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TDC Agenda 01/21/2025COLLIER COUNTY Tourist Development Council AGENDA Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East, 3rd Floor Naples, FL 34112 January 21, 2025 9:00 AM Commissioner Chris Hall, Chair Clark Hill, Vice -Chair Susan Becker Laura Radler Nancy Kerns Michael McComas Edward (Ski) Olesky Council Member Bill Kramer Councillor Darrin Palumbo All interested parties are invited to attend and to register to speak and to submit their objections, if any, in writing to the Council prior to the meeting if applicable. For more information, please contact Jay Tusa at (239) 252-4040. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. About the public meeting: Two or more members of the Board of County Commissioners, Coastal Advisory Committee, City of Naples City Council, and City of Marco Island City Council may be present and participate at the meeting. The subject matter of this meeting may be an item for discussion and action at future meetings of these Boards. Page 1 of 300 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Agenda and Minutes Approval of today's Regular, Consent, and Summary agenda as amended (ex-parte disclosure provided by Commission members for Consent agenda.) 4.A. December 17, 2024 meeting minutes (2025-53) 5. Tourism Director Report 5.A. Tourism Director Update and TDT Reports (2025-12) 6. Consent Agenda All Matters listed under this agenda item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Council, that item will be moved from the Consent Agenda and considered separately under New Business or Old Business. 7. New Business 7.A. Recommendation to approve a work order with Humiston & Moore Engineers to provide professional support services for the application of a modification to USACE Permit No. AJ-2004- 0762 1 (IP-MJD) to allow dredged sand to be placed on Delnor- Wiggins State Park beach, under the current library services contract 18-7432-CZ, for time and material estimated at $21,245, and make a finding that this item promotes tourism. (2025-30) 7.B. Recommendation to approve a one-year renewal of Agreement No. 22-7979 "Tourism International Representation — UK and Ireland Market" with OMMAC Ltd. for Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $80,000 totaling $200,000 annually and make a finding that this action promotes tourism. (2025-223) 7.C. Recommendation to approve a one-year renewal of Agreement No. 22-7980 "Tourism International Representation - Germany Market" with Diamonde e.K. for Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $60,000, totaling $180,000 annually, and make a finding that this action promotes tourism. (2025-226) 7.D. Recommendation to approve the expenditure of Tourism Development Tax (TDT) Promotion funds to support the upcoming 2025 Naples Spring Shootout Event up to Page 2 of 300 $3,000 to Kickoff Soccer and make a finding that these expenditures promote tourism. (2025-224) 8. Old Business 8.A. Request the TDC review the Expenditures of Tourist Development Tax supported funds for the first quarter of Fiscal Year 2025 and the final report for Fiscal Year 2024. (2025-54) 9. Ten Minute Break 10. Presentations 10.A. Downs & St. Germain Presentation (2025-165) 10.13. Paradise Advertising Presentation (2025-208) 11. Agency Partner Reports 11.A. Marketing Partner Reports (2025-11) 12. Tourism Staff Reports 12.A. Tourism Staff Reports (2025-22) 13. Council Member Discussion 14. Next Meeting Date W.A. TDC Next Meeting Date - Feb. 18, 2025 (2025-13) 15. Adjourn Page 3 of 300 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING BOARD OF COUNTY COMMISSION CHAMBERS Naples, FL — DEC. 17, 2024 LET IT BE REMEMBERED the Collier County Tourist Development Council, in and for the County of Collier, having conducted business herein, met on this date 9:00 a.m. in REGULAR SESSION at 3299 Tamiami Trail East, 3rd floor, Naples, FL 34112 with the following members present: Commissioner Rick LoCastro, Chair Clark Hill, Vice Chair City Council Member Darrin Palumbo Susan Becker Laura Radler Nancy Kerns City Council Member Michael McComas Council Member Bill Kramer Edward (Ski) Olesky (excused) ALSO PRESENT: Jay Tusa, CVB, Tourism Director Sandra Rios, CVB, PR and Communications Manager Colleen Greene, Collier County Attorney Office, Managing Assistant County Attorney Buzzy Ford, CVB, Digital and Social Media Coordinator Amanda Townsend, Collier County, Museum Director Tom Merrick, Paradise Advertising, Chief Creative Officer Ashley Cannon, Paradise Advertising, Account Manager Any person who decides to appeal a decision of the Tourist Development Council will need a record of the proceedings pertaining thereto, and therefore may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based, Neither Collier County nor the Tourist Development Council shall be responsible for providing this record. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. AGENDA Page 4 of 300 Clark Hill motioned to approve the Agenda Darrin Palumbo seconded Motion passed unanimously 7-0 4a. APPROVAL OF MINUTES NOV. 19, 2024, MEETING Darrin Palumbo motioned to approve the Minutes Nancy Kerns seconded Motion passed unanimously 7-0 Bill Kramer arrived at 9: 02am setting the quorum to 8 members 5. PRESENTATIONS Jay Tusa There are no presentations 6. TOURISM DIRECTOR REPORT Jay Tusa • October 2024 TDT collections were $1,980,261. bringing the 2024 fiscal year to date total to $48,635,335. • Regarding visitor data, occupancy declined by 3.2% year over year to 47.8%, driven by a 7.2% increase in room nights available that outpaced a 3.7% rise in room nights occupied. Available room nights were driven by Hurricane Ian recovery efforts and recent property openings. • Statistics were distributed in the packet. • The CVB won 2 Adrian Awards through the Hospitality Sales and Marketing Association International. These awards recognize hospitality brands and agencies for creative and innovation in advertising, digital marketing, and public relations. • We won a silver for "Only" Campaign and brand category and a bronze for "Only Paradise Will Do" Canada winter campaign. • Next, I would like to recognize Commissioner LoCastro. This will be his last meeting with us, and I wanted to say thank you so much for your service to this Council over the past year and certainly my past 9 months of being here. It's been an honor and privilege to work with you. You've been a great advocate for tourism and the industry. I have a certificate of appreciation for you that I'd like to present. (presented a certificate to Commissioner LoCastro for his service) 7. CONSENT AGENDA None 8. NEW BUSINESS 8a. Recommendation to approve the expenditure of tourism development tax promotion funds to support the upcoming March 2025 Trilogy Lacrosse event up to $10,000 and make a finding that these expenditures promote tourism. K: Page 5 of 300 Marissa Baker, Regional Manager for the Paradise Coast Sports Complex • Trilogy Lacrosse brings in high school teams for a weeklong camp for 3 weeks March 9th to 28th. • The bed tax revenue is about $59,000. • We're looking to grant about $10,000 so the return on investment is substantial and aside from that, that doesn't consider the $300,000 in rental, food and beverage, and transportation that they put back into the destination. The money is used for the facility rental cost. Susan Becker made the motion to approve the recommendation. Nancy Kerns seconded Motion passed unanimously 8-0 8b. Recommendation to accept the annual business plan for the Paradise Coast Sports Complex from Sports Facilities Management. Adrian Moses, Sports Facilities Companies presenting as General Manager, Paradise Coast Sports Complex • We have seen some excellent trajectory with our results in terms of our schedule, our booking, the number of events that we've had. The success of 2023 and 2024 is because we had access to more fields that allowed us to bring in larger events. Larger events drove more food and beverage sales. • The fields became available to us in October of last year. We were also able to utilize the sand volleyball courts which were part of the Uline development. That provided an excellent addition to our local programming with Collier County Public Schools and a lot of the other high schools using them for their sand volleyball programming. • Our goals in the in this fiscal year, which started in October, are to further increase local programming use, solidify how much we drive through sports tourism with the events that we bring in, become more selective with the types of events that we bring in and then finding ways to be able to utilize the facility more through cultural events. • The financial targets that we've set for ourselves are very much based around the introduction of FC Naples in this fiscal plan. The FC Naples programming has been able for us to develop a schedule of events over the summer where we can expect to see a lot of people come through the stadium for about 16 events in this fiscal year. The other ones will fall in the next fiscal year. We're looking to drive that revenue through food and beverage, and we were recently able to secure our full liquor license. Something that we've been working on for a long time and we're very proud of is the Factory Gym. MSM Performance Academy, led by Lucas Seiler, is sponsoring the Factory Gym making it free for Collier County residents as of January 1st in the afternoons and on weekends. It's a 2- year contract with a 1-year option. • We have attempted to reach media and there was a press release. 3 Page 6 of 300 Chairman LoCastro • Send me the press release, and details and a few photos and I'll put it in my newsletter to 80,000 subscribers. Adrian Moses • A review of the year tracked 62,100 hours of local football, soccer, lacrosse, cheer, and adult and social groups. Thirty-four of the seventy-five sporting events had an economic impact of $47-$49,000,000. • Our financial snapshot, the end of last year is a positive one. We have looked to solidify what we were doing. We hit some record revenue targets; close to over $300,000. over budget with operational profit of $115,000. • Trilogy is one of our largest food and beverage clients with last year's spending of $16,000. • A new promotional video was presented to the Board. Recommendation to accept the annual business plan for the Paradise Coast Sports Complex from Sports Facilities Management. Clark Hill made the motion to approve the recommendation. Nancy Kerns seconded Motion passed unanimously 8-0 9. OLD BUSINESS None 10. BREAK Not observed 11. MARKETING PARTNER REPORTS 11a. Downs & St. Germain Joseph St. Germain, Downs and St. Germain, President, by Zoom Presentation in packet I1b. Paradise Advertising Tom Merrick, Paradise Advertising, Chief Creative Officer Ashley Cannon, Paradise Advertising, Account Manager, presenting Presentation in packet • We've contacted Tom O'Reardon with the Ferrari Club of Naples who is putting us in touch with other luxury car clubs. Our plan is to produce a series of videos called like Cars and Culture, Cars and Coffee, and Cars on Fifth and call it Car Culture. It will align with the luxury elite consumer and be featured on your website. The overall objective is to increase awareness of the destination that your area is fine. We're will target these very specific audience segments that we've been targeting, the tried and true letting them know. What we don't want to see is what's happened to other destinations where maybe they're C! Page 7 of 300 not fine and people don't come for years. We need to get the word out that you guys are great. All is Perfect in Paradise is going to be the platform to promote the destination is open for business after the hurricanes and strengthening our ability to reach more consumers with the right message. It launched Dec. 9, 2024. 11c. Lou Hammond Group Erin Murphy, VP Strategic Planning by Zoom Presentation in packet 11d. Miles Partnership Enriqueta Balandra, Senior Project Manager, by Zoom Presentation in packet 11e. Collier County Museums Amanda Townsend, Director • Our outreach numbers are down from 2023 due to that the amazing outreach number that we dhad in October 2023 was the result of our attendance at Boo at the Zoo. That is just a wildly popular multi day event, but it is extremely demanding on staff and expensive in candy, so we opted to not participate this year. • Python Hunters Exhibit is at the Museum of the Everglades and Christmas Cottage is at Collier Museum at Government Center. • Beginning January 14th we will be featuring Randy Wayne White's Everglades. • Portraits of Dementia is extended through January 18, 2025, at the Collier Museum of Government Center. 12. Tourism Staff Reports In packet 13. Council Member Discussion 14. NEXT MEETING DATE January 21, 2025 15. ADJOURNED There being no further business for the good of The County, the Tourist Development Council meeting was adjourned at 11:56 a.m. 5 Page 8 of 300 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL The Minutes were approved by Chairman Rick LoCastro/Chris Hall Date: as presented or amended Page 9 of 300 Collier County Tourist Development Tax Revenue FY 25 TDT Collections Report 1-Nov-2024 Fund Reporting Fund Adopted Budget Updated Annual Forecast Budgeted YTD YTD Actual Variance to Budgeted YTD Beach Park Facilities 1100 1101 1103 1104 1105 1106 1107 1108 1,357,700 1,368,811 65,415 76,525 11,110 TDC Promotion 13,643,700 13,771,720 657,365 717,580 60,215 Non -County Museums 724,300 730,227 34,897 40,827 5,930 TDCAdmin - 0 - Beach Renourishment 14,782,800 14,903,775 712,248 833,222 120,974 Disaster Recovery - 0 - - County Museums 2,000,000 2,000,000 96,362 164,165 67,803 TDC Capital 5,415,500 5,459,818 260,923 305,244 44,320 Gross Budget 37,924,000 38,234,351 1,827,211 2,137,.2 310,352 Less 5%Rev Res (1,896,200) 0.82% % Over/(Under) Bud 17.0% Net Budget 36,027,800 Collections Month Reported Actual Cum YTD % Budget Collected to Date % Variance FY24 Collections % Variance FY23 Collections % Variance FY22 Collections Nov 2,137,562 2,137,562 5.64% -16.72% -9.20% -5.03% Dec - 2,137,562 5.64% n/a n/a n/a Jan 2,137,562 5.64% n/a n/a n/a Feb 2,137,562 5.64% n/a n/a n/a Mar 2,137,562 5.649/6 n/a n/a n/a Apr 2,137,562 5.649/6 n/a n/a n/a May 2,137,562 5.649/6 n/a n/a n/a June 2,137,562 5.64% n/a n/a n/a July 2,137,562 5.64% n/a n/a n/a Aug 2,137,562 5.64% n/a n/a n/a Sept 2,137,562 5.64% n/a n/a n/a Oct 2,137,562 5.64% n/a n/a n/a Total 2,137,562 2,137,562 YTD -16.72% -9.20% 5.03% 38.234,351 Budget Comparison 5 Yr History -Cum 5 Yr History- Monthly Budgeted Collections Actual Collections Budget to Actual Variance Updated Forecast Nov Dec Jan 4.8% 4.8% 1,827,211 2.137.562 310,352 - - 2,137,562 11.0% 6.2% 2,338,559 2,338,559 20.2% 9.2% 3,502,227 3,502,227 Feb 33.1% 12.8% 4,869,752 4,869,752 Mar 47.3% 14.2% 5,397,019 5,397,019 Apr 64.3% 17.0% 6,460,316 6,460,316 May 73.0% 8.7% 3,303,306 3,303,306 June 79.1% 6.1% 2,299,023 2,299,023 July 84.7% 5.6% 2,134,934 2,134,934 Aug 90.7% 6.0% 2,277,930 2,277,930 Sept 95.5% 4.8% 1,816,973 1,816,973 Oct 100.0% 4.5% 1,696,749 - - 1,696,749 Total 100.0% 100.0%1 37,924,000 2,137,562 310,352 38,234,351 % oved(under) budget 17.0% 0.82% $9,000,000 Tourist Development Tax Collection Curve $8,000,000 $7,000,000 $6,000,000 -aage<aa cull«rie�s $5,000,000 �ARual Collections $4,000,000 $3,000,000 $2,000,000 $1,000,000 $ o z o LL ¢ ¢ N O Month Reported Page 10 of 300 M:\Revenue Report\TDC Revenue\TDC Update Report\2025\TDT Tax Collector Reports\Ol-TDC Updates November.xlsx � O ON 04 N O N CM a ' CA ' 00 M LLO M r N ++ V -p — COo Lo N CEO ' LL C d p o 0 N C CDC — C — C — C — C — C — C — C — C — C — C p fC R — Lf) � Ci > > U 00 0 L(4 L aN0 ' N ' : N !O N �-� M O M^ m L}L p p o 0 +�- C.O p Q N a p V N — C — C — C — C — C — C — C — C — C — C — C N p N N .L rn ci > 0 > V o p a O� O N � CCOO CD C•M Cb N CM CA N } y U) L-- LO C•M N co O LL p o o 0 0 CO co CA CO N N d p O co N M M M M M M M f0 f0 f0 ca N y y C C C C C C C C C C C 0 tm L c Q > U N m O LI- Ln O co o d in IC N N L- O C m 00 00 L— N O L- M , O O 00 0-)+' M o a N O Q CO M h M I- O CA O O LC) M r \\ o 0 0 0 0 0 0 0 0 0 0 0 U O N N N N `o oo d co co co co co co co co co co co co } > R O CO) m V 0 Lo Lo Lo Lo Lo Lo Lo Lo Lo Lo U) 0 0 'a LL o d U Z C N 0 0 0 O O O O O p N N N N N N N N N N N N N C1 N. 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E N Q> 0 c 70 c i` N >, O > (� N •_� m O_ �LL M iI COQL L I EQ� � 0 O co � O O >,O U) j O t 60- �. 0 N C N �_ (n �> O CD Q O O7-0 0 L > `~ O O O O V 'i m N L .� (7 N N E M O p U >> CO 1` O L L� H E O Q Q N L6 2E to H H} > O • Z • • . • • O .�0 C� O � '- D OC O O M O d) N ca 1/21/2025 Item # TA ID# 2025-30 Executive Summary Recommendation to approve a work order with Humiston & Moore Engineers to provide professional support services for the application of a modification to USACE Permit No. AJ-2004- 0762 1 (IP-MJD) to allow dredged sand to be placed on Delnor-Wiggins State Park beach, under the current library services contract 18-7432-CZ, for time and material estimated at $21,245, and make a finding that this item promotes tourism. OBJECTIVE: To modify USACE Permit No. AJ-2004-0762 1 (IP-MJD) to allow for dredged sand to be placed on Delnor-Wiggins State Park upland beach from Wiggins Pass to FDEP monument R-18. CONSIDERATIONS: On September 20, 2022 the Florida Department of Environmental Protection (FDEP) issued a major modification to FDEP Permit No. 0142538-018-JM to allow dredged sand from Wiggins Pass to be placed on the northern section of Delnor-Wiggins State Park beach to assist with shoreline recovery between FDEP monuments R-17 and R-18. This item is to allow Humiston & Moore Engineers to complete the associated USACE permit modification for future dredging projects at Wiggins Pass. Humiston & Moore Engineers will provide professional engineering services to the County in support of the application, including preparation of Permit Drawings, FDEP and U.S. Army Corps of Engineers (USACE) Permitting, and Approved FDEP and USACE Permit and Permit Drawings. FISCAL IMPACT: Funding in the amount of $21,245 is available in the Tourist Development Tax Fund (1105) project number 80288, Wiggins Pass Dredging. The source of funding is Tourist Development Tax. FDEP cost - share funding will be requested if eligible at a future date to reimburse Collier County for a portion of the completed work. GROWTH MANAGEMENT IMPACT: This item is consistent with the Conservation and Coastal Management Element of the County's Growth Management Plan. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: To approve a work order with Humiston & Moore Engineers to provide professional support services for the application of a modification to USACE Permit No. AJ-2004- 0762 1 (IP-MJD) to allow dredged sand to be placed on Delnor-Wiggins State Park beach, under the current library services contract 18-7432-CZ, for time and material estimated at $21,245, and make a finding that this item promotes tourism. PREPARED BY: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division ATTACHMENTS: 18-7432CZ_WO - HM - 2024 Wiggins Permit Mod USACE Page 20 of 300 WORK ORDER/PURCHASE ORDER Contract 18-7432-CZ "Professional Services Library — Coastal Engineering Category" Contract Expiration Date: March 9, 2025 This Work Order is for professional Engineering Services for work known as: Project Name: Wiggins Pass Permit Modification Project No: 80288.1 The work is specified in the proposal dated October 1, 2024, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Humiston & Moore Engineers, P.A. Scope of Work: As detailed in the attached proposal and the following: * Task 1 USACE Permitting * Task 2 Subconsultant Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) []Lump Sum Plus Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate — Schedule A) ❑ Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. Task 1 $ 18,045.00 (T&M) Task 2 $ 3,200.00 (LM) TOTAL FEE $ 21,245.00 Digitally signed by MillerAndrewDMallte20Q 1D.D,,5:z725 PREPARED BY: .N100' Andrew Miller Manager Digitally sign y Jchlman— Johnssen b Dala' 20241 0.02 APPROVED BY: — 08Z 53.04'00' Beth Johnssen Division Director bigitally signed by Scoffrinity Date:2024.12.06 APPROVED BY: 213549-05'00' Trinity Scott, Department Head Date Date Date Page 1 of 3 CCAO By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Humiston & re En ineers Bredore, President Date (Remainder of page intentionally left blank) Page 2 of 3 CAO IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: , Clerk of Courts By: Dated: _ (SEAL) First Witness TType/print witness nameT Second Witness TType/print witness nameT A proved as to Form and Legality: (tsi-stant County Attorney Print Name BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Chris Hall, Chairman Humiston & Moore Engineers Signature Brett D. Moore, President TType/print signature and titleT Page 3 of 3 �Clpl)o Wiggins Pass Maintenance Dredging Professional Services Federal Permit Modifications Prepared by Humiston & Moore Engineers 07-29-2024 SCOPE OF WORK WIGGINS PASS PERMIT MODIFICATION CONTRACT 18-7432-CZ JCICTOEIER 1, 2024 (valid for 120 days) Introduction: The following is a scope of services for obtaining updates to the federal regulatory permit for adaptable design associated with the Wiggins Pass Navigation Channel Maintenance Dredging. Updates to the regulatory permits will include flexibility in the specific alignment for navigation channel dredging across the ebb shoal, additional beach disposal area along Delnor Wiggins State Park, and nearshore grading along the inlet banks. In all cases herein, County refers to Collier County, Park refers to Delnor Wiggins State Park, Preserve refers to Barefoot Beach Preserve, DEP refers to Department of Environmental Protection, USACE refers to the U.S. Army Corps of Engineers, and Engineer refers to Humiston & Moore Engineers. The modifications will allow for improved design options for improved project sustainability, and ability to address specific areas of erosion along Delnor Wiggins State Park. The maximum duration of this work is less than 365 days with the intent of being significantly shorter dependent on permit review by the Ft. Myers USACE agency offices. A state DEP permit modification has been issued which will serve as water quality certification for the USACE. A previous pre -application meeting was held with the USACE staff in 2022; however, the permitting process at the USACE became lengthy and non -responsive with priority given to emergency permits following the impacts from Hurricane Ian in September 2022 and Idalia in August 2023. Length of processing will depend upon coordination with the federal environmental resource agencies U.S Fish and Wildlife Service (FWS) and NOAA National Marine Fisheries Service (NMFS). Background: State and federal permits are in place at this time for ongoing maintenance dredging of Wiggins Pass. Permit drawings have been prepared based on 2021 monitoring surveys. The changes to the permitted design address ongoing erosion along the Park south of the inlet. There also exists an accreted sand spit on the south shoreline of the inlet along the north Park boundary with opportunityto place sand in the adjacent area in need of sand extending below Mean High Water. Improved management considerations include inlet monitoring and current shoaling patterns. This allows for adjustments to the specific alignment of the dredge channel across the ebb shoal, beneficial to project performance and related costs. These amendments to the inlet maintenance program remain consistent with the overall goals of the ongoing management of the inlet and approved permits and have been found acceptable to DEP. Task 1: USACE Permitting State and Federal Permit Applications: Based on feedback from state and federal agencies, Engineer has filed the necessary permit modifications for the improvements listed herein in 2022. Engineer on behalf of DEP Division of Recreation and Parks, previously obtained the required archeological assessment of the original beach disposal areas along the Park as well as additional areas extending north to the inlet and east along the inlet bank. Based on the assessment, each of these areas are eligible for consideration of beach fill and have been approved by DEP. Engineer will review plans and details filed previously with USACE for follow up as needed with current available data so USACE can generate a Public Notice and initiate consultation with FWS and NOAA NMFS. Page 1 of 2 F:\Collier\200-Wiggins-Pass\2022-10-Modification\Contract\Updated 2024-Permitting Dredging Wiggins Pass USACE.docx Wiggins Pass Maintenance Dredging Professional Services Federal Permit Modifications Prepared by Humiston & Moore Engineers 07-29-2024 Requests for Additional Information (RAO: Engineer will respond to RAls to complete the modification requests for permit issuance. Engineer will coordinate with the U.S. Fish and Wildlife Service (FWS) and National Marine Fisheries Service (NMFS) as necessary during the permit coordination. This may require coordination with NOAA Protected Resources Division. Engineer will coordinate all responses through Coastal Zone Management and keep the County and State Parks informed as stakeholders. Local County staff expertise and physical and biological monitoring of the 2020 dredging of Water Turkey Bay and Interim Dredging at Wiggins Pass will be potential resources in addressing questions from the state and federal staff. Deliverable: Approved USACE Permit Modifications and approved Permit Drawings. Task 1 (TM) Estimate $18,045.00 Task 2: Subconsultant Earth Tech — Subconsultant Environmental subconsultant to address submerged aquatic vegetation and natural resources, if needed. Deliverable: Environmental Resource Survey Report (updated 2022 SAV if required) Task 2 (LS) $3,200.00 Professional Services as referenced her�n will be provided for a total Not to exceed budget of $21,245. Time period is estimated within 365 'days. Application fees will be addressed separately by County. Professional services will be provided in accordance with Contract 18-7432-CZ between Engineer and County. Sincerely yours, HUMISTON & MOORE ENGINEERS Brett D. Moore, P.E., B.C.CE. President Page 2 of 2 F:\Collier\200-Wiggins-Pass\2022-10-Modification\Contract\Updated 2024-Permitting Dredging Wiggins Pass USACE.docx Wiggins Pass Maintenance Dredging UACE Permit Modification 10/1/2024 Wiggins Pass USACE Permit Modification.--- Maintenance Dredgin with USACE 1. Permit Modification 1 Federal Permitting - USACE 18,045.00 2- Subconsultant Earth Tech Environmental (if required) 3,200.00 Total: 21,245.00 Summary Breakdown of Cost Estimate RATE,IJNIT HOURS/QT COST AMOUNT Principal Engineer 231 32 $7,392.00 Senior Engineer / 177 4 $708.00 Project Manager 160 0 $0.00 Engineer 130 24 $3,120.00 _ Senior Designer / 140 0 $0.00 Designer 105 0 $0.00 Senior Technician 103 24 $2,472.00 Inspector 93 0 $0.00 Technician 83 0 $0.00 Cadd Technician 107 40 $4,280.00 ✓ ClehcaUAdministrativeAdmin/clerical 73 1 $73.00 ✓ Environmental Support 1 3,200.00 $3 200.00 ✓ Project Total: S21.2745.001 F.kCollier1200-Wiggins-Passt2022-10-Modification\Contractr2024 Cost Summary Wiggins Pass Dredging USACE Permit Modification rc EARTH TECH ENVIRONMENTAL Jeremy Sterk Earth Tech Environmental 10600 Jolea Avenue Bonita Springs, FL 34135 www.eteflooida.com PHONE 239-304-0030 Humiston & Moore Engineers TO Kathleen Martin EMAIL km@humistonand moore.com COPY TO Brett Moore PROPOSAL NUMBER 1892 DAr E Octnhcr I, 2024 EXPIFY DATE Dcccmhcr 31. 2024 ETE Proposal for Environmental Consulting Services Project: Wiggins Pass General environmental consulting for the Wiggins Pass project. The duration of this work is 180 days under Contract 18-7432 (Environmental Engineering). Thank you for the opportunity. Earth Tech Environmental, LLC (ETE) appreciates the opportunity to provide you with the following agreement for professional environmental services. Scope of Professional Services: ETE is proposing the following Scope of Services for this project: General Environmental Consulting associated with Permit Modifications (Timed, Not to Exceed): General consulting for environmental permitting support tasks. ETE will respond to agency requests for additional information. Information will be coordinated\provided to the project engineer. This is a timed task and is billed hourly as work is completed. Hourly rate as approved in the environmental engineering contract: Environmental Specialist @ $109 per hour. Total 3,200.00 X1 3,200.00 $3,200.00 CAO DocuSIgn Envelope ID: 48AA2CF0-7EBA-4898•A562-21BE50C5C40A SCHEDULE B-ATTACHMENT 1 RATE SCHEDULE ��.�� Y..Jtl �i;, �.�� tM left a r� N i =. , -.: lY .. (•4 11 �J <r. 'Y•:.: .�rd�. ��+�lS7�.. ,�-.:... \�/.; .l.d c..;:�A'l[r8 4i�<ir�tr,,,,, •-l. .i!rA��• (\ �1..'\. •�.. ,. -, -. • �y ,•t6 ��;n a 7L _. �;t� ,SI f�ON.„— :� °•.� �.. Sc,!�.