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Agenda 02/11/2025 Item #16C 2 (Awarding ITB Contract #24-8320 for the North County Regional Water Treatment Plant Raw Water Feedline Rehab Phase 1 & 2 to RF Environmental Services, Inc.)2/11/2025 Item # 16.C.2 ID# 2025-240 Executive Summary Recommendation that the Board of County Commissioners, as ex-officio the Governing Board of the Collier County Water-Sewer District, award Invitation to Bid (ITB) No. 24-8320, “North County Regional Water Treatment Plant (NCRWTP) Raw Water Feedline Rehab Phase 1 and Phase 2,” to RF Environmental Services, Inc., in the amount of $2,739,000, approve an Owner’s Allowance of $110,000 for Phase 1 and $150,000 for Phase 2, and authorize the Chairman to sign the attached Agreement. (Project 71066) OBJECTIVE: To replace the raw water feed piping that supplies the nanofiltration treatment process at the North County Regional Water Treatment Plant (“NCRWTP”) and ensure system reliability, sustainability, and meet customer demand. CONSIDERATIONS: The Collier County Water Sewer District ("CCWSD") has established GIS-based integrated Enterprise Asset Management ("EAM") where assets are routinely evaluated and conditions in the field updated by Operations Divisions and, when appropriate, they are listed under the Capital Improvements Plan ("CIP") for Engineering and Project Management to implement the soonest possible. CCWSD EAM drives the priorities for investment in our Critical Infrastructure where replacements, re-habilitations, and repairs are planned and implemented prior to failure (Cat Red-F and Red-E) that would result in Utility Service outages and negative customer service impact. The Engineering and Project Management Division of the Public Utilities Department has completed QA/QC and programmed this project. The NCRWTP comprises two water treatment processes: nanofiltration and reverse osmosis. The initial phase, nanofiltration, was completed in 1993, comprising six skids that produce 12 million gallons per day (“MGD”) of potable water. The reverse osmosis process was completed in 1999, consisting of four skids that produce 8 MGD of potable water. The existing raw water feed piping supplying the nanofiltration process is nearing the end of its useful life. This project entails the replacement of the existing fiberglass piping with an upgraded stainless-steel piping, which will significantly extend its useful life. The project is structured in two phases due to the limited duration of construction, which coincides with the utility’s off-season. Plant shutdowns up to 48 hours will be necessary during construction. Therefore, construction will be conducted during the months of lowest water demand. Historically, this period commences in April and concludes in late November. Consequently, Phase 1 will be executed this year, while Phase 2 will take place in 2026. This item is consistent with the Infrastructure and Asset Management element of the Collier County Strategic Plan objectives. On October 4, 