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PBSD MSTBU Minutes 01/10/2024PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JULY 1.0, 2024 The Pelican Bay Services Division Board met on Wednesday, July 10, 2024, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman. Joe Chicurel, Vice -Chairman Jack Cullen (absent) Jacob Damouni (absent) Mark Ferland Peter Griffith Susan Hamilton Brad Hildebrandt (absent) Michael Rodburg Greg Stone (absent) Rick Swider Michael Weir (absent) Pelican Bay Services Division Staff Dave Greenfield, Supervisor - Field II Neil Dorrill, Administrator (absent) Karin Herrmann, Project Manager I Dawn Brewer, Ops. Support Spec. II (absent) Lisa Jacob, Project Manager II Chad Coleman, Ops. Manager Barbara Shea, Admin. Support Spec. II Darren Duprey, Supervisor --- Field I Also Present Melanie Miller, Pelican Bay Foundation Mike Ruffolo, PBF Board APPROVED AGENDA (ASPRESENTED) 1. PIedge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 518124 Regular Session meeting minutes S. Audience comments 6. Administrator's report a. Capital Projects updates i, Sidewalk Phase II status ii, Operations Facility iii. *Claw Pass dredging project b. June 30 Financial Report 7. Committee Reports a. *Landscape & Safety b. Water Management & Clam Bay 8. Chairman's Report 9. Old Business 10. New Business/Miscellaneous Correspondence 11. Adj ournment Page 401 of 784 Pelican Bay Services Division Board Regular Session July 10, 2024 ROLL CALL Mr. Cullen, Mr. Damouni, Mr. Hildebrandt, Mr. Stone, and Mr. Weir were absent and a quorurn was established. APPROVAL Ms. Hamilton motioned, Mr. Griffith seconded to approve the agenda as presented. The motion carried unanimously. AL 'OF 51812024 REGULAR SESSION MEETING MINUTES Ms. Hamilton motioned, Mr. Griffith seconded to approve the 5I812024 regular session meeting minutes as amended. (After discussion with. Mr. Fogg, the minutes were approved as presented.) The motion carried unanimously. UDIENCE COMMENTS Mr. Trent Waterhouse asked for an update on whether the Naples Grande has any plans to install a horizontal barrier in their parking lot at the south end of Crayton Rd. Mr. Coleman responded that he has not been informed of any update on this issue. Ms. Beth Schultz, PBPOA President, commented that she has heard from residents about the unsightly "utility boxes" located in several areas throughout Pelican Bay. She suggested that the PBF and the PBSD work together to determine who owns these boxes and work to improve the appearance of these boxes. Ms. Schultz noted that PBF design guidelines require that utility boxes on homeowner properties must be painted hunter green. She also commented on a resident complaint regarding a street sign at the end of a street in Oakmont which has not been replaced in over a year. Mr. Coleman commented that we are in the process of putting together a hid package for street sign replacement, to hopefully put in place a 3-year contract with a qualified vendor, He noted that staff has a current list of signs to be replaced and that the sign cited by Ms. Schultz is on the list. Mr. Coleman will look into whether we would be able to replace any individual signs at this time. Mr. Waterhouse commented that these boxes are owned by Comcast, Lumen (formerly CenturyLink), and FPL. He noted that all of SummitlHotwire infrastructure is buried underground. Mr. 'Waterhouse commented that Comeast intends to leave their infrastructure in place forever. He also noted that a majority of these boxes belong to Lumen, who is severely understaffed and is unlikely to perform any improvements to these boxes. Mr. Griffith confirmed that Comcast has no intention of removing any of these boxes. Mr. Coleman commented that the PBSD has no authority to remove any of these boxes, and that in some cases, the PBSD has installed some landscaping near the boxes, which must be three feet away from boxes. Mr. Fogg suggested that we explore installing additional landscaping around these boxes. Dr. Chicurel commented that he will follow up. Ms. Mary Lucas, a resident of St. Kitts/Crown Colony, commented on (1) disruptions of irrigation and electrical systems on the west side of the new sidewalk (in front of her association), (2) the removal of trees in front of Crown Colony which have not been replaced, (3) controlling Carolina willows in the uplands, and (4) the waterway on the south side at the Marker 36 parking lot which is totally obstructed by overgrowth, Mr. Coleman commented that our sidewalk contractor has not completed all remediation work and that any irrigation issues will be fixed. He commented that staff will follow up on the drainage issue as well as the tree replacement issues brought up by Ms. Lucas. 