ES 16B7 11-12-2411/12/2024
Item # 16.B.7
ID# 2024-1605
Executive Summary
Recommendation to award Invitation to Bid No. 24-8259, “Asphalt Maintenance and Related Services” to Preferred
Materials, Inc., and authorize the Chairman to sign the attached Agreement.
OBJECTIVE: To award a countywide contract for asphalt maintenance, materials, and services as needed, including
but not limited to, roadway milling, resurfacing, limerock road conversions, pothole repairs, spot repairs, grading,
overlays, tack coat placements, and material deliveries for County roadways, right-of-way, and properties.
CONSIDERATIONS: On May 13, 2024, the Procurement Services Division released Invitation to Bid (“ITB”) No. 24-
8259, “Asphalt Maintenance and Related Services.” The County received two bids by the June 12, 2024, submission
deadline as shown below.
Respondents:
Company Name City County State Bid Amount Responsive/Responsible
Preferred Materials, Inc. Tampa /
Ft. Myers
Hillsborough /
Lee
FL
$9,878.50 Yes/Yes
Ajax Paving Industries of
Florida LLC
Ft. Myers Lee FL $60,205.35 Yes/Yes
Staff reviewed both bids and found them responsive and responsible with minor irregularities. Staff recommends
awarding to Preferred Materials, Inc. (“Preferred”) based on its lowest total bid. Staff has determined awarding a
Secondary vendor is not in the County's best interest.
Staff conducted a price analysis comparing Preferred’s and Ajax Materials, Inc. (“Ajax”) bid prices. The analysis shows
Ajax's prices were 33 to 358 percent more than Preferred’s bid prices. Another comparison was done utilizing Lee
County Government Agreement No. B220257ACN, Russ Berner Construction, and Preferred’s bid prices. The Lee
County Agreement had percentage differences ranging from 28 to 91 percent higher (see attached Price Analysis 24-
8259). Preferred is a Florida corporation that has been doing business with the County for sixteen years.
The attached proposed Agreement No. 24-8259 provides an initial three-year term with two additional one-year renewal
options.
This item is consistent with the Collier County Strategic Plan to plan and build public infrastructure and facilities to
meet the needs of our community effectively, efficiently, and sustainably.
FISCAL IMPACT: The Division budgets for these expenditures annually, estimated at $10,000,000. The sources of
funding are general and unincorporated general funds and gas tax. Other County Divisions will provide funding from
their respective budgets. These expenditures may not be indicative of future spending patterns and may increase or
decrease in future fiscal years.
GROWTH MANAGEMENT IMPACT: This impact is consistent with Collier County Strategic Plan 2024 for
Infrastructure and Asset Management's objective to optimize the useful life of all public infrastructure and resources
through proper planning and preventative maintenance.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: To award ITB No. 24-8259, “Asphalt Maintenance and Related Services,” to Preferred
Materials, Inc., and authorize the Chairman to sign the attached Agreement.
11/12/2024
Item # 16.B.7
ID# 2024-1605
PREPARED BY: Melissa Pearson, Contract Administration Specialist, Transportation Management Services
Department
ATTACHMENTS:
1. 24-8259 NORA
2. 24-8259 Bid Tabulation
3. 24-8259_Preferred Materials_Bid Submittal_combined
4. 24-8259 Price Analysis
5. 24-8259 VendorSigned_Preferred Materiasl
6. 24-8259 COI Package_Preferred Materials
7. 24-8259 Solicitation