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#24-ST-08 (Division of Library and Information Services) FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Hours,Free Library Service and Access to Materials The Collier County Board of County Commissioners (Name of library governing body) governing body for the Collier County Public Library (Name of library) hereby certifies that the following statements are true for the tore period October I,2024 through June 30,2025 • Provides free library service,including loaning rrraterials available for circulation free ofcharge and providing reference and infommtion services free ofcharge. • Provides access to materials,infomration and services for all residents of the area served. • Has at least one library,branch library or mzniher library open 40 hours or mire each week(excluding holidays or emergencies; between Sunday through Saturday,on a schedule detemwxd by the library system). Signature _ 1112�Zy Chris Ilal4#Chacnnan Dyne ii/-())/17 Cr}sEall;, y inzel, Deputy Oct as to Chairman's y eanne Sansev• ino, Assistant County Attorney j signature only Certification of Hours,Free Library Service and Access to Materials(Form DL.IS/SA04) Page 1 of I Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective XX-XXXX Page: 1 CAO 25-ST-08 Collier County Public Library STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND Collier County Board of County Commissioners for and on behalf of Collier County Public Library This Agreement is by and between the State of Florida,Departnnnt of State,Division of Library and Infornution Services,hereinafter referred to as the"Division,"and the Collier County Board ofCounty Comnissionersfor and on bchalfofCollier County Public Library,hereinafter referred to as the'Grantee." The Grantee has submitted an application and has net all eligibility requierents and has been awarded a State Aid to Libraries Grant(CSFA 45.030)by the Division in the aimunt specified on the"Fiscal Year 2024-25 State Aid to Libraries Final Grants"document(which is incorporated as part of this Agreement and entitled Attachment B).The Division has the authority to administer this grant in accordance with Section 257,Florida Statutes. By reference,the application and any approved revisions are hereby nude a part of this agreement. In consideration of the rnmral covenants and promises contained herein,the parties agree as follows: 1. Grant Purpose.This grant shall be used exclusively for the"State Aid to Libraries Gram,"the public purpose for which these fiinds were appropriated. a) The Grantee shall perfonnthe ibllowingScope of Work: In accordance with Sectiom 257.17-257.18,Florida Statutes.the Grantee shall receive a Brant amount that is calculated and based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this grant,the local expenditures shall have been made during the period October 1,2022-September 30,2023. In order to be eigibk to receive the grant finding,the Grantee shall manage or coordinate free library service to the residents of its legal service area for the period October 1,2022 through June 30,2025.The Grantee shall: o Have a single administrative head employed fill tine by the hbr ary's governing body; o Provide free library service,including loaning materials available for circulation free of charge and providing reference and information services free of charge; o Provide access to materials,iniomnation and services for all residents of the area served;and a Have at least one library,branch library or member library open 40 hours or mare each week(excluding holidays or erergencies;between Sunday through Saturday,on a schedule detemiined by the library system)during the length of the agreement. a) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded. Payment 1,Deliverable/I-ask: Page:1 State Aid to Libraries Cram Agreenrnt(Form DI IS'SAt)2) Chapter I11-2.Oi I(2)(a),Florida Administrative Cud.Effective ioc-rm • CAO Payment will be a fixed price in the amount of 100%of the grant award for the period October 1,2022 through June 30,2025. The Grantee will: o Have expended funds to provide free library service during the period October I,2022-September 30,2023; o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October I,2022- Septennber 30,2023 only, a Provide docunrntation showing that at least one library,branch library or nrmber library is open 40 hours or more each week(excluding holidays or entrrgencies;between Sunday through Saturday,on a schedule determined by the library system)during the length of the agreenrnt; o Provide the Certification of Credentials for the Single Administrative Head;and o Provide a Certification of Hours,Free Library Service and Access to Materials. a) Grant finds shall be used for the operation and nninterrance of the library.The allowable budget categories are:Personnel Services(salaries,wages,and related employee benefits provided for all persons employed by the reporting entity whether on full- tine,part-tiny,temporary,or seasonal basis);Operating Expenses(expenditures for goods and services which primarily benefit the current period and are not defined as personal services or capital outlays);Non-Fixed Capital Outlay(outlays for the acquisition of or addition to fixed assets);and Other(other operating expenditure categories in the library budget). 