2 Page 402 of 784 Pelican Bay Services Division Board Regular Session July 10, 2024 ADMINISTRATOR'S REPORTIPROVIDED BY MR COLEMAN) SIDEWALK PHASE II UPDATE Mr, Coleman reported that our contractor has finished placing all new sidewalk, and is now replacing areas that were cited as "out -of -compliance" by the County's right-of-way inspectors (such as slope or aesthetic issues). All aspects of the project must pass inspection by the County inspectors in order for the contractor to close out their permit, OPERATIONS FACILITY Mr, Coleman provided aerial photos of our 6200 Watergate Way site, which included photos of the demolition, the cleared site, and the footprint for the new building. He commented that our contractor, Heatherwood Construction, has completed installing the concrete footers (which will provide the support for the building's foundation), and their subcontractor, Wildcat Construction, has completed the demolition work. CLAM PASS DREDGING PROJECT Mr. Coleman commented that Earth Tech Enterprises has completed their work on our Clang Pass dredging project, and provided pre -construction and post -construction photos of Clam, Pass. The Pass now has good flow. He commented that we will have further discussion on whether to continue working with the County Procurement Dept. on our bid package for a late Fall hydraulic dredging project, which includes the removal of an estimated 15,000 cubic yards of material, Our recent dredging project removed 12-13,000 cubic yards of material. After a new survey of the Pass is completed, Dr. Dabees will review the survey and then provide an engineer's opinion and recommendation on whether a hydraulic dredge project should be pursued at this time, Mr. Coleman noted that the procurement process is a long process which will require TDC approval and BCC approval. Mr, Rodburg commented that a Water Management and Clam Bay Committee has been scheduled for July 29, where Dr. Dabees will provide committee members with updated information as well as survey results. He noted that it is likely that the committee will make a recommendation as to how and whether to proceed with a hydraulic dredge. Mr. Fogg commented that the board may have to meet to approve a request for a dredge. Mr. Coleman thanked staff, the County's sea turtle team, and Earth Tech for shorebird monitoring during the dredging project. DUNE 30 FINANCIAL REPORT Mr. Coleman commented on the June 30 financial statements, and noted that salaries and operating expenses are currently on budget. He reported that we purchased a new beach rake (out of our capital fund), as our existing beach rake is in need of costly repairs. Mr. Coleman reported that we are currently reviewing sidewalk project change orders. He noted that we have already used the contract's owners allowance, and therefore, if approved, these change orders may require additional funding (which would need future board approval). Mr. Fogg commented that we do have the ability to borrow additional funds if needed. He also commented on the financials including (1) 96% of assessment revenue received, and (2) interest earned. COMMITTEE REPORTS LANDSCAPE & SAFETY COMMITTEE 3 Page 403 of 784 Pelican Bay Services Division Board Regular Session July 10, 2024 Dr. Chicurel provided an update on the Landscape & Safety Committee meeting held on June 2& A summary of updates was included in his "Landscape & Safety Committee Update Report," which was included in the agenda packet. Dr, Chicurel commented that the L&S Committee Chair welcomed Mr. Stone and Mr. Hildebrandt to the committee as well as the board. SIDEWALK PROJECT REPORT Dr. Chicurel commented that at the committee meeting, Mr. Dorrill gave a sidewalk project report, stating that the project is nearly 100% completed, and noted that the County, PBSD, and our CEI engineers are all in agreement as to which sidewalk segments must be replaced by Quality Enterprises, to meet project specifictions. EXTRA POLICE PATROLS Dr. Chicurel reported that the committee voted to reconunend that the PBSD Board allocate sufficient funds to pay for extra police patrols as outlined in the May 1, 2024 CCSO notice (included in the agenda packet). He noted that the CCSO has defined "in school" and "out of school" limitations. Dr. Chicurel motioned, Mr. Griffith seconded that staff execute a CCSO special detail agreement for CCSO deputy patrols in Pelican Bay as per their guidelines for 2024 and 2025. The motion carried unanimously. Mr. Fogg expressed concerns on CCSO special details including the following. ■ What is the objective of hiring CCSO special details? Traffic control? Community presence? ■ What is the benefit, off season, when few residents are present? • Will the County allow us to enter into an agreement with the CCSO? • Can we specify specific hours and tasks? • Can we come up with specific goals and hours? Dr. Chicurel responded that the CCSO special patrols would provide traffic control as well as a community presence. He noted that in the past, the CCSO provided a monthly report, which specified and listed all of their activities in Pelican Bay during contracted hours. Dr. Chicurel commented that there has been crime in Pelican Bay and that the presence of CCSO patrols would provide some comfort to residents. Mr. Coleman commented that the PBSD can enter into an agreement with the CCSO, and that the County Attorney's Office can review it. He noted that in the past, the PBSD budgeted $30,0001year for extra patrols and that the monthly reports included many traffic citation warnings issued. Mr. Ferland suggested that we do a 3-month extra patrols pilot program. Mr. Fogg suggested that we put the agreement in place and then direct specific activities, He directed