� ):i Principal $231 Senior Project Manager $203 Project Manager $160 _ Senior Engineer _ $177 Engineer $130 Senior Inspector $126 inspector $93 $150 _ Senior Planner 1. Planner $120 Senior Designer 5140 Designer $105 Environmental Specialist $120 Senior Environmental Specialist $167 Scientist/Geologist $115 Senior ScientisUGeologist $153 Marine Biologist/H dro eologist $120 Senior Marine Biolo ist/H dro eolo ist $145 Senior OIS Specialist $155 G1S Specialist 5115 Clerical/Administrative $73 Senior Technician $103 Technician $83 Surveyor and Mapper 5125 CADD Technician $107 $145 Survey Crew - 2 man Survey Crew - 3 man $180 1 Survey Crew - 4 man $215 j Senior Architect _ $160 l _ S125 Architect The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all inclusive. Hourly rates for additional categories required to provide particular project services shall be mutually agreed upon by the County and firm, in writing, on a protect by project basis, as needed, and will be set forth in the Work Order agreed upon by the parlles, ® Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor agency. Page 2 of IFirst Amendment to Agreement il 18.7432-CZ Humiston & Moore Engineers, P.A. C r�U 1/21/2025 Item # 7.13 ID# 2025-223 Executive Summary Recommendation to approve a one-year renewal of Agreement No. 22-7979 "Tourism International Representation — UK and Ireland Market" with OMMAC Ltd. for Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $80,000 totaling $200,000 annually and make a finding that this action promotes tourism. OBJECTIVE: To renew Agreement No. 22-7979 for one year for tourism representation services in the UK/Ireland market which promotes Collier County as a worldwide visitor destination. CONSIDERATIONS: Collier County has maintained local representation in the UK since 2008. Presence in this market has been beneficial in bringing UK and Ireland residents to Collier County. Over the course of this term and relationship, the UK and Ireland market has remained the leading market of international origin for Collier County. The representation in this market has attracted visitors via consumer direct initiatives, as well as via the education of tour operators and travel agents about Florida's Paradise Coast (Collier County) region. OMMAC's representative is 100% dedicated to Collier County which is OMMAC's only destination account in Florida. On March 26, 2024 (Agenda Item 111.4), the Board of County Commissioners approved the award of Agreement No. 22-7979 for Tourism International Representation — UK and Ireland Market to OMMAC Ltd. for one year and requested that the renewal be brought back to the Board for approval. The contractor has agreed to renew the Agreement for one year without price increases. The annual costs established in the Agreement are as follows: Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $80,000 totaling $200,000 annually. The reimbursable expenses are approved by the Division Director before the expenditure occurs. Current total combined expenditures are $135,686.23 for ten (10) months. This total does not include any other expenditures, or the monthly fee, for the last two months on the current Agreement. This representation is vital for Collier County to remain competitive with other Florida markets. Currently, twenty-four (24) Florida markets have representation/offices in Europe, including our competitive set of areas - Tampa, St. Pete/Clearwater, Orlando, Bradenton, Sarasota, Lee County, Charlotte County, Palm Beach, Miami, and the Florida Keys. The number of hotel rooms booked in the destination by the top 20 tour operators was used as a metric to measure the effectiveness of the work completed by OMMAC Ltd. European visitors utilize tour operators for ease of travel to various locations in Florida and for the travel insurance provided. In 2019, which is a benchmark used (2020 and 2021 are not included due to the pandemic), 55,714 room nights were booked in our region from these operators. In 2022, room nights were 10,714, in 2023 this grew to 23,571. In 2024 this grew to 24,514 a 4% increase in room nights over 2023. County staff has estimated the tourist tax collections to further measure the effectiveness of OMMAC for these room nights utilizing the Average Daily Rate (ADR) obtained through STR data for the associated time frames. (Taxes = ADR*Hotel Rooms Booked * 5%). STR data provides weekly information about hotels in Collier County. The firm surveys our local hotels and provides weekly data such as Average Daily Rates, Occupancy, and Hotel Revenue per person. In 2019, with an ADR of $237, the tax collected was $660,210.90; 2023 saw an ADR of $303 and a tax collection of $357,100.65; 2024 saw an ADR of $349 and a tax collection of $427,769.30. The 19.8% increase of tax collection from 2023 to 2024 has resulted in a Return On Investment (ROI) of 256.47%. (($427,769.30 tax collections - $120,000 flat fee) / $120,000 * 100). REGION 2019 2023 2024 % 2024 vs 2023 Page 29 of 300 1/21/2025 Item # 7.13 ID# 2025-223 UK & Ireland 55,714 23,571 24,514 4% TOTAL 55,714 23,571 24,514 4% Avg ADR $237 $303 $349 15.18% Est Tourist Tax $660,210.90 $357,100.65 $427,759.30 19.8% Based on OMMAC's performance and improving the measures for effectiveness, County staff is recommending renewing the Agreement for one year at the same pricing. This Agreement also has one second one year renewal option remaining. If County staff would like to use the additional renewal, County staff will return to the Board to seek direction on whether or not to renew the option. FISCAL IMPACT: Funds for marketing services are provided in the FY 2025 Tourist Development Tax Tourism Promotion Fund (1101) budget. The annual contract budget is $200,000 for the UK and Ireland market. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: To approve a one-year renewal of Agreement No. 22-7979 "Tourism International Representation — UK and Ireland Market" with OMMAC Ltd. for Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $80,000 totaling $200,000 annually and make a finding that this action promotes tourism. PREPARED BY: Prepared by: Jay Tusa, Tourism Director ATTACHMENTS: TDC International Contract Renewal Contract Renewal or Extension Request Form - OMMAC Signed Renewal OMMAC.UK&I. Contract Renewal 22-7979 OMMAC Contract 22-7979 OMMAC Affidavit Regarding Labor and Services Page 30 of 300 0 } 0 ' M J Q W z W oC U A < z r z v� a O u 1� W O z 4A uW O a I ~ : �Q z w C� > a o V) Lu WW LL w a �c Q z o a z iJ z A U i N � .b.0 N N i ._ ._ CL o W fa O E Q 0 i O 3 .bD = • > i x J • O 00 tD ca a • of i i 0 0 M 0 CM M N CO M N G1 t i O O �1 E O � U O }+ L O fB 4-0 f6 L 0 w a-+ V c� O � a c� c� � c o _O C c� N W Co O O O � N O -te > O GC cn O O cB O O •� U H N V O 4-0 o c� � o C 4, i> t •� 4, m i � G1 C Ov V p O •� U Q O E i GJ N GJ O +, CA C 41 O O i ,,,� C O •i > v� � _ i 4-1+ H V fB 00 H 4-0> W t% G1 N lO to C Q E O O F- LU t/! Y F- En 0 f- r� rn 0 m m o CD N CJ i r. N LO 0 m 0 co O N Ir5 O N CD co m c N Ln {g CV O CV C7 -(.a O O N m O O O Iti m m N O cq Co C7 m m LC] o C7 C) IN cD o 0 Co N � N 0 N 0 m `a CL O 0 f— a N a 0 N E L w O O CD T -0 0 c 2 m E Q o M _ F- C7 m C7 < Rt N O N O M N O N E O t tw O O L Ul U � � N U U � � M 0 o N Rt lfl = Z Cn L.LJ = C c� O O cM O a E W L O L QF Q L 7 O CV a O F- 0 CY -13 4! C: -0 ra 0 i u O ca -0 b a � n 14 O O LO Cf) C�'7 N �t � co 6} N OD Co m I LnLn I cli Lr �t CO U3. �4 C7 N r- I� m CD CD CD Co CD N Ln C7 M ipk C'7 C:> CN +- CD C N I, �Ln C7 ja VY N [7 0 CD O I-, m O CV N CD #R gt Ln r-I O m C35 07 o� Iti LL7 rl C7 -6a -Ga �} r-I rl O O O CD O M N Ln I. CO C7 N N N 4 o CD N {moo N � 3 C UD ? d Er Q _ N = < _ A z a en v) a } O A U�o M C7 a -0 a — �Wo 0 w LL a z L N O N M N O N E O L� N Er O 0 O Ln Ln 0 f0 i1 U U Ln 0 o N 00 4 � Of aA E O > > +_ a .. tw _ a O � •— 0 N E ate+ O 4-1 � (A w O O cn •— u O w a(A+ E GJ ._ r i U O V � m 0 0 cM O F f� a a 0 ,e) Collier County Contract Renewal or Extension Request Form CONTRACT RENEWAL OR EXTENSION REQUEST FORM Contract #: 4600005706 Solicitation Title: International Tourism Rel Name of Requester: Claudia Wood Division Name: Tourism Company Name: OMMAC LTD Name of Company Agent: Oonagh McCullagh-BoylE Vendor Email: oonagh@ommac.co.uk Vendor Phone Number: M: + 44 (0) 7802 420 75C Current Term: 3/30/23 - 3/29/25 Requested Term: 3/30/25 - 3/29/26 SECTION 1a. APPLICABLE TO RENEWAL SECTION 1b. APPLICABLE TO EXTENSION Fill out the Renewal section if there are renewals identified Fill out the Extension section if no renewals are identified and available per the contract. in the contract or if all renewals have been exhausted. Ex: 1-1 Yr. Renewal of 2 Ex: No Renewals/ Ext Available ❑ Request to Exercise 1St ❑ Renewal to Exercise an ❑ Request to Exercise Administrative Extension (180 days) Renewal Evergreen V Request to Exercise 2nd ❑ Renewal Includes Price ❑ Request Extension Beyond the Administrative Extension Renewal Increase* (180 days) ❑ Request to Exercise 3rd ❑ Increase Accepted by the *If selecting this option, an Executive Summary must be Renewal Division* provided with this form. ❑ Request to Exercise 4th ❑ Other: Renewal *The original solicitation document and/or resultant contract must contain a provision permitting price increases. Submit a new request ticket for "Contract Amendment" with supporting documentation accepted by the Division for any renewals with Price Increases. SECTION 2a. RENEWAL AFFIRMED SECTION 2b. EXTENSION AFFIRMED Project Manager/Contract Agent affirms the Vendor meets Project Manager/Contract Agent affirms the following the following requirements: requirements to extend: V That the Contractor has performed in a satisfactory ❑ The extension period is identified in the original manner. solicitation document and/or resultant contract. f? The renewal is subject to the terms and conditions ❑ The extension period is for the same terms and outlined in the initial contract. Cost and term conditions. modifications are addressed in the original solicitation ❑ The existing contract will be terminated upon issuance of document and/or resultant contract. the new contract without further notice. That the renewal is done for a set period of time ❑ Any (non -blanket) Purchase Order that extends beyond identified in the solicitation document and/or contract, the expiration date of the original contract will survive commencing at the end of the contract period. and remain subject to the terms and conditions of that contract until the completion or termination of the Applicable only to Price Increases: Purchase Order. ❑ The request for a price increase has been evaluated and the supporting documentation justifies the request. Page 37 of 300 SECTION 3. APPROVALS THE VENDOR HEREBY AGREES TO THE SAME TERMS AND CONDITIONS AND IS AN AUTHORIZED AGENT OF THE COMPANY WITH THE AUTHORITY TO EXECUTE THIS FORM ON THE COMPANY'S BEHALF. *If the signer is NOT an authorized agent listed on Sunbiz, please also submit a Corporate Resolution, Limited Power of Attorney, Secretary's Certificate, or notarized letter from one of the listed principals giving that person signature authority. Project Manager/ Contract Agent Signature: Name and Date: Digitally signed by Claudia Wood Claudia Wood Claudia Wood Date: 2025.01.13 11:30:46 -05'00' Vendor — Authorized Signatory Signature: Name and Date: Oonagh McCullagh-Boyle, December 04, 2024 Procurement Director or Designee's Name: Signature: Procurement Use Only ❑ Approved Renewal Term Approved Term: ❑ Approved Renewal Term with Price Increase Approved Term: ❑ Renewal Term with Price Increase is subject to Board Date Board Approved: Approval ❑ Approved Administrative Extension Term Approved Extension Term: ❑ Extension is subject to Board Approval Date Board Approved Term: Notes: Page 38 of 300 CO ter C01.nty County Manager Operations Procurement Services Division February 8, 2024 Oonagh McCullagh-Boyle OMMAC Ltd. Crockwell, Back Lane, Tonbridge, TN11 9PP, UK Via Email: oonagh(a ommac.co.uk RE: Contract Renewal for # 22-7979 "Tourism International Representation- UK and Ireland Market" Dear Mr/s. McCullagh-Boyle, Collier County would like to renew the above contract under the same terms and conditions for an additional one (1) year period in accordance with the renewal clause in the contract. If you are agreeable, please indicate your intentions by providing the information requested below and executing the acceptance section: I am agreeable to renewing the above -referenced contract under the same terms, conditions, and pricing as the existing contract. I am not agreeable to the renewal of this contract. By executing the section below, this contract will be effective from 3/30/2024 until 3/29/2025. Acceptance of Contract Renewal Company Name OMMAC Ltd Company Signature Print Name Oonagh McCullagh-Boyle Signature Date Procurement Services Division - 3295 Tamiami Trail East. Naples, Florida 34112 239-252-8407 Page 39 of 300 Co Yer County County Manager Operations Procurement Services Division Page 2 of 2 RE: Contract Renewal for # 22-7979 "Tourism International Representation- UK and Ireland Market" Updated Contact Information (Only if addressee information on the first page is incorrect) Contact Name Telephone Number FAX Number Email Address Collier County will be transitioning to a new eProcurement solution (OpenGov) for publishing solicitations and receiving vendor responses. Register your account early to begin receiving email notifications for Collier County's bidding opportunities. We expect to go -live March 12, 2024. Registration is early and it is 100% free for vendors! For more information about how to register, please see our help file here. Please return this letter to the Procurement Services Division with your response no later than 2/15/2024. You may email your response to email Renewal sCcDcol I ierco u ntyfl. gov. If you have any questions, you may contact me at 239-252-8407. Respectfully, Digitally signed by a Srnka Sandra Srnka Sate: 2024.0 Date: 2024.04.03 10:59:09 -04,00, Sandra Srnka Division Director — Procurement Services Division C: John Melleky, CMO: Tourism Procurement Services Division 3295 Tamiami Trail East, Naples, Florida 34112 239-252-8407 Page 40 of 300 FIXED FEE PROFESSIONAL SERVICE AGREEMENT for Tourism International Representation - UK and Ireland Market THIS AGREEMENT, made and entered into on this (Ht*" day of folky) , 2023 , by and between OM MAC Ltd. a registered company in United Kingdom, Registration No. 4967240 whose business address is Gre stones Rou etts Road West Mailing, Kent ME19 5XQ UK ,(the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WIT NESSETH: The Agreement shall be for a one { 1 ) year period, commencing El ram; or 0 on March 30, 2023' ,and terminating on :.::oneupon the date of. ( 1 ) year(s)from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two 2 addltlonal one 1 ) year(s;} periods, .The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES, The Contractor shall commence the work upon Issuance of a FF-1 Purchase Order ❑ Netiee te PFeGeed ❑ kNefk-0. 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of 111111 Request for Proposal (RFP) ❑ IwAtatk w-te # 22Tg Exhibits and Addenda and the including all Attachment{s}, { ) Contractor's proposal referred to herein and made an integral part of this Agreement. ❑■ The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. Page l of Is Piled Price Professional Service Agreement 2022_Ver.2 T'Q Page 41 of 300 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 The execution of this Agreement shall not be a commitment to the Contractor to order any minimum or maximum amount. The County shall order items/services as required but makes no guarantee as to the quantity, number, type or distribution of items/services that will be ordered or required by this Agreement. 4. THE AGREEMENT SUM, The County shall pay the Contractor for the performance of this Agreement based on Exhibit 13- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): ■❑ Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. Time and Materials: The County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. ❑ UnitPrise:-The County a94�896 tG pay a *FA total fixed pfiee (Inclusive of a1l 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). Page 2 of 15 Fixed Price Professional Service Agreement 2022_Ver.2 Page 42 of 300 1 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4A The County, or any duly authorized agents or representatives of the County, shall have the right to conduct an audit of Contractor's books and records to verify the accuracy of the Contractor's claim with respect to Contractor's costs associated with any Payment Application, Change Order, or Work Directive Change. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C. Page 3 of 15 Fixed Price Professional Service Agreement 2022_Ver.2 , Page 43 of 300 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: OMMAC Ltd. Address: PO Box 316 West Mailing, Kent, ME19 5XQ, United Kingdom Authorized Agent: Attention Name & Title: Telephone: E-Mail(s): Oona h McCulla h-Bo le, Managing Director 44-7802-420-750 Oonagh@ommac.co.uk All Notices from the Contractorto the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Name: Tourism Division Director: Paul Beirnes Address: 266 N. Horseshoe Drive, Suite 105 Naples, Florida 34104 _ Administrative Agent/PM: Paul Beirnes Telephone: 239 252-4040 E-Mail(s): Paul.Beirnes@colliercountyfl.gov _ The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or .be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218,80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. Page 4 of 15 Fixed Price Professional Service AgreemenE 2022_Ver,2 Page 44 of 300 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin or any other class protected by federal or Florida law. 12. INSURANCE. The Contractor shall provide insurance as follows: A. 0 Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $ 2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. - \ - C. Q Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. Page S of 15 Fixed Price Professional Service Agreement 2022 Ver.2 Page 45 of 300 The coverage must include Employers' Liability with a minimum limit of $ 500,000 _ _ for each accident. D. 0 Professional Liability: Shall be maintained by the Contractor to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and aggregate. & ❑ peF 966ufwease' 4;- ❑ wee- be maittta'tt'ic-.d �i�r.�r�-, Fe-apptiGab4e tt7-the -'ee ISE ■ Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Page 6 of 15 Fixed Price Professional Service Agreement 2022_Ver.2 Page 46 of 300 Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys` fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION, This Agreement shall be administered on behalf of the County by the Tourism Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), 0 Exhibit A Scope of Services, Exhibit B Fee Schedule, R RFP/ ❑ 4T& ❑ OtheF # 22-7979 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent quotes, and ❑■ Other Exhibit/Attachment: Exhibit C: Resolution 2006-40 Page 7 of 15 Fixed Price Professional Service Agreement 2022_Ver,2 Page 47 of 300 17. APPLICABILITY. Sections corresponding to any checked box (■) will expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, if applicable, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Division of Communications, Government and Public Affairs 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8999 Email: PublicRecordRe uest colliercount fl. ov The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. Page 8 of 15 Fixed Price Professional Service Agreement 2022_Ver.2 Page 48 of 300 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 23. ADDITIONAL ITEMSISERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the Page 4 of 15 Fixed Price Professional Service Agreement 2022_Ver.2 Page 49 of 300 commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 25. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 26. ❑ W ee GE tiff ad P-E so ie- e6 eh ❑■ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 27. ❑■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. a - 1 a Page 10 of 15 Fixed Price Professional Service Agreement 2022— Ver.2 Page 50 of 300 28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. (Intentionally left blank -signature page to follow) Page 11 of 15 Fixed Price Professional Service Agreement 2022—Ver.2 Page 51 of 300 IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA CrystIKK7nzei,'Cle�t�9F the Circuit Co(Iler. y. / By: � � ` � By: Rick LoCastro Chair Dated,` 'i 4SE . L .isia's to yn�ture`i Contractor's Witnesses: U 2� :Tm -1�y Contractor's First Witness tTypelprint witness names` �U Contractor's Secopi ness (Type/print witness nameT Approv d as to FForrmnan Legality: �kl IY i • aunty At omey M. Print Name OMMAC Ltd, Contractor By; .14.It ::Ztj- Signa re 00'J W • uCK LE TType/print signature and litiet MA,1A,:�rnr(i 1)xzc; rr` Pngc l2 0l' IS Fixed Price Profexsionnl Service Apnronnnt 2022_Ver.2 T Page 52 of 300 Exhibit A Scope of Services Ff following this page (containing Z pagels) ❑ this exhibit is not applicable Page 13 of 15 Fixed Price Professional Service Agreement 2022_Ver.2 Page 53 of 300 Request for Proposal (RFP) #22-7979 "Tourism International Representation- UK and Ireland Market" Exhibit A Scope of Services BACKGROUND The Naples, Marco Island, Everglades Convention and Visitors Bureau ("CVB") is the official destination marketing organization for Collier County, The County covers a large geographic area and has a diversified tourism product that includes beaches, shopping, Sports and Eco-tourism and convention opportunities. For more background information on the Naples, Marco Island, Everglades Convention & Visitors Bureau please visit www.paradisecoast.com. DETAILED SCOPE OF WORK Full-time representation services with an experienced International Tourism Representation firm for the United Kingdom and Ireland market. Services Required: t. Develop an annual destination marketing plan that is implemented monthly for all services covered under the agreement. 2. Coordination of Public Relations efforts with in -country media. 3. Manage social media services related to in -country communications with trade, media and consumers. 4. Provide a dedicated phone, fax and e-mail address for the Naples, Marco Island, Everglades CVB. 5. Translation services as needed or required.. G. Contract and maintain storage of promotion materials and distribution services as necessary. 7. Monthly reports will be submitted to the CVB by the loth of the following month, outlining activities per country with future activity projections and market overviews. 8. Travel Trade Activities: The following are travel trade marketing activities which the successful firm will perform: a. Participation in trade and consumer trade shows & events in country, surrounding areas and in the US as necessary. b. Regular communication and destination updates to tour operators, travel agents and media. c. Organize, conduct, or participate in travel trade and media familiarization trips to and within Southwest Florida. d. Conduct travel trade training and sales calls to tour operators, airlines, and other related organizations in -country and surrounding areas. e. Assist the CVB and its U.S. based marketing partners and agencies with trade and consumer promotions. f. Assist with the International Tourism marketing promotions and advertising related Page 1 of 2 Exhibit A --- Scope of Services Page 54 of 300 I Request for Proposal (RFP) #22-7979 "Tourism International Representation- UK and Ireland Market" activities to maximize the CVB budget. g. Fulfillment of inquiries for CVB publications/literature to trade & consumers via both Florida based and in -country fulfillment facilities. h, Pre-screen and forward travel trade and media leads to the CVB which result from above - mentioned activities, i. Develop and fulfill requests from media and organize and work with CVB in-house PR team on familiarization trips for journalists. j. Maintain close working relationships with Visit Florida, Brand USA and other tourism industry associations, including Visit USA organizations. k. Create and maintain an up-to-date country by country trade, media, and consumer database for periodic distribution of destination information. 9. Pre -approved expenses related to the various services will be invoiced at cost monthly as follows: a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's advertising agency of record. b. Travel expenses such as air, auto rental, hotels, entertainment, and meals will be billed to the CVB at net cost. Air, train travel to be at lowest available coach fare. c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone, and fax will be billed monthly at cost. d. A monthly service fee will be invoiced each month to cover all representation services including employee time and other related costs and all basic office operating expenses except as indicate above as out-of-pocket expenses. 10. Representation services are desired to support the CVB's efforts to attract visitors to our area. The CVB's brand is relatively new to the International Tourism market so the selected representation company must maintain and build that brand awareness. 11.Objectives the successful representation companies will be asked to accomplish the following: a. Increase average length of stay and repeat visitation from the assigned region. b. Increase the number of hotel room nights from the assigned markets. c. Grow the number of CVB partners listed in tour operator catalogs and online programs in the assigned region. d. Grow the number of visitors and their spending from the markets represented. e. Grow the use of social media channels to interact with our destination. 12, Services requested from the successful vendor will be for sales, public relations, trade shows, travel industry training, promotions, social media and other services required to showcase the tourism attributes of the Naples, Marco Island, Everglades area of Florida, Page 2 of 2 F" { Exhibit A — Scope of Services Page 55 of 300 Exhibit B Fee Schedule following this page (pages 1 through 2 j Page 14 of iS Fixed Price Professional Service Agreement 2022_Ver,2 Page 56 of 300 Request for Proposal (RFP) #22-7979 "Tourism International Representation- UK and Ireland Market" Exhibit B FEE SCHEDULE Pre -approved expenses related to the various services will be invoiced on a monthly basis as follows: a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's advertising agency of record. b. Travel expenses such as air, auto rental, hotels and meals will be billed to the CVB at net cost. Air, train travel to be at lowest available coach fare, c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone and fax will be billed monthly at cost. d. Service fee will be invoiced monthly to cover all employee time and other costs and all basic office operating expenses except as indicated above as out-of-pocket expenses. Additional expenditures must be authorized by the County by written Change Order to this Agreement executed by the parties. Description Fees 1 Flat Annual Fixed Price (paid monthly in equal $120,000 -Lump Sum installments 2 Reimbursable Expenses - Office $ included in the flat annual fixed price above 3 Reimbursable Expenses — Travel $19,000 (T&M NTE) 4 Reimbursable Expenses — $11,000 (T&M NTE) Re istration/Membershi /Brochure Distribution 5 Reimbursable Expenses — $38,000 (T&M NTE) Miscellaneous/PR/Social Media/Marketing & Promotions 6 Reimbursable Expenses - Contractor's Event(s) $12,000 (T&M NTE) I. The Flat Annual Fixed Price for activities for the County shall be United States (U.S.) ten thousand dollars ($10,0000) per month, shall be billed monthly in advance by Contractor. 2. Administrative and office costs are included in the above mentioned Flat Annual Fixed Price, including: stationery, insurance and rent for the sales office, The Flat Annual Fixed Price does not include the cost of: communication/phone; postage/mailings; printing and giveaways related to the promotion of the County; travel by car, train, or air for regular sales calls to agents and operators, educational trips and trade shows. The Flat Annual Fixed Price does not include the cost of airfares or any travel in addition to the agreed upon sales calls activity. The Flat Annual Fixed Price is agreed to at the exchange rate of £.1 British Pound (GBP) = $1.21U.S. Dollar. Should the exchange rate fluctuate more than 10% by reference to the reference rate, the Flat Annual Fixed Price will be renegotiated commencing the next month, Page 1 of 2 Page 57 of 300 3. The cost of travel, entertainment, conversion fees or losses, wire fees and any other bank related charges for conversion of U.S. dollars to GBP will be billed separately at net cost, with no markup, after approval by the CVB Executive Director at the then current exchange rate on the date of invoice. The travel and additional expenses invoice will be converted into U.S. dollars and paid in U.S. dollars. 4. Miscellaneous expenses will be billed at net cost with no mark-up and covers all various mailings costs (e-newsletter and print), production of giveaways and promotional printing. 5. Contractor event expenses will cover participation at Contractor's own Dinner Events and expenses will be billed at net cost with no mark-up. 6. OMMAC will NOT charge VAT (i.e. UK Value Added Tax - 20%) on any transactions or third party invoicing, ensuring Collier County's spend and budget is fully maximized. 7. As an integral element of OMMAC's proposal, we will extend our services to cover the French, Italian and Scandinavian markets on a reactive basis adding value to the CVB investment and maximizing budget. S. Travel reimbursable expenses shall be in accordance with Collier County Resolution No. 2006.40, as amended, and attached as Exhibit C of the Agreement. Page 2 of 2 Page 58 of 300 Description: Other Exhibit(Attachment EXHIBIT C: Resolution 2006-40 0 following this page (pages ❑ this exhibit is not applicable through 4 ) Page 15 of IS Fixed Price Professional Service Agreement2022_Ver.2 Page 59 of 300 Vr rU1NW!i K T AVEL EXPENSES FO r PERSONS CONDUCTING OFFICIAL TOURISM BUSINESS AND SUPERSEDING RESOLUTION NO.2004-370. WHEREAS, it is the intent of Collier County to reimburse Tourism Department employees and agents under contract with Collier County for travel on official tourism business in accordance with Section 125,0104, Florida Statutes, and Section 112.061, Florida Statutes; and, WHEREAS, all authorized travel expenses will be reimbursed to County Tourism Department employees or to employees of companies or individuals contracted for tourism services on behalf of the County at the actual expense; and, WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution authorizing the expenditure of County funds for valid and proper public purposes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all travel by Tourism Department employees and authorized agents under contract with Collier County are as follows: A. APPROVAL REOUIRED. All travel for Tourism Department staff and authorized agents under contract must be authorized and approved by the Tourism Department Director, and by the County Manager for the Tourism Department Director, and funds must be available in the approved Tourism Department Budget. Those travel events that are not covered in the budgeted or contingencies categories in the Tourism Department Budget must be presented to the Tourist Development Council and Board of County Commissioners for approval. The Board of County Commissioners must approve travel by authorized persons not employed or under contract by the County who are called upon to contribute time and services as consultants or advisors or participants for travel on County tourism business. All travel reimbursements require, receipts. B. DOMESTIC TRAVEL. 1. Common Carrier. Travel shall be booked at the best available coach price. 2. Ground Transoortatiorl. Taxi, shuttle and public transportation shall be reimbursed at actual cost including up to a 15% gratuity. Rental car use shall be booked or reimbursed for domestic travel at best compact rate available. Travelers shall use the rental car company holding the county bid, where available. 3. Meals. Meals shall be reimbursed at actual cost plus gratuity up to 15%, if not included in bill, and up to 20%, if included in bill, for groups or special menus or events. Continental breakfasts, snacks, drinks or other small incidental food items provided under a registration fee will not be considered a provided meal and a full meal substitute would be reimbursable at actual cost. 4. Accommodations/Lodging. In -state travel outside 50 miles of office location is reimbursable at actual cost for single occupancy at the best available rate or at the headquarters hotel. Travel within 50 miles of the office — Accommodations expense reimbursement must be authorized by the Tourism Director if travel to home after the daily activities is deemed unsafe, or supervision of guests being entertained is necessary. Travel to destinations within Florida is tax exempt for accommodations. Travelers shall supply the hotel/motel with a Florida Sales Tax Exemption Certificate when checking in. Page 60 of 300 Reimbursable expenses include tolls, ferry fares, tuxedo and costume rental, parking fees, charges for business telephone calls, including cell phone roaming charges, facsimiles, or high speed internet access charges for use of computer, actual mileage reimbursement at the current Collier County rate, mandatory valet parking, including a 15% gratuity, hotel resort fees, tips to bellmen, parking attendants, and shuttle drivers, charges for changes in travel dates or departure times for airline ticket and hotel accommodations if pre approved by the Tourism Director or County Manager, laundry and dry cleaning charge for travel of five (5) or more days. Business association, trade association, tourism industry association, Chamber of Commerce meetings, or event expenses are authorized for payment or reimbursement if subject matter is tourism related. C. TRAVEL IN FOREIGN COUNTRIES. Foreign travel will be conducted in compliance with federal standards detailed in the publication, "Standardized Regulations (Government Civilians, Foreign Areas)". 