VB MSTU Minutes 05/02/2024VamdeAef 11aaeAM.&Y'Al
Advisory 0owwitt"
8300 Radio Road
Naples, FL 34104
MAY 2, 2024
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:00 P.M. Roll call was taken, and a quorum of four
was established. The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman — Chair
William Sjostrom — Vice Chair
Mark Weber
Gabriella R. M iyamoto
William Arell Harris (ZOOM)
Staff: Judy Sixensky _ Project Manager
Brian Wells — Director, PTNE (Excused)
Rosio Garcia — Operations Coordinator
Others: Aaron Gross — Ground Zero Landscaping
Wendy Warren - Transcription ist
Mr. Weber motioned to allow Mr. Harris to participate in the meeting as a virtual participant cure
to extraordinary circumstances. Second by Ms. [Miyamoto. Carried tin (in inrously 4-- 0.
A quoratm of jive was present.
III. APPROVAL OF AGENDA
Vice Chair Sjostrom moved to approve the Agenda of the Vanderbilt Beach MSTUAdvisory
Committee as presented. Second by Mr. Weber. Carried unanimously 5 - 0.
IV. APPROVAL OF MINUTES
Ms. Miyamoto moved to approve the minutes of the April 4, 2024, Vanderbilt Beach MSTU
meeting as presented. Second by Mr. Weber Carried unanimously 5 - 0.
V. LANDSCAPE MAINTENANCE REPORT --Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• The Community landscaping looks good.
• Fertilizer was applied to the Conner Park area.
■ Landscape installation, primarily shrubs, in Conner Park will commence in mid -May.
Page 772 of 784
Ms. Miyarnoto motioned to approve Ground Zero Landscaping's estimates E6601, E661,
E662, E663, E664, E665, E666, E667 and E668, dated April 10, 2024, for the landscape
renovation of Vanderhilt Drive rat a cost not to exceed $70,000.00. Second by Chair Forman.
Carried unanimously 5 -- 0.
VI. VANDERBILT DRIVE REFURBISHMENT --Judy Sizensky
Ms. Sizensky reported:
A. Regatta Corner of Vanderbilt Drive and Vanderbilt Beach Road
• Four (4) bids were received ranging in cost from $361,000 to $516,969.
■ The Procurement Division recommended the contract be awarded to Infinite Construction
LLC, in the amount of $389,172.00.
■ McGee & Associates has completed the ❑FLORA to verify the credentials of the
contractor prior to issuance of the award.
■ The Procurement Division will review the report and issue a Notice of Recommendation
Award (N ORA).
■ With Committee recommendation, the proposed contract will be presented to the Board
of County Commissioners (BCC) for consideration.
■ The project will be scheduled for the second quarter of 2024.
Ms. Miyamoto motioned to recommend the Board of'County Commisshmers (BCC) award
Infinite Construction LLC. the contract for the renovation of the corner of The Regatta of
Naples and Vanderbilt Drive in the amount of $389,172.00. Second by mice Chair Sjostrom.
Carried unanimously 5 — 0.
B. Crosswalks (6 with 1 alternate) Along Vanderbilt Beach Drive
Ms. Sizensky reported:
• Three (3) of the paver crosswalks will be constructed north of The Regatta, three (3) at
The Anchorage, The Dunes of Naples, and Marina Bay and I -alternate at Bluebili
Avenue.
• Bluebiil Avenue is the alternate as the Road Maintenance Division does not approve brick
pavers over the roadway.
• A Request for Quote (RFQ) was distributed to the vendor(s) on Collier County General
Contractors Contract 419-7525.
• Two bids were received: Ajax Paving Industries of Florida for $789,001.50 and
Preferred Materials in the amount of $397,124.00.
■ The Opinion of Cost (OPC) was $377,835.00.
• A contract in the amount of $397,124.00 will be awarded to Preferred Materials,
Ms. Miyanroto motioned to approve Preferred Materials contract in the amount of $397,124.00
for the installation of six crossrrcalks, three north of The Regatta of Naples and three at
The Anchorage, The Darnes of Naples and Marina Bay. Second by Vice Chair Sjostrom.
Carried unanimously 5 — 0.
Committee discussion
• The County or a CEI firm retained by the MSTU will inspect crosswalk project
construction to ensure compliance with Trebilcock Consulting Solutions plans
• Crosswalk installation for The Dunes of Naples will be coordinated with Mr. Harris.