Dr. Chicurel and staff to prepare a specific extra patrols plan for a pilot program including goals, and specific hours and days of the week. Mr. Waterhouse commented that Sheriff Rambosk has often stated that the dusk hours are the most dangerous hours for elderly drivers, and that DUI arrests are the highest from 4:00-8:00 p.m. COUNTY TRAFFIC STUDIES 4 Page 404 of 784 Pelican Bay Services Division Board Regular Session. July 10, 2024 Dr, Chicurel reported that the committee agreed on asking the County to carry out traffic studies on (1) Pelican Bay Blvd. and its intersection with Hammack Oak Dr. and North Pointe Dr. and (2) Gulf Park Dr. and its intersection with Ridgewood Dr. and Green Tree Dr. Prior traffic studies of these intersections have indicated that criteria for stop signs have not been met. Dr. Chicurel commented that at some point in the past, the County had indicated that stop signs could be installed at the intersection of North Pointe Dr. and PB Blvd., if the PBSD paid for the signs and installation, Mr. Fogg cormmented that FDOT has informed us that the intersection of Gulf Park Dr, and US41 does not meet the criteria for a traffic light. He asked Dr. Chicurel to try to find out what exactly "the criteria" are. FEASIBILITY OF PLANTING TREES ON RIDGEWOOD DR. AND GREEN TREE DR. Dr. Chicurel reported on Mr. Coleman's presentation on an engmeeringlarborist's report on the feasibility of planting trees on Ridgewood Dr. and Green Tree Dr. (the sidewalk project is substantially complete on these roads). He noted that during the discussion, five criteria surfaced, and have been summarized on a document (prepared by Dr. Chicurel) titled, "Criteria & Considerations to Determine if an Area is Suitable for Tree Planting and/or to Establish a Tree Canopy" which was added to the record. The document describes the criteria as follows. • A "willing resident and/or association" buy in. • No utility conflicts. ■ No vehicular and/or pedestrian line -of -sight blockage. • No sidewalk maintenance problems and/or future structural damage, • PBSD landscape staff recommendations as to which tree species to choose which would be "clean," sidewalk friendly, and easy to maintain. Dr. Chicurel commented that the feasibility report concluded that on Ridgewood Dr., there is one defmite site and two possible sites to plant a tree; on Green Tree Dr. there is one site. He noted that staff will look at tree planting feasibility on additional PB roads in the future, as the sidewalk project is completed on additional roads. Mr. Griffith, a resident of Ridgewood Dr., commented on the loss of at least two dozen trees on Ridgewood Dr, over the last 25 years, as a result of storms, age, construction, redevelopment, resident preference, and the new sidewalk construction. He noted that residents want more trees and that we must listen to our community. Mr, Griffith suggested that the PBSD could provide additional irrigation pipes to provide the necessary water for new trees. He noted that he disagrees with Mr. Coleman and Dr. Chicurel on whether homeowners own the property, in the right-of-way, adjacent to the road, in front of their homes. Mr. Rodburg commented that the PBF homeowner guidelines state that each homeowner must have two shade trees on their property. He suggested that if the PBF has enforcement authority, then they my want to review and enforce their tree requirements. Ms. Melanie Miller, PBF Vice President, commented that the PBF is putting together a strategic master plan to include strategic goals and objectives for the entire community, and would include a long-term collaborative master plan. The PBF is looking for buy -in and support from the PBSD. She reported that the PBF is working on a comprehensive GIS mapping of Pelican Bay which can be shared going forward. Ms. Susan Watts, PBF consultant, commented that the PBF has collected a lot of survey information fiom residents for guidance of how to proceed in forming their strategic master plan. She noted that she attended the recent PBSD Landscape & Safety Committee meeting and was impressed W Page 405 of 784 Pelican Say Services Division Board Regular Session July 10, 2024 by the level of detail and identified challenges in regards to tree planting. Ms. Watts reported that Mr. Dorrill commented that if a homeowner was willing to provide irrigation water to a new tree, then the PBSD would gladly plant a tree on a single-family homeowner's property. As a follow up, Ms. Watts suggested that the PBF, PBSD, and Design Review Committee pursue a small pilot project to reach out to single-family homeowners to determine whether they would be willing to irrigate a new tree. She commented that she is in the process of coordinating a meeting with the PBF, the PBSD, Strategic Planning Committee members, and Dr. Chicurel, Ms. Watts commented that. the Strategic Planning Committee is proposing to (1) complete an assessment of vegetation in Pelican Bay and (2) hire a landscape architect to help us establish a community vision. Dr. Chicurel commented that landscaping is important to the community, and that the PBSD is looking to learn more specifics and learn exactly what the PBF has in mind for PB landscaping. He noted that the PBSD