1. Common Carrier. Travel shall be booked at the best available coach price. 2. Ground Transportation. Taxi, shuttle and public transportation shall be reimbursed at actual cost with receipt including up to a 15% gratuity. Rental car use shall be booked or reimbursed at best compact rate available. 3. Meals. Meals shall be reimbursed at actual cost plus gratuity up to 15%, if not included in bill, and up to 20%, if included in bill, for groups or special menus or events. Continental breakfasts, snacks, drinks or other small incidental food items provided under a registration fee will not be considered a provided meal and a full meal substitute would be reimbursable at actual cost. 4. Accommodations/Lodgin. Reimbursable for actual cost for single occupancy at the best available rate or at the headquarters hotel. Expenses for the use of in -room dispensers or movies are not reimbursable. 5. Other expenses, Reimbursable expenses include tolls, ferry fares, tuxedo and costume rentals, parking fees, foreign currency exchange fees, travelers checks fees, maps, charges for business telephone calls, including access, air time and phone rental charges for cell phones, facsimiles, or high speed internet access charges for use of computer, actual mileage reimbursement at the current Collier County rate, mandatory valet parking, including a 15% gratuity, hotel resort fees, tips to bellmen, parking attendants, and shuttle drivers, charges for changes in travel dates or departure times for airline ticket and hotel accommodations with prior approval of the Tourism Director or County Manager, laundry and dry cleaning charge for travel of five (5) or more days. D. TRAVEL INVOLVING TRADE SHOWS / CONVENTIONS / TOURISM INDUSTRY AND ASSOCIATION MEETINGS. Expenses related to attendance at trade shows, conventions, association and tourism industry meetings, sales meetings and receptions and events are authorized for payment or reimbursement at actual cost pursuant to this Resolution depending on whether the travel is foreign or domestic. Pursuant to Section 125.0104, Florida Statutes, registration fees for Tourism Department employees and authorized agents under contract with Collier County shall be paid in advance by County check or credit card or be paid by reimbursement. Page 61 of 300 ... �....aavu. v) ♦aav ',:a.a �,..�µa, �) avuaaaa„ ai�.Yµt tiaw114 Vi Vtu V li11Ot11 Vt �jAlii4pliV11A Vi agencies including, but not limited to, entertaining travel writers, journalists, travel agents, tour operators, airlines, travel consultants, wholesalers, consolidators, meeting planners, consumers, dignitaries and VIP's from foreign countries or anyone who can bring, direct or encourage travel or publicity to Collier County. (Collectively or singularly referred to as "Tourism Promoters"), Expenses such as meals for County employees who attend a function with Tourism Promoters in an official capacity are authorized to be included in the total cost of the function for payment or reimbursement. Meals. Meals include food and beverages associated with meetings, dinners, promotions, cocktail parties and similar events, whether catered or provided by Collier County or other tourism organizations or agencies, at a facility or private location. Gratuities up to 15%, if not included in the bill, or up to 20%, if included in the bill, for groups or special menus or events are authorized for payment or reimbursement. Gratuities on discounted or complimentary meals are authorized as calculated on the full fair market price of the meals up to 20%. County employees must follow the County Ethics Policy covering acceptance of discounted or complimentary meals. 2. Alcoholic Bevera es. The cost of alcoholic beverages is authorized for payment or reimbursement for entertainment purposes for Tourism Promoters. The cost of alcoholic beverages for County employees is not reimbursable. 3. Gifts. Tokens of appreciation and mementos of Collier County given to Tourism Promoters are authorized for payment or reimbursement at actual cost. 4. Transportation. Expenses for vans, limousines, buses or automobiles to transport Tourism Promoters are authorized for payment or reimbursement. 5. Accommodations. Expenses to house Tourism Promoters are authorized for payment or reimbursement at actual cost. 6. Entertainment. Expenses to entertain convention, meeting, trade show or familiarization tour attendees. Examples of these entertainment expenses include, but are not limited to the costs for singers, dancers, magicians, astrologers, chefs, musicians, pageant winners, clowns, fisherman, animal trainers or massage therapists. These entertainment expenses serve a valid public purpose and are authorized for payment or reimbursement. F. COUNTY PURCHASING CARD USE. The Collier County Purchasing Card may be used by Tourism Department staff for all travel, entertainment and registrations including the cost of restaurant meals. The Purchasing Cards issued to each Tourism Department staff member will have a single transaction limit of $2,000 and a maximum monthly spending limit of $10,000. G. PAYMENT BY ADVANCEMENT OR REIMBURSEMENT. The County may pay by advancement or reimbursement, or a combination thereof, the costs of per diem and incidental expenses of employees of the County and other authorized persons, for foreign travel at the current rates as specified in the federal publication "Standardized Regulations (Government Civilians, Foreign Areas)." The County may also pay by advancement or reimbursement, or by a combination thereof, the actual reasonable and necessary costs of travel, meals, lodging, and incidental expenses of employees of the County and other authorized persons when meeting with travel writers, tour brokers, or other persons connected with the tourist industry, and while attending or traveling in connection with travel or trade shows. This Resolution supersedes Resolution No. 2004-370. Page 62 of 300 DATED:':, DWIGHj B. BROCK; Perk siq ��:�i1�i• Approved as to form and legal sufficiency: kxx--� Colleen M. Greene Assistant County Attorney 05-MCIR-00087/2 BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: FRANK HALAS , Chairman item # Agenda Date �N Page 63 of 300 AFFIDAVIT REGARDING LABOR AND SERVICES Effective July 1, 2024, pursuant to § 787.06(13), Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services. Nongovernmental Entity's Name: Q'I)gIIMIAC UM Address: MWst Houm,ZWEBtbIl3Bm(f�tAr#rfcWeWtKUWN)9f?f9FF Phone Number: + 78O2 M) Authorized Representative's Name: 03M h MMW H3Dle Authorized Representative's Title: MWmging Q2JhWWr Email Address: =wghM AFFIDAVIT I, 0gr111Ql@9hgh- (Name of Authorized Representative), as authorized representative attest that QM MROCLUd (Name of Nongovernmental Entity) does not use coercion for labor or services as defined in § 787.06, Florida Statutes. Under penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true. s, (Signature of authorized representative) STATE OF COUNTY OF 116 Jgm=25 Date Sworn to (or affirmed) and subscribed before me, by means of ❑ physical presence or ❑ online notarization this day of , 20_, by (Name of Affiant), who produced his Florida Driver's License as identification. Notary Public (not required when digital) 116 JamM025 Commission Expires Personally Known ❑ OR Produced Identification ❑ Type of Identification Produced: Page 64 of 300 1/21/2025 Item # TC ID# 2025-226 Executive Summary Recommendation to approve a one-year renewal of Agreement No. 22-7980 "Tourism International Representation - Germany Market" with Diamonde e.K. for Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $60,000, totaling $180,000 annually, and make a finding that this action promotes tourism. OBJECTIVE: To renew Agreement No. 22-7980 for one year for tourism representation services in Germany market which promotes Collier County as a worldwide visitor destination. CONSIDERATIONS: Collier County has been represented in Germany for 17 years by Diamonde e.K. based in Stuttgart, Baden-Wuerttemberg, Germany. Presence in that market has been beneficial in bringing German residents to Collier County. Over the course of this term and relationship, the German market has remained one of the top markets of international origin for Collier County. The representation in this market has attracted visitors via consumer direct initiatives, through education and relationships with tour operators and travel advisor's about Florida's Paradise Coast region (Collier County). The representation also includes integrated marketing campaigns across multiple media platforms to locally amplify the reach of the campaigns. On March 26, 2024 (Agenda item 1615), the Board of County Commissioners approved the award of Agreement No. 22-7980 for Tourism International Representation - Germany Market to Diamonde.e.K for one year and requested that the renewal be brought back to the Board for approval. The contractor has agreed to renew the Agreement for one year without price increases. The annual costs established in the Agreement are as follows: Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $60,000, totaling $180,000 annually. The reimbursable expenses are approved by the Division Director before the expenditure occurs. Current total combined expenditures are $126,810.89 for ten (10) months. This total does not include any other expenditures, or the monthly fee, for the last two months on the current Agreement. This representation is vital for Collier County to remain competitive with other Florida markets. Currently, twenty (24) Florida markets have representation/offices in Europe, including our competitive set of areas - Tampa, St. Pete/Clearwater, Orlando, Bradenton, Sarasota, Lee County, Charlotte County, Palm Beach, Miami, and the Florida Keys. In August of 2023, when many European travelers take a vacation, for instance, this competitive set had higher occupancy rates ranging from 66.5% (Florida Keys) to a lower rate of 58.3% (Palm Beach) compared to 56.3% for the Naples market. The Naples market is tracking back as our destination was off -sale in late 2022 and 2023 due to Hurricane Ian impacts. Moreover, the Average Daily Rates for these markets were for the most part lower than Collier County's $216.23, ranging from $123.82 (Fort Myers) to $169.23 (St. Pete/Clearwater). The only market higher was the Florida Keys at $260.20. Two important measures of the work completed by Diamonde e.K. were implemented to measure effectiveness. One is the number of hotel rooms booked by their top 20 Tour Operators. Many first-time visitors utilize tour operators for ease of travel to various locations in Florida and for the option to obtain travel insurance. In 2019, which is a benchmark used (2020 and 2021 are not included due to the pandemic), 16,973 room nights were booked in our region from these operators. In 2022, room nights were 10,748, in 2023 this grew to 15,854. In 2024 this grew to 23,193 an 45% increase in room nights over 2023. County staff has estimated the tax collections to further measure the effectiveness of the firm for these room nights utilizing the Average Daily Rate (ADR) obtained through STR data for the associated time frames. (Taxes = ADR Hotel Rooms Booked * 5%). STR data provides weekly information about hotels in Collier County. The firm surveys our local hotels and provides weekly data such as Average Daily Rates, Occupancy, and Hotel Revenue per person. In 2019, with an ADR of $237.43, the tax collected was $201,494.97; 2023 saw an ADR of $303.17 and a tax collection of $240,342.86; 2024 saw an ADR of $349 and a tax collection of $404,718. The 68% increase of tax collection from Page 65 of 300 1/21/2025 Item # TC ID# 2025-226 2023 to 2024 has resulted in a Return On Investment (ROI) of 237.27%. (($404,718 tax collections - $120,000 flat fee) / $120,000 * 100). REGION 2019 2023 2024 % 2023 vs 2024 GERMANY 16,973 15,854 23,193 45% TOTAL 16,973 15,854 23,193 45% Avg ADR 1 $237.43 $303.17 $349 15% Est Tourist Tax $201,494.97 $240,322.86 $404,718 68% The second measure is based on the media relations coverage in the destination. Diamonde e.K. has worked to add earned (not paid for) media and placements. Earned media is obtained through public relations work and can include articles written in traditional print, broadcast, or social media. Earned media saw an increase of 32% from 2022 over 2023 (2022 earned media was $120,000 and 2023 earned media was $158,577). Additionally, the company's 2023 social media measures include 47 posts with 210,000 impressions for all the posts. Based on Diamonde e.K's performance and improving the measures for effectiveness, County staff is recommending renewing the Agreement for one year at the same pricing. This Agreement has a second one-year renewal option available, and County staff will return to the Board to seek direction on whether to renew for the second one-year renewal. FISCAL IMPACT: Funds for marketing services are provided in the FY24 Tourist Development Tax supported Tourism Promotion Fund (1101) budget. The annual contract budget is $180,000 for the German market. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATIONS: To approve a one-year renewal of Agreement No. 22-7980 "Tourism International Representation - Germany Market" with Diamonde e.K. for Flat Annual Fixed Price of $120,000 ($10,000 per month), and Reimbursable Expenses for Travel, Registrations and Miscellaneous for up to $60,000 totaling $180,000 annually and make a finding that this action promotes tourism. PREPARED BY: Jay Tusa, Tourism Director ATTACHMENTS: TDC International Contract Renewal Diamonde Contract 22-7980 Contract Renewal or Extension Request Form - Diamonde Diamonde Affidavit Regarding Labor and Services Page 66 of 300 ■m U i N � .b.0 N N i ._ ._ CL o W fa O E Q 0 i O 3 .bD = • > i x J • O 00 tD ca a • of i i M N G1 t i O O �1 E O � U O }+ L O fB 4-0 f6 L 0 w a-+ V c� O � a c� c� � c o _O C c� N W Co O O O � N O -te > O GC cn O O cB O O •� U H N V O 4-0 o c� � o C 4, i> t •� 4, m i � G1 C Ov V p O •� U Q O E i GJ N GJ O +, CA C 41 O O i ,,,� C O •i > v� � _ i 4-1+ H V fB 00 H 4-0> W t% G1 N lO to C Q E O O F- LU t/! Y F- En 0 f- r� rn 0 m m o CD N CJ i r. N LO 0 m 0 co O N Ir5 O N CD co m c N Ln {g CV O CV C7 -(.a O O N m O O O Iti m m N O cq Co C7 m m LC] o C7 C) IN cD o 0 Co N � N 0 N 0 m `a CL O 0 f— a N a 0 N E L w O O CD T -0 0 c 2 m E Q o M _ F- C7 m C7 < Rt N O N O M N O N E O t tw O O L Ul U � � N U U � � M 0 o N Rt lfl = Z Cn L.LJ = C c� O O M 4- 0 a E W L O L QF Q L 7 O CV a O F- 0 CY -13 4! C: -0 ra 0 i u O ca -0 b a � n 14 O O LO Cf) C�'7 N �t � co 6) N OD Co C'7Ln I cli L CO U3. �4 C7 N r- I� m CD CD CD Co CD N Ln C7 m ipk C'7 O CN +- O C N I, �Ln C] ja VY N [7 0 O O I-, m O CV N CD #R gt Ln r-I O m cl 07 o] Iti LL-] rl C7 -6a -Ga �} r-I rl O O O CD O M N Ln N N N 4 o CD N {moo N � 3 C UD ? d Er Q _ N = < _ A z a en v) a } O A U�o ( 00 a � �Wa a —y •r C� W o � 111 kk�..../ff kYl W LL a a z L N O N M N O N E O L� N Er O 0 O Ln Ln 0 f0 i1 U U Ln 0 o N 00 4 � Of aA E O > > +_ a .. tw _ a O � •— 0 N E ate+ O 4-1 � (A w O O cn •— u O w a(A+ E GJ ._ i U O V � m 0 FIXED FEE PROFESSIONAL SERVICE AGREEMENT # 22-7980 for Tourism International Representation - Germany Market THIS AGREEMENT, made and entered into on this I*lay of >IMarin 2023 by and between DlaMonde e.K., a registered company in Germany , Registration No. HRA 722594 Stuttgart ,whose business address is Bubenhaldenstr. 53 70469 Stuttqart, Baden-Wuerttemberq, Germany (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County„): WITNESS ETH: The Agreement shall be for a one ( ) year period;' commencing ❑ upon the date of Board approval; eF ❑ en , and terminating one ( 1 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement: under all of the terms and conditions contained in this Agreement for twtr (' )ddtttorat ore f ...:) yer(s) per d The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a ❑I[ Purchase Order ❑ Netiee to PFOGeed ❑ IRfG* O . 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of ❑■ Request for Proposal (RFP) ❑ tnvitatien to .Bk NS) ❑ QtheF # 22-7980 , including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. I/❑ The Contractor shall also provide services in accordance with Exhibit A -- Scope of Services attached hereto. Page 1 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 c,� 0 Page 3 of 300 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 The execution of this Agreement shall not be a commitment to the Contractor to order any minimum or maximum amount. The County shall order items/services as required but makes no guarantee as to the quantity, number, type or distribution of items/services that will be ordered or required by this Agreement. 4, THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): 0 Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. 0 Time and Materials: The County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. OF seFyiee delivered (i.e. installation priee PeF ton, de!*YeFy pFirse peF paekage e earten, ete.). The inyeiee must identify the unit PF'Ge and the eF of units 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). Page 2 of 15 Fixed Price Professionat Service Agreemen€ 2022_Ver.3 1 Page 74 of 300 I 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "lathes" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.4 The County, or any duly authorized agents or representatives of the County, shall have the right to conduct an audit of Contractor's books and records to verify the accuracy of the Contractor's claim with respect to Contractor's costs associated with any Payment Application, Change Order, or Work Directive Change. imp, M WIIIII i - 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C. Page 3 of 15 Fixed Price Professional Service Agreement 2022, Ver,3 CA0 Page 75 of 300 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: DiaMonde e.K. Address: Bubenhaldenstr. 53 70469 Stuttgart, German Authorized Agent: Natasa Manic, Owner/Founder Attention Name & Title: Telephone: +49 711 91257610 E-Mail(s): www.diamonde.de All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Name: Division Director: Address: Tourism Paul Beirnes 266 N. Horseshoe Drive, Suite 105 Naples, Florida 34104 Administrative Agent/PM: Paul Beirnes Telephone: 239 252-4040 E-Mail(s): Paul.Beirnes@colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor small also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the la. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. Page 9 of 15 Fixed Price Professional Service Agreement 2022_VeO rr� Page 76 of 300 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance, In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin or any other class protected by federal or Florida law. 12. INSURANCE, The Contractor shall provide insurance as follows: A. ❑■ Commercial General Liability: Coverage shall have minimum limits of $1,000,000___Per Occurrence, $ 2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 1 _ C. ❑■ Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. Page 5 of 15 Fixed Price Professional Service Agreement 2022—Ver.3 Page 77 of 300 The coverage must include Employers' Liability with a minimum limit of $ 500,000 for each accident. D. ❑■ Professional Liability: Shall be maintained by the Contractor to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and aggregate. 4;❑ 6- ❑ OGOUFFenGe. K n , Art GeveFage shall Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Page 6 or 15 ,~ Fixed Price Proressionai Service Agreement 2022_Ver.3 Page 78 of 300 Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an Indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to Indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), 0 Exhibit A Scope of Services, Exhibit B Fee Schedule, ❑■ RFP/ ❑ �T& ❑ OtheF # 22-7980 , including Exhibits, Attachments and Addenda/Addendum, subsequent quotes, and FS-1 Other Exhibit/Attachment: Exhibit C: Resolution 2006-40 Page 7 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 Page 79 of 300 17, APPLICABILITY. Sections corresponding to any checked box (0) will expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners, 19, PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c, immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended, as well as the requirements set forth in Florida Statue, §448,095; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, if applicable, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Division of Communications, Government and Public Affairs 3299 Tamiaml Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8999 Email: PublicRecordReg uest colliercount fl. ov The Contractor must specifically comply with the Florida Public Records Law to: Page 8 of 15 Fixer! Price Professional Service Agreement 2022—Ver.3 � " ,3 Page 80 of 300 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. AGREEMENT TERMS, If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision -making authority and by Page 9 of 15 Fixed Price Professional Service Agreement 2022—Ver.3 qq Page 81 of 300 I County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision -making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 25, VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 26. ❑ ..Ftise The Gount y resewes the r vi�'La sempetent peFrens will be utilized in the PeFfOFFA@Ree of the AgFeement. The W AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 27. 0 ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. - -Z - REM— - ■- - - - - Page 10 of 15 - Fixed Price Professional Service Agreement 2022_ver.3 Page 82 of 300 GontmeteF at f 28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to It and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may Include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov,net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. (Intentionally left blank -signature page to follow) Page I 1 of 15 Fixed Price Professional Service Agreement 2022— Ver.3 C N Page 83 of 300 IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST.,.. „ g;BOARD OF COUNTY COMMISSIONERS } COLLIER COUNTY, FLORIDA Crysf�I�: Circuit Kinzel, Cie'rkf the c)otart,a iq Cpinptrolleh. BY: By: »- r Rick LoCastro Chairman Dated: i ttH}` l"rttest as tai. j�..,.1 signatun Contractor's�litnesses: DiaMonde e.K. Contractor By: %- —D . . L")m' Con c o First Witness u � S€�naure k � 1C-' k]9 t✓?= I Typelprint signature and fitieT 17vpelprint wbess rlwet ContractorSecond Witness ?o-y. 4eSc.� e�- (Type/print witness namet Approved as to Form a d Legality: _M unt A tornev ill rant Name f� Page 12 01,15 Fixed Peled Proresslmmt Scivice AgrecmcM 2022 WO Page 84 of 300 Exhibit A Scope of Services no following this page (containing 2 pagels) ❑ this exhibit is not applicable Page 13 0€15 Fixed Price Professional Service Agrce3nent 2022_Ver.3 r Page 85 of 300 Request for Proposal (RFP) # 22-7980 "Tourism International Representation — Germany Market" EXHIBIT A SCOPE OF SERVICES BACKGROUND The Naples, Marco Island, Everglades Convention and Visitors Bureau ("CVB") is the official destination marketing organization for Collier County. The County covers a large geographic area and has a diversified tourism product that includes beaches, shopping, Sports and Eco-tourism and convention opportunities. For more background information on the Naples, Marco Island, Everglades Convention & Visitors Bureau please visit www.uaradisecoast.com. DETAILED SCOPE OF WORK Full-time representation services with an experienced International Tourism Representation firm for the Germany market. Services Required: I . Develop an annual destination marketing plan that is implemented monthly for all services covered under the agreement. 2. Coordination of Public Relations efforts with in -country media. 3. Manage social media services related to in -country communications with trade, media and consumers. 4. Provide a dedicated phone, fax and e-mail address for the Naples, Marco Island, Everglades CVB. 5, Translation services as needed or required. b. Contract and maintain storage of promotion materials and distribution services as necessary. 7. Monthly reports will be submitted to the CVB by the 1 Oth of the following month, outlining activities per country with future activity projections and market overviews. 8, Travel Trade Activities: The following are travel trade marketing activities which the successful firm will perform: a. Participation in trade and consumer trade shows & events in country, surrounding areas and in the US as necessary. b, Regular communication and destination updates to tour operators, travel agents and media. c. Organize, conduct, or participate in travel trade and media familiarization trips to and within Southwest Florida. d. Conduct travel trade training and sales calls to tour operators, airlines, and other related organizations in -country and surrounding areas. e. Assist the CVB and its U.S, based marketing partners and agencies with trade and consumer promotions. f. Assist with the International Tourism marketing promotions and advertising related activities to maximize the CVB budget. Page I of 2 Exhibit A -- Scope of Services Page 86 of 300 Request for Proposal (RFP) # 22-7980 G°Tourism International Representation -- Germany Market" g. Fulfillment of inquiries for CVB publications/literature to trade & consumers via both Florida based and in -country fulfillment facilities. h. Pre-screen and forward travel trade and media leads to the CVB which result from above - mentioned activities. i. Develop and fulfill requests from media and organize and work with CVB in-house PR team on familiarization trips for journalists. J. Maintain close working relationships with Visit Florida, Brand USA and other tourism industry associations, including Visit USA organizations. k. Create and maintain an up-to-date country by country trade, media, and consumer database for periodic distribution of destination information. 9. Pre -approved expenses related to the various services will be invoiced at cost monthly as follows, a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's advertising agency of record, b. Travel expenses such as air, auto rental, hotels, entertainment, and meals will be billed to the CVB at net cost. Air, train travel to be at lowest available coach fare. c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone, and fax will be billed monthly at cost. d. A monthly service fee will be invoiced each month to cover all representation services including employee time and other related costsand all basic office operating expenses except as indicate above as out-of-pocket expenses. 10, Representation services are desired to support the CVB's efforts to attract visitors to our area. The CVB's brand is relatively new to the International Tourism market so the selected representation company must maintain and build that brand awareness. 11. Objectives the successful representation companies will be asked to accomplish the following: a. Increase average length of stay and repeat visitation from the assigned region. b. Increase the number of hotel room nights from the assigned markets. c. Grow the number of CVB partners listed in tour operator catalogs and online programs in the assigned region. d. Grow the number of visitors and their spending from the markets represented, e. Grow the use of social media channels to interact with our destination. 12. Services requested from the successful vendor will be for sales, public relations, trade shows, travel industry training, promotions, social media and other services required to showcase the tourism attributes of the Naples, Marco Island, Everglades area of Florida, Page 2 of 2 Exhibit A — Scope of Services Page 87 of 300 Exhibit B Fee Schedule following this page (pages 1 through 2 Page 14 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 Page 88 of 300 Request for Proposal (RFP) #22-7980 "Tourism International Representation- Germany Market" Exhibit B FEESCHEDULE Pre -approved expenses related to the various services will be Invoiced on a monthly basis as follows: a. Advertising, if necessary, will be billed at net cost (no markup) to the CVB's advertising agency of record. b. Travel expenses such as air, auto rental, hotels and meals will be billed to the CVB at net cost. Air, train travel to be at lowest available coach fare. c. Out of pocket expenses such as storage, printing, courier expenses, parking, phone and fax will be billed monthly at cost. d. Service fee will be invoiced monthly to cover all employee time and other costs and all basic office operating expenses except as indicated above as out-of-pocket expenses. Additional expenditures must be authorized by the County by written Change Order to this Agreement executed by the parties. Description Fees 1 Flat Annual Fixed Price (paid monthly in equal installments) $120,000 -Lump Sum 2 Reimbursable Expenses - Office $ included in the flat annual fixed price above 3 Reimbursable Expenses — Travel $17,000 T&M NTE Reimbursable Expenses - Registration $38,000 T&M NTE 5 L64 Reimbursable Expenses - Miscellaneous $5,000 T&M NTE Contractor's Events $0 free of charge FOC 1. The Flat Annual Fixed Price for activities for the County shall be United States (U.S.) ten thousand dollars ($10,000) per month, shall be billed monthly in advance by Contractor. 2. Administrative and office costs are included in the above mentioned the Flat Annual Fixed Price including: cost of communication, stationery, daily postage and printing for the sales office. The Flat Annual Fixed Price is agreed to at the exchange rate of @1 Euro = $1.02 U.S. Dollars. Should the exchange rate fluctuate more than 10%, the Flat Annual Fixed Price will be renegotiated. Pagel of 2 Exhibit B- Fee Schedule Page 89 of 300 Request for Proposal (RFP) #22-7980 "Tourism International Representation- Germany Market" 3. The cost of travel and entertainment will be billed at net cost, with no marls -up, separately to the Flat Annual Fixed Price In arrears, after approval by the CVB Executive Director or his designee at the then current exchange rate on the date of invoice. The travel and additional expenses invoice will be converted into U.S, dollars and paid in U.S. dollars. A per diem charge applies as follows: Germany: €28 per day of travel Netherlands: €47 per day of travel Belgium: €42 per day of travel Austria: €40 per day of travel Switzerland: €64 per day of travel Luxemburg: €47 per day of travel France: €58 per day of travel (Official German per diem rates for travel) Mileage will be reimbursed at a rate of U.S. $ 0.625 per mile. Sales agent functions as requested in writing by the County, will be in addition to the fees above and billed separately, upon agreement with the County. Co-op promotion costs will be invoiced independently of fees and other expenses and should not be Incurred without the CVB Executive Director or his designee's prior written approval. 