Backup Documents 12/10/2024 Item #16D11 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP �/,
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting. 7 !!, /-
**NEW** ROUTING SLIP $ �',-.
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Julie Chardon Community and Human JC 12/4/2024
Services
2. County Attorney Office County Attorney Office
(--frAL ( ),--tb --)4
3. BCC Office Board of County
Commissioners at 1.*fII1 �J (L/16
4. Minutes and Records Clerk of Court's Office sq ! ,� /Aitat
PRIMARY CONTACT INFORMATION �
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Julie Chardon,Grants Coordinator 252-5770
Contact/ Department
Agenda Date Item was 12/10/2024 Agenda Item Number 16.D.11 d- IC-L.3
Approved by the BCC
Type of Document 21''D AMENDMENT BETWEEN COLLIER Number of Original 3 Originals.
Attached COUNTY & COLLIER COUNTY Documents Attached
COMMUNITY REDEVELOPMENT AGENCY
(IMMOKALEE)
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JC
si.nature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE. oifN„Some documents are time sensitive and require forwarding to Tallahassee within a certain r
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12-10-24 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County / an option for
Attorney's Office has reviewed the changes,if applicable. `-A this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the , an option for
Chairman's signature. \A ' . this line.
0o,npa0toy) t-k'n C2A ItoµL..3
16D11
FAIN# B-22-UC-12-0016
Federal Award Date 10/2022
Federal Award Agency HUD
CFDA Name Community Development
Block Grant
CFDA/CSFA# 14.218
Total Amount of Federal $250,000.00$189,000.00
Funds Awarded
Subrecipient Name Collier County
Community
Redevelopment Agency
(Immokalee)
UEI# JWKJKYRPLLU6
FEIN 59-6000558
R&D NA
Indirect Cost Rate NA
Period of Performance 10/1/2022- 12/26/2024
1/06/2025
Fiscal Year End 9/30
Monitor End: 12/2029 5/1/2025
SECOND AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA
AND
Collier County Community Redevelopment Agency(Immokalee)
CDBG Grant Progr m—Design
THIS AMENDMENT is made and entered into this IV"day of De up„tic4024,by and between Collier
County, a political subdivision of the State of Florida, ("COUNTY") having its principal address at 3339
Tamiami Trail East, Naples FL 34112, and Collier County Community Redevelopment Agency
(Immokalee) ("SUBRECIPIENT"), a private non-profit organization having its principal office at 750
South 5th Street, Suite C,Immokalee,FL 34142.
RECITALS
WHEREAS, the COUNTY has entered into an Agreement with the United States Department of
Housing and Urban Development(HUD)for a grant for the execution and implementation of a Community
Development Block Grant(CDBG) Program in certain areas of Collier County, pursuant to Title I of the
Housing and Community Development Act of 1974 (as amended); and
WHEREAS, the Board of County Commissioners of Collier County ("Board") approved the
Collier County Consolidated Plan—One-year Action Plan for Federal Fiscal Year 2022-2023 for the CDBG
Program with Resolution 2022- 110 on June 28,2022—Agenda Item 16.D.4;and
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT#2
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WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation of various Annual Action Plans,the COUNTY advertised the 2022-2023 Annual
Action Plan,on May 23,2022,with a 30-day Citizen Comment period from May 23,2022 to June 22,2022;
and
WHEREAS,the SUBRECIPIENT has submitted a proposal for participation in the Collier County
CDBG program;and
WHEREAS, the COUNTY and SUBRECIPIENT wish to set forth the responsibilities and
obligations of each in undertaking the CDBG project—(CD22-03)First Street Corridor Pedestrian Safety
Improvement Design.
WHEREAS, on June 28, 2022, Agenda Item 16.D.4, the COUNTY entered into an Agreement
(the "Agreement") with SUBRECIPIENT which set forth the responsibilities and obligations of each in
undertaking the CDBG project—(CD22-03)First Street Corridor Pedestrian Safety Improvement Design;
and
WHEREAS, on October 22, 2024, Agenda Items 16.D.10, the Board of County Commissioners
(Board) approved the First Amendment between Collier County and the Collier County Community
Redevelopment Agency (Immokalee) CDBG project—(CD22-03) First Street Corridor Pedestrian Safety
Improvement Design.
WHEREAS,the parties wish to amend the agreement to incorporate Phase I language,add
additional time to the period of performance, and reduce the Federal Funding amount to support
the reduction in activities.
NOW,THEREFORE,in consideration of foregoing Recitals and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the parties
agree to amend the Agreement as follows.
Words Struck Through are deleted; Words Underlined are added.
