Backup Documents 01/14/2025 Item #16D 7 16D7
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing_lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Joshua Thomas, Grants Coordinator Community & Human 01/08/25
Services
2. Jeff Klatzkow, County Attorney County Attorney Office _\A
3. Minutes and Records Clerk of Court's Office (tf
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Joshua Thomas/CHS Operations Grants / Phone Number 239-252-8995
Contact/ Department Coordinator
Agenda Date Item was January 14,2025 Agenda Item Number 16 D7
Approved by the BCC
Type of Document OAA Amendment 3 Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? STAMP is OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's N/A
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 01/14/25 and all changes made during JT Ms not an
the meeting have been incorporated in the attached document. The County 'on for
Attorney's Office has reviewed the changes,if applicable. 'line.
9. Initials of attorney verifying that the attached document is the version approved by the is not an
BCC,all changes directed by the BCC have been made,and the document is ready for the rp 'on for
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16D7
January 2024—December 2024 OAA 203 24.03
AMENDMENT THREE
BETWEEN
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC,
This Amendment,entered into between Collier County Board Of County Commissioners and Area Agency on Aging for
Southwest Florida,Inc.(Contractor), hereby amends contract OAA 203.24.
WHEREAS,the purpose of this Amendment is to decrease funds in NSIP by$5,000.00.
NOW THEREFORE, in consideration of the mutual covenants and obligations set forth herein,the receipt and sufficiency
of which are hereby acknowledged,the Parties agree to the following:
I. Standard Contract Page I,is hereby replaced.
2. Attachment II, Exhibit 2 Funding Summary Pages 60, is hereby replaced.
3. Attachment IX - Budget Summary Page 76, is hereby replaced.
All provisions in the contract and any attachments thereto in conflict with this Amendment shall be and are hereby changed
to conform to this Amendment.
All provisions not in conflict with this Amendment are still in effect and are to be performed at the level specified in the
contract.
This Amendment and all its attachments are hereby made part of the contract.
IN WITNESS THEREOF, the Parties have caused this four (4) page Amendment to be executed by their
officials as duly authorized,and agree to abide by the terms,conditions and provisions of Contract OAA 203.24,as amended.
This Amendment is effective on the last date the Amendment has been signed by both Parties.
COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA, I I
SIGNED: SIGNED: �Z )�/
ffiT) //id")
NAME: my atters n NAME: Maricela Morado
TITLE: County Manager TITLE: President/CEO
DATE: /az
3 r 6 d t DATE:
12.27.24
Federal Tax ID 59.6000558 Appro s ffim and legality
Fiscal Year Ending Date:09/30
DUNS:076997740 •
Jeffrey A.Klatzkow,County Attorney
I
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January 2024•December 2024 OM 203.24.03
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
STANDARD CONTRACT
THIS CONTRACT is entered into between Area Agency on Aging for Southwest Florida, Inc. d/b/a AAASWFL and
Collier County Board of County Commissioners(Contractor),collectively referred to as the"Parties." The term Contractor
for this purpose may designate a Vendor,Subgrantee,or Subrecipient.
WITNESSETH THAT:
WHEREAS,the AAASWFL has determined that it is in need of certain services as described herein; and
WHEREAS, the Contractor has demonstrated that it has the requisite expertise and ability to faithfully perform such
services as an independent Contractor of the AAASWFL.
NOW THEREFORE,in consideration of the services to be performed and payments to be made.together with the mutual
covenants and conditions set forth herein,the Parties agree as follows:
1. Purposeof Contract:
The purpose of this contract is to provide services in accordance with the terms and conditions specified in this contract
including all attachments, forms,and exhibits which constitute the contract document.
2. Incorporation of Documents within the—Contract:
The contract will incorporate attachments, proposal(s), state plan(s), grant agreements, relevant AAASWFL
handbooks, manuals and/or desk books,as an integral part of the contract,except to the extent that the contract explicitly
provides to the contrary. In the event of conflict in language among any of the documents referenced above, the specific
provisions and requirements of the contract document(s) shall prevail over inconsistent provisions in the proposal(s)
or other general materials not specific to this contract document and identified attachments.
3. Term of Contract:
This contract shall begin at twelve(12:00) A.M., Eastern Standard Time January 1, 2024 or on the date the contract has
been signed by the last party required to sign it, whichever is later. It shall end at eleven fifty-nine (11:59) P.M., Eastern
Standard Time December 31,2024.