4. All expenses and costs Incurred will be billed to Collier County at net cost with NO mark-up. 5. Travel reimbursable expenses shall be in accordance with Collier County Resolution No. 2006.40, as amended, and attached as Exhibit C of the Agreement. Page 2 of 2 Exhibit B- Fee Schedule Page 90 of 300 Description; Other Exhibit/Attachment Exhibit C: Resolution 2006-40 ■[] following this page (pages ❑ this exhibit is not applicable through 4 ) Page 15 of 15 Fixed Price Professional Service Agreement 2022_Ver.3 Page 91 of 300 IOK RESOLUTION NO.200G- 40 A RMSOLUTION ADOPTING A POLICY FOR THE APPROVAL OF FUNDS FOR TRAVEL EXPENSES FOR PERSONS CONDUCTING OFFICIAL TOURISM BUSINESS AND SUPERSEDING RESOLUTION NO.2004-370, WHEREAS, it is the Intent of Collier County to reimburse Tourism Department employees and agents under contract with Collier County for travel on offtolal tourism business in accordance with Section I25.0104, Florida Statutes, and Section 112.061, Florida Statutes; aud, WHEREAS, all authorized travel expenses will be reimbursed to County Tourism Department employees or to employees of companles or Individuals contracted for tourism services on behalf of the County at the actual expense; and, WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution aultrorizing the expenditure of County funds for valid and proper psiblic purposes. NOW, THEREFORE, BE 1T RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all travel by Tourism Department employees and authorized agents under contract with Collier County are as follows: A. APPROVAL REOUIRED. All travel for Tourism Department staff and authorized agents under contract must be authorized and approved by the Tourism Department Director, and by the County Manager for ilia Tourism Department Director, and funds must be available in the approved Tourism Department Budget. Those travel events that am not covered In the budgeted or contingencies categories in the Tourism Department Budget must be presented to the Tourist Development Council and Board of County Commissioners for approval, The Board of County Commissioners must approve travel by authorized persons not employed or under contract by the County who are called upon to contribute time and services as consultants or advisors or participants for travel on County tourism business. All travel reimbursements require receipts, B. D MESTi ' I AVEL. 1. Common Carr€cr, Travel shall be booked at the best available coach price. 2. around Transaortatiott. Tax!, shuttle and public transportation shall be reimbursed at actual cost including up to a 15% gratuity. Renial car use shall be booked or reimbursed for domestic travel at best compact rate available. Travelers shall use the renlnl car company holding the county bid, where available. 3. Mcnis. Meals shall be reimbursed at actual cost plus gratuity up to 15%, irnot included in bill, and up to 20%, if included in bill, for groups or special menus or events. Continental breakfasts, snacks, drinks or other small incidental food items provided under a registration fce will not be considered a provided meal and a full meal substitute would be, reimbursable lit actual cost. 4. Accorrmodatlons/Lodgina. Ill -state travel outside 50 miles of office location Is reimbursable at actual cost for single occupancy at the best available rate or at the headquarters hotel. Travel within 50 miles of the office— Accommodations expense reimbursement must be authorized by the Tourism Director if travel to home after the daily activities is deemed unsafe, or supervision of guests being entertained Is necessary. Travel to destinations within Florida €s tax exempt for accommodations. Travelers shall supply the hotellmoiel with a Piorlda Sales Tax Exemption Certificate when checking in. Page 92 of 300 1OK Expenses for the use of in -room dispensers or movies are not reimbursable, 5. Other expenses. Reimbursable expenses include tolls, ferry fares, tuxedo and costume rental, parking fees, charges for business telephone calls, includIug cell phone roaming charges, facsimiles, or high speed Internet access charges for use of computer, actual mileage reimbursement at the current Collier County rate, mandatory valet parking, Including a 15% gratuity, hotel resort fees, tips to bollmen, parking attendants, and shuttle drivers, charges for changes in travel dates or departure times for airline ticket and hotel accommodations if pre approved by the Tourism Director or County Manager, laundry and dry cleaning charge for travel of five (5) or more days, Dnsiness association, trade association, tourism Industry association, Chambcr of Commerce meetings, or event expenses are authorized for payment or reimbursement if stibjcet matter Is tourism related, C. TRAWL IN FOREIGN COI]NTRIES. Foreign travel will be conducted in compliance with federal standards detailed in the publication, "Slandardized Regulations (Oovemment Civilians, Foreign Areas)". 1, Common Carrier. Travel shall be booked at tlrc best available coach price. 2, Ground Trans o tior . Taxi, shuttle and public transportation shall be reimbursed at actual cost with receipt including up to a 15% gratuity, Rental car use shall he booked or reimbursed at best compact rate available. 3. Meals. Meals shall be reimbursed at actual cost plus gratuity up to 15%, if not hicluded hr bill, and up to 26%, if included in bill, for groups or special menus or events. Continental breakfasts, snacks, drinks or other small Incidental food Items provided under a registration fee will not be considered a provided meal and a full meal substitute would be reimbursable at actual cost. 4. Aceommodations/Lodainu. Reimbursable for actual cost for single occupancy at the best available Trite or at the headquarters hotel. Bxpenscs for the use of in -roam dispensers or movies are not reimbursable. 5. Otherex c,R uses. Reimbursable expcnscs Include tolls, ferry fares, tuxedo and costume rentals, parking fees, foreign currency exchange fees, travelers checks fees, maps, charges for business telephone calls, Including access, air time and phone rental charges for cell phones, facsimiles, or high speed Internet access charges for use of computer, actual mileage reimbursement at the current Collier County rate, mandatory valet parking, including a 15% gratuity, hotel resort fees, tips to bollmen, parking attendants, and shuttle drivers, charges for changes In travel dates or departure limes for airline ticket and hotel accommodations with prior approval of the Tourism Director or County Manager, laundry and dry cleaning charge for traveloffivc (5) or more days, D, TRAVEL R4 OLVINC TRADE SHOWS I CONVENTIONS 1 TOURISM INDUSTRY AND ASSOCIATION NMETINGS, Expenses related to attendance at trade shows, conventions, association and tourism Industry meetings, sales rnectings and receptions and events are authorized for payntent or reimbursement at actual cost pursuant to this Resolution depending on whether the travel is foreign or domestic, ' pursuant to Section 125,0104, Florida Statutes, registration fees for Tourism Department employees and authorized agents under contract with Collier County shall be paid it advance by County check or credit card or he paid by reimbursement. Page 93 of 300 I OK E. TRAVEL REi.ATED ENTERTAINMENT, Payment or reimbursement is authorized for any tourism promotion, event, meal, or occasion organized by the Collier County Tourism Doparttnont or other tourism Organizations or agencies including, but not limbed to, entertaining travel wrlterx, journal Isis, travel agent , tour operators, airlines, travel consultants, wholesalers, consolidators, meeting planters, consumers, dignitaries and VIP's front foreign countries or anyone who can bring, direct or encourage travel or publicity to Collier County. (Collectively or singularly referred to as "Tourism Promoters"). Expenses such as meals for County employees who attend a f incl€on with Tourism Promoters in an official capacity are authorized to be included in the total cost of the function for payment or reimbursement. 1. eat . Meals include food and beverages associated with meetings, dinners, promotions, cocktail partles and similar events, whether catered or provided by Collier County or atiner tourism organizations or agencies, at a facility or private location. Gratuities up to 15%. if not included In the bill, or up to 2095, If included in the bill, for groups or special menus or events are authorized for payment or relmbursement. Gratuities on discounted or complimentary meals nru auhorized as calculated on the full fair market price Of the meals tip to 20%, County employees must follow the County Ethics Policy covering acceptance of discounted or compl€metnary meals. 2. Alcoholic $eyeraues. The cost of alcoholic beverages is authork4ed for payment or reimbursement for entertainment purposes for Tourism Promoters. The cost of alcoholic beverages for County employees is not reimbursable. 3. Gifts. Tokcns of appreciation and mementos of Collier County given to Tourism Promoters are authorized for payment or reimbursement at actual cost. 4. Transoortatioq. Expenses for vans, limousines, buses or automobiles to transport Tourism Promoters are authorized for payment or reimbursement. 5, Acvpjn at€ons, Expenses to house `tourism Promoters are authorized for payment or reimbursement at actual cost, G. Entertainment, Expenses to entertain convention, meeting, trade show or familiarization tour attendees. Examples of these entertainment expenses Include, but Ora not limited to the costs for singers, dancars, magicians, astrologers, chefs, musicians, pageant winners, clowns, fisherman, animal trainers or massage therapists. These entertainment expenses serve a valid public purpose and are authorized for payment or reimbursement. F. COUNTY PURCHASING CARD USE. The Collier County Purchasing Card may be used by Tourism Department staff for all travel, entertainment and registrations including the cost of restaurant meals. Tile Purchasing Cards issued to each Tourism Department staff member will have a single transaction limit of $2,000 and a maximurn monthly spending limit of$10,000. G. AYM ENT Y ADVANCEMENT OR REitvIEURSE ENT The County may pay by advancement or reimbursement, or a combination thereof, the costs of per diem and incidental expenses of employees of the County and other authorized persons, for foreign travel at the current rates as specified in the federal publication "Standardized Regulations (Government Civilians, Foreign Areas)." The County may also pay by advancement or reimbursement, or by a combination thereof, the actual reasonable. and necessary costs of travel, meals, lodging, and incidental expenses of employees Of the County and other authorized persons when nnecting with travel writers, tour brokers, or other persons connected with the tourist industry, and while attending or traveling in connection with travel or trade shows. his Rosolutign em ersedes Resolution No 2004370. Page 94 of 300 I 0� 01 � day of after a motion, second and THIS RESOLUTION ADOPTED this Lq majq0ty vote favoring same, DATED: lk" DWfdfl' L. BROQie, V�6k sign Approved its to form and legal sufficiency: (au I-M Coileen M. Greene Assistant County Attorney 054MOR-000012 BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA FRANK HALAS , Chairman 4 Item # Agenda Dale Date R I lv� I kl. OCAO Page 95 of 300 Collier County Contract Renewal or Extension Request Form CONTRACT RENEWAL OR EXTENSION REQUEST FORM Contract #: 4600005707 Solicitation Title: International Tourism Rep - German Market Name of Requester: Claudia Wood Division Name: Tourism Company Name: Diamonde Name of Company Agent: Natasa Manic Vendor Email: natasa@diamonde.de Vendor Phone Number: +49 173 9957046 Current Term: 3/14/23 - 3/13/25 Requested Term: 3/14/25 - 3/13/26 SECTION 1a. APPLICABLE TO RENEWAL SECTION 1b. APPLICABLE TO EXTENSION Fill out the Renewal section if there are renewals identified Fill out the Extension section if no renewals are identified and available per the contract. in the contract or if all renewals have been exhausted. Ex: 1-1 Yr. Renewal of 2 Ex: No Renewals/ Ext Available ❑ Request to Exercise 1ST ❑ Renewal to Exercise an ❑ Request to Exercise Administrative Extension (180 days) Renewal Evergreen 0 Request to Exercise 2nd ❑ Renewal Includes Price ❑ Request Extension Beyond the Administrative Extension Renewal Increase* (180 days) ❑ Request to Exercise 3rd ❑ Increase Accepted by the *If selecting this option, an Executive Summary must be Renewal Division* provided with this form. ❑ Request to Exercise 4th ❑ Other: Renewal *The original solicitation document and/or resultant contract must contain a provision permitting price increases. Submit a new request ticket for "Contract Amendment" with supporting documentation accepted by the Division for any renewals with Price Increases. SECTION 2a. RENEWAL AFFIRMED SECTION 2b. EXTENSION AFFIRMED Project Manager/Contract Agent affirms the Vendor meets Project Manager/Contract Agent affirms the following the following requirements: requirements to extend: 0 That the Contractor has performed in a satisfactory ❑ The extension period is identified in the original manner. solicitation document and/or resultant contract. 0 The renewal is subject to the terms and conditions ❑ The extension period is for the same terms and outlined in the initial contract. Cost and term conditions. modifications are addressed in the original solicitation ❑ The existing contract will be terminated upon issuance of document and/or resultant contract. the new contract without further notice. 2 That the renewal is done for a set period of time ❑ Any (non -blanket) Purchase Order that extends beyond identified in the solicitation document and/or contract, the expiration date of the original contract will survive commencing at the end of the contract period. and remain subject to the terms and conditions of that contract until the completion or termination of the Applicable only to Price Increases: Purchase Order. ❑ The request for a price increase has been evaluated and the supporting documentation justifies the request. Page 96 of 300 SECTION 3. APPROVALS THE VENDOR HEREBY AGREES TO THE SAME TERMS AND CONDITIONS AND IS AN AUTHORIZED AGENT OF THE COMPANY WITH THE AUTHORITY TO EXECUTE THIS FORM ON THE COMPANY'S BEHALF. *If the signer is NOT an authorized agent listed on Sunbiz, please also submit a Corporate Resolution, Limited Power of Attorney, Secretary's Certificate, or notarized letter from one of the listed principals giving that person signature authority. Project Manager/ Contract Agent Signature: Name and Date: Digitally signed by Claudia Wood Claudia Wood Claudia Wood Date: 2024.12.03 16:36:26-05'00' Vendor — Authorized Signatory Signature: Name and Date: N a to s a Manic Digital unterschrieben von Natasa Manic Natasa Manic, December 3, 2025 Datum: 2024.12.0322:54:51 +01'00' Procurement Director or Designee's Name: Signature: Procurement Use Only ❑ Approved Renewal Term Approved Term: ❑ Approved Renewal Term with Price Increase Approved Term: ❑ Renewal Term with Price Increase is subject to Board Date Board Approved: Approval ❑ Approved Administrative Extension Term Approved Extension Term: ❑ Extension is subject to Board Approval Date Board Approved Term: Notes: Page 97 of 300 Docusign Envelope ID: 98E1C28D-BABD-4CC6-9CF8-5BF3BE75EA3E AFFIDAVIT REGARDING LABOR AND SERVICES Effective July 1, 2024, pursuant to § 787.06(13), Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services. Nongovernmental Entity's Name: DiaMonde eX Address: Bubenhaldenstr. 53, 70469 Stuttgart, Germany Phone Number: +49 711 91257610 Authorized Representative's Name: Natasa Manic Authorized Representative's Title: Owner Email Address: natasa@diamonde.de AFFIDAVIT 1 Natasa Manic (Name of Authorized Representative), as authorized representative attest that DiaMonde eX. (Name of Nongovernmental Entity) does not use coercion for labor or services as defined in § 787.06, Florida Statutes. Under penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true. 16.01.2025 Natasa Manic Digital mt—uhn.ben von Natasa Manic Datum: 2025,01.16 09:02 35 t01'00' (Signature of authorized representative) Date STATE OF COUNTY OF Signiert von: t tasa I AA/6 723AC8991A482... Sworn to (or affirmed) and subscribed before me, by means of ❑ physical presence or ❑ online notarization this day of , 20_, by (Name of Affiant), who produced his Florida Driver's License as identification. Notary Public (not required when digital) Commission Expires Personally Known ❑ OR Produced Identification ❑ Type of Identification Produced: Page 98 of 300 1/21/2025 Item # 7.1) ID# 2025-224 Executive Summary Recommendation to approve the expenditure of Tourism Development Tax (TDT) Promotion funds to support the upcoming 2025 Naples Spring Shootout Event up to $3,000 to Kickoff Soccer and make a finding that these expenditures promote tourism. OBJECTIVE: To support the hosting cost for the Naples Spring Shootout sporting event from April 12 to April 13, 2025, at the Paradise Coast Sports Complex in Naples, FL. CONSIDERATIONS: The Naples Spring Shootout is scheduled to take place April 12-13, 2025, at Paradise Coast Sports Complex. Kick off Soccer, a Collier based business, has partnered with Azzurri Storm, a local not for profit soccer organization. These two organizations have been operating through collaboration on soccer tournaments in Collier County since 2015, bringing in over 2,000 room nights throughout their tenure of hosting events. The organizer is continuing to rebuild this event to the quality and size that it had grown to in 2020 with over 700 teams. In April 2020, the Board approved up to $4,600 in funding, which was paid in full for the event. No funding was requested in 2021 or 2022 because the event was not held. No funding was requested in 2023. This event was hosted in 2024 and was approved up to $3,000 in funding. It is projected to bring in 150 teams with over 250 room nights to the destination. The organizer requested $17,168 to assist with facility rental and operating costs. Staff recommends funding up to $3,000 for the April 2025 event. This support will help offset costs associated with venue rentals and other logistics, ensuring the event's success. The Event Impact Calculator by Destinations International, used by over 300 destination organizations, estimates direct spending from this event at $419,409 with a total economic impact of $594,222. Furthermore, the event is projected to generate $4,458 in bed tax revenue. When combined with the estimated facility rental cost of $7,600 at Paradise Coast Sports Complex, this event provides an adequate return relative to the County's investment. Staff utilizes the Board -approved Athletic Event & Tournament Application to evaluate whether the organization qualifies for funding. In making this determination, several key factors are considered, including the seasonality of the event, its potential for future iterations, projected economic impact through direct spending and bed tax revenue, and the level of marketing value. Additionally, staff assesses whether the event aligns with local interests, such as collaboration with Collier County -based leagues or athletic groups, and whether it is expected to generate significant room nights (minimum of 250). Event Impact Summary: • Direct Impact: $419,409 • Total Impact: $594,222 • Projected Room Nights: 250 • TDT Revenue: $4,458 • Acquisition Cost: up to $3,000 The allocation of sports sponsorship dollars serves as a tool in attracting, retaining, and cultivating partnerships with event organizers, contributing to the sustained growth and success of the destination's sports tourism sector. Financial incentives help offset the costs associated with organizing large-scale events, such as venue rentals, logistics, and marketing expenses, positioning Collier County as a premier location in this highly competitive sector. By investing in the growth of sports events, the CVB attracts participants, spectators, and media attention that enhance the overall economic impact and visibility of a destination. Sports Tourism events, supported in part by Tourist Development Tax (TDT) funds, are used to promote future overnight visitation to the destination. The objective is to secure events that have a history of attracting overnight visitors who utilize hotels and lodging in Collier County over multiple days, throughout the duration of an event. FISCAL IMPACT: Funding up to $3,000 for this event is available within the FY 2025 Tourism budget allocation for sports event support through the TDC Promotion fund (1101). The total funding for FY 2025 sports grants is $75,000 Page 99 of 300 1/21/2025 Item # 7.1) ID# 2025-224 and there is $42,000 remaining. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: Approval of Tourism Development Tax Promotion funding to support the 2025 Naples Spring Shootout up to $3,000 and make a finding that these expenditures promote tourism. PREPARED BY: Marissa Baker, Sports Complex Manager, Tourism ATTACHMENTS: Sports Funding Event Application Naples Spring Shootout 2025 signed EIC - Naples Spring Shoot out 2025 Page 100 of 300 `0`oiR COvA,r} Jo• o s Co ler County 0 Play, Connect 6-Discover Athletic Event & Tournament Application *Application must be received via email 90 days prior to the first day of the event. Organization Name: Azzurri Storm Organization Address: 7121 timberland circle City: Naples State: fl Organization Phone: 2392890584 Organization Website: Organization Email: www.azzurristorm.com John@azzurristorm.com Non -Profit Tax ID No.: 47-3192351 Federal Tax ID No.: Event Director Full Name: Gavin Spooner Zip: 34109 D.O.B.: 4/24/1969 *Event Director will be the flat point of contact in the event of any issues during the event (i.e. medical, safety, altercations etc.). Collier County Parks and Recreation site -lead representative will consult on appropriate facility protocols, but it is the responsibility of the Event Director to regulate the situation. Once the situation has been mediated, the Collier County Parks and Recreation site -lead representative will discuss the appropriate recourse with the Event Director. (Altercations or violations may result in ejecting teams and/or individuals from facility etc.) The below contact information will be used to contact the Event Director during the event. Event Director Email: gavin @ kickoff soccer.org Event Director Cell Phone: 941 5458874 Event Director Home/Business Address: 3251 Atlantic circle City: Naples State: FI Zip: 34119 Event Name: Naples SPRING SHOOTOUT Sport(s): Soccer Dates requested for event: Ap ri 112-13 2025 Will you require load -in dates in addition to the above requested dates? Please list schedule of load -in and tear down (Date, Start, & End Time) and details on what will be loaded-in/torn down: (Please note, load -in days may require additional facility rental fees.) Yes No X Page 1 of 12 Page 101 of 300 Vendors Will you be securing any vendors at this event? YES X NO Please list the name of the vendor(s), dates, times, and dimensions of set-up. Keystone sports *Please note, a fee may be required for vendors to utilize venue space during the event. 1. Vendors are required to supply their own power. 2. Vendors are required to be fully set-up at least (1) hour prior to competition. 3. No outside food and/or beverage vendors are allowed at Collier County Parks & Recreation as there is an exclusive concessionaire on -site. 4. All vendors must provide a current business license and proof of insurance of atleast $1,000,000 in coverage. Facility(s) Type Requesting: (Include number of fields, courts, lake, beach, etc. and type Example — North Collier Regional Park — (1) 9 v 9 Soccer Field) (1) Paradise coast soccer 8 fields (2) (3) [0l Please, list any other logistical needs (i.e. number of tables, bleachers, chairs, stage, etc.). Please note, a cost may be associated with these requests at the expense of the event organizer, unless agreed upon in writing and excused as an expense by the CVB. Check in table and chairs Will you require food any on -site concessions? If yes, please ensure an accurate event schedule is provided to Collier County Parks and Recreation upon request to ensure ample preparation time. Estimated # of Spectators per day of event: Estimated # of Teams: 150 3000 Page 2of12 Page 102 of 300 If using multiple facilities, please provide the information below. *Site Directors must be at least 21 years of age and remain on premises for the duration of the event. Site Director Name & Cell Phone (1): Gavin spooner 9415458874 Site Location: Paradise coast Site Director Name & Cell Phone (2): Site Location: Site Director Name & Cell Phone (3): Site Location: Insurance Policy Please provide the appropriate Certificate of Insurance per the guidelines below. Documentation of coverage must be supplied to Collier County Parks and Recreation Staff (15) business days prior to event. The event organizer is subject to a late fee if this documentation is received after (15) business days. Reservation will not be honored without appropriate insurance on file. Please refer to the below for additionally insurance and coverage requirements. Collier County Board of County Commissioners 3299 East Tamiami Trail, Suite 303 Naples, FL. 34112-5746 o Agree to provide certificate(s) of insurance 15 business days prior to event start date "Collier County Board of County Commissioners is an additional insured". This coverage must remain in effect for the entirety of the event including the following coverages: o General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto, bodily injury, property damage, workers comp, employer's liability (minimum $100,000) o Agree that Collier County assumes no liability for the recruitment, selection, background screening of non -county special event management, staff, volunteers, coaches, youth leaders, and others. gs (Please, initial to verify your compliance with the above Insurance Policy) Facility Rental Deposit Policy A deposit of 15% of the total rental fees and charges associated with the event must be paid to Collier County Parks and Recreation within 7 business days of Collier County Parks & Recreation approval. Any event that has not paid the deposit is not considered approved until paid. Collier County Parks and Recreation will apply the deposit towards the event balance, provided the facilities utilized for the event are returned in the same condition as prior to the event. Should any damages or monetary obligations be incurred by the facility (i.e. excessive damage, vandalism etc.), the 15% deposit shall be retained by Collier County Parks and Recreation. Gs (Please, initial to verify your compliance with the Facility Rental Deposit Policy) Page 3 of 12 Page 103 of 300 Event Cancellation Policy Please note, if the event is canceled 90 or more days prior to the first requested date of reservation, a full refund will be issued. All event cancellations must be in writing and sent to Casey Doyle at casey.doyle@colliercountyfl.gov In the event the reservation is canceled less than 90 days prior to the first requested date of reservation, a 20% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the deposit will be issued. In the event the reservation is canceled less than 45 days prior to the first requested date of reservation, a 30% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the deposit will be issued. In the event the reservation is canceled less than 15 days prior to the first requested date of reservation, a 50% cancellation fee will be retained by Collier County Parks and Recreation and no refund of the deposit will be issued. If the event is not able to be hosted due to Acts of God (i.e. hurricane), the 15% deposit will be refunded by Collier County Parks and Recreation. Regarding inclement weather, if competition begins on any day, rental fees and event expenses will not be refundable. If the rented areas are deemed unplayable by Parks and Recreation Lead Supervisor and/or weather does not allow for the event to begin, rental fees and expenses associated with the date of cancellation will be refunded. Collier County reserves the right to terminate this Event for any reason with 30 days' notice to the Event Organizer. Deposit will be refunded in full. No other refunds will be made. gs (Please, initial to verify your compliance with the Event Cancellation Policy) Facility Parking Policy Please note, all cars parking on Collier County Park property must park within the designated parking areas. This DOES NOT include any grass area, berm, median, or area not conducive with the safety of park users. In addition, destruction of landscaping and/or signs prohibiting parking in certain areas is strictly prohibited. Failure to comply with the above policy and/or failing to comply with the proper parking guidelines as set forth by Collier County Parks and Recreation may result in parking violations being issued to the party in violation and/or towing of vehicles. Please, communicate this policy to individuals associated with the event (i.e. teams, coaches, spectators, vendors etc.) prior to the first event day via email. gs (Please, initial to verify your compliance with the Facility Parking Policy) Page 4 of 12 Page 104 of 300 Venue Rental Request & Approval Policy Venue rental request and/or approved venue requests are subject to relocation to another County facility or cancelled in the event of maintenance, safety issues, scheduling, facility capacity, non- compliance with Collier County guidelines, rules, and laws. This also includes any Acts of God (i.e. hurricane). Any of the above adversities will be communicated to the renter by Collier Countystaff. Please note after capacity limits are reached on any County venues, multiple facilities must be reserved, paid for and used. Event organizers may also be asked to supply port-o-lets and additional dumpsters at their expense for large events. GsPlease, initial to verify your compliance with the Venue Rental Request & Approval Policy) Rental Fees & Payment Policy All fees and expenses related with the event are the responsibility of the event organizer to pay. In addition, any field, equipment, and/or facility usage in excess of the approved number of fields, venues, and/or equipment is subject to additional charges at the expense of the event organizer. In the event, it is determined that the event will require more event fields/space after funding assistance has been approved for the event, the additional cost will be the responsibility of the event organizer to remit. Payment of all rental fees and expenses associated with the event are due 7 days prior to the first day of the event. If all fees are not paid then the event will not be honored and will be cancelled. Gs (Please, initial to verify your compliance with the Rental Fees Policy) Weather Policy Inclement weather and/or field conditions will be assessed by the Collier County Parks & Recreation Event Supervisor in accordance with the protocol approved by Collier County. Gs (Please, initial to verify your compliance with the Weather Policy) Event Approval Policy I understand that submitting an application is NOT a guarantee of availability or approval. Approval will be indicated once all signatures below are completed and the County confirms the requested facilities are available in compliance with Parks and Recreation requirements. However, Collier County reserves the right to deny or cancel rental request if the required documentation is not provided and/or if guidelines are not followed as requested by Collier County. This also includes those guidelines set forth in the above application and the Collier County Parks and Recreation Rules & Regulations form. Gs (Please, initial to verify your compliance with Event Approval Policy) Page 5of12 Page 105 of 300 INDEMNIFICATION To the maximum extent permitted by Florida law, the EVENT SPONSOR shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the EVENT ORGANIZER or anyone employed or utilized by the EVENT ORGANIZER in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28, Florida Statutes. Gs -(Please, initial to verify your compliance with required Indemnification language) Page 6of12 Page 106 of 300 `0`C\ER COUNTY � 0 e 0 0 Pl, g Conneel c; fficoaer Funding Eligibility Collier County Collier County Sports Tourism Event Funding Application Sports Tourism events supported in part by Tourist Development Tax (TDT) funds should promote future overnight visitors to the designation or have a history of attracting overnight visitors who utilize hotels and lodging in Collier County over multiple days throughout the duration of the event. Funding for Sports Tourism events are required to comply with Section 125.0104, Fla. Stat., which states: "To promote and advertise tourism in this state and nationally, and internationally, however, if tax revenues area expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists." The following criteria are required for TDT funding support: Funding Eligibility 1. Fully completed Application must be received 90 days prior to the first day of the event. 