2. Length of Agreement.This Agreenrnt covers the period of October 1,2022 to June 30,2025,unless teminated in accordance with the provisions of Section 30 ofthis Agreement.This period beg ns with the start of the Grantee's second preceding fiscal year(October 1, 2022)and concludes with the end of the State of Florida's current fiscal year(June 30,2025). 3. Expenditure of Grant Funds.Grant fluids will he used to rehnbuse a portion of local funds expended bythe Grantee during the n P Pe second preceding fiscal year(October 1,2022—September 30,2023)for the operation and maintenance of a library and shall not exceed the amount specified in Attachnrnt B. 4. Contract Administration.The parties are legally bound by the requirenrnts of this agreenrnt.Each partys contract manager,nanrd below,will be responsible for monitoring its performance under this Agreenrnt and will be the official contact for each party.Any notice(s)or other comnnications regarding this agreement shall he directed to or delivered to the other partys contract manager by utbing the infomration below.Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: Torn Pena,Grant Progans Supervisor Florida Department of State RA.Gray Building Mail Station#9D 500 South Bronough Street Tallahassee,FL 32399-0250 Phone:850.245.6620 Etnril:Thoims.Pena@dos.ff.gov For the Grantee: Parker Smith Page:2 State Aid to Libraries Grant Agreement(Font DLIS;SAO2) Chapter 1 B•_2 011(2X,a 1,Florida Administrat:yr Code,Effective xc-xrtx S Collier County Public Library 2385 Orange Blossom Drive Naples Florida 34109-8840 Phone:239.252.6141 - Email: parker.snith@colliercountytlgov 5. Grant Payments.Tlx total grant award shall not exceed the amount specified on the"Fiscal Year 2024-25 State Aid to Libraries Final Grants"document(Attachment B),which shall be paid by the Division in consideration for the Grantee's minunum perfbn ruee as set tbrth by the tens and conditions of this Agreement. Payn ent will be a fixed price in the amount of 100%of the grant award as specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables. 6. Electronic Payments.The Grantee can clxwse to use electronic fluids transfer(EFT)to receive grant payments.All grantees wishing to receive their award through EFT most submit a Vendor Direct Deposit Authorization Form(form ntntncr DFS-Ai-26E,rev 3/2022), incorporated by reference,to the Florida Department of Financial Services.If EFT has already been set up for your organization,you do not need to submit another authorization form unless you have changed bank accounts.To download this form visit mvforidacto.com'does-sLaccoanting-and-auditing-libraries/vendors/vendor-relations/dS-al-26e-direct-deposit-vendors.pdf? sfvtsn=eft728cf 16.The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W 9.A conpleted Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting.The Departnrnt of Financial Services(DFS)must have the correct Taxpayer Identification Nuni>er(TIN)and other related i nfom>ation in order to report accurate tax infonmtion to the internal Revenue Service(IRS).To register or access a Florida Substitute Form W-9 visit flvendor.nyfloridacfo.com A copy of the Grantee's Florida Substitute Form NV-9 must be submitted by the Grantee to the Division before or with the executed Agreement. 8. Financial Consequences.the Department shall apply the following financial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058,Florida Statutes: The Departimnt shall require the return of the award in a prorated anDunt based upon the percentage of time that the library failed to perform the minimum level of services.The prorated reduction will be in the sane percentage as the percentage of tore that tlx:library was not providing minimum level of services. 9. Credit line(s)to Acknowledge Grant Funding.The Division requires public acknowledgement of State Aid to Libraries Grant funding Err activities and publications supported by gant finds.Any ainmouncenent-s,information,press releases,publications,brochures,videos, webpages,programs,etc.,created as part of a State Aid to Libraries Grant project most include an acknowledgment that State Aid to Libraries Grant farads were used to create them Use the following text: 'This project has been funded under the provisions ofthe State Aid to Libraries Grant program administered by the Florida Department of State's Division of Library and lnfommation Services." 10. Grant Expenditures.The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated.Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department ofFinancial Services'Reference Guide for State Expenditures(as of October 2022),incorporated by reference,which Pang :3 Aid tit Libraries Chant Agreeirent(Form DLIS'SA02) ("1iapter Its-2 01 I(2)(a1.Floruii Adnunisnanve Code,Eflecurc v-nrc Cq are available online at nb•[loridacfo.conidocs-sflaccounting-ancl-auditing libraries/state-agencies/reference-guide-for-state- expenditures.pdt?sf..sn=b4cc3337 2. Grant fi.axis may not be used for the purchase or construction of a library building or library quarters. 11. Travel Expenses.The Grantee mst pay any travel expenses,from grant or local Watching funds.in accordance to the provisions of Section 112.061,Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs.In accordance with Section 215.971,Florida Statutes,the Grantee shall refund to the State of Florida any balance of uaobligated finds which has been advanced or paid to the Grantee.In addition,fiends paid hi excess of the amount to which the recipient is entitled under the tenor and conditions ofthe agreement rust be refunded to the state agency.Further,the recipient nay expend finds only for allowable costs resulting from obligations incurred during the specified agreement period.Expenditures of state financial assistance niut be in compliance with the laws,rules and regulations applicable to expenditures of State finds as outlined in the Department of Financial Service's Reference Guide for State Expenditures(as of October 2022) myfloridac lo.com/docs-saaccotnting-and-audiing lib raries/state-agenc ies/re ference-guide-for-state-expend it tres.pd Sfvrsn>=b4cc3337_2,incorporated by reference, 13. Repayment.All refunds or repayments to be made to the Department under this agreement are to be'nide payable to the order of "Department of State"and mailed directly to the following address:Florida Department of State,Attention:Thomas Perna,Division of Library and Information Services,500 South Bronough Street,Mail Station#9D,Tallahassee,FL 32399.In accordance with Section 215.34(2),Florida Statutes,if a check or other draft is returned to the Department for collection,Recipient shall pay to the Department a service fee of$15.00 or five percent(5%)of the face amount of the returned check or draft,whichever is greater. 14. Single Audit Act.Each Grantee,other than a Grantee that is a State agency,shall submit to an audit pursuant to Section 215.97,Florida Statutes.See Attaclunent A for additional infomtntion regarding this requirement. Ifa Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least$750,000 instate financial assistance,it mast submit a Financial Report on its operations pursuant to Section 218.39,Florida Statutes within nine months of the close of its fiscal year.Audits rust be submitted on the DOS Grants System at dosgrtnts.com 15. Retention of Accounting Records.Financial records,supporting documents,statistical records and all other records,including electronic storage India pertinent to the Project,shall he retaied for a period of five(5)fiscal years after the closeout of the grant and release of the audit. !fatly litigation or audit is initiated or claim made before the expiation of the five-year period,the records shall he retained for five fiscal years after the litigation audit or claim has been resolved. 16. Obligation to Provide State Access to Grant Records.The Grantee rust make all grant records of expenditures,copies of reports, books,and related docuns ntation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable tines fbr the purpose of snaking audits,examinations,excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records.The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all docunents or other materials made or received by the Grantee that arc subject to the provisions of Chapter 119,Florida Statutes,known as the Florida Public Records Act.line Grantee must innediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Noncompliance.Any Grantee that is not following Florida Statutes or rules,the temp of the grant agreenent,Florida Department of Page:4 State Ant to Libraries Gant Agreement(FonnDLIS'SA02) • ('ham t r IB-2.01 I(2;(a).Florida Administrative Code,Effective x'Xx'( S State(DOS)policies and guidance,local policies,or other applicable law or that has not submitted required reports or satisfied other administrative requirenrnts for other Division of Library and Infomntion Services grants or grants from any other DOS Division will be in noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Arts and Culture,the Division of Elections,the Division of Historical Resources and the Division of Library and infomntion Services.Grant compliance issues trust be resolved before a gant award agreenrnt may be executed and before grant paynrnts for any DOS grant may be released. 