Agenda 03/11/2025 Item #16C 1 ( Agreement #3 to #13-6064 with Azteca Systems, LLC)3/11/2025
Item # 16.C.1
ID# 2025-510
Executive Summary
Recommendation that the Board of County Commissioners, as ex-officio the Governing Board of the Collier County
Water-Sewer District , approve a Third Amendment to Agreement No. 13-6064 with Azteca Systems, LLC, to extend the
schedule of payments and fees for support services under the Agreement for three additional years, approve an
expenditure in the amount of $671,250 over three years for the updated pricing, and authorize the Chairman to sign the
attached Amendment.
OBJECTIVE: To ensure that the Public Utilities Department (“PUD”) continues to receive uninterrupted service and
maintenance support for the Cityworks pre-built work order management software compatible with the Collier County
Water Sewer District’s Enterprise Asset Management program in support of the Infrastructure and Asset Management
Strategic Focus Area’s objectives to optimize the useful life of all public infrastructure resources through proper
planning and preventative maintenance as well as use the Annual Update and Inventory Report ("AUIR") and other
planning tools to establish and implements plans that concurrently provide public infrastructure.
CONSIDERATIONS: The Collier County Water Sewer District (the "CCWSD") has established GIS-based integrated
Enterprise Asset Management ("EAM") where assets are routinely evaluated and conditions in the field updated by
Operations Divisions and, when appropriate, assets are listed under the Capital Improvements Plan ("CIP") for
Engineering and Project Management to implement the soonest possible. CCWSD EAM drives the priorities for
investment in our Critical Infrastructure where replacements, rehabilitation and repairs are planned and implemented
prior to a failure (Cat Red-F and Red-E) that would result in Utility Service outages and negative customer service
impact.
On January 14, 2014 (Agenda Item 11.C), the Board approved PUD’s Cityworks software, licensing and maintenance
agreement (the “Agreement”) with Azteca Systems, Inc. (“Azteca”) in the amount of $311,925 as a core component of
the EAM solution awarded to Woolpert, Inc. The Cityworks software and the manner in which it works with other asset
management programs is proprietary software specifically tailored to Collier County’s needs and the custom EAM
integration created by Woolpert, Inc.
On May 14, 2019, (Agenda Item, 16.C.3), the Board entered into a Cityworks License and Maintenance Agreement,
Amended and Restated License Agreement No. 13-6064 (C156213) with Azteca to purchase additional products and to
continue with the software updates, support and maintenance for those new and existing products under the Agreement.
On October 19, 2020, the County administratively approved Amendment No. 1 to the Agreement to include the
purchase of Web Hooks for AMS assessment tools and additional software, which allows for custom workflow
functions. On March 12, 2024 (Agenda Item, 16.C.5), the Board approved the Second Amendment to the Agreement,
providing for a 1-year extension of support services and related pricing.
The current Schedule of Payments and Fees under the Agreement runs until March 18, 2025, and if not renewed, would
result in disruptions with PUD work orders, service requests, and compliance inspections, which could result in fines
being imposed by the EPA and DEP if such inspections (lead line, backflow, hydrant, system valve, etc.) are not
completed within their scheduled cycles. Further, PUD would not have a work management system to assign, organize,
and document work, resulting in anticipated dissatisfaction by the County’s rate payers.
The proposed attached Third Amendment, in addition to extending the support period and pricing for three additional
years, provides for the continued support of the existing software elements and associated maintenance, increasing the
number of named users from 500 to 700 to better reflect the CCWSD’s current approximate 685 users, as well as added
software elements required to maintain a modern EAM system integrated with other software platforms also undergoing
upgrades (e.g. Esri, SAP, etc.).
Staff is recommending approval of the attached proposed Third Amendment to Agreement # 13-6064, which extends the
provision of services with updated pricing for three additional years, effective March 19, 2025, and ending on March 18,
2028.
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3/11/2025
Item # 16.C.1
ID# 2025-510
This item ensures uninterrupted service and maintenance support for the Cityworks pre-built work order management
software compatible with the Collier County Water Sewer District’s (CCWSD) Enterprise Asset Management (EAM)
program in support of the Infrastructure and Asset Management Strategic Focus Area’s objectives to optimize the useful
life of all public infrastructure resources through proper planning and preventative maintenance as well as use the
Annual Update and Inventory Report (AUIR) and other planning tools to establish and implements plans that
concurrently provide public infrastructure.
FISCAL IMPACT: The total cost for this three-year Software Maintenance Agreement is $671,250, and shall be paid
by the following annual schedule:
• 2025 $185,000 (30.5% discount from current pricing)
• 2026 $220,000 (17.4% discount from current pricing)
• 2027 $266,250
The funding for 2025 is available in the Water Sewer Operating Fund (4008). Future years will be budgeted in Fund
4008, subject to Board approval.
GROWTH MANAGEMENT IMPACT: This initiative supports the current Growth Management Plan standards to
ensure the adequacy and availability of viable public facilities and the ability to remain in compliance with all regulatory
programs.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: Recommendation that the Board of County Commissioners, as ex-officio the Governing
Board of the Collier County Water-Sewer District, approve a Third Amendment to Agreement No. 13-6064 with Azteca
Systems, LLC, to extend the schedule of payments and fees for support services under the Agreement for three
additional years, approve an expenditure in the amount of $671,250 over three years for the updated pricing, and
authorize the Chairman to sign the attached Amendment.