4. Contract.Amount:
The Agency agrees to pay for contracted services according to the terms and conditions of this contract in an amount not
to exceed S 3,004,265.41,subject to the availability of funds. Any costs or services paid for under any other contract or
from any other source are not eligible for payment under this contract.
5. Renewals:
By mutual agreement of the Parties, in accordance with Section 287.058(I)(g), Florida Statutes(F.S.),AAASWFL may
renew the contract for a period not to exceed three years,or the term of the original contract,whichever is longer. The
renewal price,or method for determining a renewal price, is set forth in the bid, proposal, or reply. No other costs for the
renewal may be charged. Any renewal is subject to the same terms and conditions as the original contract and
contingent upon satisfactory performance evaluations by AAASWFL and the availability of funds.
6. Compliancewitli Federal Law:
6.1 if this contract contains federal funds this section shall apply.
6.1.1 The Contractor shall comply with the provisions of 45 Code of Federal Regulations(CFR) Part 75 and/or
45 CFR Part 92,2 CFR Part 200,and other applicable regulations.
6.1.2 If this contract contains federal funds and is over 1100,000.00, the Contractor shall comply with all
applicable standards,orders,or regulations issued under Section 306 of the Clean Air Act as amended(42
United States Code (U.S.C.) § 7401, et seq.), Section 508 of the Federal Water Pollution Control Act as
amended (33 U.S.C. § 1251, et seq.), Executive Order 11738, as amended, and, where applicable,
Environmental Protection Agency regulations 2 CFR Part 1500. The Contractor shall report any violations
of the above to AAASWFL.
6.1.3 Neither the Contractor nor any agent acting on behalf of the Contractor may use any federal funds received
in connection with this contract to influence legislation or appropriations pending before Congress or any
state legislature. The Contractor must complete all disclosure forms as required, specifically the
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January 2024•December 2024 OM 203,24.03
ATTACHMENT II - EXHIBIT 2-FUNDING SUMMARY
Note:Title 2 CFR§200.33I,as revised,and Section 215.97(5),F.S.,require that the information about federal programs and State Projects he
provided to the Recipient and are stated in'file Financial And Compliance Audit Attachment II,Exhibit I provided to the recipient. Information
contained herein is a predictionoffundingsources and related amounts based on the contract budget.
FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS CONTRACT CONSIST
OF THE FOLLOWING:
COLLIER COUNTY
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Title 111B U.S. Health and Human Services 93.044 $ 632,114.59
Total IIIB
OAA Title hid I —Congregate Meals U.S. Health and Human Services 93.045 $ 1,286,751.29
Total IIIC1
OAA Title III C2—1 Home Delivered Meals U.S. I lealth and I luman Services 93.045 S 820,313.33
Total I1IC2
Older Americans Act Title III E —
Services(Title ill E) $ 188,895.80
Supplement Services(Title III ES) U.S. Health and Human Services 93.052 $ 32,272.90
Grandparent Services(Title III EG) $ 15,000.00
Total HIE __ S 236,168.70
Nutrition Services Incentive Program(NSIP) U.S. Health and Human Services 93.053 $ 28,917.50 TOTAL FEDERAL AWARD $3,004,265.41
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO
THIS CONTRACT ARE AS FOLLOWS:
FEDERAL FUNDS:
2 CFR Part 200Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards/
OMB Circular A-133—Audits of States,Local Governments,and Non-Profit Organizations
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF
THE FOLLOWING.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
CONTRACT ARE AS FOLLOWS:
STATE FINANCIAI<ASSISTANCF,
Section 215.97&215.971,F.S.,Chapter 691-5,F.A.C., State Projects Compliance Supplement
Reference Guide for State Expenditures
Other fiscal requirements set forth in program laws,rules,and regulations
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January 2024-December 2024 OAA 203.24.03
ATTACHMENT IX-
BUDGET SUMMARY
COLLIER COUNTY
I. Title III B Support Services $ 632,114.59
2. Title III Cl Congregate Meals $ 1,286,751.29
3. Title 111 C2 Home Delivered Meals $ 820,313.33
4. Title III E Services $ 188,895.80
5. Title III ES Services S 32,272.90
6. Title III EG Services $ 15,000.00
7. NSIP $ 28,917.50
TOTAL $ 3,004,265.41
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