Backup Documents 01/14/2025 Item #16B10 1 6 B 1 4
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingjines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
JAMIE KHAWAJA Transportation Engineering �: -" 1" 01/15/2025
2.
3. County Attorney Office County Attorney Office J)),/.2.
4. BCC Office Board of County Commissioners fi 1 I '�'
5. Minutes and Records Clerk of Court's Office 1
1045_
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff JAMIE KHAWAJA Phone Number 239 253 0354
Contact/Department
Agenda Date Item was 01/14/2025 Agenda Item Number 16.B.10
Approved by the BCC
Type of Document(s) 33563 TIGER GRANT CO #3 Number of Original 1
Attached Documents Attached
PO number or account
number if document is 4500216796
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. Initial) Ap licable)
1. Does the document require the chairman's signature?(stamped unless otherwise stated) JAK I
2. Does the document need to be sent to another agency for additional signatures? If yes, ❑
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. I v I
3. Original document has been signed/initialed for legality. (All documents to be signed by
the Chairman,with the exception of most letters,must be reviewed and signed by the Y I JAK ❑
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney71
I i 1
Office and all other parties except the BCC Chairman and the Clerk to the Board. I� 1
5. The Chairman's signature line date has been entered as the date of BCC approval of the Z JAK ❑
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's 71 JAK ❑
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a '•
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 1/14/25 and all changes made during N/A
the meeting have been incorporated in the attached document. The County Attorney 7 JAK an optio
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the 5 an option for
Chairman's signature. his line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21
1 6B 10
Cott- County
Procurement Services Change Order Form
Contract# 20-7811 CO#03 PO# 4500216796 Project#: 33563
Project Name: Immokalee Area Improvements-Tiger Grant(Design Build)
Contractor/Consultant Name: Quality Enterprises USA Inc.(QE)
Select One: Q Contract Modification(Construction or Project Specific) ❑Work Order Modification
Project Manager Name: Jamie Khawaja Division Name: Transportation Engineering Services
Original Contract/Work Order Amount $22.869.280.20 02/08/2022:11B Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount $22,886.668.04 11/12/2024,16.8.11 Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount S22.866.658.04 01/16/2024 SAP Contract Expiration Date(MASTER)
Dollar Amount of this Change $a.00 0.08% Total%Change from Original Amount
Revised Contract/Work Order Total $22,886,658.04 0.00% %Change from Current BCC Approved Amount
Total Cumulative Changes $17,377.84 0.00% %Change from Current Amount
Notice to Proceed 03/16/2022 Original NTP 800 Original Final 05/24/2024 Last Final 03/21/2025
Date #of Days Completion Date Approved Date
#of Days Added 67 Revised Final Date 05/27/2025 Current Substantial Completion Date 01/20/2025
(includes this change) (if applicable)
Provide responses after each question in box below (Responses should be brief and specific). Attach additional information and/or
documentation from the Design Professional and/or Contractor, if needed, with your submission of this Change Order and complete
summary on next page. Check all that apply to this Change Order request:El Add Time; ❑Add funds;0 Use of Allowance;
0 Modify/Delete existing Task(s); 0 Add new Task(s);0 Reallocate funds; 0 Other(must be explained in detail below)
1.) This Change Order will add sixty-seven (67)days to the contract: forty-five (45)weather& holidays
and twenty-two (22) additional days related to Hurricane Milton. Additionally, this Change Order is
correcting a typing error on Change Order No. 2, correcting the original contract amount to
$22,869,280.20 & current BCC approved amount to $22,886,658.04 as of 11/12/2024.
2.) N/A
3.) Due to the hurricane, LCEC's subcontractor was not able to complete their work related to the new
street lighting, which was holding up QE's progress on the project. The contract documents allow for
Holidays to be added when requested by the Contractor and approved by the Engineer.
4.) If not approved, the County would be in breach of the contract for not following the agreement
regarding time extensions for delays under Exhibit H Section 11. Furthermore, an error will remain on
Change Order No. 2.
