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Agenda 01/14/2025 Item #16C 3 (CCWSD - Change Order #3 for Agreement #22-7992R, with Haskins Inc.)1/14/2025 Item # 16.C.3 ID# 2024-2177 Executive Summary Recommendation that the Board of County Commissioners, as ex-officio the Governing Board of the Collier County Water-Sewer District (CCWSD), ratify administratively approved Change Order No. 2 and Change Order No. 3, providing for a time extension and use of the Owner’s Allowance under Agreement No. 22-7992R, with Haskins Inc., for the Palm River Areas 1 and 2 Public Utilities Renewal project, and authorize its Chairman to sign the attached Change Orders. (Project No. 70257) OBJECTIVE: To ratify administratively approved Change Order No. 2 and Change Order No. 3 providing for an extension of time to complete the Palm River Areas 1 and 2 Public Utilities Renewal Project that is replacing aging water mains, wastewater mains and stormwater infrastructure in Areas 1 and 2 of Palm River Neighborhood. CONSIDERATIONS: Collier County Water Sewer District (CCWSD) has established GIS-based integrated Enterprise Asset Management (EAM) where assets are routinely evaluated and conditions in the field updated by Operations Divisions and, where appropriate, they are listed under the Capital Improvements Plan (CIP) for Engineering and Project Management to implement the soonest possible. CCWSD EAM drives the priorities for investment in our Critical Infrastructure where replacements, re-hab, and repairs are planned and implemented prior to failure (Cat Red-F and Red- E) that would result in Utility Service outages and negative customer service impact. The Engineering and Project Management Division of the Public Utilities Department has completed QA/QC and programmed this project. On January 10, 2023 (Agenda Item No. 11.A), the Board awarded Construction Agreement No. No. 22-7992R (the “Agreement”) to Haskins, Inc. for the Palm River Areas 1 and 2 Public Utilities Renewal project (the “Project”). On February 27, 2024 (Agenda Item No. 16.C.2), the Board approved Change Order No 1 to add 148.5 days to the contract and allow use of the allowance to repair damaged unlocated water services and testing an unmarked drainage pipe for asbestos. Collier County Water Sewer District (CCWSD) has established GIS-based integrated Enterprise Asset Management (EAM) where assets are routinely evaluated and conditions in the field updated by Operations Divisions and, where appropriate, they are listed under the Capital Improvements Plan (CIP) for Engineering and Project Management to implement the soonest possible. CCWSD EAM drives the priorities for investment in our Critical Infrastructure where replacements, re-hab, and repairs are planned and implemented prior to failure (Cat Red-F and Red-E) that would result in Utility Service outages and negative customer service impact. The Engineering and Project Management Division of the Public Utilities Department has completed QA/QC and programmed this project. The Project provides for the replacement of Asbestos Cement water main pipes; replacement of the wastewater infrastructure including removal of the existing vitrified clay gravity sewer pipe, and the aging force main; rehabilitation of two wastewater pump stations; and replacement of the aging stormwater infrastructure. Change Order No. 2 includes the addition of a 7-day time extension to the substantial and final completion dates (3.5 days to complete the work directives and 3.5 days due to rain events), and the utilization of Stormwater’s Project Allowance in the amount of $126,841.91 under the Agreement to account for unforeseen items encountered during construction. Change Order No. 2 consists of the utilization of stormwater’s allowance to pay for Work Directives No. 6, No. 9, No. 10, and No. 15. Work Directive No. 6 consists of removing 2505.5 feet of unidentified and unmarked asbestos drainage pipe within the project area. Work Directives No. 9, No. 10, and No. 15 consist of installing private property bubble up structures and connecting these structures to existing drainage lines from backyards/sideyards that were originally connected to the old storm drainage system. Change Order No. 3 utilizes Stormwater’s remaining allowance and quantity adjustments to pay for Work Directives No. 12, No. 13, and No. 14. Work Directives No. 12 and No. 13 consist of installing private property bubble up structures and connecting these structures to existing drainage lines from backyards/sideyards that were originally connected to the old storm drainage system. Work Directive No. 14 consists of removing 444 feet of unidentified and unmarked asbestos drainage pipe within the project area. Change Order No. 3 also requests adding 16 days to the substantial and final completion dates. The additional 16 days includes rain days (Hurricane Helene and Hurricane Milton), unforeseen conditions, and the work directives described above. Page 2736 of 6405 1/14/2025 Item # 16.C.3 ID# 2024-2177 Change Orders No. 2 and No. 3 were administratively approved by the Procurement Services Division on November 13, 2024, and November 19, 2024, respectively, as authorized by the County’s Procurement Ordinance in Section Nineteen, Contract Administration, subsection 3. FISCAL IMPACT: Funds for Change Order No. 2 & 3 are encumbered in Stormwater Bond Fund (3052) under Purchase Order 4500223134. There is no additional fiscal impact associated with Change Order No. 2 & 3 since the funds are already encumbered for this project. GROWTH MANAGEMENT IMPACT: There is no impact to the current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. —SRT RECOMMENDATIONS: Recommendation that the Board of County Commissioners, as ex-officio the Governing Board of the Collier County Water-Sewer District (CCWSD), ratify administratively approved Change Order No. 2 and Change Order No. 3, providing for a time extension and use of the Owner’s Allowance under Agreement No. 22-7992R, with Haskins Inc., for the Palm River Areas 1 and 2 Public Utilities Renewal project, and authorize its Chairman to sign the attached Change Orders. (Project No. 70257) PREPARED BY: Diana C. Dueri, Project Manager III, Engineering and Project Management Division ATTACHMENTS: 1. Contract 22-7992R Change order#2 2. Contract 22-7992R Change order #3 3. 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