19. Accounting Requirements.The Grantee mkt maintain an accounting system that provides a conplete record of the use ofall grant funds as follows: a) The accounting system mist be able to specifically identify and provide audit trails that trace the receipt.maintenance and expenditure of state funxis; b) Accounting records must adequately identify the sources and application of funds ter all grant activities and trust classify and identify grant funds by using the same budget categories that were approved in the gant application.If Grantee's accounting system accuatilates data in a different fonrnt than the one in the gant application,subsidiary records trust docunrnt and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest-bearing checking account or accounts in a state or federally chartered institution nay be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s)mist include the gant award number; c) The Grantee's accounting records rust have effective control over and accountability for all fluids,property and other assets;and f) Accounting records mkt be supported by source documentation and be in sufficient detail to allow for a proper pre-audit and post-audit(such as invoices,bills and canceled checks). 20. Availability of State Finds.The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature.in the event that the state funds upon which this Ag•eenrnt is dependent are withdrawn, this Agrecnrnt will be automatically teminated and the Division shall have no further liability to the Grantee beyond those amounts already expended prior to the temination date. Such temination will not affect the responsibility of the Grantee under this Agreement as to those finds previously distributed. In tln:event of a state revenue shortfall the total grant tray he reduced accordingly. 21. Lobbying.The Grantee will not use arty grant funds for lobbying the state legislature.the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee.The Grantee,ifnot a state agency,agrees that its officers,agents and employees,in performance of this Agreement,shall act in the capacity of independent contractors and not as officers,agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employment,including reti•enrnt benefits and any other rights or privileges connected with cnploynmcnt by the State of Florida. 23. Grantee's Subcontractors.The Grantee shall be responsible for all work perfonred and all expenses incurred in connection with this Agreement.The Grantee may subcontract,as necessary,to perfonn the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s)for any expenses or liabilities incurred under the Grantee's subcontract(s),arid the Grantee shall be solely liable to its subcontractor(s)for all expenses and liabilities incurred under its subcontract(s).The Grantee nest take the necessary steps to ensure that each of its subcontractors will be deened to be independent contractors and will not be considered or pemitted to be agents,servants,joint venturers or partners of the Division Page:5 State Ail to Libraries edam Agreement(Fort DLiS'SA02) C:itaittet IB.2 ip I(2.ya),Florida Administrorrve Cock.Effective xwxxcx C4O �1 24. Liability.The Division will not assume any liability for the acts,omissions to act or negligence of the Grantee,its agents,servants or employees;nor tiny the Grantee exclude liability for its own acts,omissions to act or negligence to the Division. a) The Grantee shall be responsible for claims of any nature,including but not limited to injury,death and property damage arising out of activities related to this Agreement by the Grantee,its agents,servants,employees and subcontractors.The Grantee shall indemnify and hold the Division ham-less from any and all claims of any nature and shall investigate all such claims at its own expense.If the Grantee is goveiied by Section 768.28,Florida Statutes,it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision oldie state waives any defense of sovereign inn unity or increases the limits of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees,interest,late charges or service fees,or cost of collection related to this Agreement. d) The Grantee shall be responsible for all work perfommd and all expenses incurred in connection with the project.The Grantee may subcontract as necessary to perform the services set forth in this Agreement,including entering into subcontracts with vendors for services and commodities,provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall he solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 25. Strict Compliance with Laws.The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local,state and federal law.For consequences of noncompliance,see Section 18,Noncon>rnlia nce. 26. Prohibition of Expenditures to a library Association.Expenditure of project finds(grant funds and local match funds)must not be used for an activity related to a library association This prohibition does not apply to expenditure of project funds related to a library cooperative that receives state moneys under sections 257.40-257.42,Florida Statutes.The Grantee shall perform all acts required by this Agreement in strict confomiity with all applicable local,state and federal laws and regulations.The Grantee slrall during the term of this Agreement be in strict conforniity with all applicable local,state and federal Laws and regulations. 