2024, the Procurement Services Division issued ITB No. 24-8320, seeking construction services for the NCRWTP Raw Water Feedline Rehab project. The due date was extended once for a total of seven additional days due to Hurricane Milton. The County received two bids by the November 25, 2024, deadline as summarized below: Company Name City County State Amount Responsive/ Responsible RF Environmental Services, Inc. Oakland Park Broward FL $2,739,000 Yes/Yes Razorback, LLC Tarpon Springs Pinellas FL $3,154,000 Yes/Yes Staff reviewed the two bids received and found both bidders responsive and responsible, with RF Environmental Services, Inc. (“RFES”) as the lowest, responsive, and responsible bidder. Staff recommends the contract be awarded to RFES in its low bid amount of $2,739,020. In addition to the total bid amount, staff has allocated an Owner’s Allowance of $110,000 for Phase 1 and $150,000 for Phase 2, for unforeseen site conditions that might be encountered during construction, which will also be included in the Purchase Order. Use of the allowance will be only as directed by the County, if necessary, with proper supporting documentation to be submitted by the contractor for any additional work Page 1785 of 3773 2/11/2025 Item # 16.C.2 ID# 2025-240 that is authorized and performed under the allowance. The County’s engineering consultant, Jacobs, Inc., evaluated the bids and determined that RFES met all the qualifications required for this project and submitted the lowest, responsive, and responsible base bid. RFES’s bid is approximately 26% below Jacobs’s $3,710,000 opinion of probable cost for the work. RFES has provided services in Florida since 2016 and has performed work for other Florida municipalities. Staff recommends that the Board award RF Environmental Services, Inc., the attached Agreement in the amount of $2,739,000, and approve the Owner’s Allowance in the amount of $110,000 for Phase 1 and $150,000 for Phase 2. FISCAL IMPACT: The source of funding is the Water User Fees Capital Fund (4012). Funding is available in project 71066. GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. —SRT RECOMMENDATIONS: Recommendation that the Board of County Commissioners, as ex-officio the Governing Board of the Collier County Water-Sewer District, award Invitation to Bid No. 24-8320, “North County Regional Water Treatment Plant (NCRWTP) Raw Water Feedline Rehab Phase 1 and Phase 2,” to RF Environmental Services, Inc. in the amount of $2,739,000, approve an Owner’s Allowance of $110,000 for Phase 1 and $150,000 for Phase 2, and authorize the Chairman to sign the attached Agreement. (Project Number 71066) PREPARED BY: Tom Sivert, P.E., Project Manager III Licensed, Public Utilities Engineering and Project Management Division ATTACHMENTS: 1. 24-8320 Insurance Appr_RF Environmental 2. 24-8320 NORA Signed 3. 24-8320_VS_RF Environmental Services Contract 4. 24-8320 Bid Tabulation 5. 