PART I
SCOPE OF WORK
SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards
required as a condition of providing CDBG assistance as provided herein and, as determined by
Collier County Community and Human Services (CHS)Division,perform the tasks necessary to
conduct the program as follows:
Project Name: First Street Corridor Pedestrian Safety Improvement Design
Description of project and outcome: CHS, as an administrator of the CDBG program, will make
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT#2
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available FY 2022-2023 CDBG funds up to the gross amount of$250,000.00 $189,000.00 to
Collier County Redevelopment Agency (Immokalee)to fund the design portion of the Phase I
First Street Pedestrian Safety Improvements project in Immokalee,FL.
Project Component One: Complete the design portion of the Phase I First Street Pedestrian
Safety Improvements project, including all project-associated costs and fees. Phase I addresses
the southern segment without right-of-way encroachments.
1.2 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component 1:Complete the design portion of the Phase I First Street $250,00040
Pedestrian Safety Improvements project, including all project-associated $189,000.00
costs and fees.Phase I addresses the southern segment without right-of-way
encroachments.
Total Federal Funds: $250,000.00$189,000.00
SUBRECIPIENT will accomplish the following checked project tasks:
❑ Pay all closing costs related to property conveyance
❑ Maintain beneficiary income certification documentation, and provide to the COUNTY as
requested
Maintain and provide National Objective Documentation
• Provide Quarterly Reports on National Objective and project progress
• Provide Leverage Funds Report
• Ensure attendance by a representative from executive management at scheduled
partnership meetings, as requested by CHS
® Ensure attendance by SUBRECIPIENT and General Contractor at Pre-Construction
meetings,prior to SUBBRECIPIENT issuing Notice to Proceed(NTP)to contractor
• Provide monthly construction and rehabilitation progress reports until completion of
construction or rehabilitation
▪ Identify Lead Project Manager
® Provide Site Design and Specifications
• Submit Change Orders for CHS approval prior to SUBRECIPIENT authorizing work
❑ Comply with Davis-Bacon Labor Standards
U Comply with Section 3 and maintain documentation
Provide weekly certified payroll throughout construction and rehabilitation
❑ Comply with Uniform Relocation Act(URA), if necessary
❑ Ensure applicable numbers of units are Section 504/ADA accessible
▪ Ensure the applicable continued use period for the project is met
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D. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Complete Submission of supporting documents Submission of
the design portion of the Phase I must be provided as backup, as evidenced monthly payment
First Street Pedestrian Safety by canceled check, invoice,bank requests within 30
Improvements project,including statements,and any other additional days of the prior
all project-associated costs and documentation as requested. month.
fees.Phase I addresses the
southern segment without right- SUBRECIPIENT shall complete the
of-way encroachments. project to benefit the community no later
than April 2029 or within 5 years of final
payment whichever is sooner. Should the
SUBRECIPIENT fail to complete and
achieve the National Objective the entire
award amount shall be repaid from
nonfederal sources.
SUBRECIPIENT'S failure to achieve the National Objective will require repayment of the CDBG
investment under this Agreement.
1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall begin on October 1, 2022 and shall end on December 26, 2021
January 6, 2025.
The County Manager or designee may extend the term of this Agreement for a period of up to
180 days after the end of the Agreement.Extensions must be authorized, in writing, by formal
letter to the SUBRECIPIENT.
1.4 AGREEMENT AMOUNT
The COUNTY agrees to make available TWO HUNDRED AND FIFTY THOUSAND
DOLLARS AND ZERO CENTS($250,000.00)ONE HUNDRED AND EIGHTY-NINE
THOUSAND AND ZERO CENTS($189,000.00)for use by SUBRECIPIENT, during the term
of the Agreement(hereinafter,shall be referred to as the Funds).
* * *
1. Exhibit B is hereby amended as set forth in Exhibit B attached hereto and incorporated
herein.
2. Exhibit C is hereby amended as set forth in Exhibit C attached hereto and incorporated
herein.