2
Page 773 of 784
C. Vanderbilt Drive Landscape
Vanderbilt Beach Road to Bluebill Avenue Landscape West Side Vanderbilt Drive
Ms. Sizensky reported:
Sections of Vanderbilt Drive west of the sidewalk, from Vanderbilt Beach Road to
Bluebill Avenue, will be landscaped by Ground Zero Landscaping.
Landscaping will incorporate plantings proposed on McGee & Associates plans for
the area west of the sidewalk and the bump out areas as approved by the Committee at
the February 2, 2023, MSTU meeting.
The sightline standard at intersections will be adhered to.
Ground Zero Landscaping Renovation Proposal
• Ground Zero Landscaping reviewed McGee & Associates conceptual plans for the
landscape renovation of Vanderbilt Drive, Modifications recommended included:
o The west side of the sidewalk will conform to the plans with an adjustment made in
Palm trees quantities to accommodate median size.
o The east side of the sidewalk will be grass.
o In accordance with County regulations, vegetation will not be planted in the swales.
o A drip line irrigation system will be designed and installed to ensure adequate
water flow to the landscape.
Cost proposals for the renovation were presented for Committee consideration.
1. E660 Conner Park South $ 2,125.82
2.
E661
Heron Ave. Egret Ave.
$ 4,358.79
3.
E662
Egret Ave. to Conners Ave.
$11,374.06
4.
E663
Conners Ave. to Seabee Ave.
$11,825.80
5.
E664
Seagull Ave. To Willet Ave.
$ 1,379.45
6.
E665
Willet Ave. to Tradewind Ave.
$ 7,873.09
7.
E666
Tradewind Ave. to Lagoon Ave.
$ 8,923.89
8.
E667
Lagoon Ave. to Bayside Ave.
$11,514.98
9.
E668
Pine Ave. to Oak Ave.
1154.58
Total
$60,530.46
Ms. ll2'iyamoto motioned to approve Ground Zero Landscaping's estimates E660, E661,
E662, E663, E664, E665, E666, E667 and E668, dated April 70, 2024, for the landscape
renovation of'Vanderbilt Drive at a cost not to exceed $70,000.00. Second by Chair Forman.
Carried unanimously 5 — 0.
Bluebill Avenue Landsca in
Ms. Sizensky reported:
• A planting bed is proposed under the trees and around the utility boxes on Bluebill
Avenue, abutting Conner Park. The landscaping will incorporate plant material species
used in Conner Park.
• The project is contingent on approval from the Parks and Recreation Department. The
department will be notified to increase irrigation coverage of the newly landscaped area.
• Ground Zero Landscaping submitted a design and cost estimate to refurbish and enhance
the utility box area on Bluebill Avenue in the amount of $7,745.80.
3
Page 774 of 784
Chair Forman motioned to approve Ground Zero Landreaping's Estimate #F659, dated
April 10, 2024, for an amount not to exceed $8000.00, to landscape floe tree and utility box
areas on BluebillAvan tie abutting Conner Park. Second by Vice Chair Sjostront. Carried
unanimously 5 -- 0.
VII. PROJECT MANAGER REPORT —Judy Sizensky
Ms. Sizensky reported:
A. Budget FY-24
Vanderbilt Bectch MSTUFtend 1617 BiLd et Lor Allap 2 2024 re ared A ril 25 2024.
Purchase Orders
1. Collier County Utilities —Water and Sewer.
2. FPL — Electricity.
3. Capital Contractors — Sidewalk and bench refurbishment.
4. Ground Zero Landscaping —
o incidentals are for landscape refurbishment and miscellaneous.
o Ground Maintenance includes Conner Park and irrigation repairs.
5. MasTec North America --- Contract for burial of conduit and placing of equipment for Florida
Power & Light, Comcast cable and Century Link. for Phase IV.
6. Premier Staffing — Transcription Services.
7. Q Grady Minor & Associates - West Vanderbilt Drive Sidewalks.
8, Site One Landscape Supply — Irrigation Parts & Pumps.
