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06/06/2024 MinutesHeritage Bay Community Development District Inframark, Community Management Services 11555 Heron Bay Boulevard, Suite 201, Coral Springs, Florida 33076 Tel. (954) 282-0070 DATE: February 17, 2025 TO: Mr. Derek Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Janice Swade Lead District Administrative Assistant RE: Minutes of the June 6, 2024 Meeting, as Approved at the July 11, 2024 Meeting Enclosed for your records is a copy of the minutes and corresponding attachments from the above referenced meeting of the Heritage Bay Community Development District, which are to be kept on file for public access. Enclosure Cc: Mr. Gregory Urbancic gurbancic@cyklawfirm.com MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held Thursday, June 6, 2024 at 9:00 a.m. at the Heritage Bay Clubhouse, located at 10154 Heritage Bay Boulevard, Naples, Florida 34120. Present and constituting a quorum were: Edwin Hubbard Chairperson F. Jack Arcurie Vice Chairperson Steven Bachenberg Assistant Secretary Allen Soucie Assistant Secretary Also present were: Justin Faircloth District Manager Isamar SanJuan CPH (Via Phone) Bailey Hill SOLitude Lake Management Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda The following item was requested to be added to the Agenda: • Lake 15 Homeowner Issue as Item 8B. There being no further additions, corrections or deletions, On MOTION by Mr. Arcurie, seconded by Mr. Bachenberg, with all in favor, the Agenda for the Meeting was approved, as amended. (4- 0) June 6, 2024 Meeting Heritage Bay CDD 2 THIRD ORDER OF BUSINESS Public Comments on Agenda Items There being no members of the public present, the next order of business followed. FOURTH ORDER OF BUSINESS Engineer’s Report A. SFWMD Permit Status Review Update B. CPH Investigation and Recommendation of Optimal PH Levels Mr. SanJuan did not have updates on these items from Mr. Lopez. C. Discussion of Addendum to Agreement with CPH Consulting On MOTION by Mr. Bachenberg, seconded by Mr. Soucie, with all in favor, the Addendum to the Agreement with CPH Consulting for Water Quality Monitoring Events for September 2024 and March 2025, was approved. (4-0) FIFTH ORDER OF BUSINESS SOLitude Lake Management A. Monthly Inspections and Service Reports Ms. Hill reviewed her report with the Board. • Ms. Hill noted that Mr. Mason Maher would be present at the next meeting along with additional staff members. • Mr. Hubbard noted that the July inspection needed to be rescheduled. • Mr. Hubbard requested that Ms. Hill ensure SOLitude items are submitted timely so they can be included in the agenda package. SIXTH ORDER OF BUSINESS Legal Update A. Required Ethics Training and Updates from Supervisors • The Board discussed the need to complete the Ethics Training requirement by the end of the year. • Mr. Faircloth discussed a new requirement that had recently taken effect, and noted he would distribute any further information once any memorandums came out regarding new legislation. June 6, 2024 Meeting Heritage Bay CDD 3 SEVENTH ORDER OF BUSINESS Old Business A. Project Planning 2024 i. Joint CDD and Club Projects for Summer 2024 a. Lake 1 – North Lake Bank b. Lake 21/Oak 22 Tee Timing of Lake Bank Sodding ii. Update on 2024 CDD Projects a. CDD Planned Drainage Installations Update b. Status of Planned CDD Lake Bank Rebuilds iii. Club Upgrade and Drainage Project – Cart Path and Adjacent Lake Bank • Mr. Hubbard provided updates on projects, specifically those associated with Gator Bay Court, Escambia Bay Court, and those involving Terrace IV and Veranda IV. B. Status of Memorandum – Lake 19 Cart Path On MOTION by Mr. Hubbard, seconded by Mr. Bachenberg, with all in favor, the Proposal dated June 5, 2024 from CSEI in the amount of $2,175 to repair the Lake 19 Cart Path and install a new drain, was approved. (4-0) EIGHTH ORDER OF BUSINESS New Business A. Mobilization of Supervisors Lakes Review in Event of Major Storm • Mr. Hubbard discussed a request for Supervisors to review any damage to the stormwater system after a storm event. B. Lake 15 Homeowner Issue On MOTION by Mr. Bachenberg, seconded by Mr. Soucie, with all in favor, installation of additional drainage on Lake 15 in an amount not to exceed $2,100 at the Chairperson’s discretion was approved, and District Counsel was authorized to prepare an appropriate agreement associated with the installation. (4-0) NINTH ORDER OF BUSINESS Manager’s Report A. Approval of the Minutes of the May 2, 2024 Meeting Mr. Faircloth presented the Minutes of the May 2, 2024 Meeting, and requested any additions, corrections or deletions. There being none, June 6, 2024 Meeting Heritage Bay CDD 4 On MOTION by Mr. Arcurie, seconded by Mr. Soucie, with all in favor, the Minutes of the May 2, 2024 Meeting were approved, as presented. (4-0) B. Acceptance of Financial Reports as of April 30, 2024 There being no comments or questions, On MOTION by Mr. Arcurie, seconded by Mr. Bachenberg, with all in favor, the Financial Reports as of April 30, 2024 were accepted. (4-0) C. Field Manager and Supervisors’ Quarterly – Next Review July 12, 2024 • Mr. Faircloth noted he would reschedule the July inspection date. D. Lake Management Assessment – Potential Projects Tracking Sheet • Mr. Hubbard discussed the Tracking Sheet, and the need for it to be updated as work is completed. E. Review and Discussion of Action Items on District Manager’s May 2, 2024 “Open Items” Report Mr. Faircloth reviewed the Report with the Board and answered questions on various items. • Mr. Hubbard noted the need for Mr. Faircloth to follow up on all items to ensure vendors were prepared for the meetings. F. Presentation of Finalized Fiscal Year 2025 Budget i. Consideration of Resolution 2024-03, Approving Budget and Setting Public Hearing There being no comments or questions, On MOTION by Mr. Hubbard, seconded by Mr. Arcurie, with all in favor, Resolution 2024-03, Approving the Budget for Fiscal Year 2025 and Setting a Public Hearing Thereon Pursuant to Florida Law, to be held Thursday, September 5, 2024 at 9:00 a.m. at the Heritage Bay Clubhouse, located at 10154 Heritage Bay Boulevard, Naples, Florida 34120, was adopted. (4-0) TENTH ORDER OF BUSINESS Supervisor Comments • Mr. Bachenberg asked questions regarding lake management. ELEVENTH ORDER OF BUSINESS Chairperson Comments Mr. Hubbard discussed the following items: