the contractor needs to re -work the damaged beach by re-blading the previously completed section. Filling the beach at the Sea House parcel is important to maintain the new beach berm at a continuous elevation, protecting upland properties without a gap in the berm. A summary of the changes identified in the Work Directive is shown below: • Return operations to the beach at Sea House parcel approximately R-45+700 to fill per design template. • Re -blade completed beach to remove ruts from hauling activities between Sea House and Horizon Way. This item is consistent with the Quality of Place Objectives of the County's Strategic Plan. ADVISORY COMMITTEE RECOMMENDATIONS: This item will be presented to the Coastal Advisory Committee (CAC) on March 13, 2025 and to the Tourism Development Council on March 18, 2025. FISCAL IMPACT: Change Order #3 increases the overall contract by $7,000. The additional funding is available with the TDC Beach Renourishment Fund (1105), Project 90067. The source of funding is Tourist Development Tax. FDEP cost -share funding will be requested if eligible at a future date to reimburse Collier County for a portion of the completed work. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: To approve Change Order No. 3 for contract No. 24-8292 with Earth Tech Enterprises, Inc., for the Park Shore Beach Renourishment, increasing the contract amount by $7,000, and make a finding that this item promotes tourism (Project 90067). Page 50 of 228 PREPARED BY: Andrew Miller, P.E., Coastal Zone Management, Transportation Engineering Division ATTACHMENTS: CZM- CO#3 - Park Shore 3/18/2025 Item # 7.0 ID# 2025-889 Page 51 of 228 a CO Yer C014 My Procurement Services Change Order Form Contract# 24-8292 CO# 3 PO# 4500236559 Project #: 90067 Project Name: 2024 Park Shore Renourishment Contractor/Consultant Name: Earth Tech Enterprises, Inc. Select One: ❑✓ Contract Modification (Construction or Project Specific) ❑ Work Order Modification Project Manager Name: Andrew Miller Division Name: Transportation Engineering Original Contract/Work Order Amount $3,817,530.00 12/10/2024 16.B.14 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $6,556,683.00 2/25/2025 16.13.9 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $6,556,683.00 5/2/2025 SAP Contract Expiration Date (MASTER) Dollar Amount of this Change $7,000.00 71.94% Total % Change from Original Amount Revised Contract/Work Order Total $6,563,683.00 0.11% % Change from Current BCC Approved Amount Total Cumulative Changes $2,746,153.00 0.11% % Change from Current Amount Notice to Proceed 1/2/2025 Original NTP 75 Original Final 3/18/2025 Last Final 5/2/2025 Date I I # of Days I Completion Date Approved Date # of Days Added 0 Revised Final Date N/A Current Substantial Completion Date 4/2/2025 (includes this change) (if applicable) Provide responses after each question in box below (Responses should be brief and specific). Attach additional information and/or documentation from the Design Professional and/or Contractor, if needed, with your submission of this Change Order and complete summary on next page. Check all that apply to this Change Order request: ❑ Add Time; ❑✓ Add funds; ❑ Use of Allowance; ❑ Modify/Delete existing Task(s); ❑ Add new Task(s); ❑ Reallocate funds; ❑ Other (must be explained in detail below) 1.) This Change Order will add $7,000 to re -blade the newly constructed beach after filling the skipped parcel at sea House 2.) "N/A" 3.) This change was not included in the contract because the original intent was to construct the beach linearly without gaps. Unfortunately the county did not have a right -of -access agreement in place when the construction reached this area. 4.) If the change is not processed, the skipped parcel will not be re -nourished, introducing a gap in the protection provided by the filled beach. Page 1 of 4 Change Order Form (2023_ver.1) Page 52 of 228 C01tr County Procurement Services Change Order Form Contract# 24-8292 CO# 3 Po# 4500236559 Project M 90067 Project Name: 2024 Park Shore Renourishment Contractor/Consultant Name: Earth Tech Enterprises, Inc. Change Order/Amendment Summary (If additional spaces needed, attached a separate Summary page to this amendment request) CO# AMD# Description COST TIME Justification Additive + Deductive Days Added Total New Time 1 add additional time to continue renourishment 15 90 project sand volume increased due to previous storm season 2 add additional time, additional funding and the use of the allowance funds of $254,000 $2,739,153 30 120 Increased volume is necesssary to provide County design standard beach width 3 add additional funding to close the gap at Sea House Condos $7,000 right -of -access agreement was delayed ❑ Check here if additional summary page/s are attached to this Change Order Page 2 of 4 Change Order Form (2023_ver.1) Page 53 of 228 Cofer co-" .ty Procurement Services Change Order Form Contract# 24-8292 CO# 3 PO# 4500236559 Project #: 90067 Project Name: 2024 Park Shore Renourishment Contractor/Consultant Name: Earth Tech Enterprises, Inc. Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/ Vendor/ Consultant/ Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Contractor/Consultant/Design Professional signature below must be from an authorized person/officer/director of the Company or listed as the qualified licensed Professional "Project Coordinator" or Design/Engineer Professional under the agreement. Signature authority of person signing will be verified through the contract OR through the Florida Department of State, Division of Corporations (Sunbiz) website(https://dos.myflorida.com/sunbiz/search/). If the person signing is not listed, we will require signature authority by one of the listed officers/directors of the company giving that person signature authority. Prepared by: Accepted by: Accepted by: Approved by: Digitally signed by MillerAndrew M i I IerAnd rew Date: 2025.02.19 12:41:09-05'00' Date: Signature -Division Project Manager Printed Name Signature- Design/Engineer Professional (if applicable) Printed Name/Title/Company Name Signature- Contractor/Consultant/Vendor Printed Name/Title/ Company Name Signature -Division Manager or Designee (Optional) Printed Name Approved by: AhmadJay Date: Date: Date: Digitally signed by AhmadJay Date: 2025.02.19 12:59:12-05'00' Date: Signature -Division Director or Designee (Optional) Printed Name Approved by: Signature -Division Administrator or Designee (Optional) Printed Name Date: Page 3 of 4 Change Order Form (2023_ver.1) Page 54 of 228 C01tr County Procurement Services Change Order Form Contract# 24-8292 CO# 3 PO# 4500236559 Project #: 90067 Project Name: 2024 Park Shore Renourishment Contractor/Consultant Name: Earth Tech Enterprises, Inc. FY CHO Request # Approved by: FOR PROCURMENT USE ONLY Signature -Procurement Professional Signature/Date Approved by: Signature -Procurement Manager/Director (OPTIONAL) APPROVAL TYPE: ❑ Administrative ❑ Administrative -BCC Report ❑ BCC Stand -Alone ES (BCC Approval Required) ATTEST: Crystal K. Kinzel, Clerk of the Circuit Court and Comptroller By: Dated: (SEAL) BCC APPROVAL BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Date: Agenda # Approved as to Form and Legality: Deputy County Attorney Print Name Chairman Page 4 of 4 Change Order Form (2023_ver.1) Page 55 of 228 EARTH TECH ENTERPRISES 6180 Federal Court Ft. Myers, FL 33905 Phone 239-774-1223 Fax 239-774-1227 Submitted To: Project Name: Collier County Parkshoer regrade Schedule of Values Proposal Date: 2/21 /2025 Item # Descripton Quantity asure Price Total Regreade truck ruts due to traveling over completed work 36 hr $ 195.00 $ 7,000.00 Sitework Total Page 56 of 228 Transportation Management Services WORK DIRECTIVE CHANGE CONTRACT # /PROJECT NAME: 24-8292 Park Shore Renourishment CHANGE # 2 DATE OF ISSUANCE: February 19, 2025 EFFECTIVE DATE: February 19, 2025 OWNER: Collier County Board of Commissioners PROJECT#: 90067 CONTRACTOR: Earth Tech Enterprises, Inc. ENGINEER/DESIGN PROFESSIONAL: APTIM Environmental and Infrastructure, LLC. You are directed to proceed promptly with the following change(s): Description: • Return operations to beach at Sea House parcel approximately R-45+700 to fill per design template. • Re -blade completed beach to remove ruts from hauling activities between Sea House and Horizon Way Purpose of Work Directive Change: Complete design beach template at Sea House parcel previously skipped due to lack of executed right -of -access agreement. If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). Method of determining change in Contract Price: Method of determining change in Contract Times: ❑ Unit Prices ❑ Contractor's records ❑ Lump Sum ❑ Engineer's record ® Other lump sum for additional re -grading ❑ Other Estimated increase in Contract Price Estimated change in Contract Time: $ 7,000.00 Increase by 0 calendar days. RECOMMENDED: Digitally signed by Nicole Nicole Sharp Sharp Date: 2025.02.18 By: 15:47:21-05'00' Engineer AUTHORIZED: Digitally signed by M i I I e rAn d rew Da .:Andrew Date: 2025.02.18 By: 15:08:29-05'00' Owner's Representative Page 57 of 228 3/18/2025 Item # 7.1) ID# 2025-890 Executive Summary Recommendation to approve a work order with Humiston & Moore Engineers to provide professional