PREPARED BY: Patrick Thir, Manager – Technical Systems Operations, Engineering & Project Management Division
ATTACHMENTS:
1. Collier_County_Third Amendment to Agreement 13-6064
2. 13-6064 Cityworks-Azteca Systems_Contract
3. 13-6064 Azteca_Amend#1_FullyExecuted
4. 13-6064 SecondAmendFE_Azteca Systems, LLC
5. Collier_County_Affidavit
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DocuSign Envelope ID: 9BC44F7F-3466-4EF7-AA60-9F3E9FE03EB410/19/2020Page 1989 of 4027
DocuSign Envelope ID: 9BC44F7F-3466-4EF7-AA60-9F3E9FE03EB410/15/2020President - CEOBrian HaslamAuthorized Signatory10/19/2020Page 1990 of 4027
DocuSign Envelope ID: 9BC44F7F-3466-4EF7-AA60-9F3E9FE03EB4Scott TeachPage 1991 of 4027
16C 5=
SECOND AMENDMENT TO AGREEMENT # 13-6064
FOR
CITYWORKS®
LICENSE AND MAINTENANCE AGREEMENT
AMENDED AND RESTATED AGREEMENT #C156213
THIS SECOND AMENDMENT made and entered into on this
March 12,201,14 (date), by and between Azteca Systems, LLC (the "Azteca Systems" or
Contractor") and Collier County, a political subdivision of the State of Florida, (the "County")
collectively, the "Parties"):
WHEREAS, on January 14, 2014 (Agenda Item No. 11.C), the County entered into
Agreement # 13-6064 with Azteca Systems, LLC to provide Cityworks software and maintenance
through March 2024; and
WHEREAS, on May 14, 2019, (Agenda Item No. 16.C.3), the County entered into a
Cityworks® License and Maintenance Agreement, Amended and Restated License Agreement No.
13-6064 (C115213) with Azteca Systems for purchase of products and to continue with the updates,
support and maintenance for new and existing products (Agreement #13-6064 and Amended and
Restated License Agreement No. 13-6064 (C115213) is hereafter collectively referred to as the
Agreement"); and
WHEREAS, on October 19, 2020, the Parties executed the First Amendment to the
Agreement to update County notice information and provide an increase to the annual amount for the
purchase of Web Hooks for AMS assessments tool; and
WHEREAS, the Parties desire to further amend the Agreement to: 1)renew the agreement
one additional year as permitted under Section 5.1 of the Agreement, and 2) update County notice
information with a new point of contact, and 3) modify Section 4. Schedule of Payments and Fees
under License and Maintenance Agreement to include the annual fee for the renewal period in the
amount of$111,228.00.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. The above recitals are hereby incorporated into this Second Amendment as if fully set forth
herein.
2. Upon execution of this Second Amendment, the Parties agree to renew the Agreement for a
period commencing on March 19, 2024, and ending on March 18, 2025.
3. Addendum #1, Product Pricing is hereby amended as follows:
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Second Amendment to Agreement#13-6064
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Words Struck—Through are deleted; Words Underlined are added
ADDENDUM#1
PRODUCT LICENSING
2.Notices & Licensee Information: Until or unless otherwise,modified,all notices relevant to this
agreement shall be sent to the following address:
Azteca Systems,LLC Collier County
11075 South State,Suite 24 3339 Tamiami Trail East, Suite 302
Sandy,Utah 84070 Naples,FL 34112
Attn: Robin E. Bain,P.E.,Manager
Patrick Thir, Manager-Technical Systems Operations
Email:
Patrick.Thir@colliercountyfl.gov
Phone: 239 252 5105(239)252-6266
4. Schedule of Payments and Fees under License and Maintenance Agreement
Support Period Date From/To(mm/dd/yyyy) Amount
Period 1 05/14/2019-03/18/2020 16,250.00t
Period 2 03/19/2020-03/18/2021 96,950.00
09/18/2020-03/18/2021 5,000.0011
Period 3 03/19/2021-03/18/2022 106,950.00
Period 4 03/19/2022-03/18/2023 106,950.00
Period 5 03/19/2023-03/18/2024 106,950.00
Period 6 03/19/2024-03/18/2025 111,228.00
1' Period 1 amount reflects the pro-rated cost of additional software added on 05/14/19.Fees in the sum of$67,450 for
the existing software for 3/19/2019 to 3/18/2020 have been paid.
Period 2 reflects Web Hooks added at$10,000 per year and is pro-rated 9/18/2020-3/18/2021.Current Amount of
96,950 for the period of 3/19/2020-3/18/2021 has previously been paid.
4. All other terms and conditions of the Agreement, as previously amended, shall remain the
same.
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IN WITNESS WHEREOF, the Parties have executed this Second Amendment on the date and year
first written above by an authorized person or agent.
ATTEST:
Crystal K. Kiu= ,- ",w• • the Circuit BOARD OF COUNTY COMMISSIONERS
Court and_Co- ,•ti•ol COLLIER U TY, F RIDA
B yA By:
t
C ALL,Chairman
Dated:
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Contractor's Witnesses:CONTRACTOR:
AZTECA SYSTEMS,LLC
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