27. Total Compensation Paid to Non-Profit Personnel.Per Section 216.1366,Florida Statutes,all non-profit organizations as defined in Section 215.97(2)(m),Florida Statutes,shall complete and return to the division within 30 days of the execution of this gant agreement the`Total Compensation Paid to Non-Profit Personnel Using State Funds"report,incorporated by reference,which shall satisfy the requirement to provide documentation that indicates the amount of state funds: a)Allocated to be used during the full term of the agreement for remuneration to any member ofthe board ofdirectors or an officer of the contractor. b)Allocated under each payment by the public agency to be used for remuneration of any member of the board of'directors or an officer of the contractor.The documentation nit indicate the amounts and recipients of the remuneration. Non-Profn organization gantees shall complete a Total Compensation Paid to Non-Profit report for each required filer for the invoice period covered by the Payment Request. The grantee shall also post their reports on their website,and the public agency shall post all reports to FACTS. Page:6 State A:d to tkraries Giant Agreement(FonnDLJS'SA02) (-banter iti2.01I(2'r{at,Florida Administrative Cade.Effective>a-raoe (''" `• 28. No Discrinination.The Grantee may not discriminate against any enployee employed under this Agreement or against any applicant for employment because of race,color,religion,gender,national origin,age,handicap,pregnancy or marital status.The Grantee shall insert a similar provision in all of its subcontracts for services under this Agreenrnt. 29. Breach of Agreement.Tire Division will demand the return of grant funds already received,will withhold subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant funds;fails to prepare,preserve or surrender records required by this Agreement;or otherwise violates this Agreement. 30. Termination of Agreement.The Division will terminate or end this Agreement if the Grantee fails to fulfill its obligations herein. In such event,the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen(15)calendar days from the date of receipt to cure its violation.If the violation is not cured within the stated period,the Division will terminate this Agreement.The notice of violation letter shall be delivered to the Grantee's Contract Manager,personally,or nailed to his/her specified address by a method that provides proof of receipt.In the event that the Division terminates this Agreement,the Grantee shall be conpensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circuumtances.Grant funds previously advanced and not expended on work convicted in accordance with this Agreement shall be returned to the Division,with interest,within thirty(30)days after tenrination of this Agreement.The Division does not waive any of its rights to additional damages if grant finds are returned under this Section. 31. Preservation of Remedies.No delay or omission to exercise any right,power or remedy accruing to either party upon breach or violation by either party under this Agreement shall impair any such right,power or remedy of either party;nor shall such delay or omission be construed as a waiver of any such breach or delimit or any similar breach or default. 32. Non-Assignment of Agreement.The Grantee nay not assign,sublicense or otherwise transfer its rig)nts,duties or obligations under this Agreement without the prior written consent of the Division,which shall not unreasonably be withheld.The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee's obligations,the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rig>)hts,duties and obligations of the Division to another governmental entity,pursuant to Section 20.06,Florida Statutes or otherwise,the rights,duties and obligations under this Agreement shall be transferred to the succeeding govern mental agency as if it was the origial party to this Agreement. 33. Required Procurement Procedures for Obtaining Goods and Services.The Grantee shall provide naximunopen competition when procuring goods and services related to the want-assisted project in accordance with Section 287.057,Florida Statutes. a) Procurement of Goods and Services Not Exceeding$35,000.The Grantee Host use the applicable procurement method described below: 1. Purchases Up to$2,500:Procurement of goods and services where individual purchases do not exceed$2,500 do not require conpetition and may be conducted at the Grantee's discretion. 2. Purchases or Contract An-aunts Between$2,500 and$35,000:Goods and services costing between$2,500 and$35,000 require informal competition and tray be procured by purchase order,acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding$35,000.Goods and services costing over$35,000 may be procured by either Formal Invitation to Bid,Request for Proposals or Invitation to Negotiate and may be procured by purchase order,acceptance of vendor proposals or other appropriate procurement document. Page:7 State AO to Libraries team Agrect7rrit&FotmDLIS.SAU2) (bag•tin 113-2 ill 1t2xa),('larydu AJnmrislrutiee Cock.Etlectit e xx-.met i �a 34. Conflicts of Interest.The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections 112.31 I through 1 12.326,Florida Statutes and affirms that it will not enter into or nminta n a business or other relationship with any employee ofthe Depaitttc.nt of State that would violate those provisions.The Grantee fi ther agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation ofthose statutes. 