has its own landscaping goals and guidelines. Dr, Chicurel expressed concern that the PBF may come down with an iron hand to force homeowners to adhere to certain PBF requirements. Ms. Watts commented that this is not the case, and that the plan is to review existing PBF documents and to educate residents. Mr. Swider commented that specific entities within Pelican Bay have specific landscape responsibilities for identifiable areas. Dr. Chicurel confirmed that the PBSD is responsible for beautification in specific areas, by ordinance, which are generally adjacent to County assets, including the 41 berm. He noted that over the past several years, we have replaced landscaping in many areas to correct line -of -sight issues. Mr. Waterhouse commented that the Chateaumere Association recently planted and funded new trees in front of their property along PB Blvd. He suggested that we encourage other HOA's to do the same. He noted that recent PB landscape changes have improved line -of --sight throughout the community. Mr. Waterhouse also commented on Ms. Ellen Goetz (landscape architect), who was a great asset in preparing the landscape improvement plans for the 41 berm, several years ago. Ms. Schultz commented, speaking on behalf of single-family homeowners, that the PBPOA would like to be a part of the landscape master plan conversation going forward. Mr. Fogg suggested that in light of the fact that so many trees have been lost, we should consider "out of the box" ideas and try our best to install as many new shade trees as possible. He noted that we need to work with the PBF on an updated vision for the community and keep in mind that our community is being compared to newer communities. Mr. Ruffolo, PBF Board Chair, commented that the PBF Board, as part of the strategic planning process, looks forward to preparing a landscape vision, that has to be mitigated by the constraints discussed by Dr. Chicurel. SHARROWS ON MYRA JANCO DANIELS Dr. Chicurel commented that staff will ask for a permit to place sharrows on Myra Janco Daniels Blvd. Mr. Ruffolo questioned whether Commissioner Hall is supportive of the proposed new sharrows. Mr. Coleman commented that he has had no discussions on this issue with Commissioner Hall and is waiting for a response back from Traffic Ops. Mr. Duprey commented that sharrows can be painted on a single -lane road. Mr. Waterhouse commented that the master plans of the Artis-Naples and Waterside Shops include the removal of the median on Myra Janco Daniels Blvd, the timing of which is unknown. Mr. Fogg noted that we cannot expedite the removal of the median. He also noted that at this time, Commissioner Hall is not pursuing a "cut -through" at the south end of Crayton Rd. 0 Page 406 of 784 Pelican Bay Services Division Board Regular Session July 10, 2024 PAVER CROSSWALKS Dr. Chicurel commented that staff will research the feasibility of replacing certain sand set paver crosswalks with an alternative that does not require regular costly repairs. IIlustrations of crosswalk pavers (requiring repair) were provided in the agenda packet. WATER MANAGEMENT & CLAM BAY COMMITTEE Mr. Rodburg provided a Water Management and Clam Bay Committee report which included the following. • The Water Management & Clam Bay Committee has a scheduled meeting on July 29, • The beach dune swale project, south of the Contessa, has been completed and highly satisfactory to Contessa residents, Dune restoration plantings at Marker 36 and South Beach have gone forward. • Our mechanical dredging project at Clang Pass has been completed, At our July 29 committee meeting next steps will be discussed with our Coastal Engineer. • Mr. Dorrill attended a meeting of the Coastal Advisory Council on behalf of the PBSD. A presentation was made by the Seagate community, asking for the County to take a fresh look at our mandate and options to improve the water quality and .mangrove health in Clam Bay. • At our July 29 committee meeting, we will discuss our data on water quality and the health of the mangroves in Clam Bay, Additional tide gauges may be added in Clara Bay for additional monitoring capability. • Our 2023 Water Quality Report is expected to be received shortly. Once received, we will review the data and determine next steps. Separately we expect to receive a data analysis of the samples collected from the upland sources of water through the berm over the past several years. CHAIRMAN'S REPORT AUGUSTISEPTEMBER BOARD MEETINGS Mr. Fogg announced that there will be no August or September PBSD Board meeting scheduled. The next scheduled meeting will be October 9. He noted that if Dr. Dabees decides to move forward with a late Fall hydraulic dredge, and approval by this board is needed, then a special meeting may be scheduled in August or September. Mr. Fogg noted that a board member has requested that in the future, board meetings are scheduled to begin at 1:30. By consensus, the board agreed to this change for all future meetings. OLD BUSINESS 2020 PBSD TREE PLANTING Mr. Coleman commented that in 2020, the PBSD planted 25 trees on Pelican Bay Blvd. He also commented that we do not want to force trees on residents. 11 Minutes approved L—I cis OR FI as amended ON 7 Page 407 of 784