3. Except as set forth herein,the Agreement remains in full force and effect.
Signature Page to Follow
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT#2
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IN WITNESS WHEREOF,the SUBRECIPIENT and COUNTY,have each respectively, by an
authorized person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: AS TO COUNTY:
CRYSTAL K. KINZEL,CLERK BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY,FLORIDA
Atte as to Ctiarm5 , Deputy Clerk By: Atilihik,
signature only. CHRIS HALL,CHAIRPERSON
A proved as to form and legality
Date: ("c1..-.t 6-Cr 1 v a o` Li
Assistant County Attorney
ATTEST: AS TO SUBRECIPIENT:
Bf
CRYST,O;r. x, orol CLERK COLLIER COUNTY COMMUNITY
r� t�% REDEVELOPMENT AGENCY(IMMOKALEE)
:140.1A 6441111Zpo 040
Attest as to Chalrmaip"ty Clerk By:
signature only. WI ,7IAM L.MCDANIEL,JR.,CO-CHAIR,
Date: tot taGav
Ap roved as to form and legality
[Please provide evidence of signing authority]
Assistant County Attorney
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT 42
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EXHIBIT B
COLLIER COUNTY COMMUNITY& HUMAN SERVICES
SECTION I: REQUEST FOR PAYMENT
SUBRECIPIENT Name:Collier County Community Development Agency(Immokalee)
SUBRECIPIENT Address: 750 South 5th Street, Suite C, Immokalee,FL 34142
Project Name: First Street Corridor Pedestrian Safety Improvement Design
Project No: CD22-03 Payment Request#
Total Payment Minus Retainage
Period of Availability: October 1, 2022 through December 26, 2021 January 6, 2025.
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
Subrecipient CHS Approved
1. Grant Amount Awarded $ $
2. Total Amount of Previous Requests $ $
3.Amount of Today's Request(Total expenditures this $ $
period minus retainage,if applicable)
4.Current Grant Balance(Grant Amount minus previous $ $
requested minus today's request)
I certify that this request for payment has been made in accordance with the terms and conditions of the
Agreement between the COUNTY and us as the SUBRECIPIENT.To the best of my knowledge and belief,
all grant requirements have been followed.
Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor(Approval required$15,000 and Division Director(Approval Required
below) $15,000 and above)
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT#2
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EXHIBIT C
QUARTERLY PERFORMANCE REPORT DATA
The COUNTY is required to submit Performance Reports to HUD through the Integrated Disbursement
and Information System(IDIS).The COUNTY reports information on a quarterly basis.To facilitate in the
preparation of such reports,SUBRECIPIENT shall submit the information contained herein within ten(10)
days of the end of each calendar quarter.At COUNTY's discretion, SUBRECIPIENT may be required to
enter the information collected on this exhibit into an online grant management system.
Subrecipient Name: Collier County Community Date:
Redevelopment Agency(Immokalee)
Project Title: First Street Corridor Pedestrian Safety IDIS#: XXX 667
Improvement Design
Program Contact: Christie Bentancourt Telephone Number: 239-285-7647
Activity Reporting Period Report Due Date
October 1"—December 31 St January 10th
January 1"—March 31' April 10th
April Pt—June 30th July 10th
July 1"—September 30th October 10th
REPORT FOR QUARTER ENDING:(check one that applies to the corresponding grant period):
12/31/22 3/31/23 6/30/23 9/30/XX Final XX/XX/XX
Please note: The HUD Program year begins October 1,2022—September 30,2024.Each quarterly report must include
cumulative data beginning from the start of the program year October 1,2022.
1. Please list the outcome goal(s)from your approved application and SUBRECIPIENT Agreement and indicate your
progress in meeting those goals since October 1,2022.
a. Outcome Goals: list the outcome goal(s)from your approved application and SUBRECIPIENT Agreement
Outcome 1: Complete the Phase I design portion of the First Street Pedestrian Safety Improvements project
including all Phase I project associated costs and fees.
Outcome 2:Document achievement of the LMA National Objective.
Outcome 3: Procurement/Bid Package completed and submitted for review.
b. Goal Progress: Indicate the progress to date in meeting each outcome goal.
Outcome 1:
Outcome 2:
Outcome 3:
2. Is this project still in compliance with the original project schedule: Yes n No ❑
If No,Explain:
3. Since October 1,2022;of the persons assisted,how many...
Answer ONLY for Public Facilities&Infrastructure Activities *03 Matrix Codes
a. ...now have new access(continuing)to this service or benefit? 0
b. ...now have improved access to this service or benefit? 0
c. ...now receive a service or benefit that is no longer substandard? 0
Total 0
4. What funding sources did the SUBRECIPIENT apply for this period?
Section 108 Loan Guarantee $ CDBG $
Other Consolidated Plan Funds $ HOME $
Other Federal Funds $ ESG $
$ HOPWA $
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT#2
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$ Total Entitlement $
Funds
5. What is the total number of UNDUPLICATED Persons(LMC)or Households(LMH)served this QUARTER,if
applicable? Answer question 5a or 5b;NOT both
For LMC activities: people,race/ethnicity,and income data are reported by persons.