35. Binding of Successors.This Agreement shall bi d the successors,assigns and legal representatives ofthe Grantee and of any legal entity that succeeds to the obligations of the Division of Library and information Services. 36. Employment of Unauthorized Aliens.The errployirent of unauthorized aliens by the Grantee is considered a violation of Section 274A (a)of the lmnigation and Nationality Act(8 USC 1324(a)(as of April 2019)),incorporated by reference. If the Grantee knowingly employs unauthxorized aliens,such violation shall be cause for unilateral cancellation of this Agreement. 37. Severability.if any term or provision of the Agreemnt is fbund d to be illegal and tunenforceable,the renninder will remain in till force and effect,and such term or provision shall be deemed stricken. 38. Americans with Disabilities Act.All program;and facilities related to this Agreement lust meet the standards of Sections 553.501- 553.513,Florida Statutes and the Americans with Disabilities Act of 1990(ada.gov(as of January 2020)),incorporated by reference). 39. Governing Law.This Agreenent shall be construed,perfornxd and enforced in all respects in accordance with the laws and riles of I kmida. Venue or location for any legal action arising under this Agreement will be in Leon County,Florida. Page:8 Ald to libraries Giant Agreement(Pone DIASSA02) i llapter 113).011(20),Florida Administrative Coda,Effective wrexv CAO i 40. Entire Agreement.The entire Agreerrent of the parties consists of the following docuirents: a) This Ageemcnt b) Florida Single Audit Act Requirements(Attachment Al c) Fiscal Year 2024-25 State Aid to Libraries Final Grants(Attachment B) The Grantee hereby certifies that they have read this entire Agreement and«i11 comply with all of its requirements. Grantee: Department of State By: ellijiak By: Chair of Governing Body or Chief Executive Officer Amy L. Johnson, Director Division of Library and Information Services Chris Hall, Chairman Department of State, State of Florida Typed name and title I///2l2Y Date Date " flt� n i a � q �`�,. t ,��lSMr s Wyk : �k Attest as to Chairman ?'ClcrkgrCi,ofk 41clffic: r signature only Witness w , ra l l eJ �I .ta �. . 4 1 Date Date ip" " ed as to form and legality 1p11/I W- Assistant Co my Attomcy (,15 W 5 Page:9 State Aid In libraries('last Agrecnent(FormDLIS'SA02) t;:haptet 1 tt-2 011(201,Florida Adnuni.cb•atnve Code,Eflccttve xwxtc S ATTACHMENT A FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQUIREMENTS The administration of resources awarded by the Depattiient of State to the Grantee nny be subject to atKlits and/or ntnioring by the Department of State as described in this Addendum to tlx:Grant Award Agreement. Monitoring In addition to reviews of audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,and section 215.97,Florida Statutes(F.S.),as revised(see Audits below), monitoring procedures may include,but not be lutlied to,on-site visits by Department of State staff,limed scope audits as defined by 2 CFR 2§200.425,or other procedures.By entering into this agreement,the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Departnrnt of State. in the event the Department of State determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the Department of State staffto the recipient regarding such audit.The recipient further agrees to comply and cooperate with any inspections,reviews, investigations or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General. Audits Part I: Federally Funded j This part is applicable if the recipient is a state or local govetiu lent or a nonprofit organization as defined in 2 CFR§200.90,§200.64,and §200.70. 1. A recipient that expends$750,000 or rare in federal awards in its fiscal year mist have a single or program-specific audit conducted in accordance with the provisions of 2 CFR 200,Subpart F-Audit Requirements.Exhibit I to this agreement lists the federal resources awarded through the Department of State by this agreement. In determining the federal awards expended in its fiscal year,the recipient shall consider all sources of federal awards.including federal resources received from the Department of State.The detemination of amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503.An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514,will meet the requirement of this Part. 2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fidfli the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-5 12. 