Agenda 12/10/2024 Item #16F 8 (Approve an "after-the-fact request for public assistance tot the Federal Emergency Management Agency (FEMA) for reimbursement of expenses incurred during Hurrican Helene and Hurricane Milton - Execute the subsequent funding)12/10/2024
Item # 16.F.8
ID# 2024-2161
Executive Summary
Recommendation to approve an “after-the-fact” request for public assistance to the Federal Emergency Management
Agency (FEMA) for reimbursement of expenses incurred during Hurricane Helene and Hurricane Milton and authorize
the County Manager to execute the subsequent funding agreements.
OBJECTIVE: To ensure the County is eligible for FEMA Public Assistance related to Hurricane Helene and Hurricane
Milton.
CONSIDERATIONS: In order to be eligible for federal financial assistance in preparation for and in response to
Hurricane Helene and Hurricane Milton, Collier County must submit a Request for Public Assistance to FEMA and the
State of Florida Department of Emergency Management (FDEM) as the pass-through agency. Once approved, the
County will seek reimbursement for all eligible expenses including labor, equipment, and materials in support of the
emergency. Prior to any reimbursement, funding agreements will be required to be executed by the County Manager.
FEMA issued the Hurricane Helene initial notice of a major disaster declaration for the State of Florida (FEMA-DR-
4828-FL) on September 28, 2024, the notice was subsequently amended to include Collier County. The Hurricane
Milton initial notice of major disaster declaration for the State of Florida (FEMA-DR-4834-FL) for was issued on
October 11, 2024, and included Collier County. The county is eligible to request financial assistance for both events. To
begin the process, the Request for Public Assistance funding applications were submitted through the Florida
Department of Emergency Management’s electronic system (Grants Portal) on December 4, 2024.
Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications with
subsequent Board of County Commissioners action at the next available Board meeting to ratify the approval as “after-
the-fact.”
FISCAL IMPACT: Approval of the request will enable Collier County to be reimbursed for eligible expenses
associated with Hurricane Helene (Project 50312) and Hurricane Milton (Project 50320). Expenses associated with
Hurricane Helene and Hurricane Milton are currently estimated at $7.6 million and $15.7 million respectively.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues at this time
and requires majority vote for approval. -JAK
RECOMMENDATIONS: To approve an “after-the-fact” Request for Assistance to secure the County as an eligible
applicant for FEMA reimbursement of Hurricane Helene and Hurricane Milton related expenditures and authorize the
County Manager to execute the funding agreements.
PREPARED BY: Christopher Johnson, Director Corporate Financial and Management Services
ATTACHMENTS:
1. CMA - ATF
2. RPA
Page 8737 of 10663
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Office of Management & Budget
Grant Application Reyiewed and Approved by
C Manager. o rgnee
County Manager
n ?.(date)
After-the-Fact Approval by the BCC is required at
the December 10.2024 BCC meeting.
CC:
DATE: November25,2024
RE County Manager review and approval to submit a Request for Public Assistance (RPA) to
the Federal Emergency Management Agency (FEMA) and State Florida Department of
Emergency Management (FDEM) for Hurricanes Helene and Milton in the amounts of
$7,641 ,100 and $1 5,686,600 respectively. (ATF 25-002).
A local government entity seeking Public Assistance funding from FEMA must submit a Request for
Public Assistance (RPA) to FEMA within 30 days of the respeclive area being designated in the
declaration.
Estimated recovery costs for Hurricane Helene and Milton total $23,327,7O0. The federal share of
assistance is not less than 75% of the eligible cost for emergency measures and permanent
restoration. FDEM historically participates in hatf of the remaining 25% share resulting in a 12.5o/o
local match from the County.
To expedite submittal of the funding request, staff is requesting that the County Manager approve the
RPA for early submittal on November 25, 2024, followed by an after-the-fact approval by the Board of
County Commissioners at the December 10,2024, meeting.
The approval also requests the County Manger or designee act as the Authorized Representative to
executed future funding agreements. Furthermore, the OMB Grants Compliance Manager will serve
as the primary contact for administrative responsibilities related to this grant application and appro/al
of Projec{ Worksheeb finalized in the FEN4A Granb Portal before transfening to FDEM for execution to
receive reimbusement.
Once you have reviewed the RPA, please call me a1239-252-2959 for pick up and let me know if
you have any questions regarding this request.
Christopher Johnson
Director - Corporate Financial & Mngmt Srvs
3299 TamiamiTrail East, Suite 201 . Naples, Florida 34112-5746 . 239-252-8973 . FAx 239-252-8828
TO: Amy Patterson, County Manager
FROM: Therese Stanley
Manager - OMB Grants Compliance
FEMA issued notices of a major disaster declaration for the State of Florida including Collier County
on September 28,2024, as amended October 3, 2024, for Hurricane Helene (FEMA-DR.4828-FL)
and October 11,2024, for Hurricane Milton (FEMA-DR4834-FL) to be eligible to request financial
assistance. To begin the process, a Request for Public Assistance (RPA) must be submifted to
FEMA and FDEM.
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12/4/2024
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