Budget Summary
a. Line 1, Ad Valorem Tax Millage: Millage assessed is $1,756,300 of which $1,617,283 has
been collected leaving a balance of $139,01.6 to collect
b. Line 11, Carry Forward -- Unexpended prior year funds of $4,780,100.
c. Line 15, Total Revenue - $7,591,058, including investment interest, transfers, and
contributions.
d. Line 37, Operating Expense - Of the $6,761,158 budgeted, $849,953 is committed on existing
Purchase Orders and $513,383 has been spent, leaving a budget remainder of $5,397,821
available within budget for additional operating expenses as needed.
e. Line 39, Capital Outlay - Budgeted at $650,000, is for the current fiscal year long term
projects, consistent with the MSTU ordinance and upon a motion from the Advisory
Committee.
f, Line 40, Transfer to Fund I I I - Of the $96,000 budgeted, $96,000 has been transferred and
$0 remains for transfer (P"fNE Staff and Support).
g. Line 44, Transfer Construction -- Of the $50,500 Budgeted, $43,035 has been transferred and
a balance of $7,464 remains for transfer (Property Appraiser and Tax Collector).
h. Line 46, Capital Reserves - Of the $33,400 budgeted for anticipated Maintenance and Capital
projects in future fiscal years as identified in the Asset Management Plan, $0 has been spent
and a balance of $33,400 remains.
j. Line 47, Total Budget — Of the $7,591,058, tabulated commitments to existing purchase
orders total $849,953, $652,419 has been expended leaving a remainder of $6,088,685
available for MSTU expenditures.
4
Page 775 of 784
General
a. Available funds are sufficient to satisfy outstanding invoices for the landscaping at the
Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive, the crosswalks, the
Vanderbilt Drive landscape renovation project, and the Greenway Multi -Use Path.
b. Some FY-23 financial Commitments carried forward to FY--24.
c. MasTec financial commitments total $624,622.49 for Phase IV construction.
• Final payment approval in the amount of $216,000 was received from the Board of
County Commissioners (BCC) on January 9, 2024.
• Installation modification to hang the cable over the bridge versus boring underwater
generating a cost savings of $408,000 has been credited to the budget.
d. Reimbursement in the amount of $1985 was received from Utilities One for the cost incurred
by the MSTU to repair a main irrigation line broken.
d. The Q Grady Minor & Associates Purchase Order in the amount of $76,976, covers
Construction, Engineering, and Inspection (CEI) work for the landscaping project at the
Regatta of Naples.
e. FY-24 millage rate of 0.5000, reviewed annually, will fund future projects, as well as the
existing MSTU assets identified in the Capital Asset Management Plan.
f. Funds not spent in FY-24 (fiscal year 2024) will be carried forward into FY-25.
g. Tax millage collected and interest can only be utilized by the MSTU and within the district
boundary.
B. The Dunes of Naples Landscape Refurbishment
Ms. Sizensky reported:
• Ground Zero Landscaping completed the restoration to camouflage utility boxes and
enhance the lake and roadway areas damaged during the Utility Burial Project.
• The Dunes of Naples will install the sod.
C. Greenway Multi -Use Bike Path — Vanderbilt Drive — Gulf Shore Drive
Ms. Sizensky reported:
• A 10-foot bike and pedestrian path north of The Dunes of Naples on Vanderbilt Drive
near the bridge cannot be navigated at high tide or during extreme rain events.
• The RWA work order for Design and Construction Phase Services in the amount of
$58,500,00 was approved.
• The total cost of the project is estimated at $333,086.00 which includes RWA's proposal
of $58,500.00 for the engineering services associated with the design and construction
phases of the work.
■ Plans are subject to Road Maintenance approval prior to construction.
• The Road Maintenance Division may consider undertaking construction with costs home
by the MSTU.
• The Road Maintenance Division will be responsible for maintaining the walkway
following completion of construction.
D. Benches
■ A Purchase Order in the amount of $25,200.00 was issued to Capital Contractors for
construction of ADA compliant brick paver pads, installation of 2 benches (one new, one
reconstructed) and 175 feet of concrete sidewalk installation at Le Daup- hin and Morelya
Bay on Gulf Shore Drive.
Page 776 of 784
Le Dauphin: The HOA will confirm intent to pay for brick pavers for the pad. The MSTU
would be responsible for the cost of the bench and pad.
A sketch has been submitted to the permitting department.
Construction will commence mid to end May,2024.
VIII. OLD BUSINESS
None
IX. NEW BUSINESS
Ms. Sizensky reported:
A. Decorative Wall Extension Conner Park
• The Parks and Recreation Department approved extension of the decorative post and rail
wall on the south side of the park.
• The fence will be extended approximately 62 feet with columns spaced 15 feet apart.
• Capital Construction will draft plans incorporating a gate to enable maintenance access for
the Parks and Recreation Department.
• Cost quotes will be solicited.
• Landscape planting will be installed on project completion.