3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR 200,subpart F-Audit Requirnents.If the recipient expends less than S750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200,subpart F-Audit Requirements,the cost of the audit must be paid from non-federal resources(ie.,the cost of such an audit must be paid from recipient resources obtained from other than federal entities). Part Ii: State Funded Page:10 State A d to Libraries t cant Agreement(Form DUS SAO2) i-1 tapter I is-2 Oi I(2 i(a1,Florida Athninisurun ve Cock,Eflect e.rt-+ttee (c' , ,A This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2)F.S. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of$750,000 in any fiscal year of such recipient(for fiscal years ending June 30,2017 and thereafter),the recipient nest have a state single or project-specific audit for such fiscal year in accordance with Section 215.97,F.S.;Rule Chapter 69I-5 F.A.C.,State Financial Assistance;and Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations),Rules of the Auditor General EXHIBIT I to this ageenrent indicates state financial asstance awarded through the Department of State by this agreement.In determining the state financial assistance expended in its fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance received from the Department of State,other state agencies,and other nonstate entities.State financial assistance does not include federal direct or pass-through awards and resources received by a nonstatc entity for federal program matching rcquitenrents. 2. For the audit requirements addressed in Part[I,paragraph 1,the recipient shall ensure that the audit complies with the requirenrnts of Section 215.97(8),F.S. This includes submission of a financial reporting package as defined by Section 215.97(2)F.S.,and Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations),Rules of the Auditor General. 3. If the recipient expends less than S750,000 in state financial assistance in its fiscal year(far fiscal years ending June 30,2017 and thereafter),an audit conducted in accordance with the provisions of Section 215.97,F.S.,is not required.In the event that the recipient expends less than$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97.F.S.,the cost of the audit must be paid from the nonstate entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entitles). The Internet web addresses listed below will assist recipients in locating docunrnts referenced in the text of this agreement and the interpretation of compliance issues. State of Florida Department Financial Services(Chief Financial Officer) http://www.myflorklacfo.cord State of Florida Legislature(Statutes,Legislation relating to the Florida Single Audit Act) http//www.leg,state.fl.us/ Part III: Report Submission 1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,and required by PART I of this agreement shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to each of the following: A. The Department of State via the DOS Grants System at https///dosgrants.co n. B. The Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.6 and section 200.512 The FAC's website prides a data entry system and required himm for submitting the single audit reporting package.Updates to the location of the FAC and data entry system may be found at the OMB website. 2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of State via the DOS Grants System at littps:///dosgants.com Page:11 State Aid to libraries(rant Agreement(Form DI IS•SA021 Chapter 1B-2011(2)(a1,Forma Adue,nstrom¢•Cock,CJtective)oi-ecei S B. The Auditor General's Office at the following address: Auditor General Local Goverrun ent Audits/342 Claude Pepper Building,Room 401 1 1 1 West Madison Street Tallahassee,Florida 32399-1450 3. Any reports,management letter,or other information required to be submitted to the Department of State pursuant to this agreenent shall be submitted timely in accordance with 2 CFR 200.512,section 215.97 F.S. and Chapters 10.550(local governmental entities)and 10.650(nonproffit and for-profit organ'ations).Rules ofthe Auditor General,as applicable. 4. Recipients,when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements or Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations), Rules of the Auditor General,should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. Part IV: Record Retention 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s)and this agreement for a period of five years from the date the audit report is issued,and shall allow the Department of State,or its designee,the CFO,or Auditor General access to such records upon request.The recipient shall ensure that audit working papers are trade available to the Departuent of State,or its designee,the CFO,or Auditor General upon request for a period of at least three years from the date the audit report is issued,unless extended in writing by tie Depar tnLnt of State. Page:12 Slate Aid to Libraries Giant Agreement(Fort DLIS.'SA02) t'itapter IB-2 01 I(2)l;r),Florida AdininistraftVe C otc,Flied ive secs C70) ............... EXHIBIT- 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Not applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not applicable. SUBJECT TO SECTION 215.97,FLORIDA STATUTES: Florida Department of State, State Aid to Libraries; CSFA Number. 