Backup Documents 02/25/2025 Item #16B 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 B 9
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. Coastal Zone Management
3. County Attorney Office County Attorney Office CM& D-SI
4. BCC Office Board of County
Commissioners 6. ly j fsi 7/if
5. Minutes and Records Clerk of Court's Office ( r
SIZSIZar
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller—TMSD—Capital Project Phone Number 239.252.2922
Contact/ Department Planning, Impact Fees and Program
Management
Agenda Date Item was 02/25/2025 Agenda Item Number 16.B.9
Approved by the BCC
Type of Document Earth Tech CO#2—Park Shore Renourishment Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature AAM
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AAM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AAM
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AAM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12/12/2023 and all changes made during AAM NNW
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the AAM N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
a 6B9
Ci er Cot. i ly
Procurement Services Change Order Form
Contract# 24-8292 CO# 2 PO# 4500236559 Project#: 90067 —
Project Name: 2024 Park Shore Renourishment
Contractor/Consultant Name: Earth Tech Enterprises, Inc.
Select One: 121 Contract Modification(Construction or Project Specific) ❑Work Order Modification
1
Project Manager Name: Andrew Miller Division Name: Transportation Engineering
Original Contract/Work Order Amount _ $3.817.530.00 I1v1o/2o24 is a 1a Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount $3,817,530,00 12/10/2024 1s.s.14Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $3,8:r,5e00o
3/+Wzerr> k'I',`2,oi SAP Contract Expiration Date(MASTER)
Dollar Amount of this Change $2,715,15 3 oo s �y) Total%Change from Original Amount
Revised Contract/Work Order Total $6,556,683 oc 54.'_ %Change from Current BCC Approved Amount
Total Cumulative Changes S2,739,15300 71.75% %Change from Current Amount
Notice to Proceed 1/2/2025 Original NTP 75 'Original
Final 3/18/2025 Last Final 4/2/2025
Date #of Days Completion Date Approved Date
#of Days Added 30 Revised Final Date (g/2f2025 J Current Substantial Completion Date 3/3/2025
(includes this change) _ (if applicable)
Provide responses after each question in box below (Responses should be brief and specific). Attach additional information and/or
documentation from the Design Professional and/or Contractor r` needed. with your submission of this Change Order and complete
summary on next page. Check all that apply to this Change Order request:❑r Add Time;I]Add funds;❑Use of Allowance;
❑Modify/Delete existing Task(s);❑Add new Task(s);❑Reallocate funds; ❑Other(musi be explained in detail below)
1.) This Change Order will add 30 days and $2,739,153.00 as well as using the Allowance of
$254,000.00 to address increased sand quantity needed to replace sand lost due to erosion of the
beach by Hurricanes Debby, Helene, and Milton.
2.) N/A
3.) This change was not included in the contract because the storms occurred during the summer while
design documents were being prepared based on suivuys from January 2024.
4.) If the change is not processed, the public beach will not be renourished adequately to meet the
County design standard, placing the upland structures at risk for future storms and erosion.
Page 1 of 4
Change Order Form(2023_ver.1)
e,2.ti op.°
16B9
CUftier Coflty
Procurement Services Change Order Form
contract* 24-8292 co#2 Po# 4500236559 Project#: 90067
Project Name: 2024 Park Shore Renourishmenl
ContractortConsuitant Name: Earth Tech Enterprises, Inc.
Change Order/Amendment Summary
(If additional spaces needed, attached a separate Summary page to this amendment request)
COST TIME
CO# AMD# Description Additive Deductive Days Total New Justification
__... (41._-- Added Time
add additional time project sand volume
1 to continue 15 90 increased due to previous
renourishment i storm season
add additional time, Increased volume is
additional funding and necessary to provide County
2 ; the use of the allowance $2,739,153.00! 30 120
funds of 254,000 design standard beach width
❑Check here if additional summary page/6 are attached to this Change Order
Page 2 of 4 •
Change Order Form (2O23_ver.1)
16B
cotoer Go rty
Procurement Services Change Order Form
Contract# 24-6292 co# 2 Po# 4500236559 Project#: 90067
Project Name: 2024 Park Shore Renourishment
Contractor/Consultant Name: Earth Tech Enterprises, Inc.
Acceptance of this Change Order shall constitute a modification to contract/work order Identified above and will be
subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if
the same were stated In this acceptance. The adjustment, if any, to the Contract shall constitute a full and final
settlement of any and all claims of the Contractor/Vendor/Consultant/Design Professional arising out of or related
to the change set forth herein,including claims for impact and delay costs.
Contractor/Consultant/Design Professional signature below must be from an authorized person/officer/director of
the Company or listed as the qualified licensed Professional"Project Coordinator"or Design/Engineer Professional
under the agreement. Signature authority of person signing will be verified through the contract OR through the
Florida Department of State, Division of Corporations (Sunbiz) website(https://dos.rnvllorida.com/sunblz/search j.