B. Summer Meeting Schedule
The Committee agreed meetings will not be held in June and July 2024,
C. Future Projects
The Committee discussed projects for consideration:
1. Gulf Shore Drive, west side: Install/repair sidewalk between paver driveways.
2. Gulf Shore Drive, east side: Extend sidewalk and install bench and paver pad.
3. Gulf Shore Drive, south end, west side: Renovate area including possible crosswalk
installation to the Ritz -Carlton Residences.
4. Bluebill Avenue Bridge: Landscape the southern side approaching the bridge,
5. The Dunes ❑f Naples: Landscape the area on the south side of the fence towards the bridge.
Mr, Harris will provide Ms. Sizensky a google earth map far the proposed areafor reference.
A meeting will be scheduled to review the County property records and determine AIISTU
assets.
X. PUBLIC AND COMMITTEE COMMENTS
Vanderbilt Drive Walk and Bike Path
Doug Fee requested clarification regarding maintenance of the 1 0-foot-wide pedestrian and bike path
north of The Dunes of Naples from Bluebill Avenue to Bonita Beach Road citing grass encroaching
the sidewalk poses a safety concern.
Ms. Sizensky reported that path maintenance is the responsibility of the County. RWA Inc, has been
retained to provide a survey, civil design and construction plans to refurbish the pathway at MSTU
expense.
I-Ialas Bridge Restoration Vanderbilt Drive
Doug Fee suggested the bridge be cleaned to remove mildew and discoloration.
10
Page 777 of 784
Ms. Sizensky noted the west half of the bridge is an MSTU asset. Prior inquiries with the Road Maintenance
Division cited EPA guidelines restricted bridge cleaning and pernaitting was required.
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by order
of the Chair at 3:28 P.M.
VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE
Bruce Forman, Chair
The minutes approved by the Board/Committee on 2024 "cis submitted' Lvi or "cis
amendecP' j,,,, j.
NEXT MEETING AUGUST 1, 2024 - 2:00 P.M.
Cocohatehee River Marina
13535 Vanderbilt Drive
Naples
WA
Page 778 of 784
VANDERBILT MSTU
FUND 161700000
September 5, 2024
FY24VendorItem PO#Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX (1,756,300.00)$ -$ (1,650,012.31)$ (106,287.69)$
2 DEL AD VALOREM -$ -$ (14,795.87)$ 14,795.87$
3 STATE REVENUE (64,023.57)$ 64,023.57$
4 OVERNIGHT INTEREST -$ -$ (150,613.73)$ 150,613.73$
5 INVESTMENT INTEREST (28,000.00)$ -$ (50,750.43)$ 22,750.43$
6 INTEREST TAX COLL.-$ -$ (1,896.59)$ 1,896.59$
7 REVENUE STRUCTURE (1,784,300.00)$ -$ (1,932,092.50)$ 147,792.50$
8 TRANSFERS FROM PROP APP -$ -$ -$
9 TRANSFERS FROM TAX COLL -$ -$ -$
10 REIMBURSEMENT -INTERDEPT.-$ -$ -$ -$
11 CARRY FORWARD GEN (4,780,100.00)$ -$ -$ (4,780,100.00)$
12 CARRY FOR OF ENCUMB AMT (1,115,858.77)$ -$ -$ (1,115,858.77)$
13 NEG 5% EST REV 89,200.00$ -$ -$ 89,200.00$
14 TRANSFERS & CONTRIB (5,806,758.77)$ -$ -$ (5,806,758.77)$
15 TOTAL REVENUE (7,591,058.77)$ -$ (1,932,092.50)$ (5,658,966.27)$
16 SURVEYING FEES 10,000.00$ -$ -$ 10,000.00$
17 INDIRECT COST Collier County Indirect Cost Direct Pay 8,700.00$ -$ 8,700.00$ -$
18 INTERDEPT PAYMENT Collier County Real Property Department Direct Pay 1,000.00$ -$ 1,000.00$
Ground Zero Landscaping Serv Landscape Incidentals 4500226992 100,000.00$ 11,600.02$ 69,399.98$ -$
-$ -$
-$
19 LANDSCAPE INCIDENTALS 100,000.00$ 11,600.02$ 69,399.98$ 19,000.00$
-$