2. All applications must be submitted online or via email. No handwritten Applications will be accepted. 3. Event must be more than (1) day in duration. 4. Event must generate a minimum (250) or more room nights within Collier County. 5. Events with national television exposure may be considered for additional funding reimbursement. 6. Event must have a history of attracting significant out -of -county visitors and/or the potential to attract out -of -county visitors. Collier County reserves the right to request proof of room nights, host, and/or hotel references from previous events. 7. Must comply with all Collier County guidelines, rules, safety protocols, and laws. Pre -Event Requirements 1. Applicant must provide proof of insurance coverage as required by Collier County at least 15 days prior to the =first date of the event. 2. Collier County hotels and lodging must be the primary event accommodations. Collier County hotel or other Collier County paid lodging accommodations must be advertised to participants and spectators prior to the event, on the event website and/or via email blasts. 3. Must provide documentation of marketing promotions outside of Collier County for the event that will attract overnight visitors and spectators to Collier County. Naples, Marco Island, Everglades Convention and Visitors Bureau logo and/or website (sportsinparadise.com) must be used in all marketing and/or promotional items as it relates to the event. Page 107 of 300 Post -Event Requirements 1. Events that exceed the estimated room nights will receive the maximum amount of reimbursement previously approved. A higher production of room nights than projected will not qualify for additional refund amount but will be considered as part of future funding requests. 2. All expenses (i.e. facility rental) will be paid on a reimbursement basis. The event organizer is responsible for all expenses associated with the event and must provide an invoice from all entities that charged the event organizer for said expenses. Event organizers are subject to Collier County Finance audit prior to payment. 3. Proof of payment (i.e. front and back of cleared check, or credit card receipts and statements will be used as proof of payment, proofs of advertisement, radio scripts, etc.) must be accompanied by an invoice from the entity charging the event organizer for each expense as proof of performance, proof of room night pick-up reports, and an invoice to the CVB for the amount of reimbursement based on actual expenses and room night production. Only the items approved by the CollierCounty Board of Commissioners on the event application are eligible to be reimbursed. 4. Room night pick-up must be tracked and reported with the submission of a post -event report to CollierCounty within (10) calendar days after the last day of the event to remain eligible for funding reimbursement. 5. The event must achieve a minimum of 250 room nights within Collier County to receive funding reimbursement. If the room nights generated from the event within Collier County are less than 250 room nights, then the event will not receive event expenses reimbursement. Allowable Expenses 1. Promotional, marketing, and advertising expenses in target markets outside of CollierCounty. 2. Field rental fees, site rental fees, contracted labor to assist with event (i.e. set-up, breakdown, operational assistance), official/referee fees, equipment rental (i.e. golf carts). Please note, any facility rental, equipment or third -party rental and/or vendor will need to be procured and rented by the event organizer. Event organizers may request reimbursement for such expenses. The Naples, Marco Island, Everglades Convention and Visitors Bureau will not honor reimbursement of any rental or vendor directly affiliated with the event organizer. In certain instances, the BCC may agree to pay an internal Collier County entity directly (i.e. Collier County Sheriff, EMS Naples Police Department, Collier County Parks and Recreation etc.). 3. Sanctioning and/or bid fees directly related to the event Non -Allowable Expenses 1. Food, Beverages, Refreshments. 2. Administrative or general expenses. (i.e. office supplies, copies etc.) 3. Building projects or permanent equipment expenses. 4. Fundraising cost and/or functions. Prize money or purses. 5. Expenses and debts not related to event. Page 8 of 12 Page 108 of 300 Review Process by Tourism Division, Tourist Development Council (TDC) and Board of County Commissioners (BCC) 1. Applications will be reviewed to evaluate the impact of the event to Collier County. 2. All proposed funding must be recommended by the Collier County Tourist Development Council and the Collier County Board of Commissioners. Expenses will not be reimbursed unless all elements of the Event Application are strictly adhered to. Event Summary How many years has this event been held? 14 What previous locations have hosted this event? Paradise coast How many participants does this event host historically? 125 teams How many room nights has this event attracted historically? 400 How many spectators has this event attracted historically? 3000+ Please, provide a breakdown of the projected number of participants, team, staff, and media and related hotel room nights for each category. Out- of- Area Youth Participants 1 000 Local Youth Participants 1500 Out -of -Area Adult Participants 200 Local Adult Participants 300 Out -of -Area Staff & Media Local Staff & Media Gender of Participants Number of Teams 150 Age Ranges of Participants 7-1 8 Total Projected Room Nights 500 All events seeking CVB funding must be sanctioned in advance by a governing body in Florida or by a National governing body. Documentation of sanctioning must accompany the application. (Ex: COI through governing body for documentation.) Which organization will be sanctioning this event? FYSA How will you be securing Collier County hotel accommodations? If you are contracting with a housing company, please list below. Lee county housing Page 9 of 12 Page 109 of 300 Marketing Plan Please, describe in detail the marketing outlets that will be used to promote this event to participants, visitors, and entities outside of Collier County. Please note, Media Plans must be submitted at the time of application and can be emended up to 60 days prior to the first day of the event with the application. Extensive database and contacts PROJECTED EVENT EXPENSES: Please refer to the allowable and non -allowable expenses on page 8 of this document to indicate the intended use of Tourist Development Tax (TDT) Funds below. Please, provide (1) item per line. If an item is not outlined below, it will not be considered for funding reimbursement. Allowable expenses will be reimbursed up to the amount approved by the BCC if room night projection is met or exceeded. Allowable Expense Field rental $450 x 4 x 2days $500 x 4 x 2 days CCS $86ph x 4 x 12(sat) + 10 (sun) Golf cart rental TRAINER Total Amount Requested: OTHER EVENT EXPENSES NOT REIMBURSABLE: Amount 3600 + 4000 7568 750 1250 17168 Post -Event Material Deadline Post -event forms and proof of room nights in Collier County must be submitted within (10) calendar days from the last day of the event. Failure to submit the proper documentation provided by Collier County, may result in forfeiture of County approved funding reimbursement and/or future event dates. Gs (Please, initial to verify your compliance with the Post -Event Material Deadline Policy) Page 10 of 12 Page 110 of 300 Evaluation of Event for Future Dates Policy Upon submission of the post -event and room night materials, Collier County will evaluate the impact of the event in Collier County based on the deliverables outlined by the event organizer in the funding application. Collier County will determine based on said evaluation, the extent of which Collier County will be involved with the event in future years, in terms of event dates and funding. If an event fails to meet the assured impact to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. In addition, if there are any activities, violations, or infractions (i.e. altercations, law enforcement/security detail required, violation of park regulations, county laws, etc.) that are deemed unfavorable to Collier County, Collier County reserves the right to cancel future requested and/or approved dates. Gs (Please, initial to verify your compliance with the Evaluation of Event for Future Dates Policy) Hotel & Room Night Guidelines Policy Event organizers are required to provide actual room night pick-up reports from hotels, which housed event patrons in Collier County to Collier County staff within (10) calendar days of the last day of the event. These reports must come from hotel representatives and be printed on official hotel stationery Written emails, excel sheets etc., will not be accepted as valid proof of room nights). In the event a third - party booking agency is used; the same procedure as above applies. Third -party booking agencies must also verify in writing, the accuracy of the reports. Room nights that are not accounted for on pick-up reports as outlined above, will not be considered for inclusion into the room night total for the event. gs (Please, initial to verify your compliance with the Hotel & Room Night Guidelines Policy) Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures outlined in the Collier County Sports Tourism Event Funding Application. I will abide by all legal, financial, and reporting requirements as a condition of receiving funds from Collier County. gs (Please, initial to verify your compliance) Page 11 of 12 Page 111 of 300 Collier County Use Only Rental Fees and Charges Approved facility: Number of fields approved: Field type: Venue Rental Cost (including load -in dates): Additional Rental Cost (i.e. stage, tables, etc.): Total Cost: Expenses to be reimbursed by Tourist Development Tax funds: Expenses to be paid by Event Organization: Event Director Printed Name: Gavin spooner Title7rournament directo Signature: Date: 11/22/2024 Parks & Recreation Representative Printed Name: Title: Signature: Date: Collier County/CVB Representative Printed Name: Jay Tusa Title: Tourism Director Signature: y TusaJay OS'00?025.01.1311:3118 Date: 1 /13/24 Applications must be sent electronically to be eligible for review. Please send application via email to: Nicole King Naples, Marco Island, Everglades Convention and Visitors Bureau 239-252-4267 Nicole.King@colliercountyfl.gov Page 12 of 12 Page 112 of 300 Event Impact Summary Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau Event Parameters Key Results Event Name: Naples Spring Shootout Business Sales (Direct): $419,409 Organization: Azzurri Storm Business Sales (Total): $594,222 Event Type: Youth Amateur Jobs Supported (Direct): 223 Start Date: 4/12/2025 Jobs Supported (Total): 248 End Date: 4/13/2025 Local Taxes (Total): $14,087 Overnight Attendees: 125 Net Direct Tax ROL $12,038 Day Attendees: 1800 Estimated Room Demand: 250 Direct Business Sales Sales by Source Sales by Sector $400,000 Trans. $300,000 Space Rental Retail $200,000 Recreation Lodging $100,000 Business Services $0 1 $0 $40,000 $80,000 $120,000 $160,000 Attendees Organizer Media $20,000 $60,000 $100,000 $140,000 Industry Attendees Organizer Media/Sponsors Total Lodging $89,158 $0 $0 $89,158 Transportation $43,133 $772 $58 $43,962 Food & Beverage $127,411 $15,374 $0 $142,785 Retail $73,953 $0 $0 $73,953 Recreation $52,377 $0 $0 $52,377 Space Rental $0 $7,306 $0 $7,306 Business Services $0 $9,836 $33 $9,868 TOTAL $386,031 $33,287 $90 $419,409 Destinations International Event Impact Calculator 1/10/2025 P.AWf" Of 300 Event Impact Details Destination: Naples, Marco Island, Everglades Convention & Visitors Bureau Event Name: Naples Spring Shootout 2025 Organization: Azzurri Storm Economic Impact Details Direct Indirect/Induced Total Business Sales $419,409 $174,813 $594,222 Personal Income $150,405 $46,699 $197,104 Jobs Supported Persons 223 25 248 Annual FTEs 4 0 4 Taxes and Assessments Federal Total $39,081 $14,466 $53,548 State Total $29,323 $5,559 $34,882 sales $22,277 $2,622 $24,899 income $0 $0 $0 bed $0 - $0 other $7,046 $2,937 $9,983 Local Total (excl. property) $$12,038 $2,049 $14,087 sales $3,713 $437 $4,150 income $0 $0 $0 bed $4,458 - $4,458 per room charge $0 - $0 tourism district $0 - $0 restaurant $0 $0 $0 other $3,867 $1,612 $5,479 property tax $7,608 $1,974 $9,582 Event Return on Investment (ROI) Direct local tax RO(net property taxes) Direct Tax Receipts $12,038 DMO Hosting Costs $0 Direct ROI $12,038 Local Taxes Net Present Value $12,038 Direct ROI (%) - Costs Total local tax ROknet property taxes) Total Local Tax Receipts $14,087 Total ROI $14,087 0 0 0 0 0 0 0 0 Net Present Value $14,087 � � � OUR N `� Total ROI Estimated Room Demand Metrics Room Nights (total) 250 Room Pickup (block only) 250 Peak Rooms 46 Total Visitor Days 2,025 Destinations International Event Impact Calculator 1/10/2025 P.AW "Of 300 1/21/2025 Item # KA ID# 2025-54 Executive Summary Request the TDC review the Expenditures of Tourist Development Tax supported funds for the first quarter of Fiscal Year 2025 and the final report for Fiscal Year 2024. OBJECTIVE: Provide Revenue and Expenditure Report for Tourism Development Tax supported funds for the first quarter of FY 25 and a final report of the expenditures for Fiscal Year FY 24. CONSIDERATIONS: The attached reports summarize first-quarter expenditures and revenues and prior year expenditures and revenues in a budget to actual format. Fund (1101) provides for marketing and promotions expenditures. TDC Program Management Fund (1104) provides the personnel and operating budget for overall TDT program administration. Fund (1106) the TDC Promotion Disaster Recovery Fund, by policy, maintains a reserve for responding to natural and manmade disasters that negatively impact tourism. Fund (1102) supports Beach Engineering and Project Management. Fund (1109), Sports Complex, provides for personnel, operating, and capital improvement budgets for the Paradise Coast Sports Complex. Museum (1107) provides the personnel and operating budget for the overall Museum administration. Up to $2 million is provided for these expenses through Tourism Development funds. TDC Museum Grant Program (1103) funds are approved through the grant process by the end of the prior fiscal year. Capital project funds: (1100) Beach Park Facilities, (1105) Beach Renourishment, and (1108) TDC Capital, do not necessarily expend funds in a regular periodic pattern. These funds are best evaluated on a project -by -project basis focusing on progress toward achieving project schedules. TDT Revenue Bond Series 2018 provided funding for the Paradise Coast Sports & Events Complex. Debt service payments for the Bond are funded by a portion of the 5th cent of TDT levy, which is deposited into the TDC Capital Fund (1108) and transferred to TDC Debt Service Fund (2017) FISCAL IMPACT: This item is for review and comment with no direct fiscal impact. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATIONS: Staff requests the TDC review the Expenditures of Tourist Development Tax supported funds for the first quarter of Fiscal Year 2025 and the final report for Fiscal Year 2024. PREPARED BY: John Melleky, Arts and Culture Manager, Tourism ATTACHMENTS: 1. Tourism FY24 totals 2. FY25 Quarterly Report Page 115 of 300 I* L9 (M M-! 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W Z W = o= Z Z O F= op ~ Z OU m rnn W Z W W w u) Z Lu a LU 0 Z W Q oC = W LL 0 = 7-0 0 0 F- _ Cf) Cn CC FO- LWL Cf) Z Cn Q CD o= Z ~ w w N N O C< Q p w w a O m w w O E W N p- = N U O W w m W Q Z W W W W W O Z W 7 cOi w w O d d ¢ M LL rl = 0C 0 W d 0 Q= CD 0 M 0 r� O w I- O O w O N COO) 00 O u vi CD E r-I N 7 � C � O � U IR 0 a I- O O 00 O N co C14 1-1 N N � N N rl CD m O N .... N N Q fs> <s 49- -6» -ua -6» -6» FZ n m r, O co CV) ri .N-i ' M ' � a ' w CO O I- N 00 O O ^ cN-I � -1 iC N rl CO CO C� Q .0- EA EF? {f} <A tR {A tR {A O N n � E LO Lo O O 00 Eco E O U 40- 4a tfr 40)- -(& 419- -E& -E& +, <G O (O w CO O O O f^G N N O N m M � m'T m LO C d E Q fR {f} (A fA {A {f} {A {f} {A O O O O O O O O N N O r- O N 3 w cyi w LO LO N m N� Q O a -ua 76 0 N � H � U � U- a � J � Z ~ � 0¢C ~ w Q z o cn E Z m z a> U o Q p W} c~i) = w Z Q z ~ O w O O O W OW 0=0 W Z O W W W Up Z Z Z Q< cWn cWn = 00 W W W z W d == j q W W O X d Q erW LL el = 0C 0 W 0 0 H H OC Tourist Development Tax Funds Budget to Actual Report - FY 2024 Detail Revenue and Expense by TDT Fund Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1100 TDC BEACH PARK FACILITIES FUND REVENUE Sub Total $ (4,469,200) $ (7,742,330) $ $ (2,238,630) $ (5,503,700) 28.9 REVENUE -OPERATING Sub -Total $ (1,266,900) $ (1,266,900) $ $ (1,988,630) $ 721,730 157 314300 3%TOURISTDEVELOPMENTTAX $ (1,234,300) $ (1,234,300) $ $ (1,741,582) $ 507,282 141.1 361170 OVERNIGHT INTEREST $ - $ - $ $ (185,378) $ 185,378 0 361180 INVESTMENT INTEREST $ (32,600) $ (32,600) $ $ (61,671) $ 29,071 189.2 CONTRIBUTION AND TRANSFERS Sub -Total $ (3,202,300) $ (6,475,430) $ $ (250,000) $ (6,225,430) 3.9 423007 ADVANCE/REPAY FROM 3007 SPORTS COMPLEX $ (250,000) $ (250,000) $ $ (250,000) $ 100 489200 CARRY FORWARD GENERAL $ (3,015,800) $ (3,015,800) $ $ $ (3,015,800) 0 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE $ - $ (3,273,130) $ $ $ (3,273,130) 0 489900 NEGATIVE 5%ESTIMATED REVENUES $ 63,500 $ 63,500 $ $ $ 63,500 0 EXPENSE Sub Tot 4,469,200 $ �57,742,330 $ 428,124 $ 151,316 $w 7,162,890 7.5 OPERATING EXPENSE $ - $ 388,454 $ 196,679 $ 113,377 $ 78,397 79.8 631400 ENGINEERING FEES $ $ 47,238 $ 27,402 $ - $ 19,836 58 631401 ENGINEERING FEES DESIGN $ $ 197,765 $ 102,858 $ 84,762 $ 10,145 94.9 631500 ARCHITECTURAL FEES $ $ 11,342 $ 11,342 $ - $ - 100 634999 OTHER CONTRACTUAL SERVICES $ $ 89,820 $ 29,544 $ 1,200 $ 59,076 34.2 644600 RENT EQUIPMENT $ $ - $ 24,480 $ 24,480 $ (48,960) 0 646180 BUILDING RAND M ISF BILLINGS $ $ - $ - $ 2,935 $ (2,935) 0 646319 TREE TRIMMING $ $ 38,805 $ - $ - $ 38,805 0 648170 MARKETINGAND PROMOTIONAL $ $ 3,484 $ 264 $ $ 3,220 7.6 649010 LICENSESAND PERMITS $ $ - $ - $ $ - 0 652990 OTHER OPERATING SUPPLIES $ $ - $ 790 $ $ (790) 0 CAPITAL OUTLAY $ $ 2,874,676 $ 231,445 $ $ 2,643,232 8.1 762200 BUILDING IMPROVEMENTS $ $ 176,213 $ 176,213 $ $ - 100 763100 IMPROVEMENTS GENERAL $ $ 2,679,213 $ 35,982 $ $ 2,643,232 1.3 764990 OTHER MACHINERYAND EQUIPMENT $ $ 19,250 $ 19,250 $ $ - 100 TRANSFER CONST $ 32,100 $ 42,100 $ - $ 37,939 $ 4,161 90.1 930700 BUDGET TRANSFERS TAX COLLECTOR $ 32,100 $ 42,100 $ $ 37,939 $ 4,161 90.1 RESERVES $ 4,437,100 $ 4,437,100 $ $ - $ 4,437,100 0 993000 RESERVE FOR CAPITAL OUTLAY $ 4,437,100 $ 4,437,100 $ $ - $ 4,437,100 0 Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1101 TOURISM PROMOTION REVENUE Sub Total $ (25,690,100) $ (25,940,100) $ $ (18,781,546) $ (7,158,554) 72.4 REVENUE -OPERATING Sub -Total $ (12,396,500) $ (12,396,500) $ $ (18,781,546) $ 6,385,046 151.5 314300 3%TOURISTDEVELOPMENTTAX $ (12,221,500) $ (12,221,500) $ $ (18,063,208) $ 5,841,708 147.8 361170 OVERNIGHT INTEREST $ - $ - $ $ (542,434) $ 542,434 0 361180 INVESTMENT INTEREST $ (175,000) $ (175,000) $ $ (175,404) $ 404 100.2 369300 REIMBURSEMENT FOR PRIOR YEAR EXPENDITURE $ - $ - $ $ (500) $ 500 0 CONTRIBUTION AND TRANSFERS Sub -Total $ (13,293,600) $ (13,543,600) $ $ - $ (13,543,600) 0 489200 CARRY FORWARD GENERAL $ (13,913,500) $ (13,913,500) $ $ $ (13,913,500) 0 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE $ - $ (250,000) $ $ $ (250,000) 0 489900 NEGATIVE 5%ESTIMATED REVENUES $ 619,900 $ 619,900 $ $ $ 619,900 0 EXPENSE Sub Total 25,690,100 $ 25,940,100 $ 1,203,058 $ 11,503,120 $ 13,233,922-9&,. 49 OPERATING EXPENSE $ 22,552,700 $ 22,752,700 $ 1,203,058 $ 8,603,786 $ 12,945,857 43.1 634210 IT OFFICE AUTOMATION ALLOCATION $ 1,300 $ 1,300 $ $ 1,300 $ 100 634211 INFO TECH BILLING HOURS ALLOCATION $ 3,900 $ 3,900 $ $ 3,900 $ 100 634970 INDIRECT COST REIMBURSEMENT $ 104,800 $ 104,800 $ $ 104,800 $ - 100 634980 INTERDEPT PAYMENT FOR SERV $ 10,000 $ 10,000 $ $ - $ 10,000 0 634999 OTHER CONTRACTUAL SERVICES $ 1,875,600 $ 1,875,600 $ $ 1,763,517 $ 112,083 94 640200 MILEAGE REIMBURSEMENT REGULAR $ - $ - $ $ 381 $ (381) 0 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL $ 128,500 $ 128,500 $ $ 51,303 $ 77,197 39.9 641950 POSTAGE FREIGHT AND UPS $ - $ - $ $ 3,433 $ (3,433) 0 Page 121 of 300 645100 INSURANCE GENERAL $ 38,700 $ 38,700 $ $ 38,700 $ 100 648170 MARKETING AND PROMOTIONAL $ 20,088,700 $ 20,288,700 $ 1,203,058 $ 6,442,028 $ 12,643,615 37.7 648174 REGISTRATION FEES $ 301,200 $ 301,200 $ - $ 111,612 $ 189,588 37.1 649000 SALES TAX EXPENSE $ - $ - $ $ (23) $ 23 0 649990 OTHER MISCELLANEOUS SERVICES $ $ $ $ 34 $ (34) 0 651110 OFFICE SUPPLIES GENERAL $ $ $ $ 118 $ (118) 0 652920 COMPUTER SOFTWARE $ $ $ $ 7,522 $ (7,522) 0 652990 OTHER OPERATING SUPPLIES $ $ $ $ 45 $ (45) 0 654210 DUES AND MEMBERSHIPS $ $ $ $ 75,116 $ (75,116) 0 TRANSFERS $ 2,520,700 $ 2,520,700 $ $ 2,520,700 $ 100 911104 TRANSFER TO 1104TDC-PROMOTION $ 2,022,300 $ 2,022,300 $ $ 2,022,300 $ 100 911109 TRANSFER TO 1109 AMATEUR SPORTS COMPLEX $ 498,400 $ 498,400 $ $ 498,400 $ - 100 TRANSFER CONST $ 366,700 $ 416,700 $ $ 378,634 $ 38,066 90.9 930700 BUDGET TRANSFERS TAX COLLECTOR $ 366,700 $ 416,700 $ $ 378,634 $ 38,066 90.9 RESERVES $ 250,000 $ 250,000 $ $ - $ 250,000 0 991000 RESERVE FOR CONTINGENCIES $ 250,000 $ 250,000 $ $ - $ 250,000 0 Fund / Comm Item 1102 TDC ENGINEERING REVENUE Sub Total REVENUE - OPERATING Sub -Total 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST 364410 SURPLUS FURNITURE FIXTURES EQUIP SALE CONTRIBUTION AND TRANSFERS Sub -Total 411105 TRANSFER FROM 1105 TOURIST DEVELOPMENT - BEACH 487999 REIMBURSEMENT INTERDEPARTMENTAL 489200 CARRY FORWARD GENERAL 489900 NEGATIVE 5%ESTIMATED REVENUES EXPENSE Sub Total PERSONAL SERVICE 512100 REGULAR SALARIES 512600 ER 457 DEFERRED COMP 514100 OVERTIME 515000 VACATION SELL BACK 518100 TERMINATION PAY 519100 RESERVE FOR SALARY ADJUSTMENT 519200 MERITADJUSTMENT 521100 SOCIAL SECURITY MATCHING 522100 RETIREMENT REGULAR 523150 HEALTH INSURANCE 523152 DENTAL INSURANCE 523153 SHORTTERM DISABILITY 523154 LONGTERM DISABILITY 523160 LIFE INSURANCE SHORT AND LONGTERM 524100 WORKERS COMPENSATION REGULAR OPERATING EXPENSE 634210 IT OFFICE AUTOMATION ALLOCATION 634211 INFO TECH BILLING HOURS ALLOCATION 634970 INDIRECT COST REIMBURSEMENT 634980 INTERDEPT PAYMENT FOR SERV 634999 OTHER CONTRACTUAL SERVICES 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL 640310OUT OFCOUNTY TRAVEL REGULAR BUSINESS 641230 TELEPHONE ACCESS CHARGES 641700 CELLULAR TELEPHONE 641950 POSTAGE FREIGHTAND UPS 643100 ELECTRICITY 644100 RENT BUILDINGS 644620 LEASE EQUIPMENT 645260 AUTO INSURANCE Adopted Budget Amended Budget Commitment Actual ' Available %Consumed $ (1,107,600) $ (1,107,600) $ $ (1,008,566) $ (99,034) 91.1 $ (1,000) $ (1,000) $ $ (13,608) $ 12,608 1360.8 $ (100) $ (100) $ $ (10,258) $ 10,158 10258 $ (900) $ (900) $ $ (3,325) $ 2,425 369.5 $ - $ - $ $ (25) $ 25 0 $ (1,106,600) $ (1,106,600) $ $ (994,958) $ (111,642) 89.9 $ (992,300) $ (992,300) $ $ (992,300) $ - 100 $ - $ - $ $ (2,658) $ 2,658 0 $ (114,400) $ (114,400) $ $ $ (114,400) 0 $ 100 $ 100 $ $ $ 100 0 $ 1,107,600 $ 1,107,600 $ 1,406 $ 1,011,324 $ 94,870� $ 711,400 $ 711,400 $ - $ 697,615 $ 13,785 98.1 $ 473,676 $ 473,676 $ $ 491,623 $ (17,947) 103.8 $ 2,550 $ 2,550 $ $ 2,751 $ (201) 107.9 $ - $ - $ $ 3,180 $ (3,180) 0 $ 1,199 $ 1,199 $ $ - $ 1,199 0 $ - $ - $ $ 2,902 $ (2,902) 0 $ 26,030 $ 26,030 $ $ - $ 26,030 0 $ 7,496 $ 7,496 $ $ - $ 7,496 0 $ 39,090 $ 39,090 $ $ 36,408 $ 2,682 93.1 $ 68,247 $ 68,247 $ $ 67,639 $ 608 99.1 $ 82,560 $ 82,560 $ $ 82,560 $ - 100 $ 3,150 $ 3,150 $ $ 3,150 $ 100 $ 750 $ 750 $ $ 750 $ 100 $ 1,350 $ 1,350 $ $ 1,350 $ 100 $ 1,402 $ 1,402 $ $ 1,402 $ 100 $ 3,900 $ 3,900 $ $ 3,900 $ - 100 $ 302,600 $ 302,600 $ 1,406 $ 253,409 $ 47,785 84.2 $ 16,400 $ 16,400 $ - $ 16,400 $ - 100 $ 100 $ 100 $ $ 100 $ 100 $ 47,900 $ 47,900 $ $ 47,900 $ - 100 $ 29,900 $ 29,900 $ $ - $ 29,900 0 $ 162,000 $ 162,000 $ 1,406 $ 111,030 $ 49,564 69.4 $ 3,000 $ 3,000 $ - $ 902 $ 2,098 30.1 $ - $ - $ $ 149 $ (149) 0 $ 1,200 $ 1,200 $ $ 698 $ 502 58.1 $ 4,800 $ 4,800 $ $ 3,765 $ 1,035 78.4 $ 300 $ 300 $ $ 57 $ 243 19.1 $ - $ - $ $ 1,616 $ (1,616) 0 $ - $ - $ $ 29,867 $ (29,867) 0 $ 1,700 $ 1,700 $ $ 1,379 $ 321 81.1 $ 900 $ 900 $ $ 900 $ - 100 Page 122 of 300 646425 FLEET RAND M INVENTORY $ $ $ $ 818 $ (818) 0 646430 FLEET MAINT ISF LABOR AND OVERHEAD $ 700 $ 700 $ $ 708 $ (8) 101.1 646440 FLEET MAINT ISF PARTS AND SUBLET $ 200 $ 200 $ $ 673 $ (473) 336.3 646445 FLEET NON MAINT ISF PARTS AND SUBLET $ 100 $ 100 $ $ 288 $ (188) 288.2 647110 PRINTING AND OR BINDING OUTSIDE VENDORS $ 500 $ 500 $ $ - $ 500 0 649010 LICENSESAND PERMITS $ 6,400 $ 6,400 $ $ 2,203 $ 4,197 34.4 651110 OFFICE SUPPLIES GENERAL $ 3,000 $ 3,000 $ $ 1,389 $ 1,611 46.3 651210 COPYING CHARGES $ 600 $ 600 $ $ 356 $ 244 59.3 651930 MINOR OFFICE FURNITURE $ 1,000 $ 1,000 $ $ - $ 1,000 0 651950 MINOR DATA PROCESSING EQUIPMENT $ 1,000 $ 1,000 $ $ 1,996 $ (996) 199.6 652110 CLOTHING AND UNIFORM PURCHASES $ 1,700 $ 1,700 $ $ 2,099 $ (399) 123.5 652140 PERSONAL SAFETY EQUIPMENT $ 3,300 $ 3,300 $ $ 1,053 $ 2,247 31.9 652410 FUEL AND LUBRICANTS OUTSIDE VENDORS $ - $ - $ $ 642 $ (642) 0 652490 FUELAND LUBRICANTS ISF BILLINGS $ 1,500 $ 1,500 $ $ 11,328 $ (9,828) 755.2 652920 COMPUTER SOFTWARE $ 600 $ 600 $ $ - $ 600 0 652990 OTHER OPERATING SUPPLIES $ 4,000 $ 4,000 $ $ 6,939 $ (2,939) 173.5 654110 BOOKS PUBLICATIONS AND SUBSCRIPTIONS $ 100 $ 100 $ $ - $ 100 0 654210 DUES AND MEMBERSHIPS $ 8,200 $ 8,200 $ $ 7,330 $ 870 89.4 654360 OTHER TRAINING EDUCATIONAL EXPENSES $ 1,500 $ 1,500 $ $ 825 $ 675 55 TRANSFERS $ 60,300 $ 60,300 $ $ 60,300 $ - 100 911017 TRANSFER TO 1017 WATER POLLUTION CONTROL $ 45,000 $ 45,000 $ $ 45,000 $ 100 915006 TRANSFER TO 5006 IT CAPITAL FUND $ 15,300 $ 15,300 $ $ 15,300 $ - 100 RESERVES $ 33,300 $ 33,300 $ $ - $ 33,300 0 991000 RESERVE FOR CONTINGENCIES $ 33,300 $ 33,300 $ $ - $ 33,300 0 Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1103 TDC MUSEUM NON COUNTY REVENUE Sub Total $ (1,954,000) $ (1,965,500) $ $ (995,134) $ (970,366) 50.6 REVENUE -OPERATING Sub -Total $ (664,200) $ (664,200) $ $ (995,134) $ 330,934 149.8 314300 3%TOURISTDEVELOPMENTTAX $ (658,500) $ (658,500) $ $ (926,820) $ 268,320 140.7 361170 OVERNIGHT INTEREST $ - $ - $ $ (51,537) $ 51,537 0 361180 INVESTMENT INTEREST $ (5,700) $ (5,700) $ $ (16,777) $ 11,077 294.3 CONTRIBUTION AND TRANSFERS Sub -Total $ (1,289,800) $ (1,301,300) $ $ $ (1$01,300) 0 489200 CARRY FORWARD GENERAL $ (1,323,000) $ (1,323,000) $ $ $ (1,323,000) 0 489201 CARRY FORWARD OF ENCUMB AMT BYADC CODE $ - $ (11,500) $ $ $ (11,500) 0 489900 NEGATIVE 5%ESTIMATED REVENUES $ 33,200 $ 33,200 $ $ $ 33,200 0 EXPENSE Sub Total $ 1,954,000 $ 1,965,500 $ 80,708 $ 653,013 $ 1,231,779 37.3 OPERATING EXPENSE $ 2,800 $ 2,800 $ - $ 2,800 $ - 100 6349701NDIRECTCOSTREIMBURSEMENT $ 2,800 $ 2,800 $ - $ 2,800 $ - 100 GRANTS AND DEBT SERVICE $ 850,000 $ 861,500 $ 80,708 $ 631,676 $ 149,116 82.7 882100 REMITTANCES PRIVATE ORGANIZATIONS $ 850,000 $ 861,500 $ 80,708 $ 631,676 $ 149,116 82.7 TRANSFER CONST $ 19,800 $ 19,800 $ - $ 18,536 $ 1,264 93.6 930700 BUDGET TRANSFERS TAX COLLECTOR $ 19,800 $ 19,800 $ $ 18,536 $ 1,264 93.6 RESERVES $ 1,081,400 $ 1,081,400 $ $ - $ 1,081,400 0 991300 RESTRICTED FOR UN FUNDED REQUESTS $ 1,081,400 $ 1,081,400 $ $ - $ 1,081,400 0 Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1104 TDC ADMINISTRATION AND OPERATIONS REVENUE Sub Total $ (2,124,900) $ (2,124,900) $ $ (2,043,665) $ (81,235) 96.2 REVENUE -OPERATING Sub -Total $ (1,500) $ (1,500) $ $ (21,365) $ 19,865 1424.3 361170 OVERNIGHT INTEREST $ - $ - $ $ (16,175) $ 16,175 0 361180 INVESTMENT INTEREST $ (1,500) $ (1,500) $ $ (5,055) $ 3,555 337 364410 SURPLUS FURNITURE FIXTURES EQUIP SALE $ - $ - $ $ (135) $ 135 0 CONTRIBUTION AND TRANSFERS Sub -Total $ (2,123,400) $ (2,123,400) $ $ (2,022,300) $ (101,100) 95.2 411101 TRANSFER FROM 1101 TDC PROMOTION $ (2,022,300) $ (2,022,300) $ $ (2,022,300) $ 100 489200 CARRY FORWARD GENERAL $ (101,100) $ (101,100) $ $ - $ (101,100) 0 EXPENSE Sub Total $ 2,124,900 $ 2,124,900 $ $ 1,515,083 $ 609,81� 71.3 PERSONAL SERVICE $ 1,562,000 $ 1,562,000 $ $ 1,149,695 $ 412,305 73.6 512100 REGULAR SALARIES $ 1,025,513 $ 1,025,513 $ $ 755,040 $ 270,473 73.6 512600 ER 457 DEFERRED COMP $ 7,250 $ 7,250 $ $ 4,703 $ 2,548 64.9 Page 123 of 300 512800 TXBL DEP 25-30 $ $ $ $ 2,295 $ (2,295) 0 514100 OVERTIME $ - $ - $ $ 246 $ (246) 0 515000 VACATION SELL BACK $ 3,693 $ 3,693 $ $ - $ 3,693 0 518100 TERMINATION PAY $ - $ - $ $ 12,968 $ (12,968) 0 519100 RESERVE FOR SALARY ADJUSTMENT $ 56,414 $ 56,414 $ $ - $ 56,414 0 519200 MERITADJUSTMENT $ 15,332 $ 15,332 $ $ - $ 15,332 0 521100 SOCIAL SECURITY MATCHING $ 84,776 $ 84,776 $ $ 56,676 $ 28,100 66.9 522100 RETIREMENT REGULAR $ 175,028 $ 175,028 $ $ 126,068 $ 48,960 72 522800 ALLOWANCE TXBL DEP 25-30 $ - $ - $ $ (2,295) $ 2,295 0 523150 HEALTH INSURANCE $ 178,880 $ 178,880 $ $ 178,880 $ - 100 523152 DENTAL INSURANCE $ 6,825 $ 6,825 $ $ 6,825 $ 100 523153 SHORTTERM DISABILITY $ 1,625 $ 1,625 $ $ 1,625 $ 100 523154 LONGTERM DISABILITY $ 2,925 $ 2,925 $ $ 2,925 $ 100 523160 LIFE INSURANCE SHORT AND LONGTERM $ 