24-8320 DELORA Letter Page 1786 of 3773 INSURANCE REQUIREMENTS COVERSHEET Project Name Vendor Name Solicitation/Contract No. Attachments Risk Approved Insurance Requirements Risk Approved Insurance Certificate(s) Comments Attachments Approved by Risk Management Division Approval: Raw Water Feedline Rehab Phase 1 & 2 RF Environmental Services, Inc 24-8320 The COI is in compliance. 4 4 GonzalezGre ily Digitally signed by GonzalezGreily Date: 2025.01.14 08:40:39 -05'00' Page 1787 of 3773 Page 1788 of 3773 Page 1789 of 3773 Page 1790 of 3773 Notice of Recommended Award Solicitation: 24-8320 Title: NCRWTP Raw Water Feedline Rehab Phase 1 and 2 Due Date and Time: November 25, 2024, at 3:00 PM EST Respondents: Company Name City County State Final Ranking Responsive/Responsible RF Environmental Services, Inc. Ft. Lauderdale Broward FL $2,739,000.00 Yes/Yes Razorback LLC Tarpon Springs Pinellas FL $3,154,000.00 Yes/Yes Utilized Local Vendor Preference: Yes No N/A Recommended Vendor(s) For Award: On October 4, 2024, the Procurement Services Division issued Construction Invitation to Bid (ITB) No. 24-8320, “NCRWTP Raw Water Feedline Rehab Phase 1 and 2”, to two thousand three hundred and fifty-eight (2,358) vendors. The ITB was advertised for a total of fifty-two (52) days. Nine hundred and twenty-one (921) vendors viewed the bid package, and the County received two (2) bids by the November 25, 2024, submission deadline. Staff reviewed the bids received, and all bidders were deemed responsive and responsible, with minor irregularities. Staff determined that RF Environmental Services, Inc., is the lowest responsive and responsible bidder. Staff recommends the contract be awarded to RF Environmental Services, Inc., the lowest responsive and responsible bidder, for a total bid amount of $2,739,000.00. In addition to the total bid amount, staff has allocated $110,000.00 for Phase 1 and $150,000.00 for Phase 2 in Owner’s Allowance, for Owner’s use as directed. Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Srnka Date Docusign Envelope ID: 9EB8EA1F-079B-42B0-B488-B50A8CB12FF7 12/19/2024 12/19/2024 12/19/2024 Page 1791 of 3773 Page 1792 of 3773 Page 1793 of 3773 Page 1794 of 3773 Page 1795 of 3773 Page 1796 of 3773 Page 1797 of 3773 Page 1798 of 3773 Page 1799 of 3773 Page 1800 of 3773 Page 1801 of 3773 Page 1802 of 3773 Page 1803 of 3773 Page 1804 of 3773 Page 1805 of 3773 Page 1806 of 3773 Page 1807 of 3773 Page 1808 of 3773 Page 1809 of 3773 Page 1810 of 3773 Page 1811 of 3773 Page 1812 of 3773 Page 1813 of 3773 Page 1814 of 3773 Page 1815 of 3773 Page 1816 of 3773 Page 1817 of 3773 Page 1818 of 3773 Page 1819 of 3773 Page 1820 of 3773 Page 1821 of 3773 Page 1822 of 3773 Page 1823 of 3773 Page 1824 of 3773 Page 1825 of 3773 Page 1826 of 3773 Page 1827 of 3773 Page 1828 of 3773 Page 1829 of 3773 Page 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1941 of 3773 Page 1942 of 3773 Page 1943 of 3773 Page 1944 of 3773 Page 1945 of 3773 Page 1946 of 3773 Project Manager: Tom Sivert Procurement Strategist: Rita Iglesias Notifications Sent: 2,358 Viewed: 921 Bids Received: 2 RF Environmental