Page 1 of 4
Change Order Form(2023_ver.1)
CAD
16B10
Collier County
Procurement Services Change Order Form
Contract# 20-7811 Co#03 PO# 4500216796 Project#: 33563
Project Name: Immokalee Area Improvements-Tiger Grant (Design Build)
Contractor/Consultant Name: Quality Enterprises USA Inc. (QE)
Change Order/Amendment Summary
(If additional spaces needed,attached a separate Summary page to this amendment request)
COST TIME
CO# AMD# Description Additive Deductive Days Total New Justification
(+) (-) Added Time
Add 237 Days Days needed to complete
1 237 1037 Project
CC permit fee Reimburse collier county
reimbursement & permitting fees paid by
2 +64 days $17,377.84 64 1101 subcontractor Grady Minor, &
add days needed to complete
project.
Add 67 Days Days needed to complete
3 67 1168 project
0 Check here if additional summary page/s are attached to this Change Order
Page 2 of 4
Change Order Form(2023_ver.1)
GAO
16810
Co tier County
Procurement Services Change Order Form
Contract# 20-7811 CO#03 PO# 4500216796 Project#: 33563
Project Name: Immokalee Area Improvements-Tiger Grant(Design Build)
Contractor/Consultant Name: Quality Enterprises USA Inc. (QE)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be
subject to all the same terms and conditions as contained in the contract/work order indicated above, as fully as if
the same were stated In this acceptance. The adjustment, if any, to the Contract shall constitute a full and final
settlement of any and all claims of the Contractor/Vendor/Consultant/Design Professional arising out of or related
to the change set forth herein, including claims for impact and delay costs.
Contractor/Consultant/Design Professional signature below must be from an authorized person/officer/director of
the Company or listed as the qualified licensed Professional"Project Coordinator"or Design/Engineer Professional
under the agreement. Signature authority of person signing will be verified through the contract OR through the
Florida Department of State, Division of Corporations (Sunbiz) website(https://dos.mvflorida.com%sunbiz/search/).
If the person signing is not listed, we will require signature authority by one of the listed officers/directors of the
company giving that person signature authority.
ON E•Jame.NhawryypmeeraurnyE.gm.CNNOsawmalma OU•Tramovoaun Ervkle np UMwa.OU•GMO CM TrainsportMon Erpeannp,OU•Conem.om artl
Prepared by; Date: 12/17/2024
Signature-Division Project Manager
Jamie Khawaja,Project Manager II,Transportation Engineering
Printed Name
Accepted by: Date:
Signature-Design/Engineer Professional(if applicable)
NA
Printed Name/Title/Company Name
Lou Gaudio Digitally signed by Lou Gaudio
Accepted by: Date:2024.12.17 10:33:37-05'00' Date: 12/17/2024
Signature-Contractor/ConsultantNendor
Louis Gaudio,Vice President,Quality Enterprises USA Inc.
Printed Name/Title/Company Name
Crlrirr W�Mrimn•.ew
ThomasMatthew °" "m�,.."and."" "`"""
a x .M °K"'""" 'a p o 12/17/2024
Approved by: Date:
Signature-Division Manager or Designee(Optional)
Matthew Thomas P.E.,Supervisor of Project Management,Transportation Engineering
Printed Name
AhmadJay Digitally signed by AhmadJay
Approved by: Date:2024.12.17 09:12:25-05'00' Date: 12/17/2024
Signature-Division Director or Designee(Optional)
Jay Ahmad P.E.,Division Director,Transportation Engineering
Printed Name
ScottTrinity Digitally signed by ScottTrinity
Approved by: Date:2024.12.19 14:57:52-05'00' Date:
Signature-Division Administrator or Designee(Optional)
Trinity Scott,Dept Head,Transportation Management Services Dept.