3,039 $ 3,039 $ $ 3,039 $ 100 524100 WORKERS COMPENSATION REGULAR $ 700 $ 700 $ $ 700 $ - 100 OPERATING EXPENSE $ 424,200 $ 424,200 $ $ 304,289 $ 119,911 71.7 631820 CLERK OF BOARD SECRETARIAL SERVICES $ - $ - $ $ 3,575 $ (3,575) 0 634210 IT OFFICE AUTOMATION ALLOCATION $ 52,000 $ 52,000 $ $ 52,000 $ 100 634211 INFO TECH BILLING HOURS ALLOCATION $ 400 $ 400 $ $ 400 $ 100 634970 INDIRECT COST REIMBURSEMENT $ 47,300 $ 47,300 $ $ 47,300 $ 100 634999 OTHER CONTRACTUAL SERVICES $ 8,500 $ 8,500 $ $ 14,146 $ (5,646) 166.4 639964 STORAGE CONTRACTOR $ - $ - $ $ 286 $ (286) 0 639967 TEMPORARY LABOR $ 50,000 $ 50,000 $ $ 31,665 $ 18,335 63.3 640200 MILEAGE REIMBURSEMENT REGULAR $ 3,300 $ 3,300 $ $ 422 $ 2,878 12.8 640300 OUT OFCOUNTY TRAVEL PROFESSIONAL DEVEL $ 10,000 $ 10,000 $ $ 1,416 $ 8,584 14.2 640410 MOTOR POOL RENTAL CHARGE $ 700 $ 700 $ $ - $ 700 0 641230 TELEPHONE ACCESS CHARGES $ 3,400 $ 3,400 $ $ 1,977 $ 1,423 58.1 641700 CELLULAR TELEPHONE $ 17,000 $ 17,000 $ $ 11,775 $ 5,225 69.3 641900 TELEPHONE SYSTEM SUPPORT ALLOCATION $ 1,000 $ 1,000 $ $ 0 $ 1,000 0 641950 POSTAGE FREIGHTAND UPS $ 10,000 $ 10,000 $ $ 3,235 $ 6,765 32.4 643100 ELECTRICITY $ 7,000 $ 7,000 $ $ 4,636 $ 2,364 66.2 644100 RENT BUILDINGS $ 80,800 $ 80,800 $ $ 80,757 $ 43 99.9 644620 LEASE EQUIPMENT $ 2,100 $ 2,100 $ $ 1,143 $ 957 54.5 645100 INSURANCE GENERAL $ 6,000 $ 6,000 $ $ 6,000 $ - 100 645260 AUTO INSURANCE $ 500 $ 500 $ $ 500 $ 100 646180 BUILDING RAND M ISF BILLINGS $ - $ - $ $ 8,957 $ (8,957) 0 646440 FLEET MAINT ISF PARTS AND SUBLET $ - $ - $ $ 1,295 $ (1,295) 0 646445 FLEET NON MAINT ISF PARTS AND SUBLET $ 100 $ 100 $ $ 177 $ (77) 177.3 648170 MARKETING AND PROMOTIONAL $ 5,000 $ 5,000 $ $ 110 $ 4,890 2.2 648174 REGISTRATION FEES $ - $ - $ $ - $ - 0 649000 SALES TAX EXPENSE $ $ $ $ (15) $ 15 0 649990 OTHER MISCELLANEOUS SERVICES $ $ $ $ (14) $ 14 0 651110 OFFICE SUPPLIES GENERAL $ 4,000 $ 4,000 $ $ 4,094 $ (94) 102.4 651210 COPYING CHARGES $ 5,000 $ 5,000 $ $ 2,952 $ 2,048 59 651910 MINOR OFFICE EQUIPMENT $ - $ - $ $ 1,880 $ (1,880) 0 651950 MINOR DATA PROCESSING EQUIPMENT $ 11,500 $ 11,500 $ $ 7,137 $ 4,363 62.1 652490 FUEL AND LUBRICANTS ISF BILLINGS $ 800 $ 800 $ $ 114 $ 686 14.3 652920 COMPUTER SOFTWARE $ 5,300 $ 5,300 $ $ 14,699 $ (9,399) 277.3 652990 OTHER OPERATING SUPPLIES $ - $ - $ $ 268 $ (268) 0 654110 BOOKS PUBLICATIONSAND SUBSCRIPTIONS $ 500 $ 500 $ $ - $ 500 0 654210 DUES AND MEMBERSHIPS $ 88,000 $ 88,000 $ $ 1,400 $ 86,600 1.6 654360 OTHER TRAINING EDUCATIONAL EXPENSES $ 4,000 $ 4,000 $ $ - $ 4,000 0 GRANTS AND DEBT SERVICE $ $ - $ $ $ - 0 882100 REMITTANCES PRIVATE ORGANIZATIONS $ - $ - $ $ $ 0 TRANSFERS $ 61,100 $ 61,100 $ $ 61,100 $ 100 915006 TRANSFER TO 5006 IT CAPITAL FUND $ 61,100 $ 61,100 $ $ 61,100 $ - 100 RESERVES $ 77,600 $ 77,600 $ $ - $ 77,600 0 991000 RESERVE FOR CONTINGENCIES $ 50,000 $ 50,000 $ $ $ 50,000 0 992100 RESERVE FOR ATTRITION - SALARYSAVINGS $ (27,400) $ (27,400) $ $ $ (27,400) 0 993000 RESERVE FOR CAPITAL OUTLAY $ 55,000 $ 55,000 $ $ $ 55,000 0 Page 124 of 300 Fund / Comm Item 1105 TDC - BEACH RENOURISHMENT REVENUE Sub Total REVENUE - OPERATING Sub -Total 314300 3%TOURISTDEVELOPMENTTAX 334391 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST 364410 SURPLUS FURNITURE FIXTURES EQUIP SALE 369802 REIMBURSE FOR CURRENT YEAR EXPENDITURES CONTRIBUTION AND TRANSFERS Sub -Total 423007 ADVANCE/REPAY FROM 3007 SPORTS COMPLEX 489200 CARRY FORWARD GENERAL 489201 CARRY FORWARD OF ENCUMB AMT BYADC CODE 489900 NEGATIVE 5%ESTIMATED REVENUES EXPENSE Sub Total PERSONAL SERVICE 512100 REGULAR SALARIES 512600 ER 457 DEFERRED COMP 514100 OVERTIME 521100 SOCIAL SECURITY MATCHING 522100 RETIREMENT REGULAR 524100 WORKERS COMPENSATION REGULAR OPERATING EXPENSE 631400 ENGINEERING FEES 631401 ENGINEERING FEES DESIGN 631402 ENGINEERING FEE AE BASIC FEE 634980 INTERDEPT PAYMENT FOR SERV 634990 LANDSCAPE INCIDENTALS 634999 OTHER CONTRACTUAL SERVICES 640410 MOTOR POOL RENTAL CHARGE 643300 TRASH AND GARBAGE DISPOSAL 645260 AUTO INSURANCE 646180 BUILDING RAND M ISF BILLINGS 646430 FLEET MAINT ISF LABOR AND OVERHEAD 646440 FLEET MAINT ISF PARTS AND SUBLET 646445 FLEET NON MAINT ISF PARTS AND SUBLET 646970 OTHER EQUIP REPAIRSAND MAINTENANCE 649000 SALES TAX EXPENSE 649010 LICENSESAND PERMITS 649030 CLERKS RECORDING FEES ETC 649100 LEGAL ADVERTISING 649990 OTHER MISCELLANEOUS SERVICES 652140 PERSONAL SAFETY EQUIPMENT 652410 FUELAND LUBRICANTS OUTSIDE VENDORS 652490 FUELAND LUBRICANTS ISF BILLINGS 652910 MINOR OPERATING EQUIPMENT 652990 OTHER OPERATING SUPPLIES CAPITAL OUTLAY 762600 BEACH RENOURISHMENT 763100 IMPROVEMENTS GENERAL 764110 AUTOSANDTRUCKS 764400 MARINE EQUIPMENT AND BOATS 764990 OTHER MACHINERYAND EQUIPMENT TRANSFERS 911102 TRANSFER TO 1102 TDC ENIGEERING 911804 TRANSFER TO 1804 PARKS & REC PROJECTS TRANSFER CONST 930700 BUDGETTRANSFERS TAX COLLECTOR RESERVES 991600 RESERVE FOR CATATROPHE 993000 RESERVE FOR CAPITAL OUTLAY Adopted Budget Amended Budget Commitment Actual Available %Consumed $ (56,823,600) $ (81,334,778) $ $ (25,682,350) $ (55,652,428) 31.6 $ (13,788,900) $ (13,788,900) $ $ (25,432,350) $ 11,643,450 184.4 $ (13,438,900) $ (13,438,900) $ $ (18,956,918) $ 5,518,018 141.1 $ - $ - $ $ (3,782,073) $ 3,782,073 0 $ (225,000) $ (225,000) $ $ (2,001,561) $ 1,776,561 889.6 $ (125,000) $ (125,000) $ $ (671,937) $ 546,937 537.5 $ $ $ $ (16,860) $ 16,860 0 $ $ $ $ (3,000) $ 3,000 0 $ (43,034,700) $ (67,545,878) $ $ (250,000) $ (67,295,878) 0.4 $ (250,000) $ (250,000) $ $ (250,000) $ 100 $ (43,474,200) $ (43,474,200) $ $ $ (43,474,200) 0 $ - $ (24,511,178) $ $ $ (24,511,178) 0 $ 689,500 $ 689,500 $ $ $ 689,500 0 $ 56,823,600 $ 81,334,778 $ 2,056,851 $ 4,114,442 $ 75,163,484 7.6 $ 600 $ 600 $ - $ 25,510 $ (24,910) 4251.7 $ - $ - $ $ 12,665 $ (12,665) 0 $ $ $ $ - $ 0 $ $ $ $ 8,000 $ (8,000) 0 $ $ $ $ 1,524 $ (1,524) 0 $ $ $ $ 2,721 $ (2,721) 0 $ 600 $ 600 $ $ 600 $ - 100 $ 3,622,500 $ 16,687,185 $ 1,336,780 $ 876,466 $ 14,473,939 13.3 $ 730,000 $ 2,547,678 $ 491,874 $ 279,480 $ 1,776,325 30.3 $ - $ 2,989 $ - $ - $ 2,989 0 $ $ 12,600 $ 12,600 $ - $ - 100 $ $ - $ - $ 1,547 $ (1,547) 0 $ $ 41,210 $ - $ - $ 41,210 0 $ 2,792,000 $ 13,898,892 $ 831,143 $ 442,118 $ 12,625,632 9.2 $ 700 $ 2,100 $ - $ - $ 2,100 0 $ - $ 84,122 $ $ 74,652 $ 9,470 88.7 $ 3,200 $ 3,200 $ $ 3,200 $ - 100 $ - $ - $ $ 314 $ (314) 0 $ 21,900 $ 13,174 $ $ 21,876 $ (8,702) 166.1 $ 40,800 $ 16,951 $ $ 19,357 $ (2,406) 114.2 $ 5,400 $ 14,105 $ $ 8,077 $ 6,028 57.3 $ - $ 20,696 $ 1,164 $ 3,725 $ 15,807 23.6 $ $ $ $ $ 0 $ $ $ $ $ 0 $ $ $ $ $ 0 $ $ 425 $ $ $ 425 0 $ $ $ $ $ 0 $ $ $ $ $ 0 $ $ $ $ 2,785 $ (2,785) 0 $ 28,500 $ 29,042 $ $ 13,920 $ 15,122 47.9 $ - $ - $ $ 630 $ (630) 0 $ - $ - $ $ 4,786 $ (4,786) 0 $ 8,730,000 $ 22,332,971 $ 720,071 $ 1,668,382 $ 19,944,517 10.7 $ - $ 2,825,988 $ 508,081 $ 1,423,575 $ 894,333 68.4 $ 8,230,000 $ 18,824,933 $ 66,485 $ 35,633 $ 18,722,816 0.5 $ - $ 68,025 $ - $ 138,261 $ (70,236) 203.3 $ - $ - $ 5,540 $ - $ (5,540) 0 $ 500,000 $ 614,025 $ 139,965 $ 70,914 $ 403,146 34.3 $ 1,164,000 $ 1,164,000 $ - $ 1,164,000 $ - 100 $ 992,300 $ 992,300 $ $ 992,300 $ 100 $ 171,700 $ 171,700 $ $ 171,700 $ - 100 $ 336,000 $ 386,000 $ $ 380,084 $ 5,916 98.5 $ 336,000 $ 386,000 $ $ 380,084 $ 5,916 98.5 $ 42,970,500 $ 40t764,022 $ $ - $ 40,7649022 0 $ 500,000 $ 500,000 $ $ $ 500,000 0 $ 42,470,500 $ 40,264,022 $ $ $ 40,264,022 0 Page 125 of 300 Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1106 TDC PROMOTION RESERVE / DISASTER REVENUE Sub Total $ (2,069,300) $ (2,069,300) $ $ (88,383) $ (1,980,917) 4.3 REVENUE - OPERATING Sub -Total $ (15,000) $ (15,000) $ $ (88,383) $ 73,383 589.2 361170 OVERNIGHT INTEREST $ - $ - $ $ (65,598) $ 65,598 0 361180 INVESTMENT INTEREST $ (15,000) $ (15,000) $ $ (22,785) $ 7,785 151.9 CONTRIBUTION AND TRANSFERS Sub -Total $ (2,054,300) $ (2,054,300) $ $ $ (2,054,300) 0 489200 CARRY FORWARD GENERAL $ (2,055,100) $ (2,055,100) $ $ $ (2,055,100) 0 489900 NEGATIVE 5%ESTIMATED REVENUES $ 800 $ 800 $ $ $ 800 0 EXPENSE Sub Total $ 2,069,300 $ 2,069,300 $ "'r' 700 $ 2,068,600 - OPERATING EXPENSE $ 559,300 $ 559,300 $ $ 700 $ 558,600 0.1 6349701NDIRECTCOSTREIMBURSEMENT $ 600 $ 600 $ $ 600 $ - 100 634999 OTHER CONTRACTUAL SERVICES $ 558,600 $ 558,600 $ $ - $ 558,600 0 645100INSURANCE GENERAL $ 100 $ 100 $ $ 100 $ - 100 RESERVES $ 1,510,000 $ 1,510,000 $ $ - $ 1,510,000 0 991000 RESERVE FOR CONTINGENCIES $ 10,000 $ 10,000 $ $ $ 10,000 0 991500 RESERVE FOR DISASTER STIMULUS ADVERTISING $ 1,500,000 $ 1,500,000 $ $ $ 1,500,000 0 Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1107 MUSEUM REVENUE Sub Total $ (2,820,700) $ (2,826,065) $ $ (2,701,600) $ (124,465) 95.6 REVENUE -OPERATING Sub -Total $ (2,013,600) $ (2,016,000) $ $ (2,057,100) $ 41,100 102 314300 3% TOURIST DEVELOPMENT TAX $ (2,000,000) $ (2,000,000) $ $ (2,000,000) $ - 100 347310 GROUP TOUR TAXABLE $ - $ - $ $ (870) $ 870 0 347321 COPYING SERVICES NONTAXABLE $ (1,000) $ (1,000) $ $ (1,590) $ 590 159 347400 SPECIAL EVENTS $ $ $ $ (1,650) $ 1,650 0 347911 FACILITY RENTALS TAXABLE $ $ $ $ (1,220) $ 1,220 0 361170 OVERNIGHT INTEREST $ $ $ $ (18,880) $ 18,880 0 361180 INVESTMENT INTEREST $ (12,000) $ (12,000) $ $ (5,220) $ (6,780) 43.5 364410 SURPLUS FURNITURE FIXTURES EQUIP SALE $ $ - $ $ (50) $ 50 0 366900 CONTRIBUTIONS PRIVATE SOURCE $ $ (2,400) $ $ (17,446) $ 15,046 726.9 369130 INS CO REFUNDS $ $ $ $ (9,413) $ 9,413 0 369620 MISCELLANEOUS REVENUE $ $ $ $ (341) $ 341 0 369802 REIMBURSE FOR CURRENTYEAR EXPENDITURES $ (600) $ (600) $ $ (421) $ (179) 70.1 CONTRIBUTION AND TRANSFERS Sub -Total $ (807,100) $ (810,065) $ $ (644,500) $ (165,565) 79.6 410001 TRANSFER FROM 0001 GENERAL FUND -644500 -644500 0 -644500 0 100 489200 CARRY FORWARD GENERAL -263300 -263300 0 0 -263300 0 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE 0 -2965.42 0 0 -2965.42 0 489900 NEGATIVE 5%ESTIMATED REVENUES 100700 100700 0 0 100700 0 $ 2,820,700 $ 2,826,065 $ 24,017 $ 2,562,441 $ 239,608 91.5 PERSONALS ERVICE $ 1,654,500 $ 1,654,500 $ - $ 1,471,138 $ 183,362 88.9 512100 REGULAR SALARIES $ 1,078,291 $ 1,078,291 $ $ 1,012,251 $ 66,040 93.9 512600 ER 457 DEFERRED COMP $ 8,200 $ 8,200 $ $ 5,555 $ 2,645 67.7 515000 VACATION SELL BACK $ 6,161 $ 6,161 $ $ - $ 6,161 0 518100 TERMINATION PAY $ - $ - $ $ 865 $ (865) 0 519100 RESERVE FOR SALARY ADJUSTMENT $ 59,269 $ 59,269 $ $ - $ 59,269 0 519200 MERITADJUSTMENT $ 17,066 $ 17,066 $ $ - $ 17,066 0 521100 SOCIAL SECURITY MATCHING $ 89,430 $ 89,430 $ $ 74,558 $ 14,872 83.4 522100 RETIREMENT REGULAR $ 155,822 $ 155,822 $ $ 137,647 $ 18,175 88.3 523150 HEALTH INSURANCE $ 220,160 $ 220,160 $ $ 220,160 $ - 100 523152 DENTAL INSURANCE $ 8,400 $ 8,400 $ $ 8,400 $ 100 523153 SHORTTERM DISABILITY $ 2,000 $ 2,000 $ $ 2,000 $ 100 523154 LONGTERM DISABILITY $ 3,600 $ 3,600 $ $ 3,600 $ 100 523160 LIFE INSURANCE SHORT AND LONGTERM $ 3,201 $ 3,201 $ $ 3,201 $ 100 524100 WORKERS COMPENSATION REGULAR $ 2,900 $ 2,900 $ $ 2,900 $ - 100 OPERATING EXPENSE $ 1,124,000 $ 1,129,365 $ 24,017 $ 1,051,303 $ 54,045 95.2 631231 COUNTY EMPLOYEE PHYSICALS $ 300 $ 300 $ - $ - $ 300 0 634210 IT OFFICE AUTOMATION ALLOCATION $ 84,400 $ 84,400 $ $ 84,400 $ - 100 634211 INFO TECH BILLING HOURS ALLOCATION $ 11,400 $ 11,400 $ $ 11,400 $ 100 Page 126 of 300 634970 INDIRECT COST REIM BURSEM ENT $ 231,600 $ 231,600 $ $ 231,600 $ 100 634990 LANDSCAPE INCIDENTALS $ 3,600 $ 3,600 $ $ 1,754 $ 1,846 48.7 634995 SECURITY SERVICES $ 60,500 $ 60,500 $ $ 62,966 $ (2,466) 104.1 634999 OTHER CONTRACTUAL SERVICES $ 20,100 $ 20,100 $ 15,071 $ 21,413 $ (16,383) 181.5 639961 PAINTING CONTRACTORS $ - $ - $ 7,144 $ - $ (7,144) 0 639967 TEMPORARY LABOR $ 144,400 $ 144,400 $ - $ 116,477 $ 27,923 80.7 640200 MILEAGE REIMBURSEMENT REGULAR $ 900 $ 900 $ $ 492 $ 408 54.7 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL $ - $ - $ $ 513 $ (513) 0 640990 TOLLS $ 100 $ 100 $ $ 220 $ (120) 220 641100 TELEPHONE BASE COST $ 8,000 $ 8,000 $ $ - $ 8,000 0 641230 TELEPHONE ACCESS CHARGES $ 3,800 $ 3,800 $ $ 9,371 $ (5,571) 246.6 641700 CELLULAR TELEPHONE $ 5,500 $ 5,500 $ $ 6,414 $ (914) 116.6 641950 POSTAGE FREIGHTAND UPS $ 100 $ 100 $ 118 $ 1,287 $ (1,305) 1405.4 641951 POSTAGE $ 100 $ 100 $ - $ - $ 100 0 641952 FREIGHT $ 1,000 $ 1,000 $ $ - $ 1,000 0 643100 ELECTRICITY $ 54,600 $ 54,600 $ $ 52,279 $ 2,321 95.7 643300 TRASH AND GARBAGE DISPOSAL $ 14,400 $ 14,400 $ $ 17,600 $ (3,200) 122.2 643400 WATER AND SEWER $ 38,100 $ 38,100 $ $ 32,543 $ 5,557 85.4 644600 RENT EQUIPMENT $ 500 $ 500 $ $ 100 $ 400 20 644620 LEASE EQUIPMENT $ 4,900 $ 4,900 $ $ 4,170 $ 730 85.1 644660 LEASE PURCHASE DELL COMPUTERS $ - $ - $ $ 11,922 $ (11,922) 0 645100 INSURANCE GENERAL $ 10,200 $ 10,200 $ $ 10,200 $ 100 645200 PROPERTY INSURANCE $ 190,000 $ 190,000 $ $ 190,000 $ 100 645260 AUTO INSURANCE $ 1,400 $ 1,400 $ $ 1,400 $ - 100 645300 LIABILITY INSURANCE $ 5,500 $ 5,500 $ $ 1,020 $ 4,480 18.6 646110 BUILDING RAND M OUTSIDE VENDORS $ 3,000 $ 3,000 $ $ 6,940 $ (3,940) 231.3 646180 BUILDING R AND M ISF BILLINGS $ - $ - $ $ 16,880 $ (16,880) 0 646314 MAINTENANCE LANDSCAPING $ - $ - $ $ 20 $ (20) 0 646317 FENCING MAINTENANCE $ 100 $ 100 $ $ - $ 100 0 646318 MULCH $ 2,800 $ 2,800 $ $ - $ 2,800 0 646319 TREE TRIMMING $ 6,000 $ 6,000 $ $ 6,630 $ (630) 110.5 646320 LANDSCAPE MATERIALS $ 2,300 $ 2,300 $ $ 409 $ 1,891 17.8 646360 MAINTENANCE OF GROUNDS ALLOCATED $ 15,000 $ 15,000 $ $ - $ 15,000 0 646420 AUTO TRUCKS TIRES AND BATTERIES $ - $ - $ $ - $ - 0 646430 FLEET MAINT ISF LABOR AND OVERHEAD $ 5,000 $ 5,000 $ $ 5,076 $ (76) 101.5 646440 FLEET MAINT ISF PARTS AND SUBLET $ 2,300 $ 2,300 $ $ 3,072 $ (772) 133.6 646445 FLEET NON MAINT ISF PARTS AND SUBLET $ 400 $ 400 $ $ 73 $ 327 18.2 646620 VEHICLE EQUIPMENT REPAIR $ 10,000 $ 10,000 $ $ - $ 10,000 0 646920 STORAGE RENTAL $ 7,500 $ 7,500 $ $ 5,260 $ 2,240 70.1 646970 OTHER EQUIP REPAIRSAND MAINTENANCE $ 1,500 $ 1,500 $ $ 815 $ 685 54.3 647110 PRINTING AND OR BINDING OUTSIDE VENDORS $ - $ - $ $ 2,820 $ (2,820) 0 647210 PHOTO PROCESSING $ 3,000 $ 3,000 $ $ 2,969 $ 31 99 648170 MARKETING AND PROMOTIONAL $ 32,300 $ 32,300 $ $ 17,087 $ 15,213 52.9 649010 LICENSESAND PERMITS $ - $ - $ $ 2,238 $ (2,238) 0 649930 CREDIT CARD DISCOUNT FEE $ - $ - $ $ - $ - 0 649990 OTHER MISCELLANEOUS SERVICES $ 40,600 $ 40,600 $ $ 35,566 $ 5,034 87.6 649992 VOLUNTEER RECOGNITION $ 2,800 $ 2,800 $ $ 698 $ 2,102 24.9 651110 OFFICE SUPPLIES GENERAL $ 4,200 $ 4,200 $ $ 2,404 $ 1,796 57.2 651210 COPYING CHARGES $ 4,100 $ 4,100 $ $ 1,573 $ 2,527 38.4 651910 MINOR OFFICE EQUIPMENT $ 1,300 $ 1,300 $ $ 1,232 $ 68 94.7 651930 MINOR OFFICE FURNITURE $ 4,900 $ 4,900 $ $ 1,673 $ 3,227 34.2 651950 MINOR DATA PROCESSING EQUIPMENT $ 9,000 $ 9,000 $ $ 1,257 $ 7,743 14 652110 CLOTHING AND UNIFORM PURCHASES $ 600 $ 600 $ $ 73 $ 527 12.2 652140 PERSONAL SAFETY EQUIPMENT $ 900 $ 900 $ $ 1,083 $ (183) 120.3 652210 FOOD OPERATING SUPPLIES $ 3,500 $ 3,500 $ $ 3,970 $ (470) 113.4 652255 ANIMAL SUPPLIES $ 200 $ 200 $ $ - $ 200 0 652310 FERTILIZER HERBICIDES AND CHEMICALS $ 400 $ 400 $ $ - $ 400 0 652490 FUELAND LUBRICANTS ISF BILLINGS $ 6,000 $ 6,000 $ $ 4,347 $ 1,653 72.5 652510 HOUSEHOLD AND INSTITUTIONAL SUPPLIES $ 1,100 $ 1,100 $ $ 476 $ 624 43.3 652610 LIBRARYSUPPLIES GENERAL $ - $ - $ $ - $ - 0 652650 LIBRARY PUBS AND PERODICALS $ - $ - $ $ - $ - 0 652720 MEDICALSUPPLIES $ 800 $ 800 $ $ 267 $ 533 33.4 Page 127 of 300 652910 MINOR OPERATING EQUIPMENT $ 2,700 $ 5,665 $ 1,684 $ 6,596 $ (2,615) 146.2 652920 COMPUTER SOFTWARE $ 6,200 $ 6,200 $ - $ 4,354 $ 1,846 70.2 652960 MINOR HISTORICAL ARTIFACTS $ 2,000 $ 2,000 $ $ 1,956 $ 44 97.8 652987 HARDWARE BOLTS HINGES $ 200 $ 200 $ $ 344 $ (144) 171.9 652989 LUMBER AND LAMINATES $ 2,100 $ 2,100 $ $ 2,741 $ (641) 130.5 652990 OTHER OPERATING SUPPLIES $ 24,900 $ 27,300 $ $ 33,439 $ (6,139) 122.5 652991 ELECTRICAL SUPPLIER $ 1,100 $ 1,100 $ $ - $ 1,100 0 652993 LIGHT BULBS BALLAST $ 3,500 $ 3,500 $ $ - $ 3,500 0 652999 PAINTING SUPPLIES $ 1,400 $ 1,400 $ $ 1,203 $ 198 85.9 654110 BOOKS PUBLICATIONSAND SUBSCRIPTIONS $ 1,700 $ 1,700 $ $ 883 $ 817 52 654210 DUES AND MEMBERSHIPS $ 7,400 $ 7,400 $ $ 3,793 $ 3,607 51.3 654360 OTHER TRAINING EDUCATIONAL EXPENSES $ - $ - $ $ 1,545 $ (1,545) 0 654370 ORGANIZATIONAL DEVELOPMENT $ - $ - $ $ - $ - 0 654380 ELECTRONIC DATA BASE COST $ 3,800 $ 3,800 $ $ - $ 3,800 0 TRANSFER CONST $ 42,100 $ 42,100 $ $ 40,000 $ 2,100 95 930600 BUDGETTRANSFERS PROPERTY APPRAISER $ 100 $ 100 $ $ - $ 100 0 930700 BUDGET TRANSFERS TAX COLLECTOR $ 42,000 $ 42,000 $ $ 40,000 $ 2,000 95.2 RESERVES $ 100 $ 100 $ $ - $ 100 0 991000 RESERVE FOR CONTINGENCIES $ 28,400 $ 28,400 $ $ $ 28,400 0 992100 RESERVE FOR ATTRITION - SALARYSAVINGS $ (28,300) $ (28,300) $ $ $ (28,300) 0 Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1108 TDC CAPITAL PROJECTS REVENUE Sub Total $ (6,789,900) $ (7,374,676) $ $ (7,046,127) $ (328,549) 95.5 REVENUE -OPERATING Sub -Total $ (4,973,200) $ (4,973,200) $ $ (7,046,127) $ 2,072,927 141.7 314300 3%TOURISTDEVELOPMENTTAX $ (4,923,200) $ (4,923,200) $ $ (6,948,137) $ 2,024,937 141.1 361170 OVERNIGHT INTEREST $ - $ - $ $ (71,237) $ 71,237 0 361180 INVESTMENT INTEREST $ (50,000) $ (50,000) $ $ (26,753) $ (23,247) 53.5 CONTRIBUTION AND TRANSFERS Sub -Total $ (1,816,700) $ (2,401,476) $ $ $ (2,401,476) 0 489200 CARRY FORWARD GENERAL $ (2,065,700) $ (2,065,700) $ $ $ (2,065,700) 0 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE $ - $ (584,776) $ $ $ (584,776) 0 489900 NEGATIVE 5%ESTIMATED REVENUES $ 249,000 $ 249,000 $ $ $ 249,000 0 EXPENSE Sub Total $ 6,789,900 $ 7,374,676 $ 180,571 $ 6,719,039 $ 475,066 OPERATING EXPENSE $ - $ 584,776 $ 180,571 $ 127,377 $ 276,829 52.7 644600 RENT EQUIPMENT $ $ - $ 438 $ 59562 $ (69000) 0 646314 MAINTENANCE LANDSCAPING $ $ 26,161 $ 564 $ 6,500 $ 19,097 27 646315 ATHLETIC COURTAND BALL FIELD MAINT $ $ 528,594 $ 165,000 $ 91,796 $ 271,798 48.6 652990 OTHER OPERATING SUPPLIES $ $ 16,475 $ 9 $ 20,570 $ (4,104) 124.9 652992 ELECTRICAL CONTRACTORS $ $ 13,546 $ 14,559 $ 2,950 $ (3,963) 129.3 CAPITAL OUTLAY $ $ - $ - $ - $ 0 763100 IMPROVEMENTS GENERAL $ $ - $ $ - $ 0 TRANSFERS $ 6,452,700 $ 6,452,700 $ $ 6,452,700 $ 100 912017 TRANS TO2017 $ 3,754,500 $ 3,754,500 $ $ 3,754,500 $ 100 913007 TRANSFER TO 3007 AMATEUR SPORTS COMPLEX CAPITAL $ 2,698,200 $ 2,698,200 $ $ 2,698,200 $ - 100 TRANSFER CONST $ 158,000 $ 158,000 $ $ 138,963 $ 19,037 88 930700 BUDGET TRANSFERS TAX COLLECTOR $ 158,000 $ 158,000 $ $ 138,963 $ 19,037 88 RESERVES $ 179,200 $ 179,200 $ $ - $ 179,200 0 993000 RESERVE FOR CAPITAL OUTLAY $ 179,200 $ 179,200 $ $ - $ 179,200 0 Page 128 of 300 Tourist Development Tax Funds Budget to Actual Report - FY 2024 Project Budget to Actual by Fund Fund Prog/Corn Item 1100 BEACH PARK FACILITIES PROJECTS I'ojectTotal - 33496 Park and Ride Beach Circulator Service 80242 Barefoot Beach ADA, replace toll booth, re -roof 80294 LIGHTNING DETECTION REG PARKS 80330 Barefoot Bch Boardwalk & Pavilion 80332 Clam Pass Restroom Expansion 80333 Clam Pass Boardwalk Repair 80334 Clam Pass Trim Mangroves 80344 Barefoot Beach Boardwalk Repairs 80348 Tigertail Beach Park Improvements 80387 Barefoot Beach Parking & Rd Seal/Stripe 80388 Tigertail Beach Playground 80391 Vanderbilt Bch Boardwalk Improvements 80419 Vanderbilt Beach Parking Garage 80444 Annual Beach Park Facility Cap Maint 80445 Barefoot Beach Concessions Building repairs 80448 Clam Pass Park Improvements 80449 Beach Parks Restroom Cleaning 88038 Tigertail Beach Bathroom 88045 Parking Meters 88046 CP Boardwalk Replacement Fund / Comm Item 1105 TDC - BEACH RENOURISHMENT Grand Total-Fd Pg/CI 50154 Hurricane Irma 50280 HURRICANE IAN 50291 Hurricane Idalia 50308 Beach Park Facility- Lowdermilk 80165 County Beach Analysis 80171 Beach Tilling 80288 Wiggns Pass Dredge 80301 Collier Beach Renourishment - General 80321 Ann Olesky Sea Wall Repair 80366 Coastal Resiliency 80378 Beach Tractor Shelter 80407 Jolly Bridge Parcel 101 Sect 4 88032 Clam Pass Dredge Pelican Bay 90020 TDC-Administratin 90033 Near Shore Hard Bottom Monitoring 90044 Vegetation Repairs -Exotic Removal 90065 FDEP LGFR ANALYSIS 90066 VAN D E RB I LT BEACH MAINTENANCE 90067 PARK SHORE BEACH MAINTENANCE 90068 NAPLES BEACH ENGINEERING 90069 CLAM PASS BEACH MAINTENANCE 90071 MARCO ISLAND S MAINTENANCE 90072 COLLIER CREEK JETTY 90074 North Park SHore Beach Maintenance 90076 Tigertail Beach Renourishment & pass widening/veg 90077 Beach Emergency Response 90096 Naples Pier Annualized Repair 90297 Shorebird Monitoring 90527 County/Naples Beach Renourishment 90533 Beach Cleaning Adopted Budget Amended Budget Commitment Actual Available %Consumed $ $ 3,263,130 $ 428,124 $ 113,377 $ 2,721,629 0.0 $ $ 97,413 $ 264 $ - $ 97,149 0.3 $ $ 205,775 $ 201,862 $ $ 3,913 98.1 $ $ 100,000 $ - $ $ 100,000 0 $ $ 54,017 $ 43,773 $ $ 10,244 81 $ $ 8,755 $ 8,755 $ $ - 100 $ $ 31,791 $ 11,955 $ $ 19,836 37.6 $ $ 38,805 $ - $ $ 38,805 0 $ $ 284,396 $ 26,760 $ $ 257,637 9.4 $ $ 547,279 $ 49,227 $ 85,962 $ 412,090 24.7 $ $ 567,801 $ 2,801 $ - $ 565,000 0.5 $ $ 1,626 $ - $ $ 1,626 0 $ $ 317,444 $ 12,279 $ $ 305,165 3.9 $ $ 385,046 $ - $ $ 385,046 0 $ $ 82,767 $ 32,480 $ 24,480 $ 25,807 68.8 $ $ 10,600 $ - $ - $ 10,600 0 $ $ 40,070 $ - $ $ 40,070 0 $ $ 7,390 $ 7,160 $ $ 230 96.9 $ $ 282,295 $ 9,739 $ $ 272,556 3.4 $ $ 19,250 $ 19,250 $ $ - 100 $ $ 180,610 $ 1,820 $ 2,935 $ 175,855 2.6 Adopted Budget Amended Budget Commitment Actual Available %Consumed $ $ 2,056,851 $ (21,567,907) $ 19.511.056 0.0 $ - $ 633,745 $ - $ - $ 633,745 0 $ 2,000,000 $ 13,212,865 $ 1,346,091 $ 1,465,892 $ 10,400,882 21.3 $ - $ 50,000 $ - $ - $ 50,000 0 $ $ 200,000 $ $ $ 200,000 0 $ $ 13,916 $ $ $ 13,916 0 $ 30,000 $ 192,379 $ $ $ 192,379 0 $ 25,000 $ 374,243 $ $ (742,301) $ 1,116,544 -198.3 $ $ - $ $ $ - 0 $ $ 420,616 $ 23,215 $ $ 397,401 5.5 $ 500,000 $ 1,727,897 $ - $ $ 1,727,897 0 $ - $ 22,663 $ $ 314 $ 22,349 1.4 $ - $ 46,625 $ $ - $ 46,625 0 $ 250,000 $ 559,148 $ $ $ 559,148 0 $ 75,000 $ 463,965 $ $ $ 463,965 0 $ 230,000 $ 645,908 $ 306,473 $ 177,176 $ 162,260 74.9 $ - $ 147,866 $ - $ - $ 147,866 0 $ 25,000 $ 52,611 $ 4,627 $ 22,708 $ 25,276 52 $ 3,800,000 $ 4,194,485 $ - $ (1,548,897) $ 5,743,382 -36.9 $ 3,800,000 $ 4,206,688 $ 68,960 $ 35,633 $ 4,102,095 2.5 $ - $ 1,421,207 $ - $ (1,164,711) $ 2,585,918 -82 $ 100,000 $ 380,253 $ - $ $ 380,253 0 $ - $ 386,023 $ 19,054 $ $ 366,969 4.9 $ $ 4,120,040 $ 111,761 $ $ 4,008,279 2.7 $ $ - $ $ $ - 0 $ $ 50,000 $ $ $ 50,000 0 $ 300,000 $ 597,575 $ 30,000 $ $ 567,575 5 $ 200,000 $ 2,600,014 $ - $ $ 2,600,014 0 $ 25,000 $ 186,757 $ $ $ 186,757 0 $ 197,000 $ 702,182 $ $ 244,879 $ 457,303 34.9 $ 601,100 $ 942,248 $ 146,670 $ 339,310 $ 456,269 51.6 Page 129 of 300 90536 County/Naples Beach Monitoring 2004 $ 170,000 $ 245,751 $ $ 152,367 $ 93,384 62 90549 Doctors Pass Dredging $ 25,000 $ 223,086 $ $ (212,095) $ 435,181 -95.1 'und Prog/Corn Item NEMEPW Adopted Budget Amended Budget Commitment Actua %Consumed 1108 TDC CAPITAL PROJECTS 88450 2023 U.S. Open Pickleball ENCP $ - $ 584,776 $ 180,571 $ 127,377 $ 276,829 52.7 Fund / Comm Item Adopted Budget Amended Budget Commitment Actua %Consumed 3007 SPORTS COMPLEX CAPITAL (Fund Not Included in Summarvl 50156 Amateur Sports Complex $ 4,620,300 $ 12,197,248 $ 590,013 $ 331,893 $ 11,275,341 7.6 Page 130 of 300 N v O m M O 0 0 N ill r-ill 0 0 0 0 0 o M M M O O w 000 N w LMn 7 � H C O U 0 0 0 0o co o 0 o 0 o o 0 Ln o 0 0 M N II m O O O Il� M M N NOQO M N r-1 O CO O) M V N N 0 O N N N r'I 4 d Ln Ln Ln 4 N N C O N N M N� In R Ln Ln Ln N N N N N N a 40 -G } Ua 40} 41 4 a 4 a 4 a 40- -60} 4f} 40- 4f} 4f} 4f} 40- 4f} 0 0 00 M O O Ln O O Ln O Ln P� I%% r-0') O O N Ln M I%% O N Il N r-i O Ln LnI ICfl N N M O M ' M M 0') O I* 'T O rl r-i a) U) 'T Ln - - 00 `-' I� � n n V 7 M M M M co ri N V a 4f} Aa « 4fi Al!). 4fi -U} GR #} V) ff} 4e} 4A 4fi Gli 413- fA � H N = N �. x P". 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U W W 00 W Q Z 0 W W E Z W Z W~ Z W O fn Q Q ~ cl) o>[ Z W 7 ei W W O a Ct Q Q 0 LL ,4 w= 0`w a 0 0 a O 00 O 00 U( N U( O M Lo I M eNl M h _ O U 0 M m N M O n a N W r (OO N � (O 00 0 r r r Cl) Hm N NNM I, (n N (O e0 Q V) 1A Vi fR (a FA VJ fR (C (0 N O to I, In U-1 w O Il O M In O O 00 c-I 00 00 M O I, 0 rI O -1 Ln M M O c-i CO rl fR fR fR Vf l V l VJ fR n n v a 0 U fA vi v3 va EH va -es N N M W N (Ofi m bOA M 7 m Im V (O V .N-4 .�-4 m 00 (f) N Il� r v>�-69v)fsrv:�v:� 419� d m m a m m m m mm'T N w "" M co n fill N r w Q 0 to -GPI -GPI v►vav>v>va -0 O Y Lu H W H M U- N O a Q ~� E a U O () U C co C O LL rl 0 3 N W w > = O Z Q w W w > K � F Q Z O � m - z O .0 H N W w d W (wn LL a w z Z w 0 0NC W (n Q H Z 0 = (n W W N cc ¢ W cc O O O (6 Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1100 BEACH PARK FACILITIES 02 REVENUE Sub Total $ (6,597,400) $ (9,747,153) $ - $ (179,277) $ (9,567,876) 1.8 REVENUE -OPERATING Sub -Total $ (1,412,700) $ (1,412,700) $ - $ (116,777) $ (1,295,923) 8.3 314300 3% TOURIST DEVELOPMENT TAX $ (1,357,700) $ (1,357,700) $ - $ (76,542) $ (1,281,158) 5.6 361170 OVERNIGHT INTEREST $ (55,000) $ (55,000) $ - $ (24,270) $ (30,730) 44.1 361180 INVESTMENT INTEREST $ - $ - $ - $ (15,965) $ 15,965 0 CONTRIBUTION AND TRANSFERS Sub -Total $ (5,184,700) $ (8,334,453) $ - $ (62,500) $ (8,271,953) 0.7 423007ADVANCE/REPAY FROM 3007SPORTS COMPLEX $ (250,000) $ (250,000) $ - $ (62,500) $ (187,500) 25 489200 CARRY FORWARD GENERAL $ (5,005,400) $ (5,005,400) $ $ $ (5,005,400) 0 489201 CARRY FORWARD OF ENCUMBAMTBYADC CODE $ - $ (3,149,753) $ - $ - $ (3,149,753) 0 489900 NEGATIVE 5% ESTIMATED REVENUES $ 70,700 $ 70,700 $ - $ - $ 70,700 0 EXPENSESubTotal 1111111111F-$ 6,597,400 $ 9,747,153 $ *1223 $ 21,052 $ 9,127,878 OPERATING EXPENSE $ - $ 328,962 $ 195,323 $ 19,521 $ 114,117 65.3 631400 ENGINEERING FEES $ - $ 47,238 $ 27,402 $ - $ 19,836 58 631401 ENGINEERING FEES DESIGN $ - $ 113,003 $ 112,657 $ 5,709 $ (5,363) 104.7 631500 ARCHITECTURAL FEES $ - $ 11,342 $ 11,342 $ - $ - 100 634120 CONSTRUCTION DEMOLITION $ - $ - $ 600 $ - $ (600) 0 634999 OTHER CONTRACTUAL SERVICES $ - $ 89,820 $ 29,544 $ - $ 60,276 32.9 644600 RENT EQUIPMENT $ - $ 24,480 $ 12,240 $ 12,240 $ - 100 646180 BUILDING RAND M ISF BILLINGS $ - $ - $ - $ 782 $ (782) 0 646319 TREE TRIMMING $ $ 38,805 $ - $ - $ 38,805 0 648170 MARKETING AND PROMOTIONAL $ - $ 3,484 $ 264 $ - $ 3,220 7.6 652920 COMPUTER SOFTWARE $ - $ - $ 4 $ - $ (1,275) 0 652990 OTHER OPERATING SUPPLIES $ - $ 790 $ - $ 790 $ - 100 CAPITAL OUTLAY $ - $ 2,820,791 $ 255,400 $ - $ 2,565,391 9.1 762200 BUILDING IMPROVEMENTS $ - $ 176,213 $ 176,213 $ - $ - 100 763100IMPROVEMENTS GENERAL $ - $ 2,625,328 $ 35,982 $ - $ 2,589,346 1.4 764900 DATA PROCESSING EQUIPMENT $ - $ - $ 23,955 $ - $ (23,955) 0 764990 OTHER MACHINERYAND EQUIPMENT $ - $ 19,250 $ 19,250 $ - $ - 100 GRANTS AND DEBT SERVICE $ - $ 147,500 $ 147,500 $ - $ - 100 881300 REMITTANCESTOMUNICIPILITIES $ - $ 147,500 $ 147,500 $ - $ - 100 TRANSFERCONST $ 35,300 $ 35,300 $ $ 1,531 $ 33,769 4.3 930700 BUDGET TRANSFERS TAX COLLECTOR $ 35,300 $ 35,300 $ - $ 1,531 $ 33,769 4.3 RESERVES $ 6,562,100 $ 6,414,600 $ $ - $ 6,414,600 0 993000 RESERVE FOR CAPITAL OUTLAY $ 6,562,100 $ 6,414,600 $ - $ - $ 6,414,600 0 Page 138 of 300 Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Fund / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consumed 1101 TOURISM PROMOTION REVENUE Sub Total $ (34,134,100) $ (35,337,158) $ - $ (836,821) $ (34,500,337) 2.4 REVENUE -OPERATING Sub -Total $ (13,824,000) $ (13,824,000) $ - $ (836,821) $ (12,987,179) 6.1 314300 3% TOURIST DEVELOPMENT TAX $ (13,643,700) $ (13,643,700) $ - $ (717,490) $ (12,926,210) 5.3 361170 OVERNIGHT INTEREST $ - $ - $ - $ (72,219) $ 72,219 0 361180 INVESTMENT INTEREST $ (180,300) $ (180,300) $ - $ (47,112) $ (133,188) 26.1 CONTRIBUTION AND TRANSFERS Sub -Total $ (20,310,100) $ (21,513,158) $ - $ - $ (21,513,158) 0 489200 CARRY FORWARD GENERAL $ (21,001,300) $ (21,001,300) $ - $ - $ (21,001,300) 0 489201 CARRY FORWARD OF ENCUMBAMTBYADC CODE $ - $ (1,203,058) $ - $ - $ (1,203,058) 0 489900 NEGATIVE5% ESTIMATED REVENUES $ 691,200 $ 691,200 $ - $ - $ 691,200 0 EXPENSESubTotal $ 34,134,100 $ 35,337,158 $ 13,508,610 $ 1,989,451 $ 19,839,096 OPERATING EXPENSE $ 22,778,800 $ 23,981,858 $ 13,508,610 $ 1,440,426 $ 9,032,821 62.3 634210 IT OFFICE AUTOMATION ALLOCATION $ 1,300 $ 1,300 $ 1,300 $ - $ - 100 634211 INFO TECH BILLING HOURS ALLOCATION $ 4,700 $ 4,700 $ 4,700 $ - $ - 100 634970 INDIRECT COST REIMBURSEMENT $ 99,600 $ 99,600 $ 99,600 $ - $ - 100 6349801NTERDEPTPAYMENT FOR SERV $ 10,000 $ 10,000 $ - $ - $ 10,000 0 634999 OTHER CONTRACTUAL SERVICES $ 2,028,000 $ 2,028,000 $ 1,494,611 $ 392,315 $ 141,074 93 640200 MILEAGE REIMBURSEMENT REGULAR $ - $ - $ - $ 140 $ (140) 0 640300 OUT OF COUNTYTRAVEL PROFESSIONAL DEVEL $ 133,000 $ 133,000 $ - $ 7,873 $ 125,127 5.9 645100INSURANCE GENERAL $ 83,300 $ 83,300 $ 83,300 $ - $ - 100 648170 MARKETING AND PROMOTIONAL $ 20,111,800 $ 21,314,858 $ 11,825,099 $ 1,014,818 $ 8,474,940 60.2 648174 REGISTRATION FEES $ 307,100 $ 307,100 $ - $ 8,104 $ 298,996 2.6 649000 SALESTAX EXPENSE $ - $ - $ - $ 143 $ (143) 0 654210 DUES AND MEMBERSHIPS $ - $ - $ - $ 17,033 $ (17,033) 0 TRANSFERS $ 2,138,700 $ 2,138,700 $ - $ 534,675 $ 1,604,025 25 911104TRANSFER TO1104TDC-PROMOTION $ 1,622,900 $ 1,622,900 $ - $ 405,725 $ 1,217,175 25 911109 TRANSFER TO 1109AMATEUR SPORTS COMPLEX $ 515,800 $ 515,800 $ - $ 128,950 $ 386,850 25 TRANSFERCONST $ 409,300 $ 409,300 $ - $ 14,350 $ 394,950 3.5 930700 BUDGET TRANSFERS TAX COLLECTOR $ 409,300 $ 409,300 $ - $ 14,350 $ 394,950 3.5 RESERVES $ 8,807,300 $ 8,807,300 $ $ - $ 8,807,300 0 991000 RESERVE FOR CONTINGENCIES $ 250,000 $ 250,000 $ $ $ 250,000 0 991300 RESTRICTED FOR UN FUNDED REQUESTS $ 8,557,300 $ 8,557,300 $ $ $ 8,557,300 0 Page 139 of 300 Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Fund / Comm Item 1102TDC BEACH ENGINEERING REVENUE Sub Total REVENUE - OPERATING Sub -Total 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST CONTRIBUTION AND TRANSFERS Sub -Total 411105 TRANSFER FROM 1105 TOURIST DEVELOPMENT - BEACH 489200 CARRY FORWARD GENERAL 489201 CARRY FORWARD OFENCUMBAMTBYADC CODE 489900 NEGATIVE 5% ESTIMATED REVENUES EXPENSE Sub Total PERSONAL SERVICE 512100 REGULARSALARIES 512600 ER457DEFERRED COMP 514100 OVERTIME 515000 VACATION SELL BACK 519100 RESERVE FOR SALARY ADJUSTMENT 519200 MERITADJUSTMENT 521100 SOCIAL SECURITY MATCHING 522100 RETIREMENT REGULAR 523150 HEALTH INSURANCE 523152 DENTAL INSURANCE 523153 SHORTTERM DISABILITY 523154 LONGTERM DISABILITY 523160 LIFE INSURANCE SHORT AND LONGTERM 524100 WORKERS COMPENSATION REGULAR OPERATING EXPENSE 634210 IT OFFICE AUTOMATION ALLOCATION 634211 INFO TECH BILLING HOURSALLOCATION 634970 INDIRECT COST REIMBURSEMENT 634999 OTHER CONTRACTUAL SERVICES 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL 641230 TELEPHONE ACCESS CHARGES 641700 CELLULAR TELEPHONE 641950 POSTAGE FREIGHT AND UPS 643100 ELECTRICITY 644100 RENT BUILDINGS 644620 LEASE EQUIPMENT 645260 AUTO INSURANCE 646430 FLEET MAINT ISF LABORAND OVERHEAD 646440 FLEET MAINT ISF PARTSAND SUBLET 646445 FLEET NON MAINT ISF PARTS AND SUBLET 647110 PRINTING AND OR BINDING OUTSIDE VENDORS 649010 LICENSES AND PERMITS 651110 OFFICE SUPPLIES GENERAL 651210 COPYING CHARGES 651930 MINOR OFFICE FURNITURE 651950 MINOR DATA PROCESSING EQUIPMENT 652110 CLOTHING AND UNIFORM PURCHASES 652140 PERSONAL SAFETY EQUIPMENT 652490 FUELAND LUBRICANTS ISF BILLINGS 652920 COMPUTER SOFTWARE 652990 OTHER OPERATING SUPPLIES 654110 BOOKS PUBLICATIONS AND SUBSCRIPTIONS 654210 DUES AND MEMBERSHIPS 654360 OTHERTRAINING EDUCATIONAL EXPENSES TRANSFERS 911017 TRANSFER TO 1017 