Services, Inc.Razorback LLC ENGINEER ITEM NO DESCRIPTION QUANTITY Units TOTAL TOTAL TOTAL 1 General Requirements and Conditions/Mobilization/Demobilization (Phase 1)1 LS 200,000.00$ 177,000.00$ 75,000.00$ 2 Procurement and installation of a new static mixer, and associated piping, in chemical injection vault as shown on the plans as well as disinfection prior to use.1 LS 450,000.00$ 422,000.00$ 225,000.00$ 3 Mobilization and demobilization of Phase 1 temporary by-pass piping, disinfection prior to use and disposal of associated materials at completion.1 LS 250,000.00$ 313,000.00$ 350,000.00$ 4 Demolition and replacement of raw water line from the chemical injection vault to the wall of the process building, disinfection prior to use, refurbishment of area including sodding, and disposal of associated demolished materials. 1 LS 269,000.00$ 167,000.00$ 165,000.00$ 5 Refurbishment of the concrete encased portion of the raw water line using a specialty composite material and disinfection prior to use.1 LS 200,000.00$ 354,000.00$ 110,000.00$ 6 Demolition and replacement of the raw water line in the pipe trench inside the process area from the connection to the concrete encased portion of rehabilitated raw water line to the connection points with five cartridge filters and disposal of associated demolished materials. 1 LS 320,000.00$ 407,000.00$ 685,000.00$ 1,689,000.00$ 1,840,000.00$ 1,610,000.00$ 7 General Requirements and Conditions/Mobilization/Demobilization (Phase 2)1 LS 150,000.00$ 136,000.00$ 85,000.00$ 8 Mobilization and demobilization of Phase 2 temporary by-pass piping including disinfection prior to use and disposal of associated materials at completion.1 LS 200,000.00$ 315,000.00$ 400,000.00$ 9 Demolition and replacement of raw water line from the exit of the cartridge filters to the influent of the NF pump cans (six connection points) inclusive of supports, connections, disinfection as well as reinstallation of sensor and disposal of associated demolished materials. 1 LS 700,000.00$ 863,000.00$ 1,615,000.00$ 1,050,000.00$ 1,314,000.00$ 2,100,000.00$ 2,739,000.00$ 3,154,000.00$ 3,710,000.00$ RF Environmental Services, Inc.Razorback LLC Yes/No Yes/No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes *Yes Yes *Yes Yes Yes *No Yes Yes Yes Yes Yes Yes Yes Yes *Minor Irregularity NCRWTP RAW WATER FEEDLINE REHAB PHASE 1 AND PHASE 2 CONSTRUCTION ITB No. 24-8320 BID TABULATION Basis of award shall be the Total Bid Price inclusive of Phase 1 and Phase 2 bid items (sum of bid items 1 through 9). *Staff has allocated an Owner's Allowance for Phase 1 annd for Phase 2 work. The Owner's Allowance for Phase 1 is $110,000 and the Owner's Allowance for Phase 2 is $150,000 ‐ for Owners Use as Directed. These Allowances will be used only at the Owner's direction to accomplish work due to unforeseen conditions and/or as directed by the Owner. Inclusion of the Allowance as part of the Contract Price is not a guarantee that the Contractor will be paid any portion of the full amount of the