engineering services for the 2025 Vanderbilt Beach Renourishment Project and 2025 Pelican Bay Beach Renourishment under Contract No. 18-7432-CZ, for time and material not to exceed $143,811, and make a finding that this item promotes tourism (Fund 1105, Project No. 90066 and 50126). OBJECTIVE: To move forward with professional engineering services for the 2025 Vanderbilt Beach and Pelican Bay Beach Renourishment Projects. CONSIDERATIONS: Humiston & Moore Engineers will assist the County in conducting beach renourishment activities on Vanderbilt Beach from FDEP reference monuments R-22 to R-31.5 and in Pelican Bay Beach from R-31.5 to R-37. This work order will provide professional services including engineering design, preparation of construction plans and technical specifications, bidding services, coordination with permitting agencies for Notice to Proceed, and serving as the Engineer of Record for the construction events. As with past renourishments, Pelican Bay Services Division will pay for its share of the engineering services. The location of the project is not eligible for tourist development taxes. The engineering costs for Vanderbilt Beach and Pelican Bay Beach are listed below according to the tasks "a" and "b" respectively, as outlined in H&M's proposal: Vanderbilt Beach Project 90066: $95,121 Pelican Bay Beach Project 50126: $48,690 Pelican Bay Services Division will contribute funding based on the ratio/quantity of sand placed at their beach versus the overall project quantity. This item is consistent with the Quality of Place Objectives of the County's Strategic Plan. ADVISORY COMMITTEE RECOMMENDATIONS: This item will be presented to the Coastal Advisory Committee (CAC) on March 13, 2025, and the Tourist Development Council (TDC) on March 18, 2025. FISCAL IMPACT: The work order totals $143,811. Funding in the amount of $95,121 is available within Tourist Development Tax Beach Renourishment Fund (1105), Projects 90066, and funding in the amount of $48,690 is available within Pelican Bay Irrigation and Landscape (3041) Project 50126. Pelican Bay Services Division will contribute funding based on the ratio/quantity of sand placed at their beach versus the overall project quantity. Sources of funding include Tourist Development Tax and Pelican Bay Capital Funding. If eligible at a future date, FDEP cost -share funding will be requested to reimburse Collier County for a portion of the completed work. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: To approve a work order with Humiston & Moore Engineers to provide professional engineering services for the 2025 Vanderbilt Beach Renourishment Project and 2025 Pelican Bay Beach Renourishment under Contract No. 18-7432-CZ, for time and material not to exceed $143,811.00, and make a finding that this item promotes tourism (Fund 1105, Project No. 90066 and 50126). PREPARED BY: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees, and Program Management Division ATTACHMENTS: Page 58 of 228 Work Order-HM Vanderbilt - Pelican Bay Beach Design GH MLDH signed 2025 3/18/2025 Item # 7.1) ID# 2025-890 Page 59 of 228 WORK ORDER/PURCHASE ORDER Contract 18-7432-CZ "Professional Services Library- Coastal Engineering Category" Contract Expiration Date: March 9, 2026 This Work Order is for professional Engineering services for work known as: Project Name: 2025 Vanderbilt & Pelican Bay Beach Renourishment Project No: 90066.1 & 50126.2 The work is specified in the proposal dated February 4, 2025 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Humiston & Moore Engineers, P.A. Scope of Work: As detailed in the attached proposal and the following: * Task 1 a Design, Construction Plans and Specifications — Vanderbilt Beach * Task lb Design, Construction Plans and Specifications — Pelican Bay * Task 2a Bidding Assistance & Notice to Proceed — Vanderbilt Beach * Task 2b Bidding Assistance & Notice to Proceed — Pelican Bay * Task 3a Engineer of Record — Vanderbilt Beach * Task 3b Engineer of Record — Pelican Bay * Task 4a Surveys — Vanderbilt Beach * Task 4b Surveys — Pelican Bay Schedule of Work: Complete work within 270 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) ❑Time & Material (T&M) (established hourly rate — Schedule A) ❑ Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the attached proposal. Task 1 a $19,868.00 Task lb $11,712.00 Task 2a $2,809.00 Task 2b $1,708.00 Task 3a $43,694.00 Task 3b $26,020.00 Task 4a $28,750.00 Task 4b $9,250.00 TOTAL FEE $143,811.00 Page 1 of 3 Page 60 of 228 Digitally signed by M i I I e rA n d rew Da e Date:: 2025..02.26 PREPARED BY: 15:14:40-05'00' Andrew Mille�i�itgo 9st#1 Zone Manager Date Anthony Anthony Khawaja P.E. APPROVED BY: Khawafa P.E. °soso5zosoo6 APPROVED BY: Jay Ahmad, Director Transportation Engineering Date Trinity Scott, Department Head Date By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Humiston & Moore Engineers, P.A. Brett Moore, President Date (Remainder of page intentionally left blank) Page 2 of 3 Page 61 of 228 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS , Clerk of Courts COLLIER COUNTY, FLORIDA By: Dated: (SEAL) First Witness TType/print witness nameT Second Witness TType/print witness nameT Approved as to Form and Legality: Assistant County Attorney Print Name I0 Burt L. Saunders, Chairman Humiston & Moore Engineers, P.A. 1.2 Signature TType/print signature and titleT Page 3 of 3 Page 62 of 228 HUMISTON & MOORE �� ENGINEERS CO ASTAL ENGINEERING DESIGN AND PERMITTING February 4, 2025 (Proposal valid for 120 days.) Andrew Miller, Principal Project Manager Coastal Zone Management (CZM) Collier County Government 2685 South Horseshoe Drive Unit 103 Naples, FL 34104 5679 STRAND COURT NAPLES, FLORIDA 34110 FAX:239 594 2025 PHONE: 239 594 2021 Re: Humiston & Moore Engineers (HM) Engineering Services for 2025 Vanderbilt and Pelican Bay Beach Renourishment Project (Contract No. 18-7432-CZ) Dear Andy: Enclosed is a proposal to support CZM in conducting beach renourishment activities on Vanderbilt (R22+300 to R31.5) and Pelican Bay (R31.5 to R37) beaches. HM will provide professional services including the pre -construction survey, engineering design, preparation of construction plans and technical specifications in coordination with permitting agencies for a Notice to Proceed. HM will serve as the Engineer of Record for the construction project. Included with the project proposal is the Scope of Work, Fee Proposal, and the Rate Schedule. HM proposes to provide these services on a lump sum basis with a cost of $143,811.00 under the terms and conditions of the existing Contract No. 18-7432-CZ. Barring any unforeseen circumstances, all work will be completed within 270 days of receiving the Notice to Proceed. Please call if you have any questions. Sincerely yours, HUMISTON & MOORE ENGINEERS Brett D. Moore, P.E. President Page 1 of 1 Page 63 of 228 EXHIBIT A SCOPE OF WORK VANDERBILT & PELICAN BAY BEACH RENOURISHMENT COLLIER COUNTY, FL January 2025 Introduction This is a scope of work for Humiston & Moore Engineers (H&M) to provide the engineering services described below to support the County in preparing the design, plans and specifications, bidding, construction & permit documents for conducting a truck haul beach renourishment project on Vanderbilt Beach (R-22+300 to R-31.5) and Pelican Bay (R31.5 to R-37). This proposal contains the tasks necessary to bring the project through construction. H&M will assist the County in preparing for construction by conducting analyses to determine project extents and volumes, producing construction plans and technical specifications, coordinating with FDEP for Notice to Proceed, and providing bidding assistance to the County. H&M will support the County's Inspection efforts during construction and will develop the post -construction certification based largely on the surveys, reports and observation of the work conducted by contractor during construction. Task la. Design, Construction Plans & Specifications - Vanderbilt Beach $19,868.00 H&M engineers will perform engineering analysis to determine project extents and estimate volumes needed. The goal of the design will be to place material so that the project area will be able to absorb 5 to 6 years of typical erosion in order to last until the next major nourishment project, barring any major storm events. The design will be based on the matrix -design method updated with the latest composite erosion rate and the most recent annual monitoring survey which was conducted in 2024. After reviewing the preliminary volume estimates, an analysis will be conducted to optimize placement areas and volumes. H&M will finalize the quantities and fill areas based on consultation with Collier County and permitting agencies. H&M will support the County with one coordination meeting related to the project with local stakeholders as deemed necessary. H&M will consult with permit agencies and their consultants about the newest permit conditions. This will include Specific Conditions described in the November 2017 FDEP Permit No. 0331817- 0044M., which include • Fill history and incremental volume analysis (paragraph Lb.) • Refine beach design to avoid or minimize hardbottom impacts based on the latest physical and biological monitoring surveys. Once the target volumes and placement areas have been approved by the County, H&M will conduct engineering design work to prepare the construction templates. H&M engineers will update the construction plans including plan views and cross -sections of project areas, beach access, equipment storage areas, environmental protection areas and other information required for execution of this project. The construction plans and volumes for bidding will be based on the most recent annual physical monitoring surveys which were conducted in 2024. Technical specifications developed for the project will integrate the QA/QC plans, environmental standards, and permit conditions into the work. Humiston & Moore Engineers Page 1 Page 64 of 228 H&M will assist the County in preparation of the environmental protection plan, which will be integrated into the bidding documents. H&M understands that time is of the essence on this truck haul renourishment project and will have plans, specifications and bidding documents prepared by 7/l/2025 to allow beach renourishment to begin by 11/l/2025, provided that required documentation such as preconstruction survey data, finalized construction plans, and County approvals are conducted in a timely manner to proceed with the work. Task lb. Design, Construction Plans & Specifications - Pelican Bay $11,712.00 H&M engineers will perform engineering analysis to determine project extents and estimate volumes needed. The goal of the design will be to place material so that the project area will be able to absorb 5 to 6 years of typical erosion in order to last until the next major nourishment project, barring any major storm events. The design will be based on the matrix -design method updated with the latest composite erosion rate and the most recent annual monitoring survey which was conducted in 2024. After reviewing the preliminary volume estimates, an analysis will be conducted to optimize placement areas and volumes. H&M will finalize the quantities and fill areas based on consultation with Collier County and permitting agencies. H&M will support the County with one coordination meeting related to the project with local stakeholders as deemed necessary. H&M will consult with permit agencies and their consultants about the newest permit conditions. This will include Specific Conditions described in the November 2017 FDEP Permit No. 0331817- 0044M., which include • Fill history and incremental volume analysis (paragraph l .b.) • Refine beach design to avoid or minimize hardbottom impacts based on the latest physical and biological monitoring surveys. Once the target volumes and placement areas have been approved by the County, H&M will conduct engineering design work to prepare the construction templates. H&M engineers will update the construction plans including plan views and cross -sections of project areas, beach access, equipment storage areas, environmental protection areas and other information required for execution of this project. The construction plans and volumes for bidding will be based on the most recent annual physical monitoring surveys which were conducted in 2024. Technical specifications developed for the project will integrate the QA/QC plans, environmental standards, and permit conditions into the work. H&M will assist the County in preparation of the environmental protection plan, which will be integrated into the bidding documents. H&M understands that time is of the essence on this truck haul renourishment project and will have plans, specifications and bidding documents prepared by 7/l/2025 to allow beach renourishment to begin by 11/l/2025, provided that required documentation such as preconstruction survey data, finalized construction plans, and County approvals are conducted in a timely manner to proceed with the work. Task 2a. Bidding Assistance & Notice to Proceed- Vanderbilt Beach $2,809 Once the construction plans and technical specifications are completed, H&M will provide the FDEP all Items necessary to request a Notice to Proceed (NTP) and provide the County with a bid package containing construction plans, technical specifications, project permits, bid form, contractor questionnaire, and engineer's opinion of probable costs. The questionnaire will be integrated into the technical specifications. H&M will assist the County in their lead in the bidding process. H&M will participate in the Pre- Bid Meeting and assist the County in answering technical questions as needed during the bidding process. Once the bids have been opened, H&M will assist the County in reviewing the bids and provide a recommendation to the County based on a review of the submitted bids. Humiston & Moore Engineers Page 2 Page 65 of 228 Task 2b. Bidding Assistance & Notice to Proceed- Pelican Bay $1,708.00 Once the construction plans and technical specifications are completed, H&M will provide the FDEP all Items necessary to request a Notice to Proceed (NTP) and provide the County with a bid package containing construction plans, technical specifications, project permits, bid form, contractor questionnaire, and engineer's opinion of probable costs. The questionnaire will be integrated into the technical specifications. H&M will assist the County in their lead in the bidding process. H&M will participate in the Pre- Bid Meeting and assist the County in answering technical questions as needed during the bidding process. Once the bids have been opened, H&M will assist the County in reviewing the bids and provide a recommendation to the County based on a review of the submitted bids. Task 3a. Engineer of Record- Vanderbilt Beach $43,694.00 As the Engineer of Record, H&M will conduct pre-, during- and post -construction tasks necessary for certification of the project. An H&M engineer will attend the pre -construction conference and update the construction profiles using County pre -placement surveys. During construction, H&M will support the County's inspection efforts and perform weekly site visits to inspect the work and attend weekly construction meetings. It is assumed that there will be up to 10 weeks of active hauling during construction. H&M will prepare a QA/QC check list, delineating the County, contractor, inspector and H&M duties as a guideline for construction coordination. H&M will prepare a post -construction certification to meet permit requirements, based largely on surveys, weight tickets, daily reports and observations made by the contractor, County inspectors, and H&M staff. H&M will also provide a construction and as -built summary based on the contractor's as -built drawings. It is assumed that the annual physical monitoring survey and engineering report will be contracted by the County under separate work order. The third party's annual monitoring report will serve as the post -construction report and may include H&M's as -built summary as an appendix. H&M will review the contractor's pay applications, reconcile and/or review the pay volumes/tonnage based on mine records, weights tickets collected at the beach and physical surveys. Reconciling the truck tickets with records from the mine will be a responsibility of the Contractor. Task 3b. Engineer of Record- Pelican Bay $26,020 As the Engineer of Record, H&M will conduct pre-, during- and post -construction tasks necessary for certification of the project. An H&M engineer will attend the pre -construction conference and update the construction profiles using County pre -placement surveys. During construction, H&M will support the County's inspection efforts and perform weekly site visits to inspect the work and attend weekly construction meetings. It is assumed that there will be up to 10 weeks of active hauling during construction. H&M will prepare a QA/QC check list, delineating the County, contractor, inspector and H&M duties as a guideline for construction coordination. H&M will prepare a post -construction certification to meet permit requirements, based largely on surveys, weight tickets, daily reports and observations made by the contractor, County inspectors, and H&M staff. H&M will also provide a construction and as -built summary based on the contractor's as -built drawings. It is assumed that the annual physical monitoring survey and engineering report will be contracted by the County under separate work order. The third party's annual monitoring report will serve as the post -construction report and may include H&M's as -built summary as an appendix. H&M will review the contractor's pay applications, reconcile and/or review the pay volumes/tonnage based on mine records, weights tickets collected at the beach and physical surveys. Reconciling the truck tickets with records from the mine will be a responsibility of the Contractor. Humiston & Moore Engineers Page 3 Page 66 of 228 Task 4a. Surveys- Vanderbilt Beach $ 28,750 H&M will utilize the most recent monitoring survey to prepare design plans for bidding. H&M and their subconsultant will collect updated survey date and construction profiles for the purpose of preparing construction plan detail prior to commence of construction. H&M will coordinate with County staff and utilize progress as -built surveys collected during construction to prepare the post construction report and certification to the