For LMH activities: households,race/ethnicity,and income level are reported by households,regardless
the number of persons in the household.
a. Total No.Persons/Adults 0 Total No.persons served under 18 0
served(LMC) (LMC)
Quarter Total No.of Persons 0 Quarter Total No.of Persons 0
b. Total No.of Households 0 Total No.of female head of household 0
served (LMH)
6. What is the total number of UNDUPLICATED clients served since October,if applicable?
Answer question 6a or 6b,NOT both
For LMC activities:race/ethnicity and income data are reported by persons.
a. Total No.Persons/Adults 0 Total No.Persons served under 18 0
served(LMC) (LMC)
YTD Total: 0 YTD Total 0
b. Total No.Households 0 Total No.female head of household(LMH) 0
served(LMH)
YTD Total 0 YTD Total 0
Complete EITHER question 7 or 8,NOT both
Complete question 7a and 7b if your program only serves clients in one or more of the listed HUD Presumed
Benefit categories.
7. PRESUMED BENEFICIARY DATA ONLY: PRESUMED BENEFICIARY DATA ONLY
(LMC)Quarter (LMC)YTD
Indicate the total number of UNDUPLICATED persons Indicate the total number of UNDUPLICATED
served this quarter who fall into each presumed benefit persons served since October 1 who fall into each
category(the total should equal the total in question#6a presumed benefit category (the total should equal the
or 6b): total in question 116a or 6b):
a Presumed Benefit Activities Only(LMC)QTR b Presumed Benefit Activities Only(LMC)YTD
0 Abused Children ELI 0 Abused Children ELI
0 Homeless ELI 0 Homeless Person ELI
Person
0 Migrant Farm LI 0 Migrant Farm Workers LI
Workers
0 Battered LI 0 Battered Spouses LI
Spouses
0 Persons LI 0 Persons w/HIV/AIDS LI
w/HIV/AIDS
0 Elderly Persons LI or MOD 0 Elderly Persons LI or
MOD
0 Illiterate Adults LI 0 Illiterate Adults LI
0 Severely LI 0 Severely Disabled Adults LI
Disabled Adults
0 Quarter Total 0 YTD Total
8. Complete question 8a and 8b if any client in your program does not fall into a Presumed Benefit category.
Other Beneficiary Data: Income Range Other Beneficiary Data: Income Range
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Indicate the total number of UNDUPLICATED persons Indicate the total number of UNDUPLICATED
served this Quarter who fall into each income category persons served since October 1 (YTD)who fall into
(the total should equal the total in question#6): each income category(the total should equal the total
in question#6):
a ELI Extremely Low 0 b ELI Extremely Low 0
Income(0-30%) Income(0-30%)
LI Low Income(31- 0 LI Low Income 0
50%)
MOD Moderate Income 0 MOD Moderate Income 0
(51-80%) (51-80%)
NON-L/M Above Moderate 0 NON-L/M Above Moderate 0
Income(>80%) Income(>80%)
Quarter Total 0 YTD Total 0
9. Is this project in a Low/Mod Area(LMA)? YES NO
Was project completed this quarter? YES NO If yes,complete all of this section 9.
Date project completed
Block Group Census Tract Total Beneficiaries Low/Mod Low/Mod Percentage
Beneficiaries
0 0 0 0 0
Date LMA Narrative approved by CHS?
What documentation supports project completion? (i.e.,
Certificate of Completion or Certificate of Occupancy,
etc.)
10. Racial&Ethnic Data(if applicable)
Please indicate how many UNDUPLICATED Please indicate how many UNDUPLICATED clients
clients served this Quarter fall into each race served since October(YTD)fall into each race category.In
category.In addition to each race category,please addition to each race category please indicate how many
indicate how many persons in each race category persons in each race category consider themselves
consider themselves Hispanic.(Total Race column Hispanic.(Total Race column should equal the total in
should equal the total in question 6.) question 6.)
a. RACE ETHNICITY b. RACE ETHNICITY
/HISPANIC /HISPANIC
White 0 0 White 0 0
Black/African American 0 0 Black/African American 0 0
Asian 0 0 Asian 0 0
American Indian/Alaska Native 0 0 American Indian/Alaska 0 0
Native
Native Hawaiian/Other Pacific Islander 0 0 Native Hawaiian/Other Pacific 0 0
Islander
Black/African American&White 0 0 Black/African American& 0 0
White
American Indian/Alaska Native& 0 0 American Indian/Alaska 0 0
Black/African American Native&Black/African
American
Other Multi-racial 0 0 Other Multi-racial 0 0
0 0 0 0
I hereby certify the above information is true and accurate.
Name:
Signature:
Title:
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT#2
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Your typed name here represents your electronic signature
COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(IMMOKALEE) AMENDMENT 42
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