Allowance. Expenditures of Owner's Allowance will be made through Change Order with proper documentation of Time and Materials supporting the change. Phase 2 Raw Water Line Refurbishment Bid items include all items described in the Summaries of Work and Measurement and Payment specifications for Phase 1 and Phase 2 work as shown on the attached Drawings and Exhibits with no substitutions or limitations. Sum of Phase 2 Bid Items 7 through 9: Sum of Phase 1 Bid Items 1 through 6: TOTAL BID AMOUNT (Phase 1 & 2): Phase 1 Raw Water Line Refurbishment Statement of Experience of Bidder (Form 5) Trench Safety Act Acknowledgement (Form 6) Bid Bond (Form 7) Insurance and Bonding Requirements (Form 8) Conflict of Interest Affidavit (Form 9) Bid Schedule Bid Response Form (Form 1) Contractors Key Personnel Assigned to Project - (Form 2) Material Manufacturers (Form 3) List of Major Subcontractors (Form 4) SunBiz License Vendor Declaration Statement (Form 10) Immigration Affidavit Certification (Form 11) Addendums (5) E-Verify W-9 Opened By: Rita Iglesias Witnessed By: Barbara Lance Date: 11/26/2024 3:00 PM Page 1947 of 3773 ÌèåàÛÙêä×ãÛEŽƌƚŚŽƵŶƚǇZĞŐŝŽŶĂůtĂƚĞƌdƌĞĂƚŵĞŶƚWůĂŶƚZĂǁ tĂƚĞƌ&ĞĞĚůŝŶĞZĞŚĂďWŚĂƐĞϭĂŶĚϮ ÌèåàÛÙêÊå!% ÏëØàÛÙêÀÛéßÝäÁäêßêïÈÛêêÛèåÜÎÛÙåããÛäÚÛÚ½í×èÚ ÀÛ×èÉéÅÝâÛéß×é ŝĚƐǁĞƌĞƌĞĐĞŝǀĞĚĨŽƌƚŚĞĂďŽǀĞͲƌĞĨĞƌĞŶĐĞĚƉƌŽũĞĐƚďǇŽůůŝĞƌ ŽƵŶƚǇŽŶEŽǀĞŵďĞƌϮϱ͕ϮϬϮϰ͘:ĂĐŽďƐŚĂƐĐŽŵƉůĞƚĞĚŽƵƌƌĞǀŝĞǁŽĨ ƚŚĞďŝĚƐƵďŵŝƩĞĚďǇƚŚĞůŽǁĞƐƚďŝĚĚĞƌĨŽƌƚŚŝƐƉƌŽũĞĐƚ͕ĂŶĚǁĞĂƌĞ ƉůĞĂƐĞĚƚŽƉƌŽǀŝĚĞƚŚĞĨŽůůŽǁŝŶŐĂǁĂƌĚƌĞĐŽŵŵĞŶĚĂƟŽŶ͘ dŚĞƐĐŽƉĞŽĨƚŚĞEŽƌƚŚŽƵŶƚǇZĞŐŝŽŶĂůtĂƚĞƌdƌĞĂƚŵĞŶƚWůĂŶƚZĂǁ tĂƚĞƌ&ĞĞĚůŝŶĞZĞŚĂďWŚĂƐĞϭĂŶĚϮƉƌŽũĞĐƚŝŶĐůƵĚĞƐĚĞŵŽůŝƟŽŶ ĂŶĚƌĞƉůĂĐĞŵĞŶƚŽĨƌĂǁǁĂƚĞƌůŝŶĞƐƚŽďĞĐŽŵƉůĞƚĞĚƵŶĚĞƌƚǁŽ ƐĞƉĂƌĂƚĞƉƌŽũĞĐƚƉŚĂƐĞƐ͘ ŽůůŝĞƌŽƵŶƚǇWƌŽĐƵƌĞŵĞŶƚ͛ƐƌĞǀŝĞǁŽĨƚŚĞďŝĚƚĂďƵůĂƟŽŶƐ ĚĞƚĞƌŵŝŶĞĚƚŚĂƚƚŚĞĂƉƉĂƌĞŶƚůŽǁďŝĚĚĞƌŝƐZ&ŶǀŝƌŽŶŵĞŶƚĂů ^ĞƌǀŝĐĞƐ/ŶĐ͘;Z&ŶǀŝƌŽŶŵĞŶƚĂůͿǁŝƚŚĂďŝĚŝŶƚŚĞĂŵŽƵŶƚŽĨ ΨϮ͕ϳϯϵ͕ϬϬϬ͘ϬϬ͘:ĂĐŽďƐǁĂƐƉƌŽǀŝĚĞĚƚŚĞďŝĚƐĐŚĞĚƵůĞĨŽƌZ& ŶǀŝƌŽŶŵĞŶƚĂůĂŶĚĨŽƵŶĚZ&ŶǀŝƌŽŶŵĞŶƚĂů͛ƐďŝĚŝƐĂƉƉƌŽǆŝŵĂƚĞůǇ ϮϮйůŽǁĞƌƚŚĂŶƚŚĞŶŐŝŶĞĞƌ͛ƐKƉŝŶŝŽŶŽĨWƌŽďĂďůĞŽŶƐƚƌƵĐƟŽŶ ŽƐƚ;KWͿŽĨΨϯ͕ϱϭϱ͕ϬϬϬ͘ ZĞĨĞƌĞŶĐĞƐǁĞƌĞƉƌŽǀŝĚĞĚ͕ĂŶĚƚŚĞĐŽŵƉůĞƚĞĚsĞŶĚŽƌZĞĨĞƌĞŶĐĞ ŚĞĐŬ>ŽŐƐĨŽƌƚŚƌĞĞŽĨƚŚĞĮǀĞƉƌŽǀŝĚĞĚƌĞĨĞƌĞŶĐĞƐĂƌĞĂƩĂĐŚĞĚ ŚĞƌĞƚŽ͘dŚĞƉƌŽũĞĐƚƌĞĨĞƌĞŶĐĞƐƉƌŽǀŝĚĞĚďǇZ&ŶǀŝƌŽŶŵĞŶƚĂůǁĞƌĞ ĂůůĐŽŶƚĂĐƚĞĚďǇ:ĂĐŽďƐ͕ĂŶĚĂůůƌĞƐƉŽŶĚĞĚƉŽƐŝƟǀĞůǇ͘:ĂĐŽďƐ ĚĞƚĞƌŵŝŶĞĚƚŚĞƌĞĨĞƌĞŶĐĞƐĐŽŶƚĂŝŶƐƵĸĐŝĞŶƚƌĞůĞǀĂŶƚĞǆƉĞƌŝĞŶĐĞ ǁŝƚŚƐŝŵŝůĂƌƉƌŽũĞĐƚƐƚŽĚĞŵŽŶƐƚƌĂƚĞƚŚĞƌĞƋƵŝƌĞĚƐƵĐĐĞƐƐĨƵů ĞǆƉĞƌŝĞŶĐĞƚŽĐŽŵƉůĞƚĞƚŚĞƉƌŽũĞĐƚ͘dŚƌŽƵŐŚƚŚĞƉƌŽũĞĐƚƐůŝƐƚĞĚ ƚŚĞǇŵĞƚĞĂĐŚŽĨƚŚĞƐƉĞĐŝĂůƋƵĂůŝĮĐĂƟŽŶƐ͕ƐĞĞĂƩĂĐŚĞĚůŽŐƐĨŽƌĨƵůů ŝŶĨŽƌŵĂƟŽŶ͘/ŶĂĚĚŝƟŽŶƚŽƚŚĞƚŚƌĞĞƉƌŽũĞĐƚƐƌĞĨĞƌĞŶĐĞĚŝŶƚŚĞ ĂƩĂĐŚĞĚŵƵůƟƉůĞhƟůŝƟĞƐŝŶĚŝĐĂƚĞĚƚŚĞǇĞŝƚŚĞƌŚĂĚŽƚŚĞƌƐƵĐĐĞƐƐĨƵů ƉƌŽũĞĐƚƐ͕ŽƌĐƵƌƌĞŶƚƐƵĐĐĞƐƐĨƵůƉƌŽũĞĐƚƐŽƌďŽƚŚ͕ǁŝƚŚZ& ŶǀŝƌŽŶŵĞŶƚĂů͘ tŚŝůĞƚŚĞŶŐŝŶĞĞƌŚĂƐŶŽƚǁŽƌŬĞĚǁŝƚŚZ&ŶǀŝƌŽŶŵĞŶƚĂůŝŶƚŚĞ ƉĂƐƚ͕ƚŚĞŝƌŶĂŵĞŚĂƐďĞĞŶŵĞŶƟŽŶĞĚǁŚĞŶĚŝƐĐƵƐƐŝŶŐƋƵĂůŝƚǇƐŵĂůů ÀÛÙÛãØÛè! ½êêäÎßê×ÅÝâÛéß×é ÌèåÙëèÛãÛäêÏêè×êÛÝßéê ¿åââßÛè¿åëäêïÌèåÙëèÛãÛäê ÏÛèìßÙÛé &"Ð×ãß×ãßÐè×ßâÁ×éê Ê×æâÛéÂÈ !" # Æ×ÙåØéÁäÝßäÛÛèßäÝÃèåëæ "%ÌÛâßÙ×ä¾×ï¾åëâÛì×èÚ ÏëßêÛ"" Ê×æâÛéÂÈ !% ÑäßêÛÚÏê×êÛé Ðk &"&#$" Âk &"&#"$& íííà×ÙåØéÙåã Page 1948 of 3773 À×êÛÀÛÙÛãØÛè! 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