regulatory agencies. Task 4b. Surveys- Pelican Bay $ 9,250 H&M will utilize the most recent monitoring survey to prepare design plans for bidding. H&M and their subconsultant will collect updated survey date and construction profiles for the purpose of preparing construction plan detail prior to commence of construction. H&M will coordinate with County staff and utilize progress as -built surveys collected during construction to prepare the post construction report and certification to the regulatory agencies. Summary This work will be performed on a lump sum (LS) basis with a cost of $143,811.00 as outlined in the attached fee spreadsheet. The overall time of the contract to complete design, construction administration, and Engineer of Record signoff will be within 270 days of receipt of the Notice to Proceed. Assumptions • Dune restoration and dune vegetation are not part of this work assignment. • County inspectors will collect weight tickets, observe delivered sand quality and beach construction, and reconcile sand mine records with weight tickets collected at the beach. • The County or a third party will perform and prepare reports on the following tasks: o 2024 Physical Monitoring o Turbidity Monitoring o Biological Monitoring and Hardbottom Edge Surveys o Submerged Aquatic Vegetation Surveys o Marine Turtle Monitoring and Related FWC Coordination o Shorebird Monitoring o Geotechnical Analysis Humiston & Moore Engineers Page 4 Page 67 of 228 Vanderbilt & Pelican Bay Beach Renourishment 2025 Estimated Costs Total Hours Rate Cost la Design, Construction Plans & Specifications - Vanderbilt Beach Principal 26 $231.00 $6,006.00 Engineer 30 $130.00 $3,900.00 Scientist/Geologist 10 $115.00 $1,150.00 Senior Tech 44 $103.00 $4,532.00 CADD 40 $107.00 $4,280.00 $19,868.00 Total Hours Rate Cost lb Design, Construction Plans & Specifications - Pelican Bay Principal 20 $231.00 $4,620.00 Engineer 32 $130.00 $4,160.00 Scientist/Geologist 2 $115.00 $230.00 Senior Tech 20 $103.00 $2,060.00 CADD 6 $107.00 $642.00 $11,712.00 Total Hours Rate Cost 2a Bidding Assistance & Notice to Proceed - Vanderbilt Beach Principal 2 $231.00 $462.00 Engineer 14 $130.00 $1,820.00 Scientist/Geologist $115.00 $0.00 Senior Tech 2 $103.00 $206.00 CADD 3 $107.00 $321.00 $2,809.00 Total Hours Rate Cost 2b Bidding Assistance & Notice to Proceed - Pelican Bay Principal 2 $231.00 $462.00 Engineer 8 $130.00 $1,040.00 Scientist/Geologist $115.00 $0.00 Senior Tech 2 $103.00 $206.00 CADD $107.00 $0.00 $1,708.00 Total Hours Rate Cost 3a Engineer of Record - Vanderbilt Beach Principal 60 $231.00 $13,860.00 Engineer 100 $130.00 $13,000.00 Scientist/Geologist 36 $115.00 $4,140.00 Senior Tech 90 $103.00 $9,270.00 CADD 32 $107.00 $3,424.00 $43,694.00 Total Hours Rate Cost 3b Engineer of Record - Pelican Bay Principal 40 $231.00 $9,240.00 Engineer 80 $130.00 $10,400.00 Scientist/Geologist 10 $115.00 $1,150.00 Senior Tech 30 $103.00 $3,090.00 CADD 20 $107.00 $2,140.00 $26,020.00 $105,811.00 4a Surveys - Vanderbilt Beach SDI $28,750.00 ■ 4a Surveys - Pelican Bay SDI $9,250.00 Vanderbilt Beach Totals Total Hours Rate Cost Principal 88 $231.00 $20,328.00 Engineer 144 $130.00 $18,720.00 Scientist/Geologist 46 $115.00 $5,290.00 Senior Tech 136 $103.00 $14,008.00 CADD 75 $107.00 $8,025.00 $66,371.00 Surveys - Vanderbilt Beach ISDI Total Vanderbilt $66,371.00 Pelican Bay Totals Total Hours Rate Cost Principal 62 $231.001 $14,322.00 Engineer 120 $130.00 $15,600.00 Scientist/Geologist 12 $115.00 $1,380.00 Senior Tech 52 $103.00 $5,356.00 CADD 26 $107.00 $2,782.00 $39,440.00 4a Surveys - Pelican Bay ISDI $39,440.00 Total: 5143,811.00 Page 68 of 228 Sea Diversified, Inc. CSEA L)WERSIFIED February 4, 2025 Mr. Steve Foge, P.E. Humiston & Moore Engineers 5679 Strand Court, Suite 110 Naples, Florida 34110 Re: Proposal / Agreement for Professional Services Pre -Construction Beach Profile Survey Collier Truck Haul Project Naples Beach Collier County, Florida Sea Diversified P.N. 25-3081 Dear Mr. Foge: 160 Congress Park Drive, # 114 Delray Beach, Florida 33445 Phone: 561-243-4920 Facsimile: 561-243-49 57 Sent via electronic mail 210412025 (SF@HumistonandMoore. com) In accordance with your request, Sea Diversified, Inc. (SDI) is pleased to submit the following proposal for professional services. The scope of work shall include pre -construction beach profile surveys associated with the Collier Truck Haul project at Naples Beach in Collier County, Florida. In accordance with your e-mail on January 28, 2025, the survey shall be encompass beach and offshore data collection at 100-foot stations extending 150 feet from the fill template divided into two (2) ranges: • Range One: R22+200 to R31.5 (115 Profiles) • Range Two: R31.5 to R37+100 (37 Profiles) General: SDI shall provide supervision, field / office support staff and equipment to perform the scope of work described, herewith. All work shall be conducted to the highest level of industry standards and under the responsible charge of a Professional Surveyor and Mapper registered in the State of Florida. All work shall meet or exceed the Standards of Practice (Standards) set forth by the Florida Board of Professional Surveyors and Mappers in Chapter 5J-17, Florida Administrative Code, pursuant to Section 472.027, Florida Statutes, and in compliance with the Bureau of Beaches and Coastal Systems Monitoring Standards for Beach Erosion Control Projects, Sections 01000 and 01100 (Updated October 2014). If time permits, deviations from the scope of work shall be addressed via formal approved addendum to the executed Agreement for Professional Services. Horizontal and Vertical Data: Horizontal Datum: Feet, relative to the Florida State Plane Coordinate System, East Zone, North American Datum of 1983 (NAD83) Vertical Datum: Feet, relative to the North American Vertical Datum of 1988 (NAVD88) Horizontal / Vertical Control Verification SDI will verify the horizontal and vertical position of all found and used monuments for the survey. Horizontal and vertical positions will be verified via Real -Time Kinematic GPS procedures. Beach Profile Data Collection: Profile data will be collected using Real-time Kinematic Differential Global Positioning techniques. Data points will be collected at a maximum interval of twenty-five (25) feet and at all grade breaks (exceeding one -foot) and material changes along the profile. The reference monument or baseline between monuments shall be recorded as range 0.0 along the profile with positive ranges extending seaward of the monument and negative ranges extending landward of the monument. Bathymetric Data Collection: The bathymetric survey shall be conducted using an automated hydrographic system comprised of a survey launch equipped with a marine grade, single -beam sounder, global positioning system and computer -based navigation / data collection system. An RTK (Real Time Kinematic) GPS system shall be used for vessel positioning and navigation with RTK tides applied in Surveying • Engineering 0 Applications Page 69 of 228 Proposal / Agreement for Professional Services Pre -Construction Beach Profile Survey CESA Collier Truck Haul Project Naples, Collier County, Florida February 4, 2025 DIVERSIFIED Page 2 of 2 real-time. The survey -grade sounder will include a 200-kHz narrow beam (Y) transducer. This system, when calibrated to manufacturer's specifications, will yield accuracies of 1 cm plus 0.10% of the water depth when corrected for sound velocity. The sounder shall be calibrated via bar checks at the beginning of each survey day. Data Processing and Final Deliverables Upon completion of field survey activities, data will be edited and reduced to the project datum and translated to an x,y,z, ASCII format for submittal to Humiston & Moore (H&M). H&M will be provided the following deliverables: 1. Survey report certified by a Professional Surveyor and Mapper 2. Topographic/Bathymetric data in ASCII (x,y,z) format 3. Control Tabulation 4. DEP formatted data 5. Metadata files Cost: Range One: R22+200 to R31.5 (115 Profiles): $28,750.00 Lump Sum Range Two: R31.5 to R37+100 (37 Profiles): $ 9,250.00 Lump Sum Costs are based on conducting surveys along both ranges concurrently. Estimated timeframe for the survey shall be the Fall of 2025. Should you have questions or require additional information please do not hesitate to contact us at your convenience. We appreciate this opportunity to assist you with this project and look forward to hearing from you soon. Best Regards, William T. Sadler Jr., P.E., P.S.M. President Sea Diversified, Inc. Approved this day of Mr. Steve Foge, P.E. or Authorized Humiston & Moore Engineers Representative 2025 Surveying 0 Engineering 0 Applications Page 70 of 228 DocuSign Envelope ID:48AA2CF9-7EBA-4898-A562-21BE50C5C49A SCHEDULE B-ATTACHMENT 1 RATE SCHEDULE Title Hourly Rate Principal $231 Senior Project Manager $203 Project Manager $160 Senior Engineer $177 Engineer $130 Senior Inspector $126 Inspector $93 Senior Planner $150 Planner $120 Senior Designer $140 Designer $105 Environmental Specialist $120 Senior Environmental Specialist $167 Scientist/Geologist $115 Senior Scientist/Geologist $153 Marine Biolo ist/H dro eolo ist $120 Senior Marine Biolo ist/H dro eolo ist $145 Senior GIS Specialist $155 GIS