45.030 Award Amount: See Attachment B. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: The compliance requirements of this state project may be found in Part Four(State Project Compliance Requirements)of the State Projects Compliance Supplement located at https://apps.fldfs.com/fsaa/. Page:13 State Aid to Libraries Grant Agreement(Form DUS..SA02) Chapter 113-2.01 I(2((a),Florida Administrarrve Cock,Effective xt xca CAO ATTACHMENT B Fiscal Year 2024-25 State Aid to Libraries Final Grants Page: 14 5tatnA Ki to libraries(}tant Agrceirient(Fo nil DI,IS SAQ2) I imptef IFs-2O11(2i(a).Florida Adnrinist,ati eCode,Effectivex,:cm . (CA©)�V, _ I } Florida Administrative Code IB-2.011 Library Grant Programs. (I)This rule provides procedures for library grant program;administered by the Division of Library and Information Services(Division).Each program shall be governed by guidelines which contain infi,mmation on eligibility requirements,application review procedures,evaluation and funding criteria,grant administration procedures,if applicable.and application for;.All grant awards shall he subject to final approval by the Secretary of State. (2)Applicants for grants shall meet the eligibility and application requirements as set forth in the following guidelines for each grant program (a)State Aid to libraries Grant Guidelines,http:'Amw.firules.org/Crateway/reference.asp?No=Ref-voaer,effective.r-r.eec which contain guidelines and instructions;Certification of Credentials-Single Library Adninistrative Head(Fonn DUS/SA01),effective xx-,ceo;Gant Agreement(Faun DLIS/SA02), effective xx,ccrr Annual Statistical Report Form for Public libraries(Form DUS/SA03),http://wmv.flrules.org/Gateway/reference.asp?No=Ref-rooet.roc wor; Certification of'lours.Free Library Service and Access to Materials(Form DUS/SA04),http9/www.flrules.org/Gateway/reference.asp?No=Ref.,eom,effective xv xxxc (b)Public Library Construction Grants Guidelines,http•l/www.flrules.org/Gateway/reference.asp?No=Ref-xroet,effective.rt-rowc,which contains guidelines anti instructions;and Public Library Construction Grant Agreement(FormDUS/PLC01).httpl/www.tLules.org/Gnteway!reference.asp?No=Ref-xrctt effective ace- rem (c)Library Cooperative Gant Gridelines,httpl/www.flrulcs.org/Csrteway/reference.asp?No=Ref-tax effective xx,aooc which contains guidelines and instructions;Annual Statistical Report Fonn for Multitype Library Cooperatives(Form DUS%LCG01),effective x-ccvc Grant Agreement(Form DLIS/LCG)2), httpliwwsv.flrules.org'Grtteway/reference.asp?No=Ref:mere effective xx-,oco,and the Florida Library Infommtion Network Manual http://www.flrules.org'Gatewayfreference.asp?No=Ref-ve a,effective vc xcxx (d)The Library Services and Technology Act rant Guidelines.httpl/www.flrules.org/Coteway/reference.asp7No=Ref-roecr4 effective xx-xxrc,which contains guidelines and instructions,Library Services and Technology Act Grant Agreement(Form DUS/LSTA01)http•J/www.flrules.org/Gateway/reference.asp? No=Ref-goecx effective xx root,MLS Certification(FormDUS/LSTA02),http://wwtv.flntles.org/Cnteway!reference.asp?No=Ref-hoax,effective xx-xuxx and Certification Regarding Trafficking in Persons(FonnDLlS/LSTA03). (e)The Con-inanity Libraries in Caring Program Application,http://www.flnrlcs.org/Cetcwayirefcrcnce.asp?No=Ref-xxrtt effective 0-1-10-12;which contains instructions and application(Fomm DUS/CTJC01).effective 04-10-12;Annual Report(FomrDUSiCi.ICO2),effective 04-10-12;and Gant Agreement(Form DLISICUQ)3),http:i/www.tlrules.org/Grrtewav!reference.asp?No=Ref-xccec effective 04-10-12. (3)C►ridelines and fours in this rule are incorporated by reference and may be obtained from the Director of the Division.Florida Department of State,Division of Library and Infommtion Services,R.A.Gray Building,500 South Bronough Street,Tallahassee,Florida 32399-0250. (4)The Division of Library and Information Services will waive the financial matching rcquiretents on grants for rural communities that have been designated in accordance with Sections 288.0656 and 288.06561.F.S.Eligible communities applying for Library Services and Technology Act grants and Library Construction grants must request waiver ofmatching requirements at the tine ofgrant application. Rulenuking Authority 257.14,257.191,257.192,257.24,257.41(2)FS.Law Inplenented 257.12,257.15,257.16,257.17,257.171,257.172,257.18,257.191,257.192,257.195. 257.21,257.22,257.23,257.24.257.25,257.40,257.41,257.42 FS.History-New 1-25-93,Amended 7-17-96,4-1-98,2-14-99,4-4-00,12-18-00,11-20-01,3-20-02,1-9-03,12- 28-03,11-16-04,2-21-06,2-21-07.1-24-08,4-1-10.4-21-10,4-10-12,12-25-13,7-8-14,4-7-15,7-12-16.7-6-17,4-30-18,11-19-18,7-1-19,3-17-20,2-27-22,5.4-23,x-x-xx Page: 15 State Aid to Libraries(.rant Agreement(Form DLUS.'SA02) Chapter 113-_2.011O_Kul,Florida Ailonni.rrra(n'e Code.Effective xx-Kva S I'agc: 16 Stale Aid to I Jbrariec(knit Agreement(Form U,1S'SA02) (31apter IB-2011(2)(a),Florida Administrative Code.Effective xx-!tree e _/