Printed Name
Page 3 of 4
Change Order Form(2023_ver.1)
CAO
16B10
Co Ter County
Procurement Services Change Order Form
Contract# 20-7811 CO# 3 PO# 4500216796 Project#: 33563
Project Name: Immokalee Area Improvements-Tiger Grant(Design Build)
Contractor/Consultant Name: Quality Enterprises USA Inc. (QE)
FOR PROCURMENT USE ONLY
FY 25 CHO Request# 544
Zimmerman Becca Digitally signed by ZimmermanBecca
Approved by: Date:2024.12.27 09:07:35-05'00'
Signature-Procurement Professional Signature/Date
Approved by:
Signature-Procurement Manager/Director(OPTIONAL)
APPROVAL TYPE:
❑ Administrative ❑ Administrative-BCC Report E BCC Stand-Alone ES(BCC Approval Required)
BCC APPROVAL
ATTEST:
Crystal K. Kinzel,dlerk of the Circuit Court BOARD OF COUNTY COMMISSIONERS
and Comptroller • COLLIER COUNTY, FLORIDA
CLriL
A
___
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Dated:-:'''. / ,.. , Burt Saunders, Chairman
`Att=s as to Chairman's
'signature only
(SEAL) Agenda# I 1 !`I/z5 J66/O
A r ed as to Fo and eg ity:
Lw
eputy County Attorney
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Print Name
4
Page 4 of 4
Change Order Form(2023_ver.1)
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QUALITY
ENTERPRISES
VIA Email
December 16, 2024
Matthew Fell
Project Administrator/Senior Inspector
Kisinger Campo & Associates
RE: Immokalee Tiger Grant Project
Collier County Project No. 33563
Time Extension Request-Inclement Weather& Holidays
Dear Mr. Fell,
Please accept this letter as a formal contract time extension request. Quality Enterprises USA, Inc
request a time extension for forty-five (45) days due to inclement weather and County observed
holidays. In addition to the forty-five (45) days, we request an additional twenty-two (22) days for
Hurricane Milton and the lingering impact it had on LCEC with their construction staff.
As recorded in the project meeting minutes and email correspondences, a total of thirty (30)
weather days and fifteen (15) holidays (5 upcoming) have been agreed upon.
(Supporting documents are attached)
Respectfully submitted,
DlptaM mpn00 by Mannew Murphy
DN'C•US,
Matthew Murphy o•a yr,ZIT y 1prixa USA,
GN.Alennew Murphy
Dam-2024 12.16 10:26:40•05'00'
Matthew Murphy
Project Manager
Quality Enterprises USA, Inc
CC: Michael Tisch, Collier County
Jamie Khawaja, Collier County
Kellie Loper, KCA
L. Gaudio, Quality Enterprises USA, Inc
Justin Frederiksen, GradyMinor
Daniel Flynn, GradyMinor
0
16B10
Collier CountyOE Oath 1lil101'
Itlsing.,Qmpo t Assoc •
DB Immokalee Area Improvements Tiger Grant Design and Construction
Progress Meeting
MEETING MINUTES
DATE: December 5"h, 2024
TIME: 1:00 PM
PROGRESS MEETING # 66 Design, #45 Construction
Prime Contractor: Quality Enterprises, Inc.
County: Collier County
Project Description: DB Immokalee Area Improvements Tiger Grant
Project : 14322-01 C
Contract : 21-7877
Contract No: GOW31
Location : KCA Field Office
1300 North 15" Street, Suite 2
Immokalee, FL 34142
and by Teams Meeting invite.
JOB STATUS
Contract Day: day 988 of 1101 days (includes +64-day Change Order time)
Time % 90 %
Holiday Days: 10 Weather Days: 30 Pending Board Approval
Original Contract Amount: $22,869,280.20
Current Contract Amount: $22,869,280.20
Amount Earned $16,667,708.67 Less Retainage (Pay Application #30)
0/0 Dollars 73% Liquidated Damages-$9,267.00/day
This meeting will be audio recorded and become part of the construction project records.
All participants will be accounted for and sign in sheet will be distributed with meeting minutes.
Design Meeting
I. Public Outreach:
Area 4
A. 508 Washington Avenue resident called inquiring when their driveway is going to be restored and if it
is going to be asphalt or concrete.
i. GradyMinor confirmed driveway is going to be asphalt and driveways will be
restored at a later date due to having to be completed by paving crew and not
concrete crew. —QE stated the asphalt crew should he onsite to complete the
driveway in 2-3 weeks.