Specialist $115 Clerical/Administrative $73 Senior Technician $103 Technician $83 Surveyor and Mapper $125 CADD Technician $107 Survey Crew - 2 man $145 Survey Crew - 3 man $180 Survey Crew - 4 man $215 Senior Architect $160 Architect $125 The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all inclusive. Hourly rates for additional categories required to provide particular project services shall be mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will be set forth in the Work Order agreed upon by the parties. ® Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor agency. Page 2 of 3 First Amendment to Agreement # 18-7432-CZ Humiston & Moore Engineers, P.A. Page 71 or(-2 Cofne-r C0141 ty Procurement Services Division Direct Select Form Request Date Contract No. Proposal Cost Estimate Construction Cost Estimate 1 /21 /25 18-7432-CZ $150,000 $5M Requested By (Use name as it appears in Outlook): Division / Department: Andrew Miller Transportation Mgmt Svcs Administrative Agent (If different from Requestor): Library Category: Coastal Zone vendor Name: Humiston & Moore Engineers PA Work Assignment Title: 2025 Vanderbilt Beach Renourishment Design Description of Requested Services: Professional engineering services for the design, bidding, permitting, and construction administration for 2025 Vanderbilt Beach Renourishment. Justification: El Past experience with project (Select all that apply and explain ❑ Continuation of previous work assignment below) ❑✓ Unique qualifications ❑ Other Comments/ Explanation of Direct Select: Humiston & Moore is a local firm, amply experienced with renourishing Collier beaches and the requirements for permitting and design needed to accomplish this project on an accelerated time frame for a November 2025 construction start. Reference PO 4500175310 and PO 4500196422. Andrew Miller Digitally signed by MiNafAn&aRequestor: Signature: D.W:2025.0 1.21 12:56:11 Date: -usoa Division Director: Jay Ahmad MgWly signed by Ah.adJay Signature:Ahmad,Ja�l-05bo2oz5o,.Z„4:28:07 Date: Procurement Director/Designee: Sarah Hamilto `. S raDlgh amlltoo by Signature: n `naaxab2025.013,,,:08:14 Date: -05,00' Please be sure to attach the fully approved form to the requisition in SAP. Rev. January 2024 Page 72 of 228 0 • z •� K4 C r U) 0 Q u V K 0 1:4aLU . 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C !` w -❑ W r!r n, U)`❑ w w u> > 7 a w q7 G w a -a w N I` CD❑❑ O .S w u) -0 c a co N N 4- 0. a r- t Fl w oo C\j CN 4- 0 co L ZLo OO N H a a z a Z mod J a O O p c� Cl) a� 0 E 0 O '� o � Z 0 U H O w 4- u 75 � � � � o _ � � § L =3 L z�N O O N � L O CIO 70 CD 2— C13 U O Cv L O Ca CU LL O N CIO W ca O L czcz i. - U) pni C N a) Cn EL N j t @ k 2 co N N w O O O N N 0) (0 d C) O C) C) 0 Lri L 6 o �.O e-i ll- 00 4 4 C� � U U O 4-) 4-J U U O C N � N U c O ct O O 0 ct O cz 5. O a Ct x x x O A O ►J 3 0 N O N N (0 d ft a V Cie V1 4— L } � cn T I � � i L � i Q � i O 1 t F +c I r k at lw -�---Y--rr � co N N O CD O N N 0) (0 d P'A N N U ct 9 A OV) • cu � y � � w � y • U CU cz W C w F- Vy o` V1 �J 10 r1 10 4-J Q� M pt a� V) F � 00 ;-4 C � 10 � h V U- U, O K L � � a 0 co N N w O I - CD N N 0) (0 d TDC Collier County - Meeting date: Mar 18, 2025 STAFF REPORTS The following is a report encapsulating the staff activity for the time period Jan 1-31, 2025. This detailed report contains activities, actions, recaps and actionable learning by focus disciplines. Page 208 of 228 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Staff Topline activities Arts & Culture Group Meetings Midwest Sales Specialty Markets PR & Communications Social & Digital Media Global Travel Trade International Sales UK & Ireland International Sales Germany TABLE OF CONTENTS 2 Page(s) 3-4 5-6 7-8 9-10 11-12 13-14 15 16-17 18-19 20-21 Page 209 of 228 STAFF TOPLINE ACTIVITIES ARTS & CULTURE • Held a meeting for iARTE VIVA! partners to hear about advertising to date, a review of the fall events, and initial discussions for the 2025-2026 season. • Filmed an interview with artist Rafael Lozano -Hemmer about the Obra Sonora exhibition for the Meet the Artist series. GROUP MEETINGS • Attended Northstar Meeting Group's Independent Planners Education Conference IPEC 2025 in Atlantic City, NJ January 25-29, 2025 • Site Visit of new The Perry Hotel January 30, 2025 and Hard Hat Site Tour of The Naples Beach Club, a Four Seasons Resort January 31, 2025 MID -WEST SALES • 1 meeting booked 68 rooms for February 2026 • Event Sponsor for SITE Chicago AGM with podium and video presentation 140pp attended SPECIALTY MARKETS • RCMA Emerge! participation continues to yield leads & high -Impact opportunities. • Florida Fatigue was noted at NY Travel & Adventure Show, a show mainly focused on consumers attending. PR & COMMUNICATIONS • Earned media efforts for January 2025 resulted in 159,566,313 media impressions with a Media Value of $96,173.96. • Media highlights include placements in Southern Living, Forbes Magazine, Outside and The Knot. SOCIAL & DIGITAL MEDIA • Continuing CVB Website transition to Granicus. • Assisting the National Brand Pink Lily with filming permits. LEISURE SALES • Discover Airlines will operate non-stop flights from Frankfurt (FRA) to Fort Myers (RSW) twice weekly in Summer 2025. • We are collaborating with Lee County and LCPA on a targeted marketing campaign to maximize German visitation in the shoulder months. UK & IRELAND • The team participated with the annual Visit USA UK Meet the Media event for leading travel editors, travel writers and content creators — with an estimated 68 media in attendance. Met with a selection of media including: Cassam Looch, Content Director, Culture Trip; Rhodri Andrews, Special Projects Editor, Travel Weekly and Kav Dadfar, Co -Founder, Editor of JRNY Magazine. Distributed a newsletter titled "Recharge in Paradise: The holiday after the holiday in Florida's Paradise Coast" which secured standalone media coverage in print in The Scottish Sun and online on TTG. Total reach: 249,907 / Total EAV: $4,264 Page 210 of 228 DIAMONDE • Appointment scheduling and preparations for our attendance at ITB 2025 • Launch of our B2C/B2B campaign w. CANUSA Touristik and go2travel Switzerland 4 Page 211 of 228 ARTS AND CULTURE John Melleky, Arts and Culture Manager Reporting Period: January 1-31, 2025 TDT Arts and Culture Grants • Finalized updates to financial reimbursement forms. Created a presentation about the reimbursement process and set up a webinar to be held on February 4, 2025. General CVB Projects • Budget: Prepared materials and executive summary for the January TDC budget presentation. • Call for Artists: Selected artists for the notecards and Tourism Star Awards award. • Website: Attended meetings with Granicus on the new website project. • Tourism Impact Studies: Attended kickoff meeting for Sun N Fun and Paradise Coast Sports Complex studies. • Budget and expenses: Responded to general questions from the Office of Management and Budget on bills, invoices, and grants. iARTE VIVA! — Hispanic Art Festival • Created a presentation and held a meeting on January 14, 2025, for partners. Provided an update on advertising and discussed possible plans for 2025-2026. • Filmed artist Rafael Lozano -Hemmer at Artis—Naples regarding the Obra Sonora exhibition. • Attended events -see outreach section Public Art Committee • Prepared materials, agenda, minutes, and board packet for the Public Art Committee meeting on January 22, 2025. Outreach to Arts and Culture Organizations Outreach to organizations includes meetings, introductions, and attending various arts and cultural activities throughout the month. • January 4: New Year's Art Fair • January 6: Artis — Naples Los Lobos (iARTE VIVA! event) • January 7: Leadership Collier — spoke on a panel on Tourism Commerce • January 7: Artis — Naples — marketing committee meeting • January 7: Artis — Naples, Naples Philharmonic Masterworks concert • (iARTE VIVA! event) • January 11: Nash to Naples concert • January 14: International Festivals and Event Association — Government and CVB Advisory Group virtual meeting • January 14: United Arts Collier - meeting • January 14: Marco Island Center for the Arts — exhibition opening • January 1S: Conservancy of SW Florida — annual meeting • January 16: United Arts Collier — exhibition opening at Moran Wealth Management • January 17: Theatre Zone - Once • January 18: Seraphic Fire — concert (iARTE VIVA! event) • January 22: FGCU — meeting with Bower School of the Arts 5 Page 212 of 228 • January 22: United Arts Collier — kickoff of Arts and Business Alliance • January 23: United Arts Collier — public meeting Arts and Business Alliance • January 25: Naples Art District — Plein Air Festival at Naples Botanical Garden • January 25: Hotworks Art Show • January 25: Mercato Art Fair (iARTE VIVA! event) • January 28: FGCU Bower School — follow up meeting on CVB partnerships • January 30: Artis — Naples — filming of Rafael Lozano -Hemmer for Meet the Artist Series • January 30: The Perry Hotel — tour • January 31: Naples Beach Club — hard hat tour • January 31: Naples Art District — Art After Dark Upcoming Strategic Initiatives • Test TDT Grant final report forms. • Meet with artists chosen for notecards and awards. • Create the call to artists for the iARTE VIVA! poster. 