Backup Documents 11/12/2024 Item #16J 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6,1 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. (Enter your Dept here)
3. County Attorney Office County Attorney Office
11(12
4. BCC Office Board of County CH by MB
Commissioners [s] (III4Z9
5. Minutes and Records Clerk of Court's Office lt(Itfk
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Madison Bird Phone Number 2939
Contact/Department
Agenda Date Item was 11/12/10/24 Agenda Item Number ip 3 3
Approved by the BCC
Type of Document(s) Number of Original
Attached Ay efriertt Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's signature?(stamped unless otherwise stated) MB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by MB
the Chairman,with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney MB
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the MB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_11/12/24_and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County SA,k�PP an option for
Attorney Office has reviewed the changes, if applicable. line.
9. Initials of attorney verifying that the attached document is the version approved by the • is not
BCC,all changes directed by the BCC have been made, and the document is ready for the 1p i option for
Chairman's signature. line.
I: Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21
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OMB Number nza*n11 ,� �� ^� ��
Expires; December 31.202
Equitable Sharing Agreement and Certification
NC|C/ORl/TracAin NumberFLU1100O0
Agency Name: Collier County Sheriffs Office Type: Sheriffs Office
Mailing Address: 331QE. TamiumiTrail
Naples, FL34112
Agency Finance Contact
Name: Sams, Lori
Phone: 23Q-252-D842 Email:Lori.Sams @coUiemhehff or
Jurisdiction Finance Contact
Name: Johnsoen. Domk
Phone:23A-262-7863 Emai|:DevpkJohnoaen@coUierderk.00m
ESACPmpamr
Name: Ruiz, K4mhon
Phone�2392520852 Emoi|:marion.nuiz@ooUierohehff.org
FY End Date; O3C8}/2O24 Agency FY2D25Budget: $266.452.100.00
Annual Certification Report
1 Summary ufEqu�obkaShadngAcdv|ty Justice Funds Treasury Funds �
1 Beginning Equitable Sharing Fund Balance 3198.097.92 $7O2.56373
2 E�uitab|oSharingFunds Rocoived �O�OO � �O�00
__ '
�
EguhaNaGhahngFundoRooeivedhnmO{horLowEnk�uemnn1 �O�OO �O�O0
Agencies and Task Force
4 Other Income $0.00 $0.00
Interest Income $6.981.64 $24. --60
'
6 Total Equitable Sharing Funds Received m"/m "'mz�) ' $6.881.54 $24.204.06
7 Equitable Sharing Funds Spent "u � ea *
'
$0.00 KOO
8 Ending Equitable Sharing Funds Balance S205.659.48 $728'75839
(difference between line r and m°mrnm lines,�id 6)
/oepurtmomof Justice Asset Forfeiture Program Investigative Agency participants are:FBI.DEA.ATF,USPIS,USDA, DCIS,DSS,and FDA
21Department of the Treasury Asset Forfeiture Program participant-,are:IRS-Cl,ICE.CBP arid USSS,
Summary of Shared Funds Spent Justice Funds Treasury Funds
a 'Law Enforcement Operations and Investigations $0.00
' MOO'
_
b Training and Education MOO $0DO
. '
« Law Enforcement, Public Safety, and Detention Facilities $0.00 $0.00
o Law Enforcement Equipment $0.00 $QDO
_
e .Joint Law EnfnrcemonVPubkn Safety Equipment and Operations ^ $0,00 $0�0O
f Contracts for Services $0.00 $ODO
_g Law Enforcement Travel and Per Diem $U.00 ~ $0.80
h Law Enforcement Awards and Memorials $0.00
- $0,00
i Drug, Gang, and Other Education or Awareness Programs K00 $0,00
j Matching Grants MOO $0.00
k Transfers tu Other Participating Law Enforcement Agencies $0.00 $0.00
| Support of Community-Based Programs $0.00 '
r;-Non-CetegohzodExpendituex Q0.00 — $0.00
n Salaries MOO $0.00
Total $0.00 MOO
� »� A ��
�
EqubabbShmhngFunds Reue�edFrom Other AQenc�s ��� �
Transferring Agency Name Justice Funds Treasury Funds
Other Income
Other Income Type Justice Funds Treasury Funds
. ^
Matching Grants
Matching Grant Name Justice Funds Treasury Funds
Transfers to Other Participating Law Enforcement Agencies
Receiving Agency Name Justice Funds Treasury Funds
Support of Community-Based Programs
Recipient Justice Funds
Non-Categorized Expenditures
Description Justice Funds Treasury Funds
Salaries
Salary Type Justice Funds Treasury Funds -
Paperwork Reduction Act_ -
Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a
valid OMB control number. We try to create accurate and easily understood forms that impose the least possible burden on
you to complete.The estimated average time to complete this form is 30 minutes. If you have comments regarding the
accuracy ofthis eaUmate, or suggestions for making this form simpler. please write to the Money Laundering and Asset
Recovery Section at14O0 New York Avenue, N.YV, Washington, DC200O5.