If the person signing is not listed, we will require signature authority by one of the listed officers/directors of the
company giving that person signature authority.
oieiall signed by
NlillerAndrew DMali ^nd�e�
Date:7025.02.11
Prepared by: 12-38 30-0500' Date:
Signature-Division Project Manager
Printed Name
Digitetly signed by Nicole
Nicole Sharp soh:202.502.11
Accepted by. 16:1e:14-osce Date:
Signature-Design/Engineer Professional(if applicable)
Printer Na e/Company me
Accepted by: _._ — — Date:
Signature-Contractor/Consultat /Vendor. A
Printed Name/ritlel Company Na*
Approved by: Date:
Signature-Division Manager or Designee(Optional)
Printed Name
Digitally algrted by
Ah mad Jay Od aa20035.02.11
Approved by: 13:3a:53•05W Date:
Signature-Division Director or Designee(Optional)
Printed Name
S lly Digita signed by
Scotlly sly
cofitTrinity Date:2025.02.14
Approved by: 09:30:59-0500' Date:
Signature-Division Administrator or Designee(Optional)
Printed Name
Page 3 of 4
Change Order Form(2023_ver.1)
16B9
;ojticy Cour-zty
-^ ~�-- -- --�. Procurement Services Change Order Form
Contract# 24-8292 Co#2 PO#4500236559 Project#: 90067
Project Name: 2024 Park Shore Renourishment
Contractor/Consultant Name: Earth Tech Enterprises, Inc.
FOR PROCURMENT USE ONLY
FY25 CHO Request# 582
B owd e n Stephanie DigitallyDate: signed2025.02.14 by16:20:Bow36denstephanie-0500' '
Approved by:
Signature-Procurement Professional Signature/Date
Approved by
Signature-Procurement Manager/Director(OPTIONAL)
APPROVAL TYPE:
❑ Administrative ❑ Administrative-BCC Report X BCC Stand-Alone ES(BCC Approval Required)
BCC APPROVAL
ATTEST:
Crystal K kin ufi�ftrik• e Circuit Court BOARD OF COUNTY COMMISSIONERS
,
df h
and Cot'mpirol s� �x''�. , ,;;‘�� COLLIER COUNTY, FLORIDA
(11
By. By. , ..�
't . alb' . r Burt L. Saunders ,Chairman
Dated: •
.,t
Attest at( airman s Date: L I ZS/G✓
signature only. ra�G�
(SEAL) Agenda# IL v I
rov d orm and Leg 't
De ty County Attorney
Colleen M Ereo-Q—
Print Name
Page 4 of 4
Change Order Form(2023_ver.1)
CAS
16B9
Christine Arnold
From: Andrew Miller
Sent: Thursday, February 6, 2025 4:55 PM
To: Christopher Darco; Christine Arnold; Maria Becerra
Cc: Jay Ahmad
Subject: FW: Explanation of lump sum item increase
Here's ET's explanation of the cost increase associated with the Lump Sum items for survey,turbidity monitoring,and
maintenance of traffic.I agree with their logic.
Andrew Miller P.E.
Manager-Coastal Management Program fr'N
•
Transportation Engineering —�-- ;
Office:239-252-2922 C011 iC'.r LOU nt
lag E3
Andrew.MillerAcolliercountyfl.gov
From: Chris Gehring<cg@earthtechenterprises.com>
Sent:Thursday,February 6, 2025 4:49 PM
To:Andrew Miller<Andrew.Miller@colliercountyfl.gov>
Cc:Christopher Darco<Christopher.Darco@colliercountyfl.gov>; Ben Figley<Ben@earthtechenterprises.com>
Subject: Explanation of lump sum item increase
EXTERNAL EMAIL:This email is from an external source. Confirm this is a trusted sender and use extreme
caution when opening attachments or clicking links.
Gentlemen.All bid tab items for the additional sand volume on park Shore Beach project Have been increased
proportionately with the sand volume increase.These lump sum items are all tasks that are performed daily. The import
sand is limited to a 4500 ton per day average.Therefore,there is no opportunity to increase production and shorten the
contract time. All items and days are directly tied to the tonnage import of 4500 per day. For example, if the sand
volume increases 50%the survey item and M.O.T item will increase 50%along with all other bid tab items. Excluding
Mobilization which remained at the original price since we are already on the project. If you need additional
explanation,feel free to reach out directly to me
Thank you,
Chris Gehring
President
►
k.C.
16B9
EARTH TECH
ENTERPfISES
6180 Federal Court
Fort Myers, Florida
cg@earthtechenterprises.com
EarthTechEnterprises.com
Under Florida Law, e-mail addresses are public rec:,rds. i' ,:rr tic' not ; :nt your e-mail address released in response to a
public records request, do not send electronic mail to this ln,;tead, contact this office by telephone or in writing.