0 Page 213 of 228 GROUP MEETINGS SALES Lisa Chamberlain, CMP, Group Sales Manager Reporting Period: January 1-31, 2025 2025 2024 Number of Meeting Planner Contacts 76 (vs.57 in Dec; 44 in Nov; 95 in Jan 2024 47 in Oct; 52 in Sept) Number of RFP leads sent to hotel partners 30 leads sent (12 in Dec; 16 28 leads sent in Nov; 41 in Oct; 23 in Sept) Number of Shows Attended 1 in Jan (vs. 1 in Dec; 0 in 2 in Jan; 0 in Dec; 1 in Nov.; 0 in Oct; 0 in Sept; 1 in Nov; 1 in Oct; 0 in Sept Aug; 2 in July) Events Attended / Sales Activity • Strategic Planning Meeting with Outlyr — Sandy Diamond re: Chubb Classic • Attended Northstar Meeting Group's IPEC 2025 Conference &Appointment Show Jan 26 — 28, 2025 in Atlantic City, NJ • Finalizing plans & booth details for Visit Florida's FLORIDA ENCOUNTER Feb 2-4, 2025 Ocala, FL • Follow up of Smart Meetings' Incentive Experience Phoenix, AZ December 8-10, 2024 • Meeting with Commissioner Chris Hall for TDC Chair Orientation Discussion January 8, 2025 • Destination Overview with Maura Zhang and new rep Melissa Glazier, Synergy Destinations January 8 —10, 2025 • Florida Bankers Association Planning call with Pam Ricco January 15, 2025 • Planning Meeting for upcoming HelmsBriscoe Florida Reps Region Q1 Meeting at Naples Grande in March January 17, 2025 • Tourist Development Council Meeting January 21, 2025 • Preparation for Incentive Research Foundation's Destination Package for June IRF Invitational January 21, 2025 • Meeting at offices with Jessica Castillo with CONNECT Meetings January 22, 2025 • ConventionSouth Article Review January 23, 2025 • Networking Event for Meeting Planners at Compass by Margaritaville January 30, 2025 • Site Visit at The Perry Hotel January 30, 2025 • Hard Hat Site Tour at The Naples Beach Club, a Four Seasons Resort January 31, 2025 • Coastlines article submission Upcoming Strategic Initiatives • Recovery Messaging to clients to ensure they are aware that we are open for business • Follow up from recent Smart Meetings Incentive Experience December 8-10, 2024 • Compiling our FY24/25 Travel Calendar, outlining upcoming shows and events that are valuable to attend. • Planning content for monthly Meeting Escapes email to planners with Paradise Advertising • Working with Paradise Advertising on new group sales document content — requesting updated contacts; specific capacities; and new images for our collateral sales piece. • We continue to work with Paradise Advertising on social media content for Linkedln posts to highlight relevant educational content in my monthly posting. 7 Page 214 of 228 Looking Forward • February 2-6: Visit Florida's Florida Encounter 2025 Ocala, FL • March 9-10: Imagine Solutions Conference 2025 Naples, FL Northstar Meeting Group's IPEC 2025 Atlantic City, NJ January 25-28, 2025 0 Page 215 of 228 SYNERGY CONNECT - MIDWEST REPS Reporting Period: January 1-31, 2025 Subject January 2024 January 2025 Number of Meeting Planner Contacts 150 200 Number of RFP leads sent 27 21 Number of Shows Attended 2 2 RFPS Event Name Organization Contact State Dates Room Nights 2026 MRCA Winter Board and January 24-28, HelmsBriscoe Tanya Baker OH 129 Committee Meeting 2026 2025 Williams, Parker Attorneys Maritz Missy Erickson MO May 2-4, 2025 188 Spring Retreat L'Oreal CPD 2027 Q1 Prestige Daniele Gal MO M January 23-29, January 2158 2027 Big East Leadership's Off -Site Maritz Allison Frey NJ April 6-10, 2025 53 L'Oreal CPD 2026, Q1 Prestige Global Daniele Gal MO January 24-30, 2158 Meetings 2026 Repatha Level Up Special Maritz Sherry Jones IN May 27- June 1, 45 Incentives 2025 Crawford Contractor Association - NHS Global February 17-22, Bryan Ganek IL 363 Top Performer Spring 2026 Accounts 2026 February 27- Butler Manufacturing 2026 Next Maritz Lisa Hart MO 3500 March 7, 2026 March 31-April 4, RGM Fest HelmsBriscoe Amelia Roper IL 80 2025 Nicki Furik April GAF Executive Retreat Conference Direct NJ April 7-9, 2025 40 Mullin Enterprise Holding Inc 2025 Maritz Global November 15-18, Lisa Bell MO 635 Incentive Trip Events 2025 Foley & Lardner Partner Retreat Maritz Global Jeannette MO April 24-26, 2025 1690 Events Cherry Enterprise Holding Inc 2025 Maritz Global November 12-18 Lisa Bell MO 635 Incentive Trip Events 2026 Page 216 of 228 October 4-10, Law Firm Partner Meeting ConferenceDirect Jeff Smigelski OH 1095 2026 Herzog Foundation Coaches December 6-9, HelmsBriscoe Julie Hielbrink MO 260 Gathering 2025 2025 ECommerce Planning Meeting ConferenceDirect Lisa Neylon IL March 3-6, 2025 51 SDI Meetings and Lindsay November 24-27, BD Canada NSM 2025 ON 475 incentives Tanquary 2025 Nissan Aftersales Incentive Feb Maritz Global Jeannette January 29- 2026 Events Cherry MO February 5, 2026 547 McDonald Hopkins 2027 Retreat Meetings Made Mike Ferreira MI April 8-11, 2027 300 Y February 4-8, 2026 ESICA Board Meeting HelmsBriscoe Tanya Baker OH 68 2026 CCCI - CRU Destino Winter Arrowhead Beth Piatt IN January 14-18, 318 Conference, MLK 2026 Conferences 2026 *New definites in Red Prospecting and Other Activities • Contacted all incoming leads for updates and recommendations. Followed up with open leads • Barb attended and presented at SITE Chicago AGM (140pp) with a focus on a sponsorship for Naples Marco Island CVB • Barb attended (2) SITE Board Meetings and (2) SITE Committee meetings • January 13 - 15, 2025 - KANDA Travel Advisor Virtual Tradeshow. Maura and Melissa attended • January 30-31, 2025 - Maura attended Retreats Resources Roadshow (Orlando, Tampa) Looking Forward (Trade Shows) • February 11: American Hospital Association/CVB Partner Meeting • February 12: SITE FL Theater Night Client Event, Tampa • February 20: Synergy Client Event San Francisco • February 20: SITE Chicago CSR Event • February 25: GPS Global Events Minneapolis • February 26: GPS Global Events Chicago • February 27: GPS Global Events Milwaukee • March 3-6: SITE Global Conference, Tulum • March 12: SITE Chicago's Michigan Networking - Grand Rapids, MI • March 24-27: M&I Events, Canada 10 Page 217 of 228 SPECIALTY MARKETS SALES Michelle Pirre, Sales Assistant Reporting Period: January 1-31, 2025 Key Takeaways 2025 2024 Number of Travel Agent & Tour Ops Contacts 11 1285 Number of Meeting Planners 269 157 Number of RFP's Sent 8 Leads sent with estimated $404,508.92 EIC Potential with 499 room nights 5 Leads Sent with $202,354.14 EIC Potential 153total room nights Number of Consumers 129 1252 January Events Specialty Markets • January 6-8: Exhibited at RCMA Emerge! A tradeshow for meeting planners with focus on religious meetings and events. • January 13: Big Rocks meeting with CVB staff. • January 13: Tempest meeting with CVB Staff and team with iDSS our CRM system to be sure we are using the database and all of its capabilities. • January 21: Zoom meeting with TravPro team to review our travel agent training course and updates. • January 27-28: Exhibited at NY travel & Adventure Show. RCMA continues to produce events for the destination. As a direct result of our participation at RCMA Emerge! we have already received two small RFPs, representing a potential $26,549.28 in Estimated Impact Contribution (EIC) and 241 possible room nights. Additionally, a sponsorship opportunity emerged for the CVB along with one of our resorts to host an Advisory Council Meeting for a major planner organization that was in attendance as well. This council plays a crucial role in shaping future events and carries a significant economic impact, generating approximately $14.7 million in hotel sales and a total economic impact of $112.5 million (including direct, indirect, and induced spending) for the host city. Our presence at RCMA Emerge has already proven valuable, and we look forward to converting these leads into confirmed business for the destination. At the NY Travel & Adventure Show, we had hundreds of attendees come to the Florida row. We had 129 consumers sign up for our newsletter along with 11 travel agents, and 6 agents specializing in destination weddings and honeymoons. While the show overall saw strong attendance, we noticed a trend of Florida Fatigue among visitors in our section. More exotic destinations drew larger crowds, making it evident that travelers were seeking more far- flung adventures. Compared to previous years, interest in Florida appeared to be slower. Upcoming Initiatives To maximize the impact of recent industry events, we will continue proactive follow-up with the planners and travel agents we engaged with at RCMA Emerge! and the NY Travel & Adventure Show. 11 Page 218 of 228 This follow-up will focus on nurturing relationships, providing tailored destination insights, and advancing discussions on potential bookings for religious meetings, group travel, and destination weddings. In response to observed Florida Fatigue at the NY Travel & Adventure Show, we recognize the need for strategic sponsorships and enhanced engagement tactics to differentiate Florida's Paradise Coast from competing destinations. Sponsorships will allow us to secure prime visibility, exclusive networking opportunities, and curated brand positioning, ensuring a stronger presence at future industry events. To amplify our reach, we are exploring sponsorship opportunities at all of our future key events. Lookine Forward • Small Market Meetings Summit (Group