Privacy Act Notice
The Department of Justice is collecting this information for the purpose of reviewing your equitable sharing expenditures. -
Providing this information is voluntary; however, the information is necessary for your agency to maintain Program compliance.
Information collected is covered by Department of Justice System of Records Notice, 71 Fed. Reg. 2Q178(May 1A. 20UG).
J/ND-022 Department of Justice Consolidated Asset Tracking Syotom (CAT3). ThioinfonnahonmaybediaclooadUzconhnctora
when necessary to accomplish an agency function, to law enforcement when there is a violation or potential violation of law, or ir
accordance with other published routine uses. Fora complete list ofroutine usos, see the System of Records Notice as
amended by subsequent publications.
-
Single Audit Information
Independent Auditor
Name: Kessler, Chris
Company: Clifton Larson Allen LP
Phunc238'228-90O0 Email: ohha.kaoe|or@daconnac(.num
Date Phnted�10/23/2O24 Page 2uf5
�
VYoroequitebleahmhngexpenditureaino|udedontheSohodu|aofExp*nddu,eacfFedenm|Awardo (0E 3
jurisdiction's Single Audit for the prior fiscal year? If the jurisdiction did not meet the threshold bu have m Single Audit
performed,select Threshold Not Met.
YES R-1� NO THRESHOLD NOT K�ET [—
c
Prior Year Single Audit Number Assigned hy Federal Audit Clearinghouse:
Date Printod:1O/23/2024 Page 3o/5
Affidavit 1 6 J 3
Under penalty of perjury, the undersigned officials certify that they have read and understand their obligations under the Guide
to Equitable Sharing for State, Local, and Tribal Law Enforcement Agencies(Guide)and all subsequent updates, this
Equitable Sharing Agreement, and the applicable sections of the Code of Federal Regulations.The undersigned officials
certify that the information submitted on the Equitable Sharing Agreement and Certification form (ESAC)is an accurate
accounting of funds received and spent by the Agency.
The undersigned certify that the Agency is in compliance with the applicable nondiscrimination requirements of the following
laws and their Department of Justice implementing regulations:Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et
seq.), Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), Section 504 of the Rehabilitation Act of 1973
(29 U.S.C. §794), and the Age Discrimination Act of 1975(42 U.S.G. § 6101 et seq.), which prohibit discrimination on the
basis of race, color, national origin, disability, or age in any federally assisted program or activity, or on the basis of sex in any
federally assisted education program or activity. The Agency agrees that it will comply with all federal statutes and regulations
permitting federal investigators access to records and any other sources of information as may be necessary to determine
compliance with civil rights and other applicable statutes and regulations.
Equitable Sharing Agreement
This Federal Equitable Sharing Agreement, entered into among (1)the Federal Government, (2)the Agency, and (3) the
Agency's governing body,sets forth the requirements for participation in the federal Equitable Sharing Program and the
restrictions upon the use of federally forfeited funds, property, and any interest earned thereon, which are equitably shared
with participating law enforcement agencies. By submitting this form, the Agency agrees that it will be bound by the Guide and
all subsequent updates, this Equitable Sharing Agreement, and the applicable sections of the Code of Federal Regulations.
Submission of the ESAC is a prerequisite to receiving any funds or property through the Equitable Sharing Program.
1.Submission.The ESAC must be signed and electronically submitted within two months of the end of the Agency's fiscal
year. Electronic submission constitutes submission to the Department of Justice and the Department of the Treasury.
2. Signatories.The ESAC must be signed by the head of the Agency and the head of the governing body. Examples of
Agency heads include police chief, sheriff, director, commissioner, superintendent, administrator, county attorney, district
attorney, prosecuting attorney, state attorney, commonwealth attorney, and attorney general. The governing body head is the
head of the agency that appropriates funding to the Agency. Examples of governing body heads include city manager, mayor,
city council chairperson, county executive, county council chairperson, administrator, commissioner, and governor. The
governing body head cannot be an official or employee of the Agency and must be from a separate entity.