2
CAO)
16B9
Transportation Management Services
WORK DIRECTIVE CHANGE
CONTRACT#/PROJECT NAME: 24-8292 Park Shore Renourishment CHANGE# I
DATE OF ISSUANCE: January 9,2025 EFFECTIVE DATE: January 9,2025
OWNER: Collier County Board of Commissioners PROJECT#: 90067
CONTRACTOR: Earth Tech Enterprises, Inc. ENGINEER/DESIGN
PROFESSIONAL: APTIM Environmental and Infrastructure,I..LC,
You are directed to proceed promptly with the following change(s):
Description:
• Modify the bid quantity for item 2,"Horizon Way Access:Transport, Fill Placement.Grading,and Sand"from 167,700 Tons
to 312,000 Tons
• Adjust price for item 2 based on the adjusted volume at the original unit price of unit price of$18.90i'1N,or 312,000 X
$18.90=$5,896,800
• Adjust Lump Sum price for items 3,4,and 5 on a pro-rata bask at a ratio 0f(312.000/167,700)
3.Turbidity Monitoring:$40,930 4.Surveys:$325,581 5.Maintenance of Traffic(MOT)and Weight Ticket Tracking:
S208,372
Total new contract amount:$6,556,683
• Adjust contract time for days to substantial completion to 90 days,or April 2,2025.
Purpose of Work Directive Change: Sand volume increase is due to significant erosion from Hurricanes
Debby, Helene, and Milton during the summer of 2024.
Attachments: A PTTM pre-construction vs,design volume table
If a claim is made that the above change(s)have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
• Unit Prices ❑ Contractor's records
® Lump Sum [; kngineer's record
❑ Other Q Other based on sand supply rate from mine
Estimated increase(decrease) in Contract Price Estimated change in Contract Time:
$2,993,153.00 Increase by 45 calendar days.
RECOMMENDED: AUTHORIZED:
Digitally signed by Sharp, Digitally signed by
"jC°I� MitlerAndrew""tiler""drew
Sharp, I\IICOIe0 13:2 .050to By: 1110545O By: 09 53:23�OS'00'
Engineer Owner's Representative
AO )
16B9
COLLIER COUNTY-2024 PARK SHORE RENOURISTIM ENT
PRE-cONS'IRIIC 1 ION VOLUMIi UPDATE
J,inwlry 2025
PROFILE EFFECTIVE ORIGINAL DESIGN ORIGINAL DESIGN PRE-CONSTRUCTION PRE-CONSTRUCTION
NUMBER LENGTH VOLUME TONNAGE VOLUME TONNAGE
(FT) (CY) (TONS) (CY) (TONS)
R-43+600(Taper) 400 1,70D 2.550 5,000 7,500
R-44 521 4,500 6,750 13,00D 19,500
R-45 1,078 15,200 22,800 33,900 50,850
R-46 1,040 14,800 22.200 15,700 23,550
R-47 953 2,800 4,200 7,300 10,950
RA8 996 3,700 5.550 10,000 15.000
R-49 1,077 7,600 11.400 13,100 19,650
1-50 1,208 3,600 5,400 18,700 28,050
R-51 1,108 8,500 12.750 16,700 25.050
R-52 967 33,300 49,950 39,300 58,950
R-53 1,060 13,900 20,850 30,100 45,15D
R-54 535 1,600 2,400 3,800 5,700
R-54+400(Taper) 400 600 900 1,400 2,100
TOTAL 11,342 111,800 167,700 _ 208,000 - 312�000 I
f CAS}
16B9
AFFIDAVIT REGARDING LABOR AND SERVICES
Effective July 1, 2024, pursuant to§787.06(13), Florida Statutes,when a contract Is executed, renewed, or extended
between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the
governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under
penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services.
Nongovernmental Entity's Name: E/J g T-ci 1 CCp1 EN-it 2 PP TS C S -:j,.t L
Address: 618o FE0t2A-L LovP'T Fonr M-IG1.SI L. 33"10S
Phone Number: 3'1 914 _L 1 3
Authorized Representative's Name: i,v r LlrA M G rrrCE J fz
Authorized Representative's Title: V Q , In F. A CC TO Z
Email Address: CGe tARiktC:cV\ trN rC. 2fR TS E S (d "\
AFFIDAVIT
I, Wf1t< .,,., Cr' Pr'-c.L Jr (Name of Authorized Representative),as authorized representative attest
that tiiiai N TCc'tt 4'N 1ep- P t-r (,t, r'( ame of Nongovernmental Entity)does not use coercion for labor or
services as defined in§787.06, Florida Statutes.
Under penalty f perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true.
//; '1 " r,?— (r -) v ew r
(Slgnatu a of authorized representative) Date
STATE OF r Loft rnA
COUNTY OF - E C
Sworn to(or affirmed)and subscribed before me, by means of 0 physical presence or 0 online notarization this
1/ day of FF.b ,e-.c , 20t5 , by l,.4J/44.,,, G-Pr,&_.? (Name of Affiant),who produced their
as identification or are personally known to me.
'- !"//'u'/��� ✓v-� �XV- ';u^�.,, JOHN J ECKERLE III
Nor£ar Public C tr.�� f;' NotaryPublic State of Floriday frCommssionNHH 604425��' My Comm.Expires Dec 21,1026
JR-/i.,/ -$". ' Bonded through National Notary Assn.
Commission Expires
Personally Known ®OR Produced Identification CO
Type of Identification Produced:
CONTRACT,RENEWAL,OR EXTENSION REQUEST FORM version:202c)CAO