Travel Family) April 30 - May 1, 2025 • Small & Boutique Meetings - SPRING (NorthStar) June 1-3, 2025 • Going on Faith (Group Travel Family) August 6-8, 2025 • Connect Specialty August 25-27, 2025 12 Page 219 of 228 PUBLIC RELATIONS & COMMUNICATIONS Sandra Rios, PR & Communications Manager/Maria Power, PR Assistant Reporting Period: January 1-31, 2025 Media Updates • Hosted Victor Block and Fyllis Hockman, a husband -and -wife team of travel journalists who write for numerous newspaper outlets and website. Continued discussions for media visits with journalists: o Gwen Pratesi, with Garden & Gun for an article on luxury. o Eric Barton of Flamingo Magazine to cover What's New in Naples. o Nick Honachefsky, from Saltwater Sportsman, Sport Fishing, and The Fisherman for fishing coverage. o Carrie Honacker, with Travel + Leisure for coverage on Stone Crab season and harvesting. Communications • Host Big Rocks, weekly team meeting to review projects and workflow for the upcoming week. • In person welcome meeting with Commissioner Chris Hall, updates about TDT collections and Tourism Division overview. • Attend monthly meeting SW Florida Press Club Board of Directors meeting. • Attend annual Board of Directors meeting for FRLA — Port Charlotte, FL. • Attend monthly BOD meeting with FRLA. • Review and distributed December Coastlines. • Proceeded to Phase 2 of 2025 Visitor Guide project. • Draft Convention South article for March issue. • WGN Radio "On the Map" interview with David Plier. • Participate in statewide DMO meeting. Marketing • Weekly call with Paradise Advertising agency to review project timelines and estimates. • Bi-weekly call with Lou Hammond Group team. • Completed multiple requests for assets for media and marketing purposes. • Reviewed / approved marketing campaign collateral and campaign estimates. • Reviewed RIPE Booking proposal and review and discussion. • Social Media strategy discussion and review with Paradise Advertising social team. • Implement Chubb Classic sponsorship elements. • Review Travel Trade campaign with Paradise Advertising. • Attend Conservancy of SWFlorida press conference. • Review of Garden & Gun Magazine 2025 FY events. • In -person meeting with Director of Communications for PGA / Chubb Classic. • Developed plan for Granicus website transfer of all business listings and event listings. • Attended webinar with Travify for creating more appealing itineraries for visiting journalists. • Developed relationships with Tap 42 and Unidos for FAM dining for journalists and influencers. • Meeting with FC Naples team to discuss partnership and upcoming opportunities to collaboratively promote the team. • Final phase of reviews for DISCOVER Airlines promotional campaign. 13 Page 220 of 228 • Site visit to new Perry Hotel — discussion and property tour. • Attend Collier County Supervisor Training session. • Review Granicus website updates and wireframe architecture. • Attend weekly Collier County PIO call. News, Articles, Press Releases • Travel + Leisure (UVM: 11.872.5501 The Perry Hotel's feature article in the titled. "Naples Florida, Just Got a New Boutique Hotel With 2 Pools and a Rooftop Restaurant — See Inside." • Forbes (UVM: 51,947,650) "85 Chefs Share Their Restaurant Trend Predictions For 2025." This article quoted Kayla Pfeiffer, owner of Bicyclette Cookshop in Naples. • Miami Herald (UVM: 10,262,049) journalist Angela Caraway -Carlton keeps sharing the love for our destination and featured The Ritz -Carlton, Naples, and JW Marriott Marco Island in the article, "Looking to celebrate 2025 in style? Ring in the New Year at these over -the -top Florida destinations." • The New York Times (UVM: 285,420), Naples is included in the "Mini -Vows" column which highlights brief, charming stories about couples who are getting married or have recently tied the knot. This happy couple's love story includes a memorable visit to Naples, which played a special role in their relationship and resonates with couples seeking meaningful experiences during their travels. The article is titled, "At the End of a Road Trip, a Romantic Detour." • HOLR Magazine (UVM: 16,400,000) After hosting Ksenia Edwards in November, we're thrilled to share her newly published article in titled, "Girls Trip Guide to Naples, Florida: Where Luxury and Relaxation Collide." • TravelPulse (UVM: 126,086) article titled, "Florida Travel Guide: 2025's Best Destinations, Events, Attractions and More," recommends Everglades National Park and Naples for its golf, tennis and saltwater fishing. • AARP The Girlfriend (UVM: 166,254) article titled, "4 Best Places To See Sunsets In America," spotlights Gumbo Limbo at The Ritz -Carlton, Naples. • Southern Living (UVM: 18,174,865) article titled, "The 18 Most Beautiful Places In Florida," highlights Everglades National Park. • Travel Dreams Magazine (UVM: 1,660) article titled, "New 2025 'Proposals in Paradise Package' at LaPlaya Beach & Golf Resort" features LaPlaya Beach & Golf Resort. 14 Page 221 of 228 DIGITAL, SOCIAL AND FILM Buzzy Ford, Film Liaison, Digital & Social Media Coordinator January 1-31, 2025 NOV SOCIAL MEDIA 2025 2024 Linkedln Linkedln Post Sent: 06 Linkedln Post Sent: 4 Engagements: 103 Engagements: 276 Followers Gained: 04 Followers Gained: 09 Impressions: 1,029 Impressions: 2,548 Facebook Facebook Posts Sent: 36 Facebook Posts Sent: 17 Engagements: 7,905 Engagements: 69,336 Link Clicks: 60 Link Clicks: 35,999 New Fans: 2,597 New Fans: 2,108 Impressions: 7,367,887 Impressions: 4,621,357 Instagram Instagram Media Sent: 55 Instagram Media Sent: 23 Engagements: 2,658 Engagements: 1,693 Followers Gained: 162 Followers Gained: 159 Instagram Impressions: 776,973 Instagram Impressions: 4,224,251 CrowdRiff 3.9k interactions and 23k views 13k interactions and 47k views Th resHold360 Engagement: 60.53 % Engagement: 60.53 Google Views: 97,971 Google Views: 631,985 Clicks: 2,787 Clicks: 85 Tasks • Continuing the transition of CVB website to the Granicus platform • Conduct Facebook & Instagram Live broadcast • Update partner listings & website articles. • Provide visitor guide request • Social Media Monitoring / Content Meeting • Film permitting (Arthrex & Pink Lilly) • Update website media center with various PR & publication initiatives. • Generate UGC content • Gather media assets from various events • Write monthly Coastline article. • Generate TDC Monthly Meeting Agenda • Update the "In the News" section, highlighting various destination coverage. • Update PR section of the website. 15 Page 222 of 228 TRAVEL TRADE SALES REPORT Claudia Wood, Global Sales Manager Reporting Period: January 1-31, 2025 Subject 2025 2024 Number of Contacts 130 40 Number of FAM/Site Visits 0 1 Number of Trade Shows Attended 1 1 Monthly Activities January 6: Attended Big Rocks weekly meeting. January 7: International Reps TDC presentation discussion. January 8: U.S. Travel's 2025 Economic Forecast Webinar. January 9: Meeting with Synergy Team to welcome the new west coast representative, Melissa Glazier. January 10: SKAL Audit with Board. January 10: Site at Great Wolf Lodge with Synergy Team. January 10: Zoom meeting with Kim Uno, TravPro. January 13: Attended Big Rocks weekly meeting. January 14: Diamond monthly activities zoom meeting. January 14: Coastlines article submitted. January 15: Zoom meeting with Noble House team to discuss June luxury German tour operator FAM. January 15: Zoom meeting with Paradise to review Travel Trade Media Plan. January 17: TDC report completed and submitted. January 17: Touched base with VF Canada re: upcoming opportunities. January 17: Meeting with Yosie Crespo at the Naples Perry Hotel to discuss travel trade. January 21: Attended the monthly TDC meeting. January 21: Attended webinar: Trump & the Travel Industry (What to Expect in 2025). January 21: Zoom meeting with TravPro marketing team. January 23-27: In New York for the New York Travel & Adventure Travel Show. January 30: Site and dinner with the team at the Perry Hotel. International Representation • Ongoing review all activity summaries and approval of projects that are in line with our strategic marketing for the international market. • ITB appointments confirmed for March. Co -sponsoring a Discover Dinner with Lee County and LCPA. • International representation contracts (Uk and Germany) renewal approved at TDC meeting. Prepared executive summaries for BCC meeting February 11. Upcoming Strategic Initiatives • Destinations International CDME Austin, TX. • Ladies Power Luncheon Sponsorship • VF/Travel Market Report Webinar presentation 16 Page 223 of 228 Florida's Paradise Coast Pro Stats through January 31, 2025 rn, IL 418 Registered 81 49 979 TOTAL PARTNER HANOOFFS TOTAL RETENTION SESSIONS TOTAL COLLATERAL VIEWS 80 11 245 TOTALSHARES TOTAL DOWNLOADS TOTAL FAVORITES 17 Page 224 of 228 UK & IRELAND MONTHLY REPORT OM MAC Activities Reporting Period: January 1-31, 2025 UK and Ireland Market Update • UK consumer confidence fell sharply in January due to a rise in government borrowing costs, warnings of job cuts and planned increases in national insurance. • The Bank of England is expected to cut interest rates from 4.75% to 4.5% on 6 February to support households and businesses. • UK and European industry continue monitoring the