2. Stakeholders
CAD
16B10
Matt Murphy
From: Mills, Marshall <Marshall.Mills@lcec.net>
Sent: Thursday, October 31, 2024 7:50 AM
To: Daniel Flynn
Cc: Matt Murphy;Wagner,Allen; Dorn,Tricia; Mills, Marshall
Subject: RE: Immokalee Complete Streets TIGER Project-Construction Schedule
Attachments: QETIGER Project Progress Tables 20241031_mdm.docx
Daniel,
Good morning! Please see the attached updated progress table. My updates I highlighted in yellow,
and we actually may be a bit further along on the Continuous Street counts. However,our construction folks
took some much needed leave after dealing with the two hurricanes,and I was unable to get updates on this
week's progress. Everything is based on updates I had from last week.
That being said,we should have the surveys back for the remaining work orders,and the rest of the
jobs will be released to construction either tomorrow,or very early next week. We will then get an updated
schedule for the remaining 248 lights. Thanks very much.
Marshall Mills, P.E.
Sr. Coordinator,D&E
LCEC- Electric Operations
239-656-2451 (Work)
239-744-6991 (Mobile)
Marsha11.Mills/a/cec.net
From: Daniel Flynn<dflynn@gradyminor.com>
Sent:Wednesday,October 30, 2024 3:36 PM
To: Mills, Marshall<Marshall.Mills@lcec.net>
Cc: Matt Murphy<MMurphy@qeusa.com>;Wagner,Allen<Allen.Wagner@lcec.net>; Dorn,Tricia
<Tricia.Dorn@lcec.net>
Subject: RE: Immokalee Complete Streets TIGER Project-Construction Schedule
*** WARNING: This is an EXTERNAL email. DO NOT open attachments
or click links from unknown senders or unexpected email. ***
Good afternoon Marshall,
Would you have time to update the lighting items on the attached progress table before noon tomorrow?
Appreciate the help.
Thanks,
Daniel Flynn. P.E. P'I'OE
Director of.Municipal Engineering
1
CAC
1 6 B 10
Gr a;dyMinor
3800 Via Del Rey
Bonita Springs,FL 34134
Phone-239.947.1144(office),239.405.4667(cell)
Fax-239.947.0375
Web-http://www.gradyminor.com
DISCLAIMER:This communication from Q.Grady Minor and Associates,LLC,along with any attachments or electronic data is Intended only for the addressee(s)named above and may
contain information that is confidential,legally privileged or otherwise exempt from disclosure. The recipient agrees and accepts the following conditions:The electronic file/data is for
informational purposes only and is the responsibility of the recipient to reconcile this electronic file/data with the approved and certified'plan of record'along with actual project site
conditions.Q.Grady Minor and Associates.LLC reserves the right to revise,update and improve Its electronically stored data without notice and assumes no responsibility due to a virus or
damages caused by receiving this email.
Please consider the environment before printing this email
From: Mills, Marshall<Marshall.Mills@Icec.net>
Sent:Wednesday,October 16,2024 2:58 PM
To: Daniel Flynn<dflynn@gradyminor.com>
Cc: Matt Murphy<MMurphy@deusa.com>;Mills,Marshall<Marshall.Mills@Icec.net>;Wagner,Allen
<Allen.Wagner(DIcec.net>; Dorn,Tricia<Tricia.Dorn@lcec.net>
Subject:RE: Immokalee Complete Streets TIGER Project-Construction Schedule
Daniel,
Good afternoon! Hope everything is good with you and yours after the hurricanes. Unfortunately,we
have very little progress on this project since the last update,as we have been in full preparation and
restoration mode for Milton. At this point our Construction Crews are still wrapping up hurricane items. We
hope to be back to regular work in the next couple of days,or early next week. Thanks very much!
Marshall Mills,P.E.
Sr.Coordinator,D&E
LCEC-Electric Operations
239-656-2451 (Work)
239-744-6991 (Mobile)
M arshall.Millsna,lcec.net
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