3. Uses. Shared assets must be used for law enforcement purposes in accordance with the Guide and all subsequent
updates, this Equitable Sharing Agreement, and the applicable sections of the Code of Federal Regulations.
4.Transfers. Before the Agency transfers funds to other state or local law enforcement agencies, it must obtain written
approval from the Department of Justice or Department of the Treasury. Transfers of tangible property are not permitted.
Agencies that transfer or receive equitable sharing funds must perform sub-recipient monitoring in accordance with the Code
of Federal Regulations.
5.Internal Controls. The Agency agrees to account separately for federal equitable sharing funds received from the
Department of Justice and the Department of the Treasury, funds from state and local forfeitures,joint law enforcement
operations funds,and any other sources must not be commingled with federal equitable sharing funds.
The Agency certifies that equitable sharing funds are maintained by its jurisdiction and the funds are administrated in the
same manner as the jurisdictions's appropriated or general funds. The Agency further certifies that the funds are subject to
the standard accounting requirements and practices employed by the Agency's jurisdiction in accordance with the
requirements set forth in the Guide. any subsequent updates, and the Code of Federal Regulations, including the requirement
to maintain relevant documents and records for five years.
The misuse or misapplication of equitably shared funds or assets or supplantation of existing resources with shared funds or
assets is prohibited. The Agency must follow its jurisdiction's procurement policies when expending equitably shared funds.
Failure to comply with any provision of the Guide, any subsequent updates, and the Code of Federal Regulations may subject
the Agency to sanctions.
6. Single Audit Report and Other Reviews. Audits shall be conducted as provided by the Single Audit Act Amendments of
1996 and OMB Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards. The
Agency must report its equitable sharing expenditures on the jurisdiction's Schedule of Expenditures of Federal Awards
(SEFA) under Assistance Listing Number 16.922 for Department of Justice and 21.016 for Department of the Treasury.The
Date Printed:10/23/2024 Page 4 of 5
Department of Justice and the Department of the Treasury reserve the right to conduct audits or reviews. 16 J 3
7. Freedom of Information Act(FOIA). Information provided in this Document is subject to the FOIA requirements of the
Department of Justice and the Department of the Treasury.Agencies must follow local release of information policies.
8. Waste, Fraud, or Abuse.An Agency or governing body is required to immediately notify the Department of Justice's
Money Laundering and Asset Recovery Section and the Department of the Treasury's Executive Office for Asset Forfeiture of
any allegations or theft,fraud, waste, or abuse involving federal equitable sharing funds.
Civil Rights Cases
During the past fiscal year: (1) has any court or administrative agency issued any finding,
judgment, or determination that the Agency discriminated against any person or group in
violation of any of the federal civil rights statutes listed above; or (2) has the Agency entered
into any settlement agreement with respect to any complaint filed with a court or administrative
agency alleging that the Agency discriminated against any person or group in violation of any of
the federal civil rights statutes listed above?
❑ Yes ® No
Agency Head
Name:Rambosk, Kevin J
Title: Sheriff
Email:hq@colliersheriff.net
Signature: ✓ Date: / C :. f �'
To the best of my knowledge and belief,the information provided on this ESAC is true and accurate and has boon reviewed and authorized by the Law
Enforcement Agency Head whose name appears above.Entry of the Agency Head name above Indicates his/her agreement to abide by the Guide,any
subsequent updates,and the Code of Federal Regulations,including ensuring permissibility of expenditures and following all required procurement policies
and procedures.
ATTEST
Governing Body Head CRYSTAL K.KINZEL,CLERK
Name: Hall, Chris iltuaLiv
Title: Chairman Bl': r
Email: Chris.Hall@colliercountyfl.gov fittest as to Chairman s
i signature only
(IA
1*k
Signature: Date: 1 /'12 VI
To the best of my knowledge and belief,the Agency's current fiscal year budget reported on this ESAC is true and accurate and the Governing Body Head
whose name appears above certifies that the agency's budget has not been supplanted as a result of receiving equitable sharing funds.Entry of the
Governing Body Head name above indicates his/her agreement to abide by the policies and procedures set forth in the Guide,any subsequent updates,and
the Code of Federal Regulations.
/Iertify that I have obtained approval from and I am authorized to submit this form on behalf of the Agency Head and the
Governing Body Head.
Approvlks t rm and legality
Date Printed:10/23/2024 Jeffrey A. I t koWIW, ounty Attorney Page 5 of 5