new United States administration, in light of imposed tariffs. Travel industry, however, not impacted — see below under Trade Overview. Chancellor of the Exchequer Rachel Reeves delivered a major speech on the economy, emphasising that economic growth is more important than the government's net zero goal. Reeves also announced support for the expansion of London's Heathrow with a third runway. Marketing, Sales, and Promotional Activity Trade Overview • The UK travel industry remains optimistic for 2025, despite global challenges with a notable rise in demand for long -haul and luxury travel, attributed to consumers prioritising travel spending. • RSM UK's latest Consumer Outlook survey showed that 41% of consumers plan to take an overseas holiday of at least five days in 2025, up from 35% last year. This was attributed to a desire for sunshine following poor weather in 2024 and easing financial pressures. • There has been a shift in the booking curve with tour operators like Trailfinders reporting strong numbers in September in addition to the usual January peak. Recent analyses suggest that the new US administration has had minimal impact on UK travel to the U.S. but this is continuing to be monitored. Industry leaders, however, advise caution regarding potential economic factors like tariffs, high ground costs and exchange rates, which could influence travel costs. As of 1 January, the UK has implemented a mandate requiring that at least 2% of aviation fuel used by airlines be sustainable aviation fuel, aiming to reduce the environmental impact of air travel and promote the adoption of greener technologies. Trade Activity • Visit USA UK - Meet the Media event in London - attended and participated at this successful event. With an estimated 68 leading media in attendance providing an opportunity to pitch Florida's Paradise Coast stories. • Aer Lingus trade & trade media Sales Mission/Roadshow — 17-21 February, covering four cities in Ireland. This is a USA event and destinations are selected by the airline, we are one of 26 destinations participating. Final preparations to participate ensuring assets are delivered checking on literature and give a ways. • Tour America, Ireland — confirmed participation with their luxury co-op activity and possible additional activity for early in year. • Providing additional data and information to CVB regarding yearend reporting and contract requirements. • Working with Lusso, upscale UK tour operator with fam into Florida's Paradise Coast, over two days 7 and 8 March for two agents. Page 225 of 228 • Ongoing follow up with a number of tour operators post co-op activity and opportunities for this year. • Researching possible opportunity to host selected high end tour operators fam into the destination pre IPW. • Updating memberships for 2025 — Visit USA France and IAGTO (International Golf Association. • In discussion with Visit Florida regarding media opportunities. • Updates — industry updates included within our CVB weekly zoom meeting for planning. • Mailing House — maintaining the distribution of CVB literature for consumer and trade requests. Public Relations and Communications Activity • Key trends this month included 2025 travel highlights, winter holidays and winter sun getaways. • Six (6) media pitches were distributed, themed around family & luxury travel, and Valentine's Day. • The team met with three (3) media this month including editors from The London Standard, Daily Mail, as well as freelance journalist Karen Edwards. Date Publication Media Journalist Headline Reach EAV ($) Type Recharge in Paradise: The holiday after the holiday in 08.01.25 FabUK Online Cem Kaplan 63,000 $1,260 Florida's Paradise Coast 15.01.25 FabUK Online Cem Kaplan A cosmic spectacle: where to 63,000 $530 catch the 2025 planet parade The Recharge in Paradise: The 18.01.25 Scottish Print Heather holiday after the holiday in 173,507 $2,339 Sun Lowrie Florida's Paradise Coast Katherine New If Only package pairs 29.01.25 TTG Online Orlando with Florida's 76,400 $1,925 Masters Paradise Coast TOTAL (4) 375,907 $6,054 Attending Visit USA UK Meet the Media Event L-R Kim Chan, CVB and Cassam Looch, Content Director, Culture Trip 19 Page 226 of 228 DACH & BeNeLux Markets Monthly Sales & Marketing Activities DiaMonde e.K., Annette Eckhardt, Account Director Reporting Period: January 1-31, 2025 February Forecast • Final preparations for ITB 2025 incl. Visit Florida Pan Am Lounge Event, Visit USA Media breakfast and Discover Airlines dinner in Berlin from Mar. 3-6 • Visit USA Committee Germany and Switzerland meeting on Feb 12. & Feb 19 • Participation with brochure distribution at German travel consumer show "f.r.e.e." in Munich from Feb. 22-26 • Personal sales calls & training on Feb. 13 Summary of Achievements • Finalized our room night report FY 2024 with a phenomenal increase of +46% ( FY 23 vs. FY 24) • Successful follow-up postal mailing for our December fam tour group including Naples, Marco Island & Everglades photo book — please see sample in the addendum. • Final approvals for marketing campaigns with tour operators CRD Select, ARGUS Reisen and TourConsult • Confirmation of our marketing campaign with German US specialized tour operator TourConsult • Execution for our attendance with brochure distribution at Dutch travel show "Vakantiebeurs" • Securing of a site visit to Naples/Marco Island of Swiss tour operator KUONI from Jun. 17-20 with 2 overnights in destination for 2 senior sales staff members • Securing of the participation of LaPlaya/Inn of 5t" to host our planned luxury fam (max. 6 pax) later in 2025 Sales Activities — B2B & 132C • tourisme pout tour, MTCH SA, Fredric Norberg, Product Manager USA & Canada, Switzerland o We received a fam tour request from our Swiss tour operator partners "Tourisme pour tous" who are part of the MTCH (Hotelplan) Group and they are active in the French- speaking part of Switzerland. o Fredric, the Product Manager contacted us as they are planning a travel agent fam tour to Florida in October 2025. They would like to include Naples with one or two nights. They need 5 doubles and 2 singles (for the escorts). Dates are not finalized yet. After checking with Claudia Wood, we reached out to Liz Morris @Compass Hotel Naples who confirmed on Jan 14th to support this trip w. comp. rooms • CANUSA TOURISTIK GmbH & Co. KG, Karin Buhse, Product Manager FL, Germany Spoke to Karin and she informed us that CANUSA broke their record for the best-selling month in the company's history from last January. This year Kolja is attending Florida Huddle on behalf of CANUSA. The business to Naples and Marco Island is further solid and on the January 2024 level. They hope to continue to positive trend towards 2025. We have set up an appointment for ITB with her. Marketing Activities • Argus Reisen, Dirk Buttner, CEO, Germany 20 Page 227 of 228 o Approved the content for our upcoming B2C/B2B marketing campaign in cooperation w. Claudia Wood. o The newsletter was sent out on January 19th. Please see the copy in the addendum. • CRD Touristik, Nora Kutsche, Marketing Manager, Germany o Approved the content for 1/2-page advertorial at Merkur Tageszeitung, Pub. Date Feb. 15 after receiving the approval of Claudia Wood on Jan 21 TourConsult International, Andreas Fraissl, Owner, Germany o As the Keys were unable to proceed with a decision on the campaign, Andreas has proposed a standalone Paradise Coast marketing package. This includes a new 10-day travel package centered on Naples, Marco Island, and the Everglades, specifically designed for upscale travelers, food enthusiasts, and nature lovers. Given the strong demand for Florida at TourConsult, we aim to launch these activities on a last-minute basis in Q1 2025. Cost share is USD 3,500. We confirmed the opportunity on Jan 11 after receiving the approval of Claudia Wood. The new 10 day travel package was published a few days later and can be reviewed below link: https://tourconsult.com/reise/10-tage- naples-top-hotel-delfine-mangroven-und-traumstraende/ Media / PR / Communications Activities Svenja Borberg, Germany o Followed up on the meeting at Visit USA Media Event in Dec 2024. Svenja is a German travel blogger and looking for a Florida cooperation partners as she is planning a travel blog on Florida in late 2025. Her readers are best-agers, nature lovers and foodies. St. Pete/Tampa/Florida Keys are interested in a cooperation with her as well. She travels with her photographer and flights are paid on their own. We asked her to fill out our media form and we will proceed with further planning at the end of March 2025. • Meehrerleben, Der Familien-Reiseblog, Antje Gerstenecker, Blogger, Germany o Follow up with Antje regarding the results of her latest trip to Naples. The update of her Naples, Marco Islands and Everglades blog was released on Jan 9th. Please review it under below link Florida: Tipps fur Naples and Marco Island and in the addendum. Paradise Coast has been allocated a series of social media posts: 6x German Paradise Coast 132C Page (16 k followers). Overall reach for January 2025 is 8,223 (+226,6% compared to Dec. 2024). Please see screenshots of the posts in the clipping report. Addendum • DiaMonde Clipping Report January 2025 21 Page 228 of 228