WATER POLLUTION CONTROL 915006 TRANSFER TO 5006IT CAPITAL FUND RESERVES 991000 RESERVE FOR CONTINGENCIES Adopted Budget Amended Budget Commitment Actual $ (1,226,400) $ (1,227,806) $ - $ $ (1,000) $ (1,000) $ - $ $ (100) $ (100) $ - $ $ (900) $ (900) $ $ $ (1,225,400) $ (1,226,806) $ $ $ (957,500) $ (957,500) $ $ $ (268,000) $ (268,000) $ $ $ - $ (1,406) $ $ $ 100 $ 100 $ - $ $ 1,226,400 $ 1,227,806 $ 329,548 $ $ 746,100 $ 746,100 $ 99,979 $ $ 501,988 $ 501,988 $ - $ $ 2,550 $ 2,550 $ $ $ 1,265 $ 1,265 $ $ $ 17,518 $ 17,518 $ - $ $ 7,530 $ 7,530 $ $ $ 40,614 $ 40,614 $ - $ $ 74,656 $ 74,656 $ $ $ 88,350 $ 88,350 $ 88,350 $ $ 3,150 $ 3,150 $ 3,150 $ $ 750 $ 750 $ 750 $ $ 1,350 $ 1,350 $ 1,350 $ $ 1,479 $ 1,479 $ 1,479 $ $ 4,900 $ 4,900 $ 4,900 $ $ 318,500 $ 319,906 $ 229,569 $ $ 15,200 $ 15,200 $ 15,200 $ $ 100 $ 100 $ 100 $ $ 50,300 $ 50,300 $ 50,300 $ $ 168,000 $ 169,406 $ 132,926 $ $ 3,000 $ 3,000 $ - $ $ 900 $ 900 $ - $ $ 4,800 $ 4,800 $ 3,353 $ $ 100 $ 100 $ 300 $ $ - $ - $ 2,430 $ $ 31,900 $ 31,900 $ 20,950 $ $ 1,900 $ 1,900 $ 1,149 $ $ 900 $ 900 $ 900 $ $ 400 $ 400 $ - $ $ 200 $ 200 $ - $ $ 500 $ 500 $ $ $ 6,400 $ 6,400 $ $ $ 3,000 $ 3,000 $ $ $ 700 $ 700 $ 351 $ $ 1,000 $ 1,000 $ - $ $ 6,000 $ 6,000 $ $ $ 1,700 $ 1,700 $ $ $ 3,300 $ 3,300 $ 1,610 $ $ 2,500 $ 2,500 $ - $ $ 600 $ 600 $ $ $ 4,000 $ 4,000 $ $ $ 100 $ 100 $ $ $ 9,000 $ 9,000 $ $ $ 2,000 $ 2,000 $ - $ $ 60,800 $ 60,800 $ $ $ 45,000 $ 45,000 $ - $ $ 15,800 $ 15,800 $ - $ $ 101,000 $ 101,000 $ $ $ 101,000 $ 101,000 $ - $ vailable %Cons (241,088) $ 19.6 (1,713) $ 713 171.3 (808) $ 708 808.3 (904) $ 4 100.5 (239,375) $ (987,431) 19.5 (239,375) $ (718,125) 25 $ (268,000) 0 $ (1,406) 0 $ 100 0 254,176 $ 644,082 47.1 153,198 $ 492,923 33.9 123,368 $ 378,620 24.6 264 $ 2,286 10.4 3,131 $ (3,131) 0 - $ 1,265 0 $ 17,518 0 $ 7,530 0 9,318 $ 31,296 22.9 17,117 $ 57,539 22.9 - $ - 100 $ 100 $ 100 $ 100 $ 100 $ - 100 40,178 $ 50,159 84.3 - $ - 100 $ 100 $ - 100 25,080 $ 11,400 93.3 - $ 3,000 0 143 $ 757 15.9 647 $ 800 83.3 - $ (200) 300 770 $ (3,200) 0 10,121 $ 829 97.4 230 $ 521 72.6 - $ - 100 66 $ 334 16.5 1,185 $ (985) 592.4 40 $ (40) 0 - $ 500 0 $ 6,400 0 $ 3,000 0 47 $ 302 56.9 $ 1,000 0 $ 6,000 0 $ 1,700 0 - $ 1,690 48.8 1,826 $ 674 73 - $ 600 0 24 $ 3,976 0.6 $ 100 0 $ 9,000 0 $ 2,000 0 60,800 $ - 100 45,000 $ - 100 15,800 $ - 100 - $ 101,000 0 - $ 101,000 0 Page 140 of 300 Fund / Comm Item 1103 TDC MUSEUM NON COUNTY REVENUE Sub Total REVENUE - OPERATING Sub -Total 314300 3% TOURIST DEVELOPMENTTAX 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST CONTRIBUTION AND TRANSFERS Sub -Total 489200 CARRY FORWARD GENERAL 489201 CARRY FORWARD OF ENCUMBAMT BYADC CODE 489900 NEGATIVES% ESTIMATED REVENUES EXPENSE Sub Total OPERATING EXPENSE 634970 INDIRECTCOST REIMBURSEMENT GRANTS AND DEBT SERVICE 882100 REMITTANCES PRIVATE ORGANIZATIONS TRANSFER CONST 930700 BUDGET TRANSFERS TAX COLLECTOR RESERVES 991300 RESTRICTED FOR UN FUNDED REQUESTS Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Adopted Budget Amended Budget Commitment Actual $ (2,376,000) $ (2,456,708) $ - $ $ (730,200) $ (730,200) $ - $ $ (724,300) $ (724,300) $ - $ $ (5,900) $ (5,900) $ - $ $ (1,645,800) $ (1,726,508) $ - $ $ (1,682,300) $ (1,682,300) $ - $ $ - $ (80,708) $ - $ $ 36,500 $ 36,500 $ - $ $ 2,376,000 $ 2,456,708 $ 681,514 $ $ 4,800 $ 4,800 $ 4,800 $ $ 4,800 $ 4,800 $ 4,800 $ $ 850,000 $ 930,708 $ 676,714 $ $ 850,000 $ 930,708 $ 676,714 $ $ 21,700 $ 21,700 $ - $ $ 21,700 $ 21,700 $ - $ $ 1,499,500 $ 1,499,500 $ - $ $ 1,499,500 $ 1,499,500 $ - $ Available %Consumed (51,840) $ (2,404,868) 2.1 (51,840) $ (678,360) 7.1 (40,733) $ (683,567) 5.6 (6,525) $ 6,525 0 (4,581) $ (1,319) 77.7 - $ (1,726,508) 0 - $ (1,682,300) 0 - $ (80,708) 0 $ 36,500 0 66,787 $ 1,708,407 30.5 - $ - 100 - $ - 100 65,972 $ 188,022 79.8 65,972 $ 188,022 79.8 815 $ 20,885 3.8 815 $ 20,885 3.8 - $ 1,499,500 0 - $ 1,499,500 0 Page 141 of 300 Fund / Comm Item 1104 TDC ADMINISTRATION AND OPERATIONS REVENUE Sub Total REVENUE - OPERATING Sub -Total 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST 369620 MISCELLANEOUS REVENUE CONTRIBUTION AND TRANSFERS Sub -Total 411101 TRANSFER FROM 1101 TDC PROMOTION 489200 CARRY FORWARD GENERAL EXPENSE Sub Total PERSONAL SERVICE 512100 REGULARSALARIES 512600 ER 457 DEFERRED COMP 514100 OVERTIME 515000 VACATION SELL BACK 519100 RESERVE FOR SALARY ADJUSTMENT 519200 MERITADJUSTMENT 521100 SOCIAL SECURITY MATCHING 522100 RETIREMENT REGULAR 523150 HEALTH INSURANCE 523152 DENTAL INSURANCE 523153 SHORTTERM DISABILITY 523154 LONGTERM DISABILITY 523160 LIFE INSURANCE SHORT AND LONGTERM 524100 WORKERS COMPENSATION REGULAR OPERATING EXPENSE 631820 CLERK OF BOARD SECRETARIAL SERVICES 634210 IT OFFICE AUTOMATION ALLOCATION 634211 INFO TECH BILLING HOURS ALLOCATION 634970 INDIRECT COST REIMBURSEMENT 634980 INTERDEPT PAYMENT FOR SERV 634999 OTHER CONTRACTUAL SERVICES 639964 STORAGE CONTRACTOR 639967 TEMPORARY LABOR 640200 MILEAGE REIMBURSEMENT REGULAR 640300 OUT OF COUNTY TRAVEL PROFESSIONAL DEVEL 641230 TELEPHONE ACCESS CHARGES 641700 CELLULAR TELEPHONE 641950 POSTAGE FREIGHT AND UPS 643100 ELECTRICITY 644100 RENT BUILDINGS 644620 LEASE EQUIPMENT 645100 INSURANCE GENERAL 645260 AUTO INSURANCE 646430 FLEET MAINT ISF LABORAND OVERHEAD 646440 FLEET MAINT ISF PARTSAND SUBLET 646445 FLEET NON MAINT ISF PARTS AND SUBLET 649100 LEGAL ADVERTISING 651110 OFFICE SUPPLIES GENERAL 651210 COPYING CHARGES 651910 MINOR OFFICE EQUIPMENT 651950 MINOR DATA PROCESSING EQUIPMENT 652490 FUELAND LUBRICANTS ISF BILLINGS 652920 COMPUTER SOFTWARE 654110 BOOKS PUBLICATIONS AND SUBSCRIPTIONS 654210 DUES AND MEMBERSHIPS 654360 OTHERTRAINING EDUCATIONAL EXPENSES TRANSFERS 915006 TRANSFER TO 5006IT CAPITAL FUND RESERVES 991000 RESERVE FOR CONTINGENCIES 991300 RESTRICTED FOR UN FUNDED REQUESTS 992100 RESERVE FOR ATTRITION-SALARYSAVINGS 993000 RESERVE FOR CAPITAL OUTLAY Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Adopted Budget Amended Budget Commitment Actual Available %Consumed $ (2,188,500) $ (2,188,500) $ - $ (410,303) $ (1,778,197) 18.7 $ (1,600) $ (1,600) $ - $ (4,578) $ 2,978 286.1 $ - $ - $ - $ (2,649) $ 2,649 0 $ (1,600) $ (1,600) $ $ (1,599) $ (1) 99.9 $ - $ - $ $ (330) $ 330 0 $ (2,186,900) $ (2,186,900) $ - $ (405,725) $ (1,781,175) 18.6 $ (1,622,900) $ (1,622,900) $ - $ (405,725) $ (1,217,175) 25 $ (564,000) $ (564,000) $ - $ - $ (564,000) 0 $ 2,188,500 $ 2,188,500 $ 375,807 $ 369,209 ` 1,443,484 34 $ 1,337,000 $ 1,337,000 $ 175,056 $ 215,056 $ 946,888 29.2 $ 899,726 $ 899,726 $ - $ 169,650 $ 730,076 18.9 $ 6,400 $ 6,400 $ $ 135 $ 6,265 2.1 $ - $ - $ $ 2,045 $ (2,045) 0 $ 3,699 $ 3,699 $ $ - $ 3,699 0 $ 31,575 $ 31,575 $ $ $ 31,575 0 $ 13,494 $ 13,494 $ - $ - $ 13,494 0 $ 73,040 $ 73,040 $ $ 12,684 $ 60,356 17.4 $ 134,010 $ 134,010 $ $ 30,543 $ 103,467 22.8 $ 161,975 $ 161,975 $ 161,975 $ - $ - 100 $ 5,775 $ 5,775 $ 5,775 $ $ 100 $ 1,375 $ 1,375 $ 1,375 $ $ 100 $ 2,475 $ 2,475 $ 2,475 $ - $ - 100 $ 2,656 $ 2,656 $ 2,656 $ $ 100 $ 800 $ 800 $ 800 $ $ - 100 $ 559,300 $ 559,300 $ 200,751 $ 84,453 $ 274,096 51 $ - $ - $ - $ 882 $ (882) 0 $ 45,700 $ 45,700 $ 45,700 $ - $ - 100 $ 12,900 $ 12,900 $ 12,900 $ $ 100 $ 53,300 $ 53,300 $ 53,300 $ $ - 100 $ 88,500 $ 88,500 $ - $ $ 88,500 0 $ 8,500 $ 8,500 $ $ $ 8,500 0 $ - $ - $ - $ 79 $ (79) 0 $ 50,000 $ 50,000 $ 39,577 $ 9,511 $ 912 98.2 $ 3,400 $ 3,400 $ - $ 172 $ 3,228 5.1 $ 10,000 $ 10,000 $ $ - $ 10,000 0 $ 2,600 $ 2,600 $ $ 404 $ 2,196 15.5 $ 20,000 $ 20,000 $ $ 1,701 $ 18,299 8.5 $ 10,200 $ 10,200 $ 4,287 $ 1,049 $ 4,864 52.3 $ 7,200 $ 7,200 $ - $ 896 $ 6,304 12.4 $ 80,800 $ 80,800 $ 27,364 $ 27,364 $ 26,072 67.7 $ 2,200 $ 2,200 $ 936 $ 312 $ 953 56.7 $ 7,700 $ 7,700 $ 7,700 $ - $ - 100 $ 500 $ 500 $ 500 $ $ - 100 $ 300 $ 300 $ - $ 52 $ 248 17.3 $ 400 $ 400 $ $ $ 400 0 $ 100 $ 100 $ $ $ 100 0 $ 750 $ 750 $ $ $ 750 0 $ 4,300 $ 4,300 $ 382 $ 1,290 $ 2,629 38.9 $ 5,000 $ 5,000 $ 2,106 $ 894 $ 2,000 60 $ 2,000 $ 2,000 $ - $ - $ 2,000 0 $ 8,000 $ 8,000 $ $ $ 8,000 0 $ 600 $ 600 $ $ $ 600 0 $ 20,000 $ 20,000 $ 6,000 $ 485 $ 13,515 32.4 $ 550 $ 550 $ - $ - $ 550 0 $ 109,200 $ 109,200 $ $ 39,360 $ 69,840 36 $ 4,600 $ 4,600 $ $ - $ 4,600 0 $ 69,700 $ 69,700 $ - $ 69,700 $ - 100 $ 69,700 $ 69,700 $ - $ 69,700 $ - 100 $ 222,500 $ 222,500 $ - $ - $ 222,500 0 $ 50,600 $ 50,600 $ $ $ 50,600 0 $ 139,900 $ 139,900 $ $ $ 139,900 0 $ (23,000) $ (23,000) $ $ $ (23,000) 0 $ 55,000 $ 55,000 $ $ $ 55,000 0 Page 142 of 300 Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Fund / Comm Item 1105 TDC - BEACH RENOURISHMEN REVENUE Sub Total REVENUE - OPERATING Sub -Total 314300 3% TOURIST DEVELOPMENT TAX 334391 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST 369300 REIMBURSEMENT FOR PRIORYEAR EXPENDITURE CONTRIBUTION AND TRANSFERS Sub -Total 423007 ADVANCE/REPAY FROM 3007 SPORTS COMPLEX 489200 CARRY FORWARD GENERAL 489201 CARRY FORWARD OF ENCUMBAMTBYADC CODE 489900 NEGATIVES% ESTIMATED REVENUES EXPENSE Sub Total PERSONAL SERVICE 512100 REGULARSALARIES 514100 OVERTIME 521100 SOCIAL SECURITY MATCHING 522100 RETIREMENT REGULAR 524100 WORKERS COMPENSATION REGULAR OPERATING EXPENSE 631400 ENGINEERING FEES 631401 ENGINEERING FEES DESIGN 631402 ENGINEERING FEE AE BASIC FEE 634980 INTERDEPT PAYMENT FOR SERV 634990 LANDSCAPE INCIDENTALS 634999 OTHER CONTRACTUAL SERVICES 640410 MOTOR POOL RENTAL CHARGE 643300 TRASH AND GARBAGE DISPOSAL 645260 AUTO INSURANCE 646180 BUILDING RAND M ISF BILLINGS 646430 FLEET MAINT ISF LABORAND OVERHEAD 646440 FLEET MAINT ISF PARTSAND SUBLET 646445 FLEET NON MAINT ISF PARTS AND SUBLET 646970 OTHER EQUIP REPAIRS AND MAINTENANCE 649100 LEGAL ADVERTISING 652410 FUEL AND LUBRICANTS OUTSIDE VENDORS 652490 FUEL AND LUBRICANTS ISF BILLINGS 652910 MINOR OPERATING EQUIPMENT 652990 OTHER OPERATING SUPPLIES CAPITAL OUTLAY 762600 BEACH RENOURISHMENT 763100IMPR0VEMENTS GENERAL 764110 AUTOSANDTRUCKS 764400 MARINE EQUIPMENTAND BOATS 764990 OTHER MACHINERYAND EQUIPMENT GRANTS AND DEBT SERVICE 881300 REMITTANCESTOMUNICIPILITIES TRANSFERS 911102 TRANSFER TO 1102TDC ENINGEERING 911804 TRANSFER TO 1804 PARKS & REC PROJECTS TRANSFERCONST 930700 BUDGET TRANSFERS TAX COLLECTOR RESERVES 991600 RESERVE FOR CATATROPHE 993000 RESERVE FOR CAPITAL OUTLAY Adopted Budget Amended Budget Commitment Actual Available %Consumed $ (68,218,000) $ (104,668,397) $ - $ (1,389,763) $ (103,278,634) 1.3 $ (16,032,800) $ (16,032,800) $ - $ (1,327,263) $ (14,705,537) 8.3 $ (14,782,800) $ (14,782,800) $ - $ (833,149) $ (13,949,651) 5.6 $ - $ - $ - $ (13,341) $ 13,341 0 $ (1,000,000) $ (1,000,000) $ $ (260,822) $ (739,178) 26.1 $ (250,000) $ (250,000) $ - $ (171,951) $ (78,049) 68.8 $ - $ - $ $ (48,000) $ 48,000 0 $ (52,185,200) $ (88,635,597) $ $ (62,500) $ (88,573,097) 0.1 $ (250,000) $ (250,000) $ $ (62,500) $ (187,500) 25 $ (52,736,800) $ (52,736,800) $ $ $ (52,736,800) 0 $ - $ (36,450,397) $ $ $ (36,450,397) 0 $ 801,600 $ 801,600 $ - $ - $ 801,600 0 $ 68,218,000 $ 104,668,397 $ ' 8,742,427 $ 598,588 $ 95,327,382 i 8.9 $ 900 $ 900 $ 900 $ - $ - 100 $ - $ - $ - $ - $ - 0 $ - $ - $ - $ - $ - 0 $ - $ - $ - $ - $ - 0 $ - $ - $ - $ - $ - 0 $ 900 $ 900 $ 900 $ $ - 100 $ 2,449,400 $ 22,388,637 $ 3,935,934 $ 70,904 $ 18,381,799 17.9 $ 980,000 $ 3,295,237 $ 454,707 $ 37,166 $ 2,803,363 14.9 $ - $ 2,989 $ - $ - $ 2,989 0 $ $ 12,600 $ 12,600 $ - $ - 100 $ $ - $ - $ 2,550 $ (2,550) 0 $ - $ 41,210 $ - $ - $ 41,210 0 $ 1,272,900 $ 18,853,112 $ 3,455,426 $ 5,629 $ 15,392,056 18.4 $ 2,100 $ - $ - $ - $ - 0 $ 84,100 $ 93,570 $ - $ 11,190 $ 82,380 12 $ 3,200 $ 3,200 $ 3,200 $ - $ - 100 $ - $ - $ - $ - $ - 0 $ 23,400 $ $ $ 3,894 $ (3,894) 0 $ 21,200 $ $ $ 1,305 $ (1,305) 0 $ 8,300 $ $ $ 2,095 $ (2,095) 0 $ 20,700 $ 37,671 $ - $ 2,237 $ 35,434 5.9 $ - $ 425 $ - $ - $ 425 0 $ - $ - $ - $ - $ - 0 $ 33,500 $ 48,622 $ $ 3,177 $ 45,446 6.5 $ - $ - $ - $ - $ - 0 $ $ $ 10,000 $ 1,662 $ (11,662) 0 $ 3,605,000 $ 24,209,138 $ 4,455,593 $ 152,922 $ 19,600,623 19 $ - $ 1,271,727 $ 508,081 $ - $ 763,646 40 $ 3,605,000 $ 22,394,300 $ 3,876,598 $ 7,416 $ 18,510,286 17.3 $ - $ - $ - $ - $ - 0 $ $ 5,540 $ $ 5,540 $ - 100 $ - $ 537,571 $ 70,914 $ 139,965 $ 326,692 39.2 $ - $ - $ 350,000 $ - $ (350,000) 0 $ - $ - $ 350,000 $ - $ (350,000) 0 $ 1,129,200 $ 1,129,200 $ - $ 325,225 $ 803,975 28.8 $ 957,500 $ 957,500 $ - $ 239,375 $ 718,125 25 $ 171,700 $ 171,700 $ $ 85,850 $ 85,850 50 $ 369,600 $ 419,600 $ $ 49,537 $ 370,063 11.8 $ 369,600 $ 419,600 $ - $ 49,537 $ 370,063 11.8 $ 60,663,900 $ 56,520,922 $ $ $ 56,520,922 0 $ 1,000,000 $ 1,000,000 $ $ $ 1,000,000 0 $ 59,663,900 $ 55,520,922 $ $ $ 55,520,922 0 Page 143 of 300 Fund / Comm Item 1106 TDC PROMOTION RESERVE / DISASTER REVENUE Sub Total REVENUE - OPERATING Sub -Total 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST CONTRIBUTION AND TRANSFERS Sub -Total - 489200 CARRY FORWARD GENERAL 489900 NEGATIVE5% ESTIMATED REVENUES EXPENSE Sub Total OPERATING EXPENSE 634970 INDIRECT COST REIMBURSEMENT 634999 OTHER CONTRACTUAL SERVICES 645100 INSURANCE GENERAL 648170 MARKETING AND PROMOTIONAL RESERVES 991000 RESERVE FOR CONTINGENCIES 991300 RESTRICTED FOR UN FUNDED REQUESTS 991500 RESERVE FOR DISASTER STIMULUS ADVERTISING Fund /Comm Item '11111111111111111M 1107 MUSEUM REVENUE Sub Total REVENUE - OPERATING Sub -Total 314300 3% TOURIST DEVELOPMENT TAX 347321 COPYING SERVICES NONTAXABLE 347400 SPECIAL EVENTS 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST 366900 CONTRIBUTIONS PRIVATE SOURCE 369300 REIMBURSEMENT FOR PRIORYEAR EXPENDITURE 369802 REIMBURSE FOR CURRENTYEAR EXPENDITURES CONTRIBUTION AND TRANSFERS Sub -Total 410001 TRANSFER FROM 0001 GENERAL FUND 489200 CARRY FORWARD GENERAL 489201 CARRY FORWARD OF ENCUMBAMTBYADC CODE 489900 NEGATIVE5% ESTIMATED REVENUES EXPENSE Sub Total PERSONAL SERVICE 512100 REGULARSALARIES 512600 ER 457 DEFERRED COMP 514100 OVERTIME 515000 VACATION SELL BACK 519100 RESERVE FOR SALARY ADJUSTMENT 519200 MERITADJUSTMENT 521100 SOCIAL SECURITY MATCHING 522100 RETIREMENT REGULAR 523150 HEALTH INSURANCE 523152 DENTAL INSURANCE 523153 SHORTTERM DISABILITY 523154 LONGTERM DISABILITY 523160 LIFE INSURANCE SHORT AND LONGTERM 524100 WORKERS COMPENSATION REGULAR OPERATING EXPENSE 631231 COUNTY EMPLOYEE PHYSICALS 634210 IT OFFICE AUTOMATION ALLOCATION 634211 INFO TECH BILLING HOURS ALLOCATION 634970 INDIRECT COST REIMBURSEMENT 634990 LANDSCAPE INCIDENTALS 634995 SECURITY SERVICES 634999 OTHER CONTRACTUAL SERVICES 639961 PAINTING CONTRACTORS 639967 TEMPORARY LABOR 640200 MILEAGE REIMBURSEMENT REGULAR 640990 TOLLS Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Adopted Budget Amended Budget Commitment Actual Available %Consumed $ (2,637,000) $ (2,637,000) $ - $ (12,991) $ (2,624,009) 0.5 $ (15,500) $ (15,500) $ - $ (12,991) $ (2,509) 83.8 $ - $ - $ - $ (7,567) $ 7,567 0 $ (15,500) $ (15,500) $ - $ (5,424) $ (10,076) 35 $ (2,621,500) $ (2,621,500) $ - $ - $ (2,621,500) 0 $ (2,622,300) $ (2,622,300) $ - $ - $ (2,622,300) 0 $ 800 $ 800 $ $ $ 800 0 $ 37,000 $ 2,637,000 $ 371,000 $ 19,500 $ 2,246,500 14.8 $ 559,100 $ 949:100 $ 371,000 $ 19,500 $ 558,600 41.1 $ 400 $ 400 $ 400 $ - $ - 100 $ 558,600 $ 558,600 $ 19,500 $ 19,500 $ 519,600 7 $ 100 $ 100 $ 100 $ - $ - 100 $ - $ 390,000 $ 351,000 $ $ 39,000 90 $ 2,077,900 $ 1,687,900 $ - $ $ 1,687,900 0 $ 10,000 $ 10,000 $ $ $ 10,000 0 $ 558,600 $ 558,600 $ $ $ 558,600 0 $ 1,509,300 $ 1,119,300 $ $ $ 1,119,300 0 Adopted Budget Amended Budget Commitment Actual Available V %Con $ (2,903,200) $ (2,927,217) $ - $ (523,597) $ (2,403,620) 17.9 $ (2,032,200) $ (2,032,200) $ - $ (168,047) $ (1,864,153) 8.3 $ (2,000,000) $ (2,000,000) $ $ (164,280) $ (1,835,720) 8.2 $ (600) $ (600) $ $ $ (600) 0 $ (1,600) $ (1,600) $ $ $ (1,600) 0 $ (10,000) $ (10,000) $ $ (1,199) $ (8,801) 12 $ (2,000) $ (2,000) $ - $ (2,284) $ 284 114.2 $ (17,400) $ (17,400) $ - $ - $ (17,400) 0 $ - $ - $ - $ (284) $ 284 0 $ (600) $ (600) $ $ - $ (600) 0 $ (871,000) $ (895,017) $ $ (355,550) $ (539,467) 39.7 $ (711,100) $ (711,100) $ - $ (355,550) $ (355,550) 50 $ (261,500) $ (261,500) $ $ $ (261,500) 0 $ - $ (24,017) $ - $ - $ (24,017) 0 $ 101,600 $ 101,600 $ - $ - $ 101,600 0 $ 2,903,200 $ 2,927,217 $ 1,125,592 $ 398,627 $ 1 $ 1,697,600 $ 1,697,600 $ 255,696 $ 271,379 $ 1,170,525 31 $ 1,114,789 $ 1,114,789 $ - $ 219,327 $ 895,462 19.7 $ 7,550 $ 7,550 $ - $ 137 $ 7,413 1.8 $ - $ - $ - $ 4,834 $ (4,834) 0 $ 6,838 $ 6,838 $ $ - $ 6,838 0 $ 38,994 $ 38,994 $ $ $ 38,994 0 $ 16,721 $ 16,721 $ - $ - $ 16,721 0 $ 90,649 $ 90,649 $ $ 16,530 $ 74,119 18.2 $ 166,363 $ 166,363 $ $ 30,552 $ 135,811 18.4 $ 235,600 $ 235,600 $ 235,600 $ - $ - 100 $ 8,400 $ 8,400 $ 8,400 $ $ 100 $ 2,000 $ 2,000 $ 2,000 $ $ 100 $ 3,600 $ 3,600 $ 3,600 $ $ 100 $ 3,296 $ 3,296 $ 3,296 $ $ 100 $ 2,800 $ 2,800 $ 2,800 $ - $ - 100 $ 1,163,400 $ 1,176,229 $ 858,708 $ 123,962 $ 193,559 83.5 $ 300 $ 300 $ 165 $ 35 $ 100 66.7 $ 80,600 $ 80,600 $ 80,600 $ - $ - 100 $ 14,500 $ 14,500 $ 14,500 $ $ 100 $ 236,200 $ 236,200 $ 236,200 $ $ - 100 $ 3,700 $ 3,700 $ - $ 297 $ 3,403 8 $ 64,200 $ 64,200 $ 35,739 $ 14,261 $ 14,200 77.9 $ 37,600 $ 52,671 $ 15,567 $ 10,566 $ 26,538 49.6 $ - $ 7,144 $ - $ 7,144 $ - 100 $ 144,300 $ 144,300 $ 111,922 $ 32,378 $ - 100 $ 800 $ 800 $ - $ - $ 800 0 $ 200 $ 200 $ - $ - $ 200 0 Page 144 of 300 Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund 641100 TELEPHONE BASE COST $ 7,900 $ 7,900 $ 1,740 $ 391 $ 5,770 27 641230 TELEPHONE ACCESS CHARGES $ 3,000 $ 3,000 $ 4,711 $ 1,841 $ (3,552) 218.4 641700 CELLULAR TELEPHONE $ 5,900 $ 5,900 $ 3,908 $ 1,492 $ 500 91.5 641950 POSTAGE FREIGHT AND UPS $ 200 $ 318 $ 118 $ - $ 200 37.1 643100 ELECTRICITY $ 53,500 $ 53,500 $ 37,761 $ 15,739 $ - 100 643300 TRASH AND GARBAGE DISPOSAL $ 17,600 $ 17,600 $ 13,043 $ 5,478 $ (922) 105.2 643400 WATER AND SEWER $ 34,400 $ 34,400 $ 24,855 $ 10,645 $ (1,100) 103.2 644620 LEASE EQUIPMENT $ 6,300 $ 6,300 $ 3,142 $ 972 $ 2,186 65.3 645100 INSURANCE GENERAL $ 11,400 $ 11,400 $ 11,400 $ - $ - 100 645200 PROPERTY INSURANCE $ 252,100 $ 252,100 $ 252,100 $ - $ - 100 645260 AUTO INSURANCE $ 1,400 $ 1,400 $ 1,400 $ - $ - 100 645300 LIABILITY INSURANCE $ 5,600 $ 5,600 $ - $ $ 5,600 0 646110 BUILDING R AND M OUTSIDE VENDORS $ 9,000 $ 9,000 $ - $ - $ 9,000 0 646180 BUILDING RAND M ISF BILLINGS $ 6,000 $ 6,000 $ - $ 11,034 $ (5,034) 183.9 646210 CUSTODIAL SERVICES OUTSIDE VENDORS $ - $ - $ - $ 13 $ (13) 0 646317 FENCING MAINTENANCE $ 100 $ 100 $ 1,326 $ - $ (1,226) 1325.6 646318 MULCH $ 1,800 $ 1,800 $ - $ $ 1,800 0 646319 TREE TRIMMING $ 4,000 $ 4,000 $ - $ - $ 4,000 0 646320 LANDSCAPE MATERIALS $ 1,000 $ 1,000 $ - $ 159 $ 841 15.9 646430 FLEET MAINT ISF LABORAND OVERHEAD $ 3,800 $ 3,800 $ - $ 642 $ 3,158 16.9 646440 FLEET MAINT ISF PARTSAND SUBLET $ 2,300 $ 2,300 $ - $ - $ 2,300 0 646445 FLEET NON MAINT ISF PARTS AND SUBLET $ 1,900 $ 1,900 $ - $ - $ 1,900 0 646620 VEHICLE EQUIPMENT REPAIR $ 10,000 $ 10,000 $ - $ - $ 10,000 0 646920 STORAGE RENTAL $ 6,000 $ 6,000 $ $ 260 $ 5,740 4.3 646970 OTHER EQUIP REPAIRS AND MAINTENANCE $ 1,500 $ 1,500 $ - $ - $ 1,500 0 647210 PHOTO PROCESSING $ 3,000 $ 3,000 $ $ - $ 3,000 0 648170 MARKETING AND PROMOTIONAL $ 13,000 $ 13,000 $ - $ 541 $ 12,459 4.2 649010 LICENSESAND PERMITS $ 500 $ 500 $ - $ 562 $ (62) 112.4 649990 OTHER MISCELLANEOUS SERVICES $ 45,500 $ 34,312 $ - $ - $ 34,312 0 649992 VOLUNTEER RECOGNITION $ 400 $ 400 $ - $ - $ 400 0 651110 OFFICE SUPPLIES GENERAL $ 3,800 $ 3,800 $ 200 $ 1,292 $ 2,308 39.3 651210 COPYING CHARGES $ 5,200 $ 5,200 $ 4,298 $ 652 $ 250 95.2 651910 MINOR OFFICE EQUIPMENT $ 800 $ 800 $ - $ - $ 800 0 651950 MINOR DATA PROCESSING EQUIPMENT $ 6,000 $ 6,000 $ - $ 18 $ 5,982 0.3 652110 CLOTHING AND UNIFORM PURCHASES $ 600 $ 600 $ - $ - $ 600 0 652140 PERSONAL SAFETY EQUIPMENT $ 900 $ 900 $ - $ - $ 900 0 652210 FOOD OPERATING SUPPLIES $ 1,800 $ 1,800 $ - $ 331 $ 1,469 18.4 652255 ANIMAL SUPPLIES $ 200 $ 200 $ - $ 24 $ 176 11.8 652490 FUELAND LUBRICANTS ISF BILLINGS $ 6,400 $ 6,400 $ - $ 703 $ 5,697 11 652510 HOUSEHOLDAND INSTITUTIONAL SUPPLIES $ 1,600 $ 1,600 $ 574 $ 201 $ 825 48.5 652720 MEDICALSUPPLIES $ 1,300 $ 1,300 $ - $ - $ 1,300 0 652910 MINOR OPERATING EQUIPMENT $ 600 $ 2,284 $ 1,684 $ 215 $ 385 83.1 652920 COMPUTER SOFTWARE $ 6,300 $ 6,300 $ - $ 239 $ 6,061 3.8 652960 MINOR HISTORICAL ARTIFACTS $ 1,000 $ 1,000 $ - $ 90 $ 910 9 652987 HARDWARE BOLTS HINGES $ 200 $ 200 $ - $ 32 $ 168 15.8 652989 LUMBERAND LAMINATES $ 100 $ 100 $ - $ - $ 100 0 652990 OTHER OPERATING SUPPLIES $ 27,600 $ 27,600 $ 1,757 $ 5,280 $ 20,563 25.5 652993 LIGHT BULBS BALLAST $ 1,700 $ 1,700 $ - $ - $ 1,700 0 652999 PAINTING SUPPLIES $ 1,100 $ 1,100 $ - $ 30 $ 1,070 2.8 654110 BOOKS PUBLICATIONS AND SUBSCRIPTIONS $ 1,200 $ 1,200 $ - $ 123 $ 1,077 10.2 654210 DUES AND MEMBERSHIPS $ 3,500 $ 3,500 $ - $ 282 $ 3,218 8.1 CAPITALOUTLAY $ - $ 11,188 $ 11,188 $ - $ - 100 764990 OTHER MACHINERYAND EQUIPMENT $ - $ 11,188 $ 11,188 $ - $ - 100 TRANSFERCONST $ 42,100 $ 42,100 $ - $ 3,286 $ 38,814 7.8 930700 BUDGET TRANSFERS TAX COLLECTOR $ 42,100 $ 42,100 $ - $ 3,286 $ 38,814 7.8 RESERVES $ 100 $ 100 $ - $ - $ 100 0 991000 RESERVE FOR CONTINGENCIES $ 28,400 $ 28,400 $ - $ - $ 28,400 0 992100 RESERVE FOR ATTRITION-SALARYSAVINGS $ (28,300) $ (28,300) $ - $ - $ (28,300) 0 Page 145 of 300 Tourist Development Tax Funds Budget to Actual Report - Q1 FY 2025 Detail Revenue and Expense by TDT Fund Fund / Comm Item 1308 TDC CAPITAL PROJECTS REVENUE Sub Total REVENUE - OPERATING Sub -Total 314300 3% TOURIST DEVELOPMENT TAX 361170 OVERNIGHT INTEREST 361180 INVESTMENT INTEREST CONTRIBUTION AND TRANSFERS Sub -Total 489200 CARRY FORWARD GENERAL 489201 CARRY FORWARD OF ENCUMBAMTBYADC CODE 489900 NEGATIVE5% ESTIMATED REVENUES EXPENSE Sub Total OPERATING EXPENSE 644600 RENT EQUIPMENT 646314 MAINTENANCE LANDSCAPING 646315 ATHLETIC COURTAND BALL FIELD MAINT 652990 OTHER OPERATING SUPPLIES 652992 ELECTRICAL CONTRACTORS TRANSFERS 912017 TRANS TO2017 913007 TRANSFER TO 3007 AMATEUR SPORTS COMPLEX CAPITAL TRANSFERCONST 930700 BUDGET TRANSFERS TAX COLLECTOR RESERVES 993000 RESERVE FOR CAPITAL OUTLAY Adopted Budget Amended Budget Commitment Actual Available %Consumed $ (7,696,900) $ (8,154,299) $ - $ (318,556) $ (7,835,743) 3.9 $ (5,465,500) $ (5,465,500) $ - $ (318,556) $ (5,146,944) 5.8 $ (5,415,500) $ (5,415,500) $ - $ (305,368) $ (5,110,132) 5.6 $ - $ - $ - $ (9,737) $ 9,737 0 $ (50,000) $ (50,000) $ - $ (3,451) $ (46,549) 6.9 $ (2,231,400) $ (2,688,799) $ $ $ (2,688,799) 0 $ (2,504,700) $ (2,504,700) $ $ $ (2,504,700) 0 $ - $ (457,399) $ $ $ (457,399) 0 $ 273,300 $ 273,300 $ - $ - $ 273,300 0 7,696,900 $ 8,154,299 $ 40,571 $ 1,003,982 $ 7 $ - $ 457,399 $ 40,571 $ 140,000 $ 276,829 39.5 $ $ 438 $ 438 $ - $ - 100 $ $ 5,595 $ 564 $ - $ 5,031 10.1 $ $ 436,798 $ 25,000 $ 140,000 $ 271,798 37.8 $ $ 9 $ 9 $ - $ - 100 $ $ 14,559 $ 14,559 $ - $ - 100 $ 7,125,600 $ 7,125,600 $ - $ 857,875 $ 6,267,725 12 $ 3,694,100 $ 3,694,100 $ - $ - $ 3,694,100 0 $ 3,431,500 $ 3,431,500 $ - $ 857,875 $ 2,573,625 25 $ 173,800 $ 173,800 $ - $ 6,107 $ 167,693 3.5 $ 173,800 $ 173,800 $ - $ 6,107 $ 167,693 3.5 $ 397,500 $ 397,500 $ $ - $ 397,500 0 $ 397,500 $ 397,500 $ - $ - $ 397,500 0 Page 146 of 300 C6ONN00O � -1 O M o M o •--i M "i 6 CD N E 7 y C O U 0 co CD LO N CD co LO co co O Iq� rl M O M 00 O CO 0 0 Il M LO n N I-i (7) i--i N 0D 0D CD Lf) O CD i--I O 00 O O N W O W n co V O D) 00 IO O l.0 i--i V) V) CD CD n c-i ci Cl) LO 0 N c-i r" if M V) coo N N O) Q OS m a' 403, 1� 1� 1� 1� 16� lo� lo� l 16� 16� 16� 16� 16� 1.19- 16� 1.19- 16� a -I D) O N N a) V 00 Lq cy ei rl is 7 v a VT t{} K} ifl fA iA fR iA fR fR fR fR iA fR iA fR ifl fR iA fR iA fR ��//1� L/ Cl) V N O co V) W O V) 11 D) O O O m 0 0 N N w w M Il m m w M O Il V CD O M m N H O = N Op N 00 i--I 00 is r, C`o r,O 00 i--I r,N (p OD 00 N N N N O � -1 r- W � I, D) N 00 D) i--I V N N N O N 11 cl N� c-i N ci 6L C E LL E L" 4 LL V Vk 163 1.13 163 163 163 163 1f 1f 1f 1f 1f 1f 1f 1f 1f 1f 1f 163 lo3 lo3 lo3 M a M co LO O Il LO c-i LO CO CO c-i CO CO n O O O O LO O LO N -1 I, O i--1 LO D) 0 0 i--1 O N V V 00 O I, m O m LO I, N 11 Il 0 0 Il n w M M w w O N CD O co LO N N CD L O n n L6 O li 00 c-i 00 li n c-i r- L6 00 O O r- n N ai n Q) N O LOM M LO �--1 V 00 `~ Q% O Ci N N LO co co c�-i N 1^ m M im ^E ii Y� O ++ N "O O CD Q f0? fR ELT tG tG K3 {y <a ER ER ER fR ER ER <a <a <a K3 ER ER tG ER W\� / C) a m a bA � m 0 O N _ m C i N Q a) a) L O C E U O o i a) i N N E O O y a) Q `1 C i N- a) .cc 'Occ 9 ci N Q C a) a) o w � 7 OA W cL a .m i a) N Q m m m N C CC co U (.� a r co CC a) 'O O U c a) m o m ,�y m n Y Y o a) a 15 N Z Y n a) > m n ot3 m 'y a) U coi E x w U p m w y a E c o 3 m a') o E Q o a) H¢ H 3 E o o Y m 0` c Q O s`cz cua m U o 3 cc o m Ja m a o E E o n U a) ¢ Lu o o a m a co r m U— n cu m m E Q m U w m N a E s r- m a Y m s N Y r Y a) m U m m H wco wco m m U ami a N co a) m m Z m N N N m m m m �_ �_ a) m N cn m m O a C o Z o a a a o J � Q Q m a N bA co () co O� O O Y O Y d N co O t o Y C o V 0 Y 2 E E E E m) m E Y m Q co m m m m 0 m to co to m c0 c m �° ato ca a L W a m � LD p>> m U U U m p m Q m U m� P a U a m C.1 CD N V O N M V V oo I, O i-I m V W oo m Lo oo Lo w = ti m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 000 000 LL 1 a m 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 0 0 M O N (0 CL ri O LO O O M O O O LO O O O M�! 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O cOa c�a w Q) io boo CD K O+ a) w y O N »� N a'�.+ k U W w c o c ac.' o o N O r.a c ° cz oG O CC� W U mcj� a) :~ bn CZ a) G o cn boo ° o a�i o y 3 EZn w -obn to bn bn u o 0 o Ca r. o ca ca o o +� o o a) y o N o ww a o aa) u cua ai a.� tou °' o o O° o an d a o 'bz E ,, •� c o° o U> :~ o •� 0 0 c� � A � N a � U � C O � w o � N i au > U O O ct .r L czc o � � cu 0 TDC Collier County - Meeting date: Jan 21, 2025 STAFF REPORTS The following is a report encapsulating the staff activity for the time period Nov 1-30, 2024. This detailed report contains activities, actions, recaps and actionable learning by focus disciplines. Page 277 of 300 TABLE OF CONTENTS 1. Staff Topline activities -- 2. Arts & Culture -- 3. Group Meetings -- 4. Midwest Sales -- 5. Specialty Markets -- 6. PR & Communications -- 7. Social & Digital Media -- 8. Global Travel Trade -- 9. International Sales UK & Ireland-- 10. International Sales Germany -- 11. Sports Complex -- Page(s) 3-4 5-6 7-8 9-10 11-12 13-14 15 16-17 18-19 20-22 23-24 2 Page 278 of 300 STAFF TOPLINE ACTIVITIES ARTS & CULTURE Continued work to obtain purchase orders for the FY 2024-2025 grant recipients. Filmed Dia de los Muertos events for future iARTE VIVA! marketing. GROUP MEETINGS 1. October 29, 2024, Marco Island Area Association of Realtors Island - Presentation 2. Ongoing review and preparation for TDC and BOCC Enhanced Marketing Funding Request and Supplemental Budget presentations MID -WEST SALES 1. 3861 Definite Room Nights at JW Marriott 2. 16 Definite Room Nights at Ritz -Carlton Naples SPECIALTY MARKETS Strong Engagement at Wedding MBA Tradeshow: The Wedding MBA Show attracted over 5,500 attendees, including 1,486 event planners, providing invaluable leads. Two anniversary vacation bookings were secured, and a key local partnership was strengthened through a giveaway to Miami -based Anna Marie Events & Design. Strategic Planning for 2025 Events: Preparations are underway for major 2025 tradeshows, such as RCMA Emerge (January), Travel Adventure Show (January), and Wedding Insider (March), with a focus on pre -show outreach and highlighting Florida's Paradise Coast's unique offerings. PR & COMMUNICATIONS 1. Earned media efforts for November 2024 resulted in 13,872,945 media impressions with a Media Value of $129,325.96. 2. Media highlights include placements in Travel + Leisure, Atlanta Journal Constitution and Family Vacationist. SOCIAL & DIGITAL MEDIA 1. Continuing the transition of CVB website to the Granicus platform. 2. Conduct various Facebook & Instagram Live broadcast. LEISURE SALES Visitation to Florida's Paradise Coast from the UK and German markets is showing a remarkable resurgence in 2024. Both markets are driving significant growth, with travelers eager to experience the region's pristine beaches, luxury accommodations, and eco-tourism offerings. Page 279 of 300 UK & IRELAND 1. Participated and attended World Travel Market, London, (WTM) 4-7 November. WTM is the leading travel industry trade show in UK with extended reach into European markets. Overall attendance 46,000 +6% YoY. A very successful event especially following the recent hurricanes in Florida. With over 29 individual meetings. We participated in Visit Florida's Signature event — with over 300 leading trade, tour operators media and Florida industry in attendance. Visit Florida presented an update confirming the Gulf Coast is open for business, with some areas to the north of Florida undergoing maintenance and, in a position, to welcome their clients and visitors, soon.new figures indicated that the UK economy grew by 0.2 per cent by the end of the second quarter. The figures are a slight improvement on the first quarter of 2023. 2. Attended Visit USA UK - Thanksgiving event and additional trade meetings, London, 27 November. Joined over 70 leading UK Travel Industry and US suppliers providing an effective opportunity for networking to ensure future opportunities are explored. DIAMONDE Participation at 13213 Afterwork Event "USA Canada" of Discover Airlines in Frankfurt, Nov 27 —trained 80 travel agents. Execution of Florida webinar w. German tour operator CANUSA, Nov. 27 — trained 50 sales agents and tour operator staff. SPORTS COMPLEX PCSC presented their annual business plan to the TDC in December and will present to the BCC in January. This discusses the prior year + the strategy for the upcoming year. There are several newer events scheduled for the destination, including the True Lacrosse All Region Games, the Florida Fast Pitch Convention in January 2025. 