Ground Zero Landscaping Serv. Ground Maintenance 4500226992 6,301.50$ 50,258.50$
CenturyLink (Replacement PO for Conversion Phase IV)4500232796 -$ 8,000.00$
DRMP, INC 4500232514 58,760.00$
INFINITE CONSTRUCTION LLC 4500232472 419,171.98$
Mastec North America Bury & Activate overhead utilities 4500210804 575,826.89$ 463,055.88$
RCV Invoice # 100031 Utiltites One (1,985.00)$
Preferred Materials Brick paver crosswalk 4500232149 437,124.80$
RWA Engineering 4500231986 58,363.00$
MCGEE & ASSOCIATES MCGEE & ASSOCIATES 4500231013 6,197.50$ 900.00$
Q Grady Minor WO West Vanderbilt Dr Sidewalks 4500225615 76,976.00$
Capital Contractors Sidewalk and bench refurbishment 4500231023 25,250.00$
20 OTHER CONTRACTUAL 6,569,658.77$ 1,663,971.67$ 520,229.38$ 4,385,457.72$
21 POST FREIGHT UPS 100.00$ -$ 100.00$
22 ELECTRICITY FPL Electricity 4700004865 700.00$ 444.62$ 455.38$ (200.00)$
23 WATER AND SEWER Collier County Utility Water & Sewer 4700004940 50,000.00$ 6,801.93$ 46,198.07$ (3,000.00)$
24 RENT BUILDINGS St. John the Evangelist Meeting Room Rental Working on PO REQ 1,000.00$ 100.00$ 900.00$
25 INSURANCE GENERAL Collier County Insurance General Direct 600.00$ -$ 600.00$ -$
26 SPRINKLER SYSTEM MAIN Site One Irrigation Parts 4500227226 5,000.00$ 3,183.18$ 1,772.82$ 44.00$
27 MULCH 5,000.00$ 5,000.00$
28 LICENCES AND PERMITS 2,000.00$ 1,000.00$ 1,000.00$
29 CLERKS RECORDING FEES 1,000.00$ 1,000.00$
30 Legal Advertisment NDN 4500227814 -$ 87.50$ (87.50)$
31 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv. 4500227789 2,500.00$ 925.90$ 1,832.95$ (258.85)$
32 OFFICE SUPPLIES Office Supplies 200.00$ -$ 200.00$
33 COPYING CHARGES JM Todd Monthly CPC (shared) (monthly lease)4500227043 200.00$ 48.03$ 101.97$ 50.00$
34 PERSONAL SAFETY -$
35 FERT HERB CHEM 3,000.00$ -$ 3,000.00$
36 OTHER OPER SUPPLIES 500.00$ 500.00$
37 OPERATING EXPENSE 6,761,158.77$ 1,686,975.35$ 650,478.05$ 4,423,705.37$
38 IMPROVEMENTS GENERAL 650,000.00$ -$ 1,360.06$ 648,639.94$
39 CAPITAL OUTLAY 650,000.00$ -$ 1,360.06$ 648,639.94$
40 TRANS TO 111 UNINCOR 96,000.00$ -$ 96,000.00$ -$
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VANDERBILT MSTU
FUND 161700000
September 5, 2024
FY2441TRANSFERS 96,000.00$ -$ 96,000.00$ -$
42 Budget Trans from Appraiser 14,300.00$ -$ 13,892.49$ 407.51$
43 Budget Trans from Tax Collector 36,200.00$ -$ 33,546.16$ 2,653.84$
44 TRANSFERS CONST 50,500.00$ -$ 47,438.65$ 3,061.35$
45 RESV For Capital Out 33,400.00$ -$ -$ 33,400.00$
46 RESERVES 33,400.00$ -$ -$ 33,400.00$
47 TOTAL BUDGET 7,591,058.77$ 1,686,975.35$ 795,276.76$ 5,108,806.66$
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance 5,108,806.66$
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 1,686,975.35$
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value Estimated Cash 6,795,782.01$
2,044,186,286 FY 15 July 1 Taxable Value
2,195,715,846 FY 16 July 1 Taxable Value
2,385,578,106 FY 17 July 1 Taxable Value
2,560,181,524 FY 18 July 1 Taxable Value 6,689,494.32$
2,673,862,805 FY 19 July 1 Taxable Value
2,805,690,115 FY 20 July 1 Taxable Value
2,874,630,743 FY 21 July 1 Taxable Value
2,977,182,419 FY22 July 1 Taxable Value Actual Cash
3,404,417,979 FY23 July 1 Taxable Value Prepared on 08/29/2024 Z
3,512,537,975 FY24 July 1 Taxable Value
3.28%
FY 24 FY 23
Estimated Cash Less
Uncollected Ad Valorem Taxes
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