4 Page 280 of 300 ARTS AND CULTURE John Melleky, Arts and Culture Manager Reporting Period: November 1-30, 2024 Overview • Developed strategy for calls for artists for notecard giveaways and the Tourism Star Awards. TDT Arts and Culture Grants • Worked with the Office of Management and Budget on purchase orders for the FY 2024-2025 grant recipients. General CVB Projects • Marketing Plan: Participated in meetings about the supplemental marketing funds, how to break out the dollars, and obtained the purchase orders for the project. Attended BCC meeting on November 12, 2024, for the supplemental marketing request. • International Reps: Participated in a planning meeting for the international reps and their upcoming contract renewal. • Call for Artists: Created a call for artists to design and produce an art piece to serve as the Tourism Star Award plaque/trophy and one for two notecard artists for giveaway notecards. • Website: Attended meetings with Granicus on the new website project. • Budget and expenses: Responded to general questions from the Office of Management and Budget on bills, invoices, and grants. Public Art Committee • Prepared materials, agenda, minutes, and board packet for the Public Art Committee meeting on November 20, 2024. iARTE VIVA! — Hispanic Art Festival • Captured video for Dia de los Muertos events and scouted future video series subjects. • Attended events -see outreach section Outreach to Arts and Culture Organizations Outreach to organizations includes meetings, introductions, and attending various arts and cultural activities throughout the month. Date Organization November 1, 2024 Gulfshore Playhouse — Opening night event November 2, 2024 Naples Botanical Garden — filming of Dia de los Muertos event (iARTE VIVA!) November 5, 2024 Naples Concert Band — meeting about events and grants November 6, 2024 Greater Naples Leadership — spoke at Arts Day event November 8, 2024 Collier Museums — met about restaurant-themed exhibit November 8, 2024 United Arts Collier - meeting November 8, 2024 Gallery B — Opening Event November 9, 2024 Naples Art Institute — Guild Hall exhibition opening November 9, 2024 Third St. South — first Farmer's Market — scoped out Hispanic vendors for future filming Page 281 of 300 Date Organization November 12, 2024 Marco Island Center for the Arts — exhibition opening November 13, 2024 The Holocaust Museum — Martin Graf exhibition opening November 14, 2024 Collier County Public Schools — Arts Council meeting November 14, 2024 Naples Cinematique - meeting about Carib Fest November 17, 2024 Marco Island Center for the Arts — Art at Home event November 17, 2024 Blue Ribbon Events — Art Show at Veterans Park on Marco Island November 18, 2024 United Arts Collier — meeting about possible Arts Business Alliance November 20, 2024 Public Art Committee meeting November 21, 2024 Marco Island Center for the Arts — Leslie Cartaya concert (iARTE VIVA!) November 22, 2024 Mercato — attended opening of their new public art installation November 23, 2024 United Arts Collier — attended their annual event November 24, 2024 WGCU — meeting about arts coverage and possible ways to work with grant recipients November 26, 2024 Priority Marketing — meeting about Harvest Nights event November 26, 2024 United Arts Collier — follow up on the arts and businesses working together Upcoming Strategic Initiatives • Create FY 2024-2025 reporting structures for grants. • Set up iARTE VIVA! meeting for January along with a Call for Artists for FY 2025-2026 poster. M Page 282 of 300 GROUP MEETINGS SALES Lisa Chamberlain, CMP, Group Sales Manager Reporting period: Nov 1-30, 2024 Key Takeaways • October 9, 2024 Hurricane Milton makes landfall • October 29, 2024 Marco Island Area Association of Realtors Island - Presentation • Ongoing review and preparation for TDC and BoCC Enhanced Marketing Funding Request and Supplemental Budget presentations 2024 2023 Number of Meeting Planner Contacts 47 (vs.52 in Sept; 67 in Aug; 88 157 in Sept 2023 in July; 55 in June; 48 in May) Number of RFP leads sent to hotel 41 leads sent (23 in Sept; 30 in 34 leads sent partners Aug; 47 in July; 31 in June; vs. 38 in May) Number of Shows Attended 0 in Sept (vs. 0 in Sept; 1 in 1 in Oct; 0 in Sept; 1 in Aug; 2 in July; 0 in June and Aug; 1 in July 2023 May; 1 in Apr) Events Attended / Sales Activity • FMI The Food Industry Assn — Assisted Toni Mascaro w/ overflow assistance October 1, 2024 • Questex Travel call with Kevin Dailey re: GMITE/ULTRA opportunity in May, October 2, 2024 • Reviews of TDC Meeting Deck with Paradise and Team, October 2, 2024 • Cindy Tilton, HelmsBriscoe re: Florida Firefighters Site Visit Dates - October 3, 2024 • Review Changes in Marketing Plan October 3, 2024 • Processed Exemption for Smart Meetings Bright Business Media, October 4, 2024 • TDC Marketing Plan Run -Through October 4, 2024 • Processing Cvent Renewal October 4, 2024 • IRUA 2025 Regina Day Site Selection & Meeting Consultants Def 2025 October 5, 2024 • Client Breakfast Event at IMEX Americas 2024 Midwest representatives hosted October 8, 2024 • Processed RFP Enhancement for FFVA 2024 Annual JW Marriott October 8, 2024 • Hurricane Milton Assistance Accommodation Call Arounds, October 8 —10, 2024 • IRF 2025 Partner Program and Invitational Partner Interest Form October 9, 2024 • TDC Meeting, October 15, 2024 • Supplemental Budget Presentation Review, October 15, 2024 • SWFCCGSA SW FL Concierge & Guest Services Association Monthly Meeting October 15, 2024 • Recovery Plan Discussion, October 16, 2024 • Assisted Terry Singleton, CCP Meetings with relocation from Marriott Sanibel October 16, 2024 • BCC Deck Review, October 17, 2024 • Sent Partner email re: Hurricane Milton October 17, 2024 • Smart Meetings Incentive Experience Travel Request signed October 18, 2024 • Hurricane Recovery Meeting with The Ritz -Carlton, Naples October 21, 2024 • Processed RFP Enhancement for AARP group LaPlaya, October 22, 2024 • Third Street South Hospitality Event, October 22, 2024 7 Page 283 of 300 • Hotel DOS Strategic Planning Luncheon Invitation Sent October 24, 2024 • NAEC 2025 Mid Year Board Meeting Connie Bergeron relocation? October 24, 2024 • Preparation for presentation for Marco Island Area Board of Realtors meeting October 25, 2024 • Smart Meetings Incentive Experience Travel Request finalized October 28, 2024 • Halle Weinberg Maritz Partnership 2025? October 29, 2024 • Marco Island Area Association of Realtors Island - Presentation October 29, 2024 Upcoming Strategic Initiatives • Compiling our FY24/25 Travel Calendar, outlining upcoming shows and events that are valuable to attend. • Working with Paradise Advertising on new group sales document content — requesting updated contacts; specific capacities; and new images for our collateral sales piece. • Continue to focus on the Incentive Meetings Market — attending SMART MEETINGS Incentive Experience December 8-11, 2024 in Phoenix, AZ. • We continue to work with Paradise Advertising on social media content for Linkedln posts to highlight relevant educational content in my monthly posting. Looking Forward • December 8-11, 2024, Smart Meetings' Incentive Experience- Phoenix, AZ W Page 284 of 300 Synergy -Connect - Midwest Reps Reporting Period: November 1-30, 2024 Subject November 2024 November 2023 Number of Meeting Planner Contacts 150 200 Number of RFP leads sent 11 21 Number of Shows Attended 4 3 RFPS Event Name Organization Contact State Dates Room Nights CUES Symposium 2027 Conference Direct Lynn Golabowski WI Jan 26-Feb 7, 3861 2027 Chemical Distribution Maritz Gina Donovan MO Feb 2-6, 2025 80 Network Winter Meeting Central Territory Leadership Bankers Life Dan Dirkes MI Dec 6-8, 2024 16 Meeting HUB Sharp 2027 Creative Group Suzanne Hale IL April 22-29, 2027 2480 Florida TaxWatch Annual Maritz Elizabeth Pardillo MO Oct 7-11, 2025 200 Meeting 2025 Smart Comms 25 Innovate HelmsBriscoe Maggie Masek MO April 13-17, 2025 609 ACREL Spring Meeting American Bar Allison Goldman IL March 16-20, 815 Association 2027 BestBuy MP92 Holiday HelmsBriscoe Lisa Heim MN Dec 11-12, 2024 18 Meeting Logitech Sales Kickoff FY26 HelmsBriscoe Dana King IL May 3-10, 2024 495 Johnson Controls America Creative Group Lisa Hao IL Feb 15-25, 2026 1081 OGA TCS NA Summit HelmsBriscoe Lisa Heim MN Jan 29-Feb 4, 1405 2026 Alive Risk Summit 2025 HelmsBriscoe Roxy Dorrance IL Feb 5-7, 2025 140 *New definites in Red Prospecting and Other Activities • Contacted all incoming leads for updates and recommendations. • Followed up with open leads • Barb attended SITE Chicago Board of Directors Retreat • Barb attended 4 SITE Chicago Committee Meetings (Sponsorship and Holly Trolly) 0 Page 285 of 300 • Barb Attended SITE Young Leaders Event -Naples Sponsored(20 planners in attendance- all buyers) • Barb Attended PCMA Bowl-a-Thon (200pp in attendance) • Maura Attended and Sponsored SITE Midwest Educational Event - 30 buyers • Maura attended the DOS meeting in Naples Looking Forward (Trade Shows) • December 2, 2024 - SITE Chicago New Member Networking • December 3, 2024 - SITE Chicago Holly Trolley • December 4, 2024 - Martiz Unwrap, Chicago • December 13, 2024 - SITE FL Holiday Networking Event, Tampa • January 28, 2025 - SITE Chicago AGM - Naples is event sponsor • February 11, 2025 - American Hospital Association/CVB Partner Meeting • February 13, 2025 - SITE FL Theater Night Client Event, Tampa 10 Page 286 of 300 SPECIALTY MARKETS SALES Michelle Pirre, Sales Assistant Reporting Period: November 1-30, 2024 Key Takeaways • Ongoing Collaborations for Local Events: Continued meetings with the Clerk of Courts Valentine's Day Wedding Committee reflect efforts to support local celebrations and enhance the region's reputation for romantic events. 2024 2023 Number of Meeting Planner Contacts 6 357 Number of Travel Agents Met 11 25 Number of RFP leads sent to hotel 6 Leads sent with 8 Leads sent with partners $1,302,433.80 EIC Potential $244,129.63 EIC Potential and 323 room nights and 459 room nights Number of Leads Turned Definite 3 Leads turned definite with 0 $46,822.83 EIC and 91 total room nights Meetines & Events • November 5, 2024 — Meeting with Risa Mathis with Wedding Insider tradeshow regarding upcoming tradeshow. • November 6, 2024 — Meeting with Lisa Chamberlain, Group Sales Manager to discuss agenda for hotel DOS Meeting. • November 7, 2024 — Hotel DOS Meeting • November 8, 2024 — Meeting with Clerk of Courts Valentine's Day Wedding and Vow Renewal committee. • November 11-15t" — Wedding MBA Tradeshow • November 22, 2024 — Meeting with Clerk of Courts Valentine's Day Wedding and Vow Renewal committee regarding gift bags Wedding MBA Recap - At the recent Wedding MBA Show, held November 11-15, 2024, we engaged with a dynamic audience of over 5,500 attendees, including 1,486 event planners. This event was a prime opportunity to showcase Florida's Paradise Coast as a premier destination for weddings and romance travel. We successfully collected the attendee email list, generating invaluable leads for future outreach. Additionally, we secured leads for two anniversary vacations and strengthened local connections by awarding a two -night stay to Anna Marie Events & Design, a Miami -based planner who often does work in SWFL. This impactful presence reinforced the region's appeal for romantic and celebratory events Upcoming Strategic Initiatives As part of upcoming initiatives, preparations are underway for attending the RCMA Emerge Tradeshow, scheduled for January 6-8, 2025. This event presents a valuable opportunity to connect with key meeting planners, faith -based organizations, and industry professionals. Efforts will focus on curating engaging booth displays, highlighting the unique offerings of Florida's Paradise Coast for group meetings and events. Marketing materials, including brochures and promotional items, will emphasize the 11 Page 287 of 300 destination's offsite venues, group dining experiences, and natural attractions. Additionally, pre -show outreach to attendees will ensure meaningful connections during the tradeshow, positioning Naples, Marco Island, and the Everglades as premier locations for events and retreats. Looking Forward • RCMA's Emerge January 6-8, 2025 • Travel Adventure Show Jan 25-26, 2025 • Wedding Insider (American Consumer Shows) March 4-6, 2025 • Small Market Meetings Summit (Group Travel Family) April 30 - May 1, 2025 • Small & Boutique Meetings - SPRING (NorthStar) June 1-3, 2025 • Going on Faith (Group Travel Family) August 6-8, 2025 • Connect Specialty August 25-27, 2025 12 Page 288 of 300 PUBLIC RELATIONS & COMMUNICATION Sandra Rios, PR & Communications Manager/Maria Power, PR Assistant Reporting Period: November 1-30, 2024 Media Updates • Hosted Ksenia Remizova, editor for HOLR Magazine from Canada for a familiarization tour that focusing on luxury. • In discussions to host two freelance writers in conjunction with Sails restaurant: o Eric Barton of Flamingo Magazine to cover what's New in Naples. o Gwen Pratesi who writes for Garden & Gun for an article on luxury • Supplied content for Naples Daily News article on additional marketing funds. Communications • Drafted and distributed November CoastLines. • Next phase of 2025 Visitor Guide project • Attended SW FL Press Club monthly meeting • Prepared November 12t" BCC presentation • Research Marco Island Beach Trolley Program information • Prepare 2024 Annual Report • Naples Daily News article — post -Helene and Milton recovery efforts • Submitted article to Destinations Florida re: Hurricane Recovery Marketing • Completed multiple requests for assets for media and marketing purposes. • Completed article and photo asset inclusion for UK Travel tour operator for TV promotion. • Completed JetBlue advertising campaign rollout for RSW. • Completed interview with Italian graduate student, for thesis on International Tourism. • Reviewed / approved marketing campaign collateral and campaign estimates. • Finalized "All is Perfect" campaign elements. • Finalized sponsorship details for Imagine Solutions conference. • Fulfilled CME Golf Tournament sponsorship elements including Media Room • Completed revisions for final Tourism PR Agency RFP • Revised draft of Marketing and Promotion Agency RFP. • Finalized fully executed contract for Beach Refurbishment for City of Marco Island. • Finalized Snowfest marketing campaign elements • Discover Airline marketing campaign details • Social Media campaign to promote USA Today's 10 Best Awards for Ave Caribbean Festival • Reviewed DOSM Luncheon agenda • Determined messaging direction for November Meetings Escape newsletter • Prepared photo asset selection for Granicus website build out • Discuss strategy for Johnny Was brand implementation for select partners • FC Naples Sponsorship announcement • Approve specs / layout for 2025 Visitor Guide 13 Page 289 of 300 News, Articles, Press Releases • Southern Living (UVM: 18,174,865). Marco Island receives praise in the article titled, "The 18 Cutest Christmas Towns In The South," which also recommends Snook Inn as a terrific viewing spot for the annual boat parade. • Town & Country (UVM: 3,217,704) article titled, "Is Naples the New Palm Beach?," written by freelance writer Alexandra Wolfe, who experienced the destination while staying at The Ritz - Carlton, Naples, with her family. • Coverage of the Naples Winter Wine Festival in The Atlanta Journal -Constitution (UMV: 3,380,718) article, "Winter Travel: Culinary destinations add flavor to cold -weather getaways,'' positioning the destination as one of the top culinary destinations to visit this season. • "This Beloved Family -friendly Resort Just Opened Its First Florida Location," in Travel + Leisure (UVM: 13,831,469), featuring Great Wolf Lodge South Florida. • Naples, Florida, has earned #1 in Best Places to Retire 2025, according to U.S. News & World Report. For the full list of rankings and methodology, click here. • Family Vacationist (UVM: 41,476), positioning Florida's Paradise Coast as ideal for a multi - generational getaway "9 places to travel with your parents while in your 30s for fun adult vacations." 14 Page 290 of 300 DIGITAL, SOCIAL AND FILM Buzzy Ford, Film Liaison, Digital & Social Media Coordinator November 1-30, 2024 NOV SOCIAL MEDIA 2024 2023 Linkedln Linkedln Post Sent: 10 Linkedln Post Sent: 6 Engagements: 237 Engagements: 264 Followers Gained: 15 Followers Gained: 21 Impressions: 2,912 Impressions: 2,498 Facebook Facebook Posts Sent: 28 Facebook Posts Sent: 19 Engagements: 13,618 Engagements: 22,633 Link Clicks: 5,365 Link Clicks: 8,031 New Fans: 108 New Fans: 198 Impressions: 1,578,018 Impressions: 884,171 Instagram Instagram Media Sent: 23 Instagram Media Sent: 29 Engagements: 1,439 Engagements: 1,759 Followers Gained: 131 Followers Gained: 175 Instagram Impressions: 135,918 Instagram Impressions: 286,929 CrowdRiff 1.7k interactions and 6.6k views 6.6k interactions and 25k views ThresHold360 Engagement:61.92 Engagement:34.33 Google Views: 59,149 Google Views: 472,667 Clicks: 4,351 Clicks: 343 Tasks • Update partner listings & website articles. • Provide visitor guide request • Social Media Monitoring / Content Meeting • Film permitting • Update website media center with various PR & publication initiatives. • Generate UGC content • Gather media assets from various events • Build Qualtrics surveys for partner solicitations. • Write monthly Coastlines articles. • Generate TDC Monthly Meeting Agenda • Update the "In the News" section, highlighting various destination coverage. • Update the PR section of the website. 15 Page 291 of 300 TRAVEL TRADE SALES Claudia Wood, Global Sales Manager Reporting Period: November 1-30, 2024 Monthly Activities • November 1: Discussion with Perry Hotel re: leisure business and working with tour operators. • November 1: Researched Toronto travel advisor show for June 2025. Travel MarketPlace where there will be 600+ travel advisors in attendance. • November 2: Discussed several upcoming VF initiatives for domestic and international coops should the VF exemption be approved. • November 5: TDC report done and submitted. • November 5: Worked on UK and German contract extension approvals with procurement. • November 6: Zoom Meeting for upcoming Diamonde contract renewal. • November 8: Coastlines Article submitted. • November 12: Updated TravelSavers Paradise Coast preferred partner profile. • November 12: Delta Vacations spring/summer campaign discussion. • November 13: Discussion with Hotelbeds re: 2025 campaign to promote shoulder season. • November 14: Webinar — Unleashing the Potential of AI for Travel Agents at 1:00 PM. • November 15: USTOA appointment requests for upcoming December conference. • November 18 — 22: Bereavement leave. • November 19-20: We hosted a German Tour operators for a quick one night two day stay. • November 25: Big Rocks Weekly Meeting • November 26-: Naples, Marco Island, Everglades CVB + Virtuoso Teams Meeting at 2:00 PM • November 29: Big Rocks Weekly Meeting International Representation • Ongoing review all activity summaries and approval of projects that are in line with our strategic marketing for the international market. • Final itinerary issued for German tour operator FAM with Annette for December 2024. • Working on several coop marketing initiatives and approvals for both UK and German Markets • Approval of ITB attendance in Berlin with 2 patterners with our German Office for March 2025. 16 Page 292 of 300 Thank you note from Dirk Zielinsky hi claudia, we are back in germany. we had a wonderful experience in naples and an awesome dinner cruise. really nice, not too crowded, so it was a relaxing evening. thanks a lot for this and the lovely welcome package at the Inn on 5th. I wish you a wonderful christmas time. warm regards dirk Herzliche Gri.if3e Dirk Zielinski Produktmanager Nordamerika / Beratung & Verkauf Head of Sales & Product North America Travel Advisor Paradise Coast Pro November 2024 Reporting 81 49 969 TOTAL PARTNER HANDOFFS TOTAL RETENTION SESSIONS TOTAL COLLATERAL VIEWS 78 11 240 TOTAL SHARES TOTAL DOWNLOADS TOTAL FAVORITES O Upcoming Strategic Initiatives • German Tour Operator FAM. • Additional funding co-op research/meetings for recommendations to Paradise Advertising. • Visit Florida partnerships/initiatives. 17 Page 293 of 300 UK & IRELAND MONTHLY REPORT OM MAC Activities Reporting Period: November 1-30, 2024 UK and Ireland Market Update • US presidential election on 5 November led to market volatility and a fluctuating US dollar, influenced by policy uncertainties. • In the UK, Labour's Autumn Budget prioritised clean energy and fiscal discipline, with tax hikes and EV incentives but criticism over frozen fuel duties. • On 2 November the Bank of England reduced its base rate to 4.75%, marking a 0.25% decrease from previous levels. Marketing, Sales, and Promotional Activity Trade Overview • ABTA's travel trends conference highlighted a positive outlook for next year, with holidays remaining a priority for consumers despite cutbacks in other areas. • Over half (53%) of the world's top 250 travel businesses have set climate targets, up from 42% in 2021, according to the World Travel and Tourism Council. • Virgin Atlantic has given strong indications the airline will return to Gatwick where its joint venture partner Delta Air Lines continues to operate — positive for Florida's Paradise Coast. • London's Heathrow Airport catered for 7.2 million passengers last month, the airport's busiest ever October and its sixth straight month of 7 million+ volumes of passengers. Trade Activity • WTM, London, 4-7 November 2024. Participated with Visit Florda with a booth and at the signature event plus attended as an invited guest at VIP events with British Airways and Virgin Atlantic Holidays. Held individual meetings with selected leading trade and media providers. Ensured our hotel partners Naples Bay Resort and Naples Grande participating with us were included at all meetings and at the signature event. Held additional meeting with Opal collection re: Edgewater and Capri Inn — able to confirm Edgewater featured as call -to -action in current 'If Only' campaign — which they will share at their regional meeting. • Attended — NO COST to CVB — Travel Counsellors Conference, 22-24 November, Manchester — largest European travel agents home working network estimated 1,700 attended. Able to network and seek out specialist opportunities on behalf of Florida's Paradise Coast. • Elegant Resorts — luxury tour operator. Additional approval of copy in support of co-op marketing activity ensuring full range of offerings are included. • If ONLY — high -end tour operator. Ongoing approval of additional copy to ensure the destination is reflected across all aspects and offerings across many touch points to the trade. • Attended USA UK Thanksgiving and held additional meetings regarding opportunities for next year. • Meeting with Brand USA, UK team — discussed additional support with research, also marketing opportunities and PR activations. • Focused media meeting and update with Selling Travel — aim to have update on the destination including new hotels in new year • Updates — industry updates included within our CVB weekly zoom meeting for planning. • Mailing House — maintaining the distribution of CVB literature for consumer and trade requests. Page 294 of 300 Left: WTM Booth - Oonagh and UK CVB team, Grace and Kim with Althea Allen, Naples Grande Resort Middle L-R: Oonagh, CVB with Nadia Clinton, Delta Airlines Left L-R: Althea Allen, Naples Grande, Oonagh, CVB and Suya Davenport, Benchmark ,rw Public Relations and Communications Activity • Key trends in travel media this month included ski breaks, rail travel and festive holidays. • Six (6) media pitches were distributed, themed around winter breaks, 2025 travel trends and news, as well as unique nighttime experiences. • The team held three (3) media meetings at WTM with Eddi Fiegel, Freelance Travel Writer, Jacqui Agate, North America Travel Editor at Wanderlust Magazine and Sharron Livingston, Editor of The Travel Magazine. DATE PUBLICATION MEDIA TYPE JOURNALIST HEADLINE REACH EAV ($) 08.11.24 IoveEXPLORING Online Ellie Ross Ranked: America's 30 hidden 216,200 $1,816 natural wonders tourists often miss 18.11.24 Travel Daily Media Online Kanchan Nath Under the Stars: Where to 180,000 $1,512 embrace AstroTourism in 2025 27.11.24 FabUK Online Cem Kaplan 12 destinations worth adding63,000 $530 to your autumn travel list TOTAL (3) 459,200 $3,858 19 Page 295 of 300 DACH & BeNeLux Markets Monthly Sales & Marketing Activities Reporting period: November 1-30, 2024 Prepared by DiaMonde eX, Annette Eckhardt, Senior Account Manager November Review • Personal sales call day on Nov. 13 — visited 3 tour operators December Forecast • Tour operator fam trip (Germany/Switzerland) to Naples, Marco Island & Everglades, Dec. 3-8 • Participation at Visit USA Christmas Media Event in Munich on Dec. 11 Summary of Achievements • Confirmation of our participation at online marketing campaign with Swiss tour operator go2travel • Content creation and approvals for our marketing campaign with German tour operator DERTOUR • Execution of individual site visit of Dirk Zielinski from "Die Reisebotschafter" in Naples from Nov. 19-20 • Execution for our attendance at Discover Airlines Afterwork Event on Nov. 27 in Frankfurt — 80 attendees • Execution of the Florida webinar with German tour operator CANUSA, Visit Tampa Bay & Palm Beaches — 50 attendees • Final preparations for our tour operator fam trip to Naples, Marco Island & Everglades from Dec. 3-7 Sales Activities — B2B & 132C • CRD Touristik, Pia Hambrock, Head of Product & Operations, Germany o Their business to the USA is going extremely well and they will exceed the 2019 room night. o Florida is still lagging a little behind but has developed better than in previous years. o Awareness of Naples, Marco Island and the Everglades has increased over the last year. o We detailed update on the Everglades, pointed out Parkway Motel which is of interest for them. They can book it via the New World Travel interface. avila reizen, Rianne van der Werf, Product Manager North America, Netherlands o Booking through Travalco, World Connection, Allied and their clientele is more high -end and upscale with sometimes ultraluxe travel budgets. o Gave her a detailed update on the destination and is interested in extending her portfolio. Great natural experiences and sustainability are important, and Florida is a growing destination for them. • Indelible Travel , Tales & Trails bv, Frans Schoon, Managing Director o Have 500 to 600 bookings Florida per year, especially families. o We gave a detailed destination update and was keen to learn about our new hotels. Generally, the business to Florida is doing good and especially the beaten track activities are of interest. 20 Page 296 of 300 o He is coming to Florida for an individual site in Feb 2025 and we offered assistance to set it up. Edeltravel Luxusreisen GmbH, J6rdis Scherer, Global Product Manager, Germany o Florida is a strong destination for them, especially for families. Their receptive us Excursionist, based in Miami. o To further increase business to Naples, Marco Island and the Everglades for their luxury travelers we are working on a luxury 132C campaign in collaboration with the Keys and Ft. Lauderdale. The campaign should take place in Q12025, and it includes in-store promotion, social media marketing and a client event. The decision of the other 2 partners is pending. o We gave hotel and destination update and the new Four Season is of interest for them but also smaller boutique properties as the new Perry Hotel. CANUSA TOURISTIK GmbH & Co. KG, Kolja Kassner, Senior Vice President, Germany o Best-selling hotels: Naples Grande Beach Resort, Naples Bay Resort and Gulfcoast Inn o Their numbers are up by 14% compared to 2023 and they have booked a total of 3,308 room nights (until Oct 31) for bookings Jan to Dec 2024 o Naples, Marco Island and the Everglades has developed better in percentage terms than other Florida destinations and for sure our upcoming campaign with further help to push sales for 2025. • Expedia Group Media Solutions, Mario Retzerau, Senior Business Development Manager DACH o Followed up on the booking report for Naples, Marco Island and the Everglades. o They have booked 3600 pax (+14.1% compared to 2023) and 7,100 room nights (+22.1% compared to 2023) o Best booked travel month: April & October, followed by July & August o Target groups: 45.5 % families, 36.1% two adults, 16& multiple adults Marketing Activities • go2travel GmbH, Michael Boetschi, Managing Director, Switzerland o Compared to FY 2023 they registered an increase of 7% in room nights for Naples, Marco Island & Everglades. The increase for Naples was slightly below the Florida average, which can certainly be explained by the rather high prices in the region. The increase is basically good, and they are confident that things will continue to improve with the planned marketing campaign which includes including 4-weeks front page promotion at www.go2travel.ch, exclusive email signature linking to travel package, inclusion with article in their 13213 newsletter (900 travel agencies) and social media marketing (3 posts). o Cost share is USD 3500 and we confirmed this opportunity after receiving the acknowledgement of Claudia Wook on Nov 13. Media / PR / Communications Activities Paradise Coast has been allocated a series of social media posts: 5x German Paradise Coast 132C Page (16 k followers), 1 x German 13213 page (350 followers), 4x DiaMonde company pages (Facebook, Insta and Linkedln). Please see screenshots of the posts in the clipping report. Mailed out the Paradise Coast fall press release to 78 hand -selected media contacts (B2B/Bec) 21 Page 297 of 300 Events DiaMonde attended on behalf of Naples, Marco Island and Everglades CVB at the following events: • Discover Airlines Afterwork Event, Frankfurt, Nov 27th: over 80 travel agents attended the event Unique Travel Show, Zurich, Nov 12th: 30 selected agents (shared participation w. DiaMonde portfolio) * Unique Travel Show, Vienna, Nov 141h: 20 selected agents (shared participation w. DiaMonde portfolio) * * This event was part of your monthly travel & event retainer and therefore included at no extra cost. ADDENDUM DiaMonde Clipping Report November 2024 22 Page 298 of 300 PARADISE COAST SPORTS COMPLEX (PCSQ Marissa Baker, Sports Complex Manager with Collier County Reporting Period: October (Financials) & December 2024/January 2025 Events PCSC GENERAL • FC Naples to start play in March of 2025. • The Month of December continues to be one of the busiest months of the year with events like Snowfest, American Youth Football, Magic of Lights, and more! • The Month of January: Legends Concert Series, Florida Fast Pitch Convention, True Lacrosse All Region Games, Paradise Cup, XPO Lacrosse, Lacrosse and Soccer Masters, and NXT Lacrosse! PCSC OCTOBER 2024 FINANCIALS October 2024 Y of Actual Budget overBude Budget Revenue $157,232 $ 294,350 $ (137,11g) 53% Cost of Goods Sold $ 73,497 $ 129,797 $ (56.300) 57% Gross Profit $ 83,734 $ 164,553 $ (84,819) 51% Expenses $103,270 $ 157,642 $ (54,372) 66% Net Operating Income $ �19,535� $ 6,911 $ (26.446) -383% YfD 2a24 Y of Actual Budget over Budget Budget Revenue $ 157,232 $ 294,350 $ (137,118) 53% Cost of Goads Sold $ 73,497 $ 137,008 5 (63,511) 54% Gross Profit $ 83,734 $ 157,342 $ (73,608) 53% Expenses $ 103,270 $ 157,642 S (54,372) 66% Net Ope retr ng Income $ (19,535) $ 000) S (19,235i 6412% PCSC MARKETING STRATEGY- 2024 • Mix of paid marketing strategies and community involvement. • Paid local marketing to drive revenue for The Cove, Factory, Custom Threads and Events. • Attendance at major sporting conventions to enhance our presence on a national scale and build a 'waiting list' of event organizers and develop prospects for the future diamond fields. • Creation of a "Sports Tourist" guide to Collier County featuring access to local attractions, beaches, and excursions. • Engage with commerce groups to encourage B2B sales, host events and leverage PCSC as a stimulus revenue driver for the local business community. 23 Page 299 of 300 PCSC MAINTENANCE The two most requested amenities at the Paradise Coast Sports Complex continue to be a playground and additional shade. Great Wolf Lodge has provided a $200,000 payment to the county consistent with contract terms for playground amenity. The inclusion of a pavilion structure providing shade is considered for future development. We have some projects/purchases that are in process: • FPL Sports Lighting - Sand Volleyball courts in process. • Crowd Control Fence installed in stadium. • Portable Generator & flooring for large events have delivered. • The vendor has contracted a new landscaping and Janitorial company. • Post Storm Fence/Shade Repairs in process. • Installation